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Bid Zip IFB #4472
Bid Zip IFB #4472/TabulationByItem_IFB#4472.xls Bid Zip IFB #4472/TabulationByVendor_IFB#4472.xls Bid Zip IFB #4472/TabulationMatrix_IFB#4472.xls Bid Zip IFB #4472/TabulationByVendor_IFB#4472.pdf County of Hawaii Tabulation Report IFB #4472 - PRICE AGREEMENT FOR THE DISPOSAL OF DERELICT, ABANDONED AND JUNKED VEHICLES Vendor: Big Island Scrap Metal, LLC Page of 1 12 Code Name Item Description Requested Brand Alternative Brand Item Vendor Reference # Unit Price Qty. Unit Total Price Notes Attachments Item No. 1a Zone 1: Hilo Impound Lot Standard Vehicle (GVW 10,000 or less) Furnish all necessary labor, materials, equipment and all other actual or implied expenses connected thereto to processing abandoned, derelict, and junked vehicles, in accordance with the bid's specification and special provisions sections. Quantity is estimated for bid evaluation purposes only. $44.95 1300 each $58,435.00 Item No. 1b Zone 1: Hilo Impound Lot Non-Standard Vehicle (GVW 10,001 or greater) Furnish all necessary labor, materials, equipment and all other actual or implied expenses connected thereto to processing abandoned, derelict, and junked vehicles, in accordance with the bid's specification and special provisions sections. Quantity is estimated for bid evaluation purposes only. $174.95 5 each $874.75 Item No. 2a Zone 2: Kona Impound Lot Standard Vehicle (GVW 10,000 or less) Furnish all necessary labor, materials, equipment and all other actual or implied expenses connected thereto to processing abandoned, derelict, and junked vehicles, in accordance with the bid's specification and special provisions sections. Quantity is estimated for bid evaluation purposes only. $149.95 632 each $94,768.40 Item No. 2b Zone 2: Kona Impound Lot Non-Standard Vehicle (10,001 or greater) Furnish all necessary labor, materials, equipment and all other actual or implied expenses connected thereto to processing abandoned, derelict, and junked vehicles, in accordance with the bid's specification and special provisions sections. Quantity is estimated for bid evaluation purposes only. $344.95 5 each $1,724.75 Item No. 3a Zone 3: Puuanahulu Impound Lot Standard Vehicle (GVW 10,000 or less) Furnish all necessary labor, materials, equipment and all other actual or implied expenses connected thereto to processing abandoned, derelict, and junked vehicles, in accordance with the bid's specification and special provisions sections. Quantity is estimated for bid evaluation purposes only. $149.95 145 each $21,742.75 Item No. 3b Zone 3: Puuanahulu Impound Lot Non-Standard Vehicle (GVW 10,001 or greater) Furnish all necessary labor, materials, equipment and all other actual or implied expenses connected thereto to processing abandoned, derelict, and junked vehicles, in accordance with the bid's specification and special provisions sections. Quantity is estimated for bid evaluation purposes only. $344.95 1 each $344.95 County of Hawaii Tabulation Report IFB #4472 - PRICE AGREEMENT FOR THE DISPOSAL OF DERELICT, ABANDONED AND JUNKED VEHICLES Vendor: Big Island Scrap Metal, LLC Page of 2 12 Item No. 1a (OPTION YEAR 1) Zone 1: Hilo Impound Lot Standard Vehicle (GVW 10,000 or less) OPTION YEAR 1: August 1, 2024-July 31, 2025 $114.95 950 each $109,202.50 Item No. 1b (OPTION YEAR 1) Zone 1: Hilo Impound Lot Non-Standard Vehicle (GVW 10,001 or greater) OPTION YEAR 1: August 1, 2024-July 31, 2025 $224.95 5 each $1,124.75 Item No. 2a (OPTION YEAR 1) Zone 2: Kona Impound Lot Standard Vehicle (GVW 10,000 or less) OPTION YEAR 1: August 1, 2024-July 31, 2025 $189.95 532 each $101,053.40 Item No. 2b (OPTION YEAR 1) Zone 2: Kona Impound Lot Non-Standard Vehicle (10,001 or greater) OPTION YEAR 1: August 1, 2024-July 31, 2025 $399.95 5 each $1,999.75 Item No. 3a (OPTION YEAR 1) Zone 3: Puuanahulu Impound Lot Standard Vehicle (GVW 10,000 or less) OPTION YEAR 1: August 1, 2024-July 31, 2025 $189.95 95 each $18,045.25 Item No. 3b (OPTION YEAR 1) Zone 3: Puuanahulu Impound Lot Non-Standard Vehicle (GVW 10,001 or greater) OPTION YEAR 1: August 1, 2024-July 31, 2025 $399.95 1 each $399.95 Item No. 1a (OPTION YEAR 2) Zone 1: Hilo Impound Lot Standard Vehicle (GVW 10,000 or less) OPTION YEAR 2: August 1, 2025-July 31, 2026 $149.95 950 each $142,452.50 Item No. 1b (OPTION YEAR 2) Zone 1: Hilo Impound Lot Non-Standard Vehicle (GVW 10,001 or greater) OPTION YEAR 2: August 1, 2025-July 31, 2026 $249.95 5 each $1,249.75 County of Hawaii Tabulation Report IFB #4472 - PRICE AGREEMENT FOR THE DISPOSAL OF DERELICT, ABANDONED AND JUNKED VEHICLES Vendor: Big Island Scrap Metal, LLC Page of 3 12 Item No. 2a (OPTION YEAR 2) Zone 2: Kona Impound Lot Standard Vehicle (GVW 10,000 or less) OPTION YEAR 2: August 1, 2025-July 31, 2026 $234.95 532 each $124,993.40 Item No. 2b (OPTION YEAR 2) Zone 2: Kona Impound Lot Non-Standard Vehicle (10,001 or greater) OPTION YEAR 2: August 1, 2025-July 31, 2026 $424.95 5 each $2,124.75 Item No. 3a (OPTION YEAR 2) Zone 3: Puuanahulu Impound Lot Standard Vehicle (GVW 10,000 or less) OPTION YEAR 2: August 1, 2025-July 31, 2026 $234.95 95 each $22,320.25 Item No. 3b (OPTION YEAR 2) Zone 3: Puuanahulu Impound Lot Non-Standard Vehicle (GVW 10,001 or greater) OPTION YEAR 2: August 1, 2025-July 31, 2026 $424.95 1 each $424.95 Item No. 1a (OPTION YEAR 3) Zone 1: Hilo Impound Lot Standard Vehicle (GVW 10,000 or less) OPTION YEAR 3: August 1, 2026-July 31, 2027 $224.95 950 each $213,702.50 Item No. 1b (OPTION YEAR 3) Zone 1: Hilo Impound Lot Non-Standard Vehicle (GVW 10,001 or greater) OPTION YEAR 3: August 1, 2026-July 31, 2027 $325.95 5 each $1,629.75 Item No. 2a (OPTION YEAR 3) Zone 2: Kona Impound Lot Standard Vehicle (GVW 10,000 or less) OPTION YEAR 3: August 1, 2026-July 31, 2027 $279.95 532 each $148,933.40 Item No. 2b (OPTION YEAR 3) Zone 2: Kona Impound Lot Non-Standard Vehicle (10,001 or greater) OPTION YEAR 3: August 1, 2026-July 31, 2027 $449.95 5 each $2,249.75 County of Hawaii Tabulation Report IFB #4472 - PRICE AGREEMENT FOR THE DISPOSAL OF DERELICT, ABANDONED AND JUNKED VEHICLES Vendor: Big Island Scrap Metal, LLC Page of 4 12 Item No. 3a (OPTION YEAR 3) Zone 3: Puuanahulu Impound Lot Standard Vehicle (GVW 10,000 or less) OPTION YEAR 3: August 1, 2026-July 31, 2027 $279.95 95 each $26,595.25 Item No. 3b (OPTION YEAR 3) Zone 3: Puuanahulu Impound Lot Non-Standard Vehicle (GVW 10,001 or greater) OPTION YEAR 3: August 1, 2026-July 31, 2027 $449.95 1 each $449.95 Item No. 1a (OPTION YEAR 4) Zone 1: Hilo Impound Lot Standard Vehicle (GVW 10,000 or less) OPTION YEAR 4: August 1, 2027-July 31, 2028 $279.95 950 each $265,952.50 Item No. 1b (OPTION YEAR 4) Zone 1: Hilo Impound Lot Non-Standard Vehicle (GVW 10,001 or greater) OPTION YEAR 4: August 1, 2027-July 31, 2028 $349.95 5 each $1,749.75 Item No. 2a (OPTION YEAR 4) Zone 2: Kona Impound Lot Standard Vehicle (GVW 10,000 or less) OPTION YEAR 4: August 1, 2027-July 31, 2028 $279.95 532 each $148,933.40 Item No. 2b (OPTION YEAR 4) Zone 2: Kona Impound Lot Non-Standard Vehicle (10,001 or greater) OPTION YEAR 4: August 1, 2027-July 31, 2028 $499.95 5 each $2,499.75 Item No. 3a (OPTION YEAR 4) Zone 3: Puuanahulu Impound Lot Standard Vehicle (GVW 10,000 or less) OPTION YEAR 4: August 1, 2027-July 31, 2028 $279.95 95 each $26,595.25 Item No. 3b (OPTION YEAR 4) Zone 3: Puuanahulu Impound Lot Non-Standard Vehicle (GVW OPTION YEAR 4: August 1, 2027-July 31, 2028 $499.95 1 each $499.95 County of Hawaii Tabulation Report IFB #4472 - PRICE AGREEMENT FOR THE DISPOSAL OF DERELICT, ABANDONED AND JUNKED VEHICLES Vendor: Big Island Scrap Metal, LLC Page of 5 12 10,001 or greater) TOTAL $1,543,073.00 General Comments: General Attachments: Authorized Representatives Contacts.pdf BISM Certificates.pdf BISM Corporate Resolution.pdf BISM County of Hawaii General Liability Umbrella and WC COI.pdf BISM Kona SW Permit.pdf BISM Operation Plan IFB4472.pdf BISM Resume IFB4472.pdf COGS_PDF-23467C5.pdf Hilo SWMP SV-0040-17.pdf Hilo SWP Lettter.pdf Questionnaire Final IFB4472.pdf Signature Page Final IFB4472.pdf County of Hawaii Tabulation Report IFB #4472 - PRICE AGREEMENT FOR THE DISPOSAL OF DERELICT, ABANDONED AND JUNKED VEHICLES Vendor: HMP Inc., Page of 6 12 Code Name Item Description Requested Brand Alternative Brand Item Vendor Reference # Unit Price Qty. Unit Total Price Notes Attachments Item No. 1a Zone 1: Hilo Impound Lot Standard Vehicle (GVW 10,000 or less) Furnish all necessary labor, materials, equipment and all other actual or implied expenses connected thereto to processing abandoned, derelict, and junked vehicles, in accordance with the bid's specification and special provisions sections. Quantity is estimated for bid evaluation purposes only. $97.00 1300 each $126,100.00 Item No. 1b Zone 1: Hilo Impound Lot Non-Standard Vehicle (GVW 10,001 or greater) Furnish all necessary labor, materials, equipment and all other actual or implied expenses connected thereto to processing abandoned, derelict, and junked vehicles, in accordance with the bid's specification and special provisions sections. Quantity is estimated for bid evaluation purposes only. $500.00 5 each $2,500.00 Item No. 2a Zone 2: Kona Impound Lot Standard Vehicle (GVW 10,000 or less) Furnish all necessary labor, materials, equipment and all other actual or implied expenses connected thereto to processing abandoned, derelict, and junked vehicles, in accordance with the bid's specification and special provisions sections. Quantity is estimated for bid evaluation purposes only. $350.00 632 each $221,200.00 Item No. 2b Zone 2: Kona Impound Lot Non-Standard Vehicle (10,001 or greater) Furnish all necessary labor, materials, equipment and all other actual or implied expenses connected thereto to processing abandoned, derelict, and junked vehicles, in accordance with the bid's specification and special provisions sections. Quantity is estimated for bid evaluation purposes only. $1,000.00 5 each $5,000.00 Item No. 3a Zone 3: Puuanahulu Impound Lot Standard Vehicle (GVW 10,000 or less) Furnish all necessary labor, materials, equipment and all other actual or implied expenses connected thereto to processing abandoned, derelict, and junked vehicles, in accordance with the bid's specification and special provisions sections. Quantity is estimated for bid evaluation purposes only. $350.00 145 each $50,750.00 Item No. 3b Zone 3: Puuanahulu Impound Lot Non-Standard Vehicle (GVW 10,001 or greater) Furnish all necessary labor, materials, equipment and all other actual or implied expenses connected thereto to processing abandoned, derelict, and junked vehicles, in accordance with the bid's specification and special provisions sections. Quantity is estimated for bid evaluation purposes only. $1,000.00 1 each $1,000.00 County of Hawaii Tabulation Report IFB #4472 - PRICE AGREEMENT FOR THE DISPOSAL OF DERELICT, ABANDONED AND JUNKED VEHICLES Vendor: HMP Inc., Page of 7 12 Item No. 1a (OPTION YEAR 1) Zone 1: Hilo Impound Lot Standard Vehicle (GVW 10,000 or less) OPTION YEAR 1: August 1, 2024-July 31, 2025 $300.00 950 each $285,000.00 Item No. 1b (OPTION YEAR 1) Zone 1: Hilo Impound Lot Non-Standard Vehicle (GVW 10,001 or greater) OPTION YEAR 1: August 1, 2024-July 31, 2025 $1,000.00 5 each $5,000.00 Item No. 2a (OPTION YEAR 1) Zone 2: Kona Impound Lot Standard Vehicle (GVW 10,000 or less) OPTION YEAR 1: August 1, 2024-July 31, 2025 $400.00 532 each $212,800.00 Item No. 2b (OPTION YEAR 1) Zone 2: Kona Impound Lot Non-Standard Vehicle (10,001 or greater) OPTION YEAR 1: August 1, 2024-July 31, 2025 $1,100.00 5 each $5,500.00 Item No. 3a (OPTION YEAR 1) Zone 3: Puuanahulu Impound Lot Standard Vehicle (GVW 10,000 or less) OPTION YEAR 1: August 1, 2024-July 31, 2025 $400.00 95 each $38,000.00 Item No. 3b (OPTION YEAR 1) Zone 3: Puuanahulu Impound Lot Non-Standard Vehicle (GVW 10,001 or greater) OPTION YEAR 1: August 1, 2024-July 31, 2025 $1,000.00 1 each $1,000.00 Item No. 1a (OPTION YEAR 2) Zone 1: Hilo Impound Lot Standard Vehicle (GVW 10,000 or less) OPTION YEAR 2: August 1, 2025-July 31, 2026 $330.00 950 each $313,500.00 Item No. 1b (OPTION YEAR 2) Zone 1: Hilo Impound Lot Non-Standard Vehicle (GVW 10,001 or greater) OPTION YEAR 2: August 1, 2025-July 31, 2026 $1,000.00 5 each $5,000.00 County of Hawaii Tabulation Report IFB #4472 - PRICE AGREEMENT FOR THE DISPOSAL OF DERELICT, ABANDONED AND JUNKED VEHICLES Vendor: HMP Inc., Page of 8 12 Item No. 2a (OPTION YEAR 2) Zone 2: Kona Impound Lot Standard Vehicle (GVW 10,000 or less) OPTION YEAR 2: August 1, 2025-July 31, 2026 $440.00 532 each $234,080.00 Item No. 2b (OPTION YEAR 2) Zone 2: Kona Impound Lot Non-Standard Vehicle (10,001 or greater) OPTION YEAR 2: August 1, 2025-July 31, 2026 $1,000.00 5 each $5,000.00 Item No. 3a (OPTION YEAR 2) Zone 3: Puuanahulu Impound Lot Standard Vehicle (GVW 10,000 or less) OPTION YEAR 2: August 1, 2025-July 31, 2026 $440.00 95 each $41,800.00 Item No. 3b (OPTION YEAR 2) Zone 3: Puuanahulu Impound Lot Non-Standard Vehicle (GVW 10,001 or greater) OPTION YEAR 2: August 1, 2025-July 31, 2026 $1,000.00 1 each $1,000.00 Item No. 1a (OPTION YEAR 3) Zone 1: Hilo Impound Lot Standard Vehicle (GVW 10,000 or less) OPTION YEAR 3: August 1, 2026-July 31, 2027 $363.00 950 each $344,850.00 Item No. 1b (OPTION YEAR 3) Zone 1: Hilo Impound Lot Non-Standard Vehicle (GVW 10,001 or greater) OPTION YEAR 3: August 1, 2026-July 31, 2027 $1,000.00 5 each $5,000.00 Item No. 2a (OPTION YEAR 3) Zone 2: Kona Impound Lot Standard Vehicle (GVW 10,000 or less) OPTION YEAR 3: August 1, 2026-July 31, 2027 $484.00 532 each $257,488.00 Item No. 2b (OPTION YEAR 3) Zone 2: Kona Impound Lot Non-Standard Vehicle (10,001 or greater) OPTION YEAR 3: August 1, 2026-July 31, 2027 $1,000.00 5 each $5,000.00 County of Hawaii Tabulation Report IFB #4472 - PRICE AGREEMENT FOR THE DISPOSAL OF DERELICT, ABANDONED AND JUNKED VEHICLES Vendor: HMP Inc., Page of 9 12 Item No. 3a (OPTION YEAR 3) Zone 3: Puuanahulu Impound Lot Standard Vehicle (GVW 10,000 or less) OPTION YEAR 3: August 1, 2026-July 31, 2027 $484.00 95 each $45,980.00 Item No. 3b (OPTION YEAR 3) Zone 3: Puuanahulu Impound Lot Non-Standard Vehicle (GVW 10,001 or greater) OPTION YEAR 3: August 1, 2026-July 31, 2027 $1,000.00 1 each $1,000.00 Item No. 1a (OPTION YEAR 4) Zone 1: Hilo Impound Lot Standard Vehicle (GVW 10,000 or less) OPTION YEAR 4: August 1, 2027-July 31, 2028 $399.00 950 each $379,050.00 Item No. 1b (OPTION YEAR 4) Zone 1: Hilo Impound Lot Non-Standard Vehicle (GVW 10,001 or greater) OPTION YEAR 4: August 1, 2027-July 31, 2028 $1,000.00 5 each $5,000.00 Item No. 2a (OPTION YEAR 4) Zone 2: Kona Impound Lot Standard Vehicle (GVW 10,000 or less) OPTION YEAR 4: August 1, 2027-July 31, 2028 $500.00 532 each $266,000.00 Item No. 2b (OPTION YEAR 4) Zone 2: Kona Impound Lot Non-Standard Vehicle (10,001 or greater) OPTION YEAR 4: August 1, 2027-July 31, 2028 $1,000.00 5 each $5,000.00 Item No. 3a (OPTION YEAR 4) Zone 3: Puuanahulu Impound Lot Standard Vehicle (GVW 10,000 or less) OPTION YEAR 4: August 1, 2027-July 31, 2028 $500.00 95 each $47,500.00 Item No. 3b (OPTION YEAR 4) Zone 3: Puuanahulu Impound Lot Non-Standard Vehicle (GVW OPTION YEAR 4: August 1, 2027-July 31, 2028 $1,000.00 1 each $1,000.00 County of Hawaii Tabulation Report IFB #4472 - PRICE AGREEMENT FOR THE DISPOSAL OF DERELICT, ABANDONED AND JUNKED VEHICLES Vendor: HMP Inc., Page of 10 12 10,001 or greater) TOTAL $2,917,098.00 General Comments: General Attachments: 2021-2024 Hazmat Certificate.pdf 2022 05 12 Corporate Resolution.pdf 2023-2024 Scale License Certificate.pdf 2023-2024 Scale Master License.pdf Attachment D.pdf Attachment H.pdf Attachment I.pdf Exception to section 2 point 6 of IFB 4472 PDF.pdf General Terms and Conditions for Goods and Services dated May 10, 2023 (1).pdf Hawaii Vendor Compliance Certificate.pdf IFB4472 ABANDONED VEHICLE DISPOSAL Specs and Special Provisions (DOWNLOAD, FILL OUT AND UPLOAD WITH BID RESPONSE) completed.pdf IFB4472 Bidder's Checklist complete.pdf IFB4472 Notice to Bidders.pdf IFB4472 Vehicle Disposal Exhibit A.pdf IFB4472 Vehicle Disposal Exhibit B.pdf IFB4472 Vehicle Disposal Exhibit C.pdf IFB Bidder's Checklist with Signature PageCompleted.pdf Operations Plan for IFB 4472 Hulikoa Site.pdf Operations Plan Shipman Site IFB4472.pdf Schnitzer Steel Hawaii SWMP.pdf SW Permit RY-0038-16.pdf County of Hawaii Tabulation Report IFB #4472 - PRICE AGREEMENT FOR THE DISPOSAL OF DERELICT, ABANDONED AND JUNKED VEHICLES Vendor: oahu used auto parts and recycling Page of 11 12 Code Name Item Description Requested Brand Alternative Brand Item Vendor Reference # Unit Price Qty. Unit Total Price Notes Attachments Item No. 1a Zone 1: Hilo Impound Lot Standard Vehicle (GVW 10,000 or less) Furnish all necessary labor, materials, equipment and all other actual or implied expenses connected thereto to processing abandoned, derelict, and junked vehicles, in accordance with the bid's specification and special provisions sections. Quantity is estimated for bid evaluation purposes only. $200.00 1300 each $260,000.00 Item No. 1b Zone 1: Hilo Impound Lot Non-Standard Vehicle (GVW 10,001 or greater) Furnish all necessary labor, materials, equipment and all other actual or implied expenses connected thereto to processing abandoned, derelict, and junked vehicles, in accordance with the bid's specification and special provisions sections. Quantity is estimated for bid evaluation purposes only. $300.00 5 each $1,500.00 Item No. 1a (OPTION YEAR 1) Zone 1: Hilo Impound Lot Standard Vehicle (GVW 10,000 or less) OPTION YEAR 1: August 1, 2024-July 31, 2025 $230.00 950 each $218,500.00 Item No. 1b (OPTION YEAR 1) Zone 1: Hilo Impound Lot Non-Standard Vehicle (GVW 10,001 or greater) OPTION YEAR 1: August 1, 2024-July 31, 2025 $330.00 5 each $1,650.00 Item No. 1a (OPTION YEAR 2) Zone 1: Hilo Impound Lot Standard Vehicle (GVW 10,000 or less) OPTION YEAR 2: August 1, 2025-July 31, 2026 $260.00 950 each $247,000.00 Item No. 1b (OPTION YEAR 2) Zone 1: Hilo Impound Lot Non-Standard Vehicle (GVW 10,001 or greater) OPTION YEAR 2: August 1, 2025-July 31, 2026 $360.00 5 each $1,800.00 Item No. 1a (OPTION YEAR 3) Zone 1: Hilo Impound Lot Standard Vehicle (GVW 10,000 or less) OPTION YEAR 3: August 1, 2026-July 31, 2027 $290.00 950 each $275,500.00 Item No. Zone 1: Hilo OPTION YEAR 3: August 1, 2026-July 31, 2027 $390.00 5 each $1,950.00 County of Hawaii Tabulation Report IFB #4472 - PRICE AGREEMENT FOR THE DISPOSAL OF DERELICT, ABANDONED AND JUNKED VEHICLES Vendor: oahu used auto parts and recycling Page of 12 12 1b (OPTION YEAR 3) Impound Lot Non-Standard Vehicle (GVW 10,001 or greater) Item No. 1a (OPTION YEAR 4) Zone 1: Hilo Impound Lot Standard Vehicle (GVW 10,000 or less) OPTION YEAR 4: August 1, 2027-July 31, 2028 $320.00 950 each $304,000.00 Item No. 1b (OPTION YEAR 4) Zone 1: Hilo Impound Lot Non-Standard Vehicle (GVW 10,001 or greater) OPTION YEAR 4: August 1, 2027-July 31, 2028 $420.00 5 each $2,100.00 TOTAL $1,314,000.00 General Comments: General Attachments: Aljon_specifications.png bidders_checklist_with_signature_page.pdf CAT 345B L Excavator Specifications.pdf Cat TL1255C Telehandler Specifications.pdf Equipment List_.pdf Hazmat Certificate of Registration.pdf Holiday Schedule_.pdf Oahu-Used-Auto-Parts-and-Recycling-Auto-Recovery-and-Recycling-resume-2023-10-14-06292 8.pdf Operations Plan-Manual.pdf Proposal_Questionaire_Specifications.pdf Scrap Metal Facility Name and Location .pdf Shear_Specifications.pdf Solid_waste_permit.pdf Bid Zip IFB #4472/Big Island Scrap Metal, LLC_326151/TabulationByVendor_IFB#4472_orgId_326151.pdf County of Hawaii Tabulation Report IFB #4472 - PRICE AGREEMENT FOR THE DISPOSAL OF DERELICT, ABANDONED AND JUNKED VEHICLES Vendor: Big Island Scrap Metal, LLC Page of 1 5 Code Name Item Description Requested Brand Alternative Brand Item Vendor Reference # Unit Price Qty. Unit Total Price Notes Attachments Item No. 1a Zone 1: Hilo Impound Lot Standard Vehicle (GVW 10,000 or less) Furnish all necessary labor, materials, equipment and all other actual or implied expenses connected thereto to processing abandoned, derelict, and junked vehicles, in accordance with the bid's specification and special provisions sections. Quantity is estimated for bid evaluation purposes only. $44.95 1300 each $58,435.00 Item No. 1b Zone 1: Hilo Impound Lot Non-Standard Vehicle (GVW 10,001 or greater) Furnish all necessary labor, materials, equipment and all other actual or implied expenses connected thereto to processing abandoned, derelict, and junked vehicles, in accordance with the bid's specification and special provisions sections. Quantity is estimated for bid evaluation purposes only. $174.95 5 each $874.75 Item No. 2a Zone 2: Kona Impound Lot Standard Vehicle (GVW 10,000 or less) Furnish all necessary labor, materials, equipment and all other actual or implied expenses connected thereto to processing abandoned, derelict, and junked vehicles, in accordance with the bid's specification and special provisions sections. Quantity is estimated for bid evaluation purposes only. $149.95 632 each $94,768.40 Item No. 2b Zone 2: Kona Impound Lot Non-Standard Vehicle (10,001 or greater) Furnish all necessary labor, materials, equipment and all other actual or implied expenses connected thereto to processing abandoned, derelict, and junked vehicles, in accordance with the bid's specification and special provisions sections. Quantity is estimated for bid evaluation purposes only. $344.95 5 each $1,724.75 Item No. 3a Zone 3: Puuanahulu Impound Lot Standard Vehicle (GVW 10,000 or less) Furnish all necessary labor, materials, equipment and all other actual or implied expenses connected thereto to processing abandoned, derelict, and junked vehicles, in accordance with the bid's specification and special provisions sections. Quantity is estimated for bid evaluation purposes only. $149.95 145 each $21,742.75 Item No. 3b Zone 3: Puuanahulu Impound Lot Non-Standard Vehicle (GVW 10,001 or greater) Furnish all necessary labor, materials, equipment and all other actual or implied expenses connected thereto to processing abandoned, derelict, and junked vehicles, in accordance with the bid's specification and special provisions sections. Quantity is estimated for bid evaluation purposes only. $344.95 1 each $344.95 County of Hawaii Tabulation Report IFB #4472 - PRICE AGREEMENT FOR THE DISPOSAL OF DERELICT, ABANDONED AND JUNKED VEHICLES Vendor: Big Island Scrap Metal, LLC Page of 2 5 Item No. 1a (OPTION YEAR 1) Zone 1: Hilo Impound Lot Standard Vehicle (GVW 10,000 or less) OPTION YEAR 1: August 1, 2024-July 31, 2025 $114.95 950 each $109,202.50 Item No. 1b (OPTION YEAR 1) Zone 1: Hilo Impound Lot Non-Standard Vehicle (GVW 10,001 or greater) OPTION YEAR 1: August 1, 2024-July 31, 2025 $224.95 5 each $1,124.75 Item No. 2a (OPTION YEAR 1) Zone 2: Kona Impound Lot Standard Vehicle (GVW 10,000 or less) OPTION YEAR 1: August 1, 2024-July 31, 2025 $189.95 532 each $101,053.40 Item No. 2b (OPTION YEAR 1) Zone 2: Kona Impound Lot Non-Standard Vehicle (10,001 or greater) OPTION YEAR 1: August 1, 2024-July 31, 2025 $399.95 5 each $1,999.75 Item No. 3a (OPTION YEAR 1) Zone 3: Puuanahulu Impound Lot Standard Vehicle (GVW 10,000 or less) OPTION YEAR 1: August 1, 2024-July 31, 2025 $189.95 95 each $18,045.25 Item No. 3b (OPTION YEAR 1) Zone 3: Puuanahulu Impound Lot Non-Standard Vehicle (GVW 10,001 or greater) OPTION YEAR 1: August 1, 2024-July 31, 2025 $399.95 1 each $399.95 Item No. 1a (OPTION YEAR 2) Zone 1: Hilo Impound Lot Standard Vehicle (GVW 10,000 or less) OPTION YEAR 2: August 1, 2025-July 31, 2026 $149.95 950 each $142,452.50 Item No. 1b (OPTION YEAR 2) Zone 1: Hilo Impound Lot Non-Standard Vehicle (GVW 10,001 or greater) OPTION YEAR 2: August 1, 2025-July 31, 2026 $249.95 5 each $1,249.75 County of Hawaii Tabulation Report IFB #4472 - PRICE AGREEMENT FOR THE DISPOSAL OF DERELICT, ABANDONED AND JUNKED VEHICLES Vendor: Big Island Scrap Metal, LLC Page of 3 5 Item No. 2a (OPTION YEAR 2) Zone 2: Kona Impound Lot Standard Vehicle (GVW 10,000 or less) OPTION YEAR 2: August 1, 2025-July 31, 2026 $234.95 532 each $124,993.40 Item No. 2b (OPTION YEAR 2) Zone 2: Kona Impound Lot Non-Standard Vehicle (10,001 or greater) OPTION YEAR 2: August 1, 2025-July 31, 2026 $424.95 5 each $2,124.75 Item No. 3a (OPTION YEAR 2) Zone 3: Puuanahulu Impound Lot Standard Vehicle (GVW 10,000 or less) OPTION YEAR 2: August 1, 2025-July 31, 2026 $234.95 95 each $22,320.25 Item No. 3b (OPTION YEAR 2) Zone 3: Puuanahulu Impound Lot Non-Standard Vehicle (GVW 10,001 or greater) OPTION YEAR 2: August 1, 2025-July 31, 2026 $424.95 1 each $424.95 Item No. 1a (OPTION YEAR 3) Zone 1: Hilo Impound Lot Standard Vehicle (GVW 10,000 or less) OPTION YEAR 3: August 1, 2026-July 31, 2027 $224.95 950 each $213,702.50 Item No. 1b (OPTION YEAR 3) Zone 1: Hilo Impound Lot Non-Standard Vehicle (GVW 10,001 or greater) OPTION YEAR 3: August 1, 2026-July 31, 2027 $325.95 5 each $1,629.75 Item No. 2a (OPTION YEAR 3) Zone 2: Kona Impound Lot Standard Vehicle (GVW 10,000 or less) OPTION YEAR 3: August 1, 2026-July 31, 2027 $279.95 532 each $148,933.40 Item No. 2b (OPTION YEAR 3) Zone 2: Kona Impound Lot Non-Standard Vehicle (10,001 or greater) OPTION YEAR 3: August 1, 2026-July 31, 2027 $449.95 5 each $2,249.75 County of Hawaii Tabulation Report IFB #4472 - PRICE AGREEMENT FOR THE DISPOSAL OF DERELICT, ABANDONED AND JUNKED VEHICLES Vendor: Big Island Scrap Metal, LLC Page of 4 5 Item No. 3a (OPTION YEAR 3) Zone 3: Puuanahulu Impound Lot Standard Vehicle (GVW 10,000 or less) OPTION YEAR 3: August 1, 2026-July 31, 2027 $279.95 95 each $26,595.25 Item No. 3b (OPTION YEAR 3) Zone 3: Puuanahulu Impound Lot Non-Standard Vehicle (GVW 10,001 or greater) OPTION YEAR 3: August 1, 2026-July 31, 2027 $449.95 1 each $449.95 Item No. 1a (OPTION YEAR 4) Zone 1: Hilo Impound Lot Standard Vehicle (GVW 10,000 or less) OPTION YEAR 4: August 1, 2027-July 31, 2028 $279.95 950 each $265,952.50 Item No. 1b (OPTION YEAR 4) Zone 1: Hilo Impound Lot Non-Standard Vehicle (GVW 10,001 or greater) OPTION YEAR 4: August 1, 2027-July 31, 2028 $349.95 5 each $1,749.75 Item No. 2a (OPTION YEAR 4) Zone 2: Kona Impound Lot Standard Vehicle (GVW 10,000 or less) OPTION YEAR 4: August 1, 2027-July 31, 2028 $279.95 532 each $148,933.40 Item No. 2b (OPTION YEAR 4) Zone 2: Kona Impound Lot Non-Standard Vehicle (10,001 or greater) OPTION YEAR 4: August 1, 2027-July 31, 2028 $499.95 5 each $2,499.75 Item No. 3a (OPTION YEAR 4) Zone 3: Puuanahulu Impound Lot Standard Vehicle (GVW 10,000 or less) OPTION YEAR 4: August 1, 2027-July 31, 2028 $279.95 95 each $26,595.25 Item No. 3b (OPTION YEAR 4) Zone 3: Puuanahulu Impound Lot Non-Standard Vehicle (GVW OPTION YEAR 4: August 1, 2027-July 31, 2028 $499.95 1 each $499.95 County of Hawaii Tabulation Report IFB #4472 - PRICE AGREEMENT FOR THE DISPOSAL OF DERELICT, ABANDONED AND JUNKED VEHICLES Vendor: Big Island Scrap Metal, LLC Page of 5 5 10,001 or greater) TOTAL $1,543,073.00 General Comments: General Attachments: Authorized Representatives Contacts.pdf BISM Certificates.pdf BISM Corporate Resolution.pdf BISM County of Hawaii General Liability Umbrella and WC COI.pdf BISM Kona SW Permit.pdf BISM Operation Plan IFB4472.pdf BISM Resume IFB4472.pdf COGS_PDF-23467C5.pdf Hilo SWMP SV-0040-17.pdf Hilo SWP Lettter.pdf Questionnaire Final IFB4472.pdf Signature Page Final IFB4472.pdf Bid Zip IFB #4472/Big Island Scrap Metal, LLC_326151/Authorized Representatives Contacts.pdf Bid Zip IFB #4472/Big Island Scrap Metal, LLC_326151/BISM Certificates.pdf Bid Zip IFB #4472/Big Island Scrap Metal, LLC_326151/BISM Corporate Resolution.pdf l 3 WRITTEN ACTION OF TAE MEMBERS OF BIG ISLAND SCRAP METAL, LLC The undersigned members ofBIG ISLAND SCRAP METAL, LLC, a Hawaii limited liability company( the" Company"), established under the laws of the State ofHawaii, do hereby agree and consent, pursuant to Section 10.07 ofthe Operating Agreement ofthe Company, to the following actions and resolutions relating to authorization forexecution of contracts by and on behalfofthe Company: WHEREAS,the Company was established on February 25, 2003 by its initial members, ISLAND RECYCLING,INC.,andATLAS RECYCLING CENTERS, LLC; and WHEREAS, on September 14, 2007, ISLAND RECYCLING, INC., transferredand assignedall ofits membership interest in the Company to ROSEBUD HOLDINGS, LTD., with the consent and approval ofthe Company andATLASRECYCLING CENTERS, LLC; NOW, THEREFORE, BE ITRESOLVED, that thefollowing members ofthe Company and their designatedrespective representatives are duly authorized to enter intoandauthorised to execute any andall contracts on behalfofCompany: Member Representative ROSEBUD HOLDINGS, LTD. James G. Nutter, Its President ATLAS RECYCLING CENTERS, LLC Michael J.Allen, Its Manager BE ITALSO RESOLVED, that all contracts. agreements and other documents executedon behalfofthe Companyfrom andafter September 14, 2007 by ROSEBUD HOLDINGS, LTD., ATLAS RECYCLING CENTERS, LLC, or both, are hereby deemed authorized approved and ratified,andshall constitute valid legal and enforceable obligations ofthe Company; Written Action Big bland Scrap Metal, LLC April 2013 Page 2 BELTFURTHER RESOLVED, that thisresolution shall be continuing andslay infullforce andeffect until written notice of its revocation by the Company Thiswrittenaction may beexecuted in counterpartbythe members ofthe Company. ROSEBUD HOLDINGS, LTD. Dated: April 1- 2=' ,2013 1. ` G. NUTTER Its • ident ATLAS RECYCLING CENTER, LLC Dated: April . 2013 By 1 MICHAEL J. ALLEN Its Manager Members" ofthe Company 2 Bid Zip IFB #4472/Big Island Scrap Metal, LLC_326151/BISM County of Hawaii General Liability Umbrella and WC COI.pdf Bid Zip IFB #4472/Big Island Scrap Metal, LLC_326151/BISM Kona SW Permit.pdf Bid Zip IFB #4472/Big Island Scrap Metal, LLC_326151/BISM Operation Plan IFB4472.pdf Bid Zip IFB #4472/Big Island Scrap Metal, LLC_326151/BISM Resume IFB4472.pdf Bid Zip IFB #4472/Big Island Scrap Metal, LLC_326151/COGS_PDF-23467C5.pdf Department of Commerce and Consumer Affairs CERTIFICATE OF GOOD STANDING I, the undersigned Director of Commerce and Consumer Affairs of the State of Hawaii, do hereby certify that according to the records of this Department, BIG ISLAND SCRAP METAL, LLC was organized under the laws of the State of Hawaii on 02/25/2003 ; that it is an existing limited liability company in good standing and is duly authorized to transact business. IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of the Department of Commerce and Consumer Affairs, at Honolulu, Hawaii. Dated: April 12, 2023 Director of Commerce and Consumer Affairs To check the authenticity of this certificate, please visit: http://hbe.ehawaii.gov/documents/authenticate.html Authentication Code: 460767-COGS_PDF-23467C5 Bid Zip IFB #4472/Big Island Scrap Metal, LLC_326151/Hilo SWMP SV-0040-17.pdf Bid Zip IFB #4472/Big Island Scrap Metal, LLC_326151/Hilo SWP Lettter.pdf Bid Zip IFB #4472/Big Island Scrap Metal, LLC_326151/Questionnaire Final IFB4472.pdf Bid Zip IFB #4472/Big Island Scrap Metal, LLC_326151/Signature Page Final IFB4472.pdf Bid Zip IFB #4472/HMP Inc.,_331844/TabulationByVendor_IFB#4472_orgId_331844.pdf County of Hawaii Tabulation Report IFB #4472 - PRICE AGREEMENT FOR THE DISPOSAL OF DERELICT, ABANDONED AND JUNKED VEHICLES Vendor: HMP Inc., Page of 1 5 Code Name Item Description Requested Brand Alternative Brand Item Vendor Reference # Unit Price Qty. Unit Total Price Notes Attachments Item No. 1a Zone 1: Hilo Impound Lot Standard Vehicle (GVW 10,000 or less) Furnish all necessary labor, materials, equipment and all other actual or implied expenses connected thereto to processing abandoned, derelict, and junked vehicles, in accordance with the bid's specification and special provisions sections. Quantity is estimated for bid evaluation purposes only. $97.00 1300 each $126,100.00 Item No. 1b Zone 1: Hilo Impound Lot Non-Standard Vehicle (GVW 10,001 or greater) Furnish all necessary labor, materials, equipment and all other actual or implied expenses connected thereto to processing abandoned, derelict, and junked vehicles, in accordance with the bid's specification and special provisions sections. Quantity is estimated for bid evaluation purposes only. $500.00 5 each $2,500.00 Item No. 2a Zone 2: Kona Impound Lot Standard Vehicle (GVW 10,000 or less) Furnish all necessary labor, materials, equipment and all other actual or implied expenses connected thereto to processing abandoned, derelict, and junked vehicles, in accordance with the bid's specification and special provisions sections. Quantity is estimated for bid evaluation purposes only. $350.00 632 each $221,200.00 Item No. 2b Zone 2: Kona Impound Lot Non-Standard Vehicle (10,001 or greater) Furnish all necessary labor, materials, equipment and all other actual or implied expenses connected thereto to processing abandoned, derelict, and junked vehicles, in accordance with the bid's specification and special provisions sections. Quantity is estimated for bid evaluation purposes only. $1,000.00 5 each $5,000.00 Item No. 3a Zone 3: Puuanahulu Impound Lot Standard Vehicle (GVW 10,000 or less) Furnish all necessary labor, materials, equipment and all other actual or implied expenses connected thereto to processing abandoned, derelict, and junked vehicles, in accordance with the bid's specification and special provisions sections. Quantity is estimated for bid evaluation purposes only. $350.00 145 each $50,750.00 Item No. 3b Zone 3: Puuanahulu Impound Lot Non-Standard Vehicle (GVW 10,001 or greater) Furnish all necessary labor, materials, equipment and all other actual or implied expenses connected thereto to processing abandoned, derelict, and junked vehicles, in accordance with the bid's specification and special provisions sections. Quantity is estimated for bid evaluation purposes only. $1,000.00 1 each $1,000.00 County of Hawaii Tabulation Report IFB #4472 - PRICE AGREEMENT FOR THE DISPOSAL OF DERELICT, ABANDONED AND JUNKED VEHICLES Vendor: HMP Inc., Page of 2 5 Item No. 1a (OPTION YEAR 1) Zone 1: Hilo Impound Lot Standard Vehicle (GVW 10,000 or less) OPTION YEAR 1: August 1, 2024-July 31, 2025 $300.00 950 each $285,000.00 Item No. 1b (OPTION YEAR 1) Zone 1: Hilo Impound Lot Non-Standard Vehicle (GVW 10,001 or greater) OPTION YEAR 1: August 1, 2024-July 31, 2025 $1,000.00 5 each $5,000.00 Item No. 2a (OPTION YEAR 1) Zone 2: Kona Impound Lot Standard Vehicle (GVW 10,000 or less) OPTION YEAR 1: August 1, 2024-July 31, 2025 $400.00 532 each $212,800.00 Item No. 2b (OPTION YEAR 1) Zone 2: Kona Impound Lot Non-Standard Vehicle (10,001 or greater) OPTION YEAR 1: August 1, 2024-July 31, 2025 $1,100.00 5 each $5,500.00 Item No. 3a (OPTION YEAR 1) Zone 3: Puuanahulu Impound Lot Standard Vehicle (GVW 10,000 or less) OPTION YEAR 1: August 1, 2024-July 31, 2025 $400.00 95 each $38,000.00 Item No. 3b (OPTION YEAR 1) Zone 3: Puuanahulu Impound Lot Non-Standard Vehicle (GVW 10,001 or greater) OPTION YEAR 1: August 1, 2024-July 31, 2025 $1,000.00 1 each $1,000.00 Item No. 1a (OPTION YEAR 2) Zone 1: Hilo Impound Lot Standard Vehicle (GVW 10,000 or less) OPTION YEAR 2: August 1, 2025-July 31, 2026 $330.00 950 each $313,500.00 Item No. 1b (OPTION YEAR 2) Zone 1: Hilo Impound Lot Non-Standard Vehicle (GVW 10,001 or greater) OPTION YEAR 2: August 1, 2025-July 31, 2026 $1,000.00 5 each $5,000.00 County of Hawaii Tabulation Report IFB #4472 - PRICE AGREEMENT FOR THE DISPOSAL OF DERELICT, ABANDONED AND JUNKED VEHICLES Vendor: HMP Inc., Page of 3 5 Item No. 2a (OPTION YEAR 2) Zone 2: Kona Impound Lot Standard Vehicle (GVW 10,000 or less) OPTION YEAR 2: August 1, 2025-July 31, 2026 $440.00 532 each $234,080.00 Item No. 2b (OPTION YEAR 2) Zone 2: Kona Impound Lot Non-Standard Vehicle (10,001 or greater) OPTION YEAR 2: August 1, 2025-July 31, 2026 $1,000.00 5 each $5,000.00 Item No. 3a (OPTION YEAR 2) Zone 3: Puuanahulu Impound Lot Standard Vehicle (GVW 10,000 or less) OPTION YEAR 2: August 1, 2025-July 31, 2026 $440.00 95 each $41,800.00 Item No. 3b (OPTION YEAR 2) Zone 3: Puuanahulu Impound Lot Non-Standard Vehicle (GVW 10,001 or greater) OPTION YEAR 2: August 1, 2025-July 31, 2026 $1,000.00 1 each $1,000.00 Item No. 1a (OPTION YEAR 3) Zone 1: Hilo Impound Lot Standard Vehicle (GVW 10,000 or less) OPTION YEAR 3: August 1, 2026-July 31, 2027 $363.00 950 each $344,850.00 Item No. 1b (OPTION YEAR 3) Zone 1: Hilo Impound Lot Non-Standard Vehicle (GVW 10,001 or greater) OPTION YEAR 3: August 1, 2026-July 31, 2027 $1,000.00 5 each $5,000.00 Item No. 2a (OPTION YEAR 3) Zone 2: Kona Impound Lot Standard Vehicle (GVW 10,000 or less) OPTION YEAR 3: August 1, 2026-July 31, 2027 $484.00 532 each $257,488.00 Item No. 2b (OPTION YEAR 3) Zone 2: Kona Impound Lot Non-Standard Vehicle (10,001 or greater) OPTION YEAR 3: August 1, 2026-July 31, 2027 $1,000.00 5 each $5,000.00 County of Hawaii Tabulation Report IFB #4472 - PRICE AGREEMENT FOR THE DISPOSAL OF DERELICT, ABANDONED AND JUNKED VEHICLES Vendor: HMP Inc., Page of 4 5 Item No. 3a (OPTION YEAR 3) Zone 3: Puuanahulu Impound Lot Standard Vehicle (GVW 10,000 or less) OPTION YEAR 3: August 1, 2026-July 31, 2027 $484.00 95 each $45,980.00 Item No. 3b (OPTION YEAR 3) Zone 3: Puuanahulu Impound Lot Non-Standard Vehicle (GVW 10,001 or greater) OPTION YEAR 3: August 1, 2026-July 31, 2027 $1,000.00 1 each $1,000.00 Item No. 1a (OPTION YEAR 4) Zone 1: Hilo Impound Lot Standard Vehicle (GVW 10,000 or less) OPTION YEAR 4: August 1, 2027-July 31, 2028 $399.00 950 each $379,050.00 Item No. 1b (OPTION YEAR 4) Zone 1: Hilo Impound Lot Non-Standard Vehicle (GVW 10,001 or greater) OPTION YEAR 4: August 1, 2027-July 31, 2028 $1,000.00 5 each $5,000.00 Item No. 2a (OPTION YEAR 4) Zone 2: Kona Impound Lot Standard Vehicle (GVW 10,000 or less) OPTION YEAR 4: August 1, 2027-July 31, 2028 $500.00 532 each $266,000.00 Item No. 2b (OPTION YEAR 4) Zone 2: Kona Impound Lot Non-Standard Vehicle (10,001 or greater) OPTION YEAR 4: August 1, 2027-July 31, 2028 $1,000.00 5 each $5,000.00 Item No. 3a (OPTION YEAR 4) Zone 3: Puuanahulu Impound Lot Standard Vehicle (GVW 10,000 or less) OPTION YEAR 4: August 1, 2027-July 31, 2028 $500.00 95 each $47,500.00 Item No. 3b (OPTION YEAR 4) Zone 3: Puuanahulu Impound Lot Non-Standard Vehicle (GVW OPTION YEAR 4: August 1, 2027-July 31, 2028 $1,000.00 1 each $1,000.00 County of Hawaii Tabulation Report IFB #4472 - PRICE AGREEMENT FOR THE DISPOSAL OF DERELICT, ABANDONED AND JUNKED VEHICLES Vendor: HMP Inc., Page of 5 5 10,001 or greater) TOTAL $2,917,098.00 General Comments: General Attachments: 2021-2024 Hazmat Certificate.pdf 2022 05 12 Corporate Resolution.pdf 2023-2024 Scale License Certificate.pdf 2023-2024 Scale Master License.pdf Attachment D.pdf Attachment H.pdf Attachment I.pdf Exception to section 2 point 6 of IFB 4472 PDF.pdf General Terms and Conditions for Goods and Services dated May 10, 2023 (1).pdf Hawaii Vendor Compliance Certificate.pdf IFB4472 ABANDONED VEHICLE DISPOSAL Specs and Special Provisions (DOWNLOAD, FILL OUT AND UPLOAD WITH BID RESPONSE) completed.pdf IFB4472 Bidder's Checklist complete.pdf IFB4472 Notice to Bidders.pdf IFB4472 Vehicle Disposal Exhibit A.pdf IFB4472 Vehicle Disposal Exhibit B.pdf IFB4472 Vehicle Disposal Exhibit C.pdf IFB Bidder's Checklist with Signature PageCompleted.pdf Operations Plan for IFB 4472 Hulikoa Site.pdf Operations Plan Shipman Site IFB4472.pdf Schnitzer Steel Hawaii SWMP.pdf SW Permit RY-0038-16.pdf Bid Zip IFB #4472/HMP Inc.,_331844/2021-2024 Hazmat Certificate.pdf UNITED STATES OF AMERICA DEPARTMENT OF TRANSPORTATION PIPELINE AND HAZARDOUS MATERIALS SAFETY ADMINISTRATION HAZARDOUS MATERIALS CERTIFICATE OF REGISTRATION FOR REGISTRATION YEAR(S) 2021-2024 Registrant: HMP INC., DBA BUSINESS SERVICES HAWAII ATTN: Shon Pahio 16-630 KIPIMANA STREET KEAAU, HI 96749 This certifies that the registrant is registered with the U.S. Department of Transportation as required by 49 CFR Part 107, Subpart G. This certificate is issued under the authority of 49 U.S.C. 5108. It is unlawful to alter or falsify this document. Reg. No: 101623550003DF Effective: July 1, 2021 Expires: June 30, 2024 HM Company ID: 215004 Record Keeping Requirements for the Registration Program The following must be maintained at the principal place of business for a period of three years from the date of issuance of this Certificate of Registration: (1) A copy of the registration statement filed with PHMSA; and (2) This Certificate of Registration Each person subject to the registration requirement must furnish that person's Certificate of Registration (or a copy) and all other records and information pertaining to the information contained in the registration statement to an authorized representative or special agent of the U. S. Department of Transportation upon request. Each motor carrier (private or for-hire) and each vessel operator subject to the registration requirement must keep a copy of the current Certificate of Registration or another document bearing the registration number identified as the "U.S. DOT Hazmat Reg. No." in each truck and truck tractor or vessel (trailers and semi-trailers not included) used to transport hazardous materials subject to the registration requirement. The Certificate of Registration or document bearing the registration number must be made available, upon request, to enforcement personnel. For information, contact the Hazardous Materials Registration Manager, PHH-52, Pipeline and Hazardous Materials Safety Administration, U.S. Department of Transportation, 1200 New Jersey Avenue, SE, Washington, DC 20590, telephone (202) 366-4109. Bid Zip IFB #4472/HMP Inc.,_331844/2022 05 12 Corporate Resolution.pdf Bid Zip IFB #4472/HMP Inc.,_331844/2023-2024 Scale License Certificate.pdf Bid Zip IFB #4472/HMP Inc.,_331844/2023-2024 Scale Master License.pdf Bid Zip IFB #4472/HMP Inc.,_331844/Attachment D.pdf Bid Zip IFB #4472/HMP Inc.,_331844/Attachment H.pdf 81178.jpg Bid Zip IFB #4472/HMP Inc.,_331844/Attachment I.pdf 18850.jpg Bid Zip IFB #4472/HMP Inc.,_331844/Exception to section 2 point 6 of IFB 4472 PDF.pdf Microsoft Word - Exception to section 2 point 6 of IFB 4472 EXCEPTION HMP INC., would like to have an excepon made on our bid for the Kailua Impound Lot and the Puuanahulu Impound Lot to the following requirement under secon 2.6 of the Specificaons document “Bidders must have a permied scrap metal facility that is able to receive and process disposal vehicles within 25 miles of the IFB 4472 – VEHICLE DISPOSAL SPECIFICATIONS Page 4 of 12 locaon being bid on as idenfied in 2.3. For example, if the bidder is bidding on Zone 1, they must have permied scrap metal facility that is able to receive and process disposal vehicles within 25 miles of Hilo Impound (1651 Ho‘olaulima St. Hilo, HI 96720).” HMP INC. has a property at 73-4281 Hulikoa Drive, Kailua-Kona HI 96740 that the would like to use to accept abandoned vehicles from the Puuanahulu Impound Lot and the Kailua Impound Lot and it is within 25 miles of both locaons, but we acknowledge that the site is not permied to process scrap metal. If you review our operaons plan, you will see that we will not need a Recycling Permit for this locaon because we will be keeping the volume of vehicles under the amount that the State of Hawaii requires a Permit for. HMP INC. has executed the current contract for the past 5 years without a permit at this site without any problems or incidents and the vehicles have been going from their Hulikoa site to their permied Shipman site and a permied Schnitzer Steel site on Oahu. We therefore ask that this process be allowed for the duraon of this new contract. Bid Zip IFB #4472/HMP Inc.,_331844/General Terms and Conditions for Goods and Services dated May 10, 2023 (1).pdf 1 COUNTY OF HAWAI‘I DEPARTMENT OF FINANCE GENERAL TERMS AND CONDITIONS FOR GOODS AND SERVICES May 10, 2023 2 TABLE OF CONTENTS PURPOSE ................................................................................................................................. 6 SECTION 1 - DEFINITIONS OF TERMS ................................. .................................................. 7 SECTION 2 – SOLICITATION ..................................................................................................14 2.1 ORDER OF PRECEDENCE; CONFLICTING PROVISIONS ..........................................14 2.2 SOLICITATION FORMS ...................................................................................... ...........14 2.3 COUNTY’S ESTIMATES ................................................................................................14 2.4 PRE-BID OR PRE-PROPOSAL CONFERENCE ........................ ....................................14 2.5 PRICE ITEMS ................................................................................................................15 2.6 BRAND NAMES, MODEL, MAKE, OR METHOD ...........................................................15 2.7 NO SUBSTITUTES ON RESTRICTIVE SPECIFICATIONS ...........................................16 2.8 REQUESTS FOR CLARIFICATION ...............................................................................16 2.9 SOLICITATION ADDENDA ................................................................ ............................16 2.10 CANCELLATION OF SOLICITATION ............................................................................17 SECTION 3 - OFFER REQUIREMENTS AND CONDITIONS ...................................................18 3.1 COMPETENCY OF OFFEROR ......................................................................................18 3.2 BROCHURES, SPECIFICATIONS, AND QUESTIONNAIRES .......................................18 3.3 PREPARATION OF OFFER ...........................................................................................19 3.4 OFFER GUARANTY ......................................................................................................20 3.5 CERTIFICATION OF OFFEROR CONCERNING WAGES, HOURS AND WORKING CONDITIONS OF EMPLOYEES SUPPLYING SERVICES .......................................................20 3.6 CERTIFICATE OF COST OR PRICING DATA ................................................. ..............21 3.7 PROPRIETARY OR CONFIDENTIAL ............................................................................21 3.8 OFFER SUBMISSION .................................................. ..................................................21 3.9 PRE- OPENING MODIFICATION OR WITHDRAWAL OF OFFER ...............................21 SECTION 4 RECEIPT, OPENING, AND RECORDING OF BIDS ........................................23 4.1 PUBLIC BID OPENING OF IFB ELECTRONIC SOLICITATIONS AND OTHER NONELECTRONIC SOLICITATIONS ..................................................... ..........................................23 4.2 RECEIPT OF RFPs (ELECTRONIC AND NON-ELECTRONIC SUBMISSIONS) ...........24 4.3 LATE OFFERS, LATE WITHDRAWALS, AND LATE MODIFICATIONS .................. ......25 SECTION 5 EVALUATION OF OFFERS .............................................................................26 5.1 MISTAKES IN IFBs ........................................................ ...............................................26 5.2 MISTAKES IN RFPs .......................................................................................................27 5.3 [Reserved] ......................................................................................................................27 5.4 DISQUALIFICATION OF OFFERORS ............................................ ...............................28 5.5 STANDARDS OF CONDUCT .........................................................................................29 3 5.6 [Reserved] .............................. ........................................................................................29 5.7 MULTIPLE OR ALTERNATE OFFERS ..........................................................................2 9 5.8 CONDITIONED OFFERS ...............................................................................................29 5.9 NON-RESPONSIVE OFFERS OR NON-RESPONSIBLE OFFERORS ...................... ....29 5.10 REJECTION OF OFFERS ..............................................................................................29 SECTION 6 DISCUSSION AND BEST AND FINAL OFFER ........................ ........................30 6.1 PRIORITY LISTED OFFERS ..........................................................................................30 6.2 DISCUSSIONS .................................... ...........................................................................30 6.3 BEST AND FINAL OFFERS ...........................................................................................30 SECTION 7 –PREFERENCES .................................................................................................31 7.1 [Reserved] ............................................................ ..........................................................31 7.2 PREFERENCE FOR HAWAI‘I PRODUCTS ...................................................................31 SECTION 8 AWARD AND EXECUTION OF CONTRACT ...................................................32 8.1 INVITATION FOR BID SOLICITATIONS ........................................................................32 8.2 LOW TIE BIDS FOR IFB SOLICITATIONS ....................................................................32 8.3 ACCEPTANCE OF OFFER ................................................................ ............................32 8.4 EXECUTION OF CONTRACT .......................................................................................33 8.5 CONTRACT BOND ................................. .......................................................................34 8.6 FAILURE TO EXECUTE CONTRACT ............................................................................34 8.7 RETURN OF OFFER GUARANTIES .............................................................................35 8.8 SUBMISSION OF INSURANCE CERTIFICATION ........................................... .............35 8.9 CANCELLATION OF AWARD ........................................................................................35 SECTION 9 DEBRIEFING, PROTEST, SUSPENSION & DEBARMENT AND SOLICITATIONS & AWARDS IN VIOLATION OF LAW ............................................................36 9.1 DEBRIEFING ........................................................................ .........................................36 9.2 COMPLAINTS AND PROTESTS....................................................................................36 9.3 AUTHORITY TO DEBAR OR SUSPEND .......................................................................37 9.4 SOLICITATIONS OR AWARDS IN VIOLATION OF LAW ...............................................37 SECTION 10 - PERFORMANCE OF CONTRACT ....................................................................38 10.1 INDEPENDENT CONTRACTOR ...................................................................... ..............38 10.2 CONSTRUCTION OF CONTRACT ................................................................................38 10.3 COMPLIANCE WITH CONTRACT TERMS, ETC. .......................... ...............................38 10.4 EXAMINATION OF SITE ................................................................................................38 10.5 PRICE INCLUSIVE OF ALL APPLICABLE TAXES ........................................................38 10.6 CHANGE ORDERS AND MODIFICATIONS ..................................................................39 10.7 LIQUIDATED DAMAGES ...............................................................................................39 10.8 DELIVERY .............................................................. .......................................................39 4 10.9 NOTICE TO PROCEED .................................................................................................40 10.10 DISPUTES .....................................................................................................................40 10.11 REMEDIES ................................................ ....................................................................40 10.12 COUNTY’S RIGHT OF OFFSET ....................................................................................40 10.13 TIME IS OF THE ESSENCE ..........................................................................................41 SECTION 11 - LEGAL RELATIONS AND RESPONSIBILITY ............................ .......................42 11.1 LAWS TO BE OBSERVED .............................................................................................42 11.2 WARRANTY OF TITLE ............................. .....................................................................42 11.3 COPYRIGHT ................................................................................................................ ..42 11.4 INFRINGEMENT INDEMNIFICATION ............................................................................43 11.5 SUBCONTRACTING AND ASSIGNING ............................................... ..........................43 11.6 ASSIGNMENT OF ANTITRUST CLAIMS .......................................................................43 11.7 INDEMNIFICATION........................................ ................................................................43 11.8 PERSONAL LIABILITY OF PUBLIC OFFICIALS ............................................................43 11.9 [Reserved] ......................................................................................................................44 11.10 RECORD RETENTION AND RIGHT TO AUDIT RECORDS ........................... ...............44 11.11 NON-DISCRIMINATION .................................................................................................44 11.12 RESPONSIBILITY OF CONTRACTOR AND TAX CLEARANCE ...................................45 11.13 CAMPAIGN CONTRIBUTIONS BY STATE AND COUNTY CONTRACTORS ...............46 SECTION 12 - MODIFICATIONS AND TERMINATIONS OF CONTRACTS .............................47 12.1 GENERAL ......................................................................................................................47 12.2 CONTRACT CHANGE ORDERS ...................................................................................47 12.3 CONTRACT MODIFICATIONS ...................................................................... ................48 12.4 AUTHORIZATION FOR A STOP WORK ORDER FOR GOODS AND SERVICES CONTRACTS........................................................................................................... .................49 12.5 STOP WORK ORDERS .................................................................................................49 12.6 VARIATIONS IN QUANTITIES FOR DEFINITE QUANTITY CONTRACTS ....................50 12.7 VARIATIONS IN ESTIMATED QUANTITIES FOR INDEFINITE QUANTITY CONTRACTS................................................................................... .........................................50 12.8 PRICE ADJUSTMENT ...................................................................................................51 12.9 NOVATION OR CHANGE OF NAME .............................................................................51 12.10 CLAIMS BASED ON A PROCUREMENT OFFICER’S ACTIONS OR OMISSIONS .......52 12.11 TERMINATION FOR DEFAULT ....................................................................................53 12.12 TERMINATION FOR CONVENIENCE .................................................... .......................54 12.13 TERMINATION FOR COST-REIMBURSEMENT CONTRACTS ....................................56 SECTION 13 - PAYMENT .............................................................. ...........................................57 13.1 METHOD OF PAYMENT ................................................................................................57 5 13.2 FINAL PAYMENT ...........................................................................................................57 13.3 INTEREST .................................................................. ...................................................57 13.4 PROMPT PAYMENT BY CONTRACTORS TO SUBCONTRACTORS...........................57 SECTION 14 – MISCELLANEOUS .................................... .......................................................60 14.1 HEADINGS ....................................................................................................................60 14.2 NO WAIVER ...................................................................................................................60 14.3 SEVERABILITY ............................................... ...............................................................60 14.4 DELEGATION OF AUTHORITY TO PROCUREMENT OFFICER ..................................60 14.5 DRAFTING AMBIGUITIES .................. ...........................................................................60 14.6 AMENDMENTS ......................................................................................................... .....60 14.7 SURVIVAL OF OBLIGATIONS .......................................................................................61 14.8 CONFIDENTIALITY OF SERVICES ....................................... ........................................61 14.9 NO THIRD PARTY OBLIGATIONS ................................................................................61 14.10 INSOLVENCY ........................ ........................................................................................61 14.11 ACTIONS OF THE COUNTY IN ITS GOVERNMENTAL CAPACITY .............................61 14.12 GOVERNING LAW .........................................................................................................61 14.13 COUNTERPARTS ......................................................... .................................................62 14.14 NOTICES REQUIRED UNDER EXECUTED CONTRACT .............................................62 EXHIBITS Exhibit A Surety Bid/Proposal Bond Exhibit B Performance Bond (Surety) Exhibit C Performance Bond Exhibit D Labor and Material Payment Bond (Surety) Exhibit E Labor and Material Payment Bond Exhibit F Reserved Exhibit G Performance Bond (Surety) for Supplemental Agreement for Goods and Services Exhibit H Performance Bond for Supplemental Agreement for Goods and Services Exhibit I Contractor Acknowledgment Exhibit J Surety Acknowledgment 6 PURPOSE The General Terms and Conditions for Goods and Services for the County (referred to as the “general terms and conditions”), incorporated by reference in the solicitation document and the awarded contract, represent the County’s policy and legal requirements relating to contracts as authorized by Hawai‘i Revised Statutes (“HRS”), Chapter 103D, as amended, and its promulgated rules under Hawai‘i Administrative Rules (“HAR”), Title 3, Department of Accounting and General Services (referred to as the “Procurement Code”), as amended. References to HAR provisions in these general terms and conditions are included for convenience only and may not be complete. Should any contractual term herein be inconsistent with the Procurement Code, the Procurement Code shall govern. Before submitting a bid or a proposal, the offeror shall be responsible for reading and examining the solicitation and/or proposal documents, including any offer pages, scope of work, special provisions, exhibits, these general terms and conditions, addenda (if any), and any other sections or documents attached hereto, and all applicable requirements by law. Submission of an offer shall be deemed verification of such reading and examination. No offeror shall, in any way, be relieved of any obligation with respect to its offer or the contract due to its failure or neglect to secure, receive, examine, familiarize itself with, acquaint itself with, or understand the work requirements, the solicitation and/or proposal documents, or any addenda hereto, applicable standards or requirements, or existing conditions, difficulties, restrictions or obstacles. No claim for additional compensation to the offeror shall be allowed based on lack of knowledge or misunderstanding. 7 SECTION 1 - DEFINITIONS OF TERMS This section incorporates the definitions not listed herein and are contained in §103D, HRS, as amended and Title 3, Department of Accounting & General Services, Subtitle 11, Procurement Policy Board, Chapters 120 through 131, HAR, as amended. Terms as used in these general terms and conditions, unless the context requires otherwise, shall have the following meaning: ADDENDUM/ADDENDA A written document issued during the solicitation period involving changes to the solicitation documents, which shall be considered and made a part of the solicitation documents and resulting contract. AMENDMENT Amendment shall have the same meaning as “contract modification” or “modification” as hereafter defined. AWARD The notification of the County’s acceptance of a bid or proposal, or the presentation of a contract to the selected offeror. BEST VALUE The most advantageous offer determined by evaluating and comparing all relevant criteria in addition to price so that the offer meeting the overall combination that best serves the County is selected. These criteria may include, but is not limited to, the total cost of ownership, performance history of the offeror, quality of goods, services, or construction, delivery, and proposed technical performance. BID The executed document submitted by a bidder in response to an invitation for bids, or a multi-step bidding procedure. BIDDER Any individual, partnership, firm, corporation, joint venture, or other legal entity submitting, directly or through a duly authorized representative or agent, a bid for the good, service, or construction contemplated. BID OR PROPOSAL FORM The prescribed form or format which an offeror uses to submit his offer. BID OR PROPOSAL GUARANTY OR SECURITY Bid guaranty, bid security, proposal guaranty, or proposal security means the security when required, furnished by an offeror with his offer to ensure that the offeror will enter 8 into the contract with the County and execute the required contract and payment bonds covering the work contemplated, if his offer is accepted. CHANGE ORDER A written order signed by the procurement officer, directing the contractor to make changes which the changes clause of the contract authorizes the chief procurement officer to order without the consent of the contractor. CHIEF PROCUREMENT OFFICER The procurement officer of the County (director of finance) as provided in chapter 103D-203, HRS, as amended, or the officer’s designee. CONTRACT The combination of the solicitation and/or proposal, including any instructions to offerors, the specifications, scope of work, the special provisions, and the general terms and conditions; the offer and any best and final offers; and any amendments to the solicitation or to the contract; and any terms implied by law. CONTRACT BOND The approved form of security furnished by the contractor and his surety or sureties or by the contractor alone, to ensure completion and satisfactory performance of the contract in accordance with the terms of the contract and to guarantee full payment of all claims for labor, materials and supplies furnished, used or incorporated in the work. CONTRACT MODIFICATION Any written alteration in specifications, delivery point, rate of delivery, period of performance, price, quantity, or other provisions of any contract accomplished by mutual action of the parties to the contract. CONTRACTOR An individual, partnership, firm, corporation, joint venture or other legal entity undertaking the execution of work under the terms of the contract with the County of Hawai‘i, and acting directly or through his, their or its agents, employees or subcontractors. COST ANALYSIS The evaluation of cost data for the purpose of arriving at costs actually incurred or estimates of costs to be incurred, prices to be paid, and costs to be reimbursed. COST DATA Information concerning the actual or estimated cost of labor, material, overhead, and other cost elements which have been actually incurred or which are expected to be incurred by the contractor in performing the contract. 9 COUNTY OR COUNTY OF HAWAI‘I All departments of the executive branch and all governmental bodies administratively attached to it; all departments of the legislative branch and all governmental bodies administratively attached to it; and any and all autonomous and semi- autonomous government agencies which may operate under the auspices of the County. DAYS Days means calendar days unless otherwise specified. DESIGNEE A person appointed by the director of finance or the officer in charge, to act on its behalf with delegated authority. DIRECTOR The County of Hawai‘i Director of Finance. DISCUSSION The exchange of information to promote understanding of a County’s agency’s requirements and offeror’s proposal and to facilitate arriving at a contract that will be the best value to the County. Discussions are not permissible in competitive sealed bidding, except to the extent permissible in the first phase of multi-step sealed bidding to determine the acceptability of technical offers. GENERAL TERMS AND CONDITIONS General terms and conditions mean these General Terms and Conditions for Goods and Services, dated May 10, 2023. GOODS All property, including but not limited to, equipment, equipment leases, materials, supplies, printing, insurance, and processes, including computer systems and software, but excluding land or a permanent interest in land, leases of real property, and office rentals. HAR The Hawai‘i Administrative Rules of the State of Hawai‘i, as amended. HEAD OF THE PURCHASING AGENCY The head of any agency with delegated procurement authority by law or from a chief procurement officer of the County to enter into any and administer contracts. 10 HRS The Hawai‘i Revised Statutes of the State of Hawai‘i, as amended. INVITATION FOR BIDS OR IFB All documents, whether attached or incorporated by reference, utilized for soliciting bids under the competitive sealed bidding source selection method. LOW TIE BIDS Bids from responsive, responsible bidders that are identical in price, and which meet all the requirements and criteria set forth in the invitation for bids or IFB. NOTICE TO PROCEED The document issued to the contractor designating the official commencement date of the performance under the contract. OFFER A bid or proposal as defined herein, in response to any solicitation. OFFEROR Offeror means (1) any individual, partnership, firm, corporation, joint venture or other legal entity submitting, directly or through a duly authorized representative or agent, an offer for the work or services contemplated in response to a solicitation; or (2) the contractor in a negotiated contract. OFFICER IN CHARGE The person responsible, or delegated designee, for carrying out the provisions of the contract and advising the director on contractual matters. OPENING The date set for the opening of bids, receipt of unpriced technical offers in multi-step sealed bidding, or receipt of proposals in competitive sealed proposals. OVERHEAD Continuous or general costs occurring in the normal course of business, including but not limited to, the costs for labor, rent, taxes, royalties, interest, discounts paid, insurance, bonds, lighting, heating, cooling, accounting, legal fees, equipment and facilities, telephone systems, depreciation, and amortization. PERSON Individuals, partnerships, corporation, associations, or public or private organizations or any character other than a governmental body. 11 PRICE ANALYSIS The evaluation of price data, without analysis of the separate cost components and profit as in cost analysis, which may assist in arriving at prices to be paid and costs to be reimbursed. PRICE DATA Factual information concerning prices, including profit, for goods, services, or construction substantially similar to those being procured. In this definition, “prices” refers to offered or proposed selling prices, historical selling prices, and current selling prices of such items. This definition refers to data relevant to both the general contractor and subcontract prices. PRIORITY-LISTED OFFERORS Three or more responsive and responsible offerors who have submitted the highest ranked proposals. PROCUREMENT Buying, purchasing, renting, leasing, or otherwise acquiring any good, service, or construction. The term also includes all functions that pertain to the obtaining of any good, service, or construction, including description of requirements, selection and solicitation of sources, preparation and award of contracts, and all phases of contract administration. PROCUREMENT OFFICER The person with procurement delegation duly authorized to enter into and administer contracts and make written determinations with respect to the contract. The term includes an authorized representative acting within the limits of authority. The delegated authority is received from the chief procurement officer directly or through the head of a purchasing agency or designee to the procurement officer. PROPOSAL The executed document submitted by an in response to a request for proposals. PUBLIC PURCHASE SYSTEM The County’s electronic procurement system. PURCHASING AGENCY Purchasing agency means any governmental body which is authorized by the HRS or HAR, or by way of delegation, to enter into contracts for the procurement of goods, services, or construction. 12 REQUEST FOR PROPOSALS OR RFP All documents, whether attached or incorporated by reference, utilized for soliciting proposals under the competitive sealed proposal source selection method. RESPONSIBLE BIDDER OR OFFEROR A person who has the capability in all respects to perform fully the contract requirements, and the integrity and reliability which will assure good faith performance. RESPONSIVE BIDDER OR OFFEROR A person who has submitted an offer which conforms in all material respects to the IFB or RFP. SERVICES The furnishing of labor, time, or effort by a contractor, not involving the delivery of a specific end product other than reports which are merely incidental to the required performance. SOLICITATION An invitation for bids (IFB), used in the competitive sealed bidding process, or a request for proposals (RFP), used in the competitive sealed proposal process, or a request for quotations, or any other document issued by the County for the purpose of soliciting bids or proposals to perform a County contract. SPECIAL PROVISIONS The terms and conditions pertaining to the specific solicitation in which they are contained; including but not limited to terms and conditions describing the preparation of solicitations, evaluation of offers, determination of award, plus those applicable to performance by the contractor. Additions or revisions to the general terms and conditions, which shall be considered a part of the general terms and conditions, setting forth conditions or requirements applicable to the particular project or contract under consideration shall be included in the special provisions. Should any special provisions conflict with these general terms and conditions, said special provisions shall govern. SPECIFICATIONS Any description of the physical or functional characteristics, or of the nature of a good, service, or construction item. The term includes descriptions or any requirement for inspecting, testing, or preparing a good, service, or construction item for delivery. STATE The State of Hawai‘i. 13 SUBCONTRACTOR Any person who enters into an agreement with the contractor to perform a portion of the work for the contractor. SURETY The individual, firm, partnership, or corporation other than the contractor, which executes a bond with and for the contractor to ensure the contractor’s acceptable performance of the contract. WARRANTY A written statement that promises the good condition of a product and states that the maker is responsible for repairing or replacing the product for a certain period of time after its purchase. WORK The furnishing by the contractor of all labor, services, materials, equipment, and other incidentals necessary for the satisfactory performance of the contract. WORKING DAY Any day on the calendar, exclusive of State holidays, Saturdays, and Sundays. Unless another meaning is intended, “working days” shall mean consecutive working days. 14 SECTION 2 – SOLICITATION 2.1 ORDER OF PRECEDENCE; CONFLICTING PROVISIONS (a) The terms and conditions stated in the solicitation shall not apply to any transaction if the provisions conflict with any federal laws or if it shall prevent the County from complying with the terms and conditions of any grant, gift, bequest, or cooperative agreement. (b) The special provisions, specifications, these general terms and conditions, contract documents, and all supplemental documents are essential parts of the contract, and a requirement occurring in one is as binding as though occurring in all. Each document is intended to be complementary and describe and provide for the complete work. In case of conflict or discrepancy within any part of the contract, the stricter requirements, including State statutory requirements, shall govern. Unless it is apparent that a different order of precedence is intended, the following is the precedence list with one (i) taking precedence over two (ii), two (ii) taking precedence over three (iii), etc.: (1) Contract (2) Special Provisions (3) General Terms and Conditions (4) Specifications 2.2 SOLICITATION FORMS Prospective offerors may be furnished with solicitation forms, which may include, but is not limited to, a statement of work, the location, description and the contract time of the contemplated work, the various quantities being requested, estimated and/or firm, and items of work to be performed or materials to be furnished, along with a schedule of items for which unit prices and/or lump sum prices are asked, depending on the type of solicitation, e.g. invitation for bids or request for proposals. These general terms and conditions, specifications, special provisions and other documents referenced in or attached to the solicitation shall be considered a part of the offer whether attached to the solicitation or not at the time of its submission. Such documents shall not be altered in any way when the proposal is submitted, and any alterations so made by the offeror may be cause for rejection of the offer. 2.3 COUNTY’S ESTIMATES Any estimate provided by the County is for the convenience of the offeror only, and the County does not represent or warrant its accuracy. An offeror should conduct its own review and analysis and not base its offer on the County’s estimate. 2.4 PRE-BID OR PRE-PROPOSAL CONFERENCE Pre-bid or pre-proposal conference, if held, shall be announced in the solicitation document, or in an addendum. Unless specified otherwise in the solicitation, pre-offer conferences shall be nonmandatory. Nothing stated at the pre-offer conference shall change the solicitation unless a change is made by written addendum. 15 2.5 PRICE ITEMS (a) Unless otherwise specified in the solicitation document, offerors must provide a price for all items listed in the solicitation document. (b) In figuring the offer price, offerors shall take into consideration the cost of all freight and delivery charges, insurance, taxes, permits, and other applicable or related costs/fees, unless specified otherwise. (c) The cost of furnishing and installing all equipment as called for in the specifications, including warranty repairs of the complete unit shall be included. Whenever installation is specified, installation shall include all necessary labor, materials and other incidentals required to make a complete operative unit. When an offeror is in doubt as to the proper item to which the anticipated cost of any incidental item is to be allocated, the cost in the lump sum or unit price for the items that is deemed most appropriate shall be included. (d) When alternates are provided for in the solicitation, offerors should enter a price for each and every item listed setting forth the amount to be added to, or deducted from, the offeror's total basic price should such alternate be incorporated into the contract. Failure to enter a price for each and every item may result in the offeror’s offer not being considered for award, provided that if award is based on the item or items on which offers have been submitted, the offeror's offer may be considered for award. (e) Whenever required herein, offeror shall indicate the exact brand name and number, or make and model of the item on which they are bidding. Failure to do so may be sufficient cause for rejection of bid. (f) In submitting an offer, the offeror certifies that the price submitted was independently arrived at without collusion. (g) Offers in which prices are unbalanced, which contain omissions, erasures, alterations, or additions not called for, or irregularities of any kind shall be cause for rejection of an offer. (h) Prices shall remain valid for sixty (60) days after the established bid submission deadline. 2.6 BRAND NAMES, MODEL, MAKE, OR METHOD (a) Whenever one or more manufacturers' brand or trade name is specified, an offeror shall base the offer on one of the specified brands. However, other manufacturers' brands may also qualify if found to be equal to or better than those specified. (b) The burden of proof as to whether an alternate item is equal to or superior to the item specified shall lie with the offeror. The offeror understands and agrees that the Officer in Charge reserves the sole and final right to determine whether alternate brands are equivalent to and meet indicated standards of quality. 16 2.7 NO SUBSTITUTES ON RESTRICTIVE SPECIFICATIONS Whenever the specifications restrict offers to only a specific manufacturer’s make or model, offers for other products will not be accepted. 2.8 REQUESTS FOR CLARIFICATION (a) Unless otherwise specified in the solicitation or special provisions, any prospective offeror should examine and review the solicitation document with care. If a prospective offeror believes that any of the matters in, or related to, the solicitation are not sufficiently described or explained in the solicitation, or that any discrepancy exists between different parts of the solicitation, or that the full intent of the solicitation is not clear, then the offeror shall submit a written request via the County’s Public Purchase System for clarification no later than five (5) days prior to the submittal deadline stated in the solicitation document. (b) The offeror submitting the inquiry shall be responsible for proper transmission. If additional information is deemed necessary, such information will be issued in an addendum by the head of the purchasing agency. The addendum will be issued via Public Purchase System (provided the solicitation or special provisions specifies that the procurement is an electronic procurement via Public Purchase System) to all persons who have properly registered and obtained the solicitation. If the solicitation or special provisions state that the procurement is via means other than through the Public Purchase System, any addendum shall be issued and provided in accordance with the solicitation and/or special provisions. All addenda issued shall be made a part of the contract. (c) If the solicitation is a RFP and, during discussions with priority-listed offerors, there is a need for any substantial clarification or change in the RFP, the RFP shall be amended by an addendum to incorporate the clarification or change. All addenda to the RFP shall be distributed only to priority-listed offerors. 2.9 SOLICITATION ADDENDA (a) All addenda issued shall be a part of the contract. Oral interpretations, clarifications, changes, or approved substitutions will be without legal effect. Only interpretations, clarifications, changes, or approved substitutions provided by formal written addenda to the solicitation shall be binding and have legal effect. Notifications of addenda will be issued to all registered vendors under the Public Purchase System. If the solicitation or special provisions state that the procurement is via means other than through the Public Purchase System, any addendum shall be issued and provided in accordance with the solicitation and/or special provisions. If the solicitation is a RFP, notifications will be sent to those offerors who submitted proposals or who are “priority listed.” (b) Should an addendum modify the description and/or quantifies of a price item, it shall be the responsibility of the offeror to modify or withdraw its submitted offer, if necessary. 17 2.10 CANCELLATION OF SOLICITATION A solicitation may be canceled in whole or in part and at any time during the solicitation process for reasons specified in, but not limited to, §3-122-96, HAR, as amended. 18 SECTION 3 - OFFER REQUIREMENTS AND CONDITIONS 3.1 COMPETENCY OF OFFEROR (a) Prospective offerors must be capable of performing the work for which offers are being called. (b) Either before or after the deadline for an offer, the purchasing agency may require offeror to submit answers to questions regarding facilities, equipment, experience, personnel, financial status or any other factors relating to his ability to furnish satisfactorily the goods or services being solicited by the County. Any such inquiries shall be made and replied to in writing; replies shall be submitted over the signatures of the person who signs the offer. Any offeror who refuses to answer such inquiries may be considered a non-responsible offeror. (c) The purchasing agency reserves the right to visit an offeror's place of business to inspect his facilities and equipment and to observe his methods of operation in order to facilitate evaluation of performance capabilities. 3.2 BROCHURES, SPECIFICATIONS, AND QUESTIONNAIRES (a) Whenever a questionnaire is attached to the solicitation document, offerors shall complete and submit such questionnaire with their offer. Supporting specifications and brochures may be submitted wherein available. (b) The director reserves the right to request offerors to provide, at their own expense and within ten (10) days from the date of the request, all specifications and brochures regarding the item or items offered. Failure to comply with the County's request within the time specified shall be sufficient cause for rejection of the offer. (c) Whenever the preparation and submission of a questionnaire is required, all specifications and brochures submitted by the offeror shall be properly annotated identifying all applicable data on the item(s) being offered and shall fully substantiate the information requested in the questionnaire. In the event the information requested in the questionnaire cannot be substantiated by the manufacturer's specifications and brochures, the manufacturer shall certify in writing that the item(s) will be manufactured in accordance with the solicitation questionnaire and manufacturer's specifications. In answering the respective questions, offerors are warned that a response of "as specified" may not be acceptable and may also be cause for rejection of the offer. Accordingly, offerors are directed to avoid using phrases similar or comparable to "as specified" when answering the questionnaire. 19 3.3 PREPARATION OF OFFER (a) Proposals submitted in response to a RFP shall be in the format prescribed by the RFP. (b) The bids submitted in response to a IFB must be prepared in full accordance with the instructions and forms, if any, given by the purchasing agency. (c) Where the IFB involves the furnishing and delivery of goods, the price shall include the cost of delivery to the specified destination, at which point acceptance of said goods will be made by authorized personnel. Should special requirements involving additional costs to the vendor be necessary, the requirements will be stated in the special provisions and offers for the costs therefore shall be governed by the special provisions. (d) Only one bid in response to an IFB for the same work from an individual, firm, partnership, corporation or joint venture under the same or different name will be accepted. If more than one bid is offered for the same work, only the lowest priced bid may be considered; all others will be automatically rejected. (e) Competing subsidiary or jointly-owned companies may submit bids or proposals and these may be accepted for evaluation and award if such companies submit with their proposals a certificate of non-collusion, sworn to before a notary, which acknowledges that the offer is without collusion. (f) All prices shall include applicable federal, state and local taxes. Any illegible or otherwise unrecognizable price offer shall cause automatic rejection of the offer. (g) Offers submitted in response to an IFB or RFP shall be signed by (1) the owner of a sole proprietorship, (2) one or more members of a partnership, (3) one or more members or officers of each firm representing a joint venture, (4) one or more officers of a corporation, or (5) an agent of the offeror duly authorized to submit offers on the offeror’s behalf. (h) All costs to prepare and submit an offer shall be at the offeror’s expense. The County will not reimburse any offer costs, or any best and final offer costs incurred by any offeror, any prospective offeror, or any other person. 20 3.4 OFFER GUARANTY Unless required by the special provisions, a bid or proposal security deposit, performance and payment bonds, or any other guaranty is not required on any offer for goods or services. When required by the special provisions, and unless a different amount is otherwise specified in the special provisions, an acceptable bid or proposal security deposit shall be in an amount equal to at least five percent of the amount offered and shall be limited to: (a) A bond in a form satisfactory to the County underwritten by a company licensed to issue bonds in this State; (b) Legal tender; or (c) A certificate of deposit, share certificate, cashier's check, treasurer's check, teller's check, or official check drawn or a certified check accepted by, a bank, a savings institution, or credit union insured by the Federal Deposit Insurance Corporation or the National Credit Union Administration, and payable at sight or unconditionally assigned to the Director of Finance, County. A Certificate of deposit, share certificate, cashier's check, treasurer's check, teller's check, official check, or certified check may be utilized only to a maximum of $100,000.00, provided however, if the required security or bond amount totals over $100,000.00, more than one instrument not exceeding $100,000.00 each and issued by different financial institutions, may be submitted. If an offer does not comply with the security requirements, the offer shall be rejected as nonresponsive, unless the failure to comply is determined by the chief procurement officer, the head of a purchasing agency, or the designee of such officer to be nonsubstantial pursuant to §3-122-223, HAR, as amended. 3.5 CERTIFICATION OF OFFEROR CONCERNING WAGES, HOURS AND WORKING CONDITIONS OF EMPLOYEES SUPPLYING SERVICES When the procurement for the goods and/or services are at least $25,000 or more, the offeror is required to submit proper certification pursuant to §§ 103-55 and 103D-328, HRS, as amended. Failure to submit the required certification prior to award may be grounds for disqualification of the offeror’s offer. The certification form shall be used to certify that, if awarded the contract, the offeror will comply with HRS §103-55, relating to wages, hours and working conditions of employees of contractor supplying services. The certification form further certifies that the services to be performed will be performed under the following conditions: (a) Wages. The services to be rendered shall be performed by employees paid at wages or salaries not less than the wages paid to public officers and employees for similar work. (b) Compliance with labor laws. Contractor shall be responsible for and comply with all applicable labor laws of the Federal and State governments, including workers’ 21 compensation, unemployment compensation, payment of wages and safety standards. 3.6 CERTIFICATE OF COST OR PRICING DATA When an offer in response to a RFP is in excess of $100,000.00, a certificate of cost or pricing data form shall be completed and transmitted with the offeror’s offer. Failure to transmit the required certification may be grounds for disqualification of the offeror’s offer. The certificate of cost or pricing data shall be used to certify that the offeror’s transmitted cost or pricing data is accurate, complete, and current as of the date of the offer. 3.7 PROPRIETARY OR CONFIDENTIAL Offeror shall clearly label any proprietary information as confidential, and the information shall be readily separable from the offer to facilitate public inspection of the solicitation documents. Any information labeled as confidential will remain confidential to the extent provided by law. Offers submitted to the County shall become the property of the County. Failure to label proprietary information as confidential shall result in the information being available for public inspection. 3.8 OFFER SUBMISSION (a) Electronic Submission Required When Specified in Solicitation. For solicitations posted and hosted on the Public Purchase System, all offers shall be electronically submitted via the Public Purchase System, in accordance with the requirements of the solicitation. Offers transmitted via any other means other than as specified in the solicitation shall be deemed unacceptable and shall be rejected. Offers that cannot transmit successfully as a result of system failure on the County’s behalf shall be addressed via the issuance of an appropriate addendum. (b) Non-Electronic Submissions When Specified in Solicitation. The County may choose, in its sole discretion, not to use the Public Purchase System for some solicitations. In the event the County chooses not to use the Public Purchase System, the solicitation and/or special provisions shall specify how offerors shall submit offers. Offers transmitted via any other means other than as specified in the solicitation and/or special provisions shall be deemed unacceptable and shall be rejected. 3.9 PRE- OPENING MODIFICATION OR WITHDRAWAL OF OFFER Offers may be modified or withdrawn prior to the deadline for submittal of offers by the following documents: (a) Withdrawal offers. A written notice received in the office designated in the solicitation; a written notice faxed to the office designated in the solicitation; or an electronic mail (e-mail) received in the office designated in the solicitation prior to the time and date set for opening. (b) Modification of offers. A written notice accompanying the actual modification received in the office designated in the solicitation, stating that a modification to the bid or proposal is submitted; or a facsimile or electronic notice accompanying the actual modification submitted either by facsimile machine, electronic mail, or via Public 22 Purchase System to the office designated in the solicitation; provided if other than through the Public Purchase System, offeror submits the actual written notice and modification within two working days of receipt of the facsimile or the electronic transmittal. 23 SECTION 4 RECEIPT, OPENING, AND RECORDING OF BIDS 4.1 PUBLIC BID OPENING OF IFB ELECTRONIC SOLICITATIONS AND OTHER NON-ELECTRONIC SOLICITATIONS (a) For electronic IFB solicitations posted and hosted by the County on the Public Purchase System, all electronic offers shall be received up to the submittal deadline and recorded immediately. Inspection of submitted bids shall not occur until the time and date set for bid opening. (b) For electronic IFB solicitations posted and hosted by the County on the Public Purchase System, subsection (c)(3) through (8) of this section 4.1 of these GTCs shall apply. (c) For non-electronic IFB solicitations or solicitations where the County chooses not to use the Public Purchase System, the following provisions shall apply: (1) Upon its receipt, each bid and modification(s) shall be time-stamped but not opened and shall be stored in a secure place by the chief procurement officer until the time and date set for bid opening. Copies of bids transmitted via facsimile machine, by hardcopy form, or by electronic mail (e-mail) shall not be acceptable, except that bids submitted in hardcopy form may be accepted if (i) it is provided for in the special provision specific to the solicitation; and (ii) the hardcopy form of the bid is received by the chief procurement officer by the time and date set for bid opening. (2) Bids and modification(s) shall be opened publicly, in the presence of one or more witnesses, at the time, date, and place designated in the solicitation and/or special provisions. The name of each bidder, the bid price(s), and such other information as is deemed appropriate by the chief procurement officer or his designated representative, shall be read aloud or otherwise made available. If practicable, such information shall also be recorded at the time of bid opening; that is, the bids shall be tabulated, or a bid abstract made. The name(s) and address(es) of the required witnesses shall also be recorded at the opening. (3) The opened bids shall be available for public inspection at the time of bid opening, except to the extent that the bidder designates trade secrets or other proprietary data to be confidential. Bidders shall ensure that material so designated as confidential shall be readily separable from the bid in order to facilitate public inspection of the nonconfidential portion of the bid. Prices and makes and model or catalogue numbers of items offered, deliveries, and terms of payment shall be publicly available at the time of bid opening regardless of any designation to the contrary. (4) The procurement officer, or his designated representative, shall examine the bids to determine the validity of any requests for nondisclosure of trade secrets and other proprietary data identified in writing. If the parties do not agree as to the disclosure of data, the chief procurement officer or his designated representative shall inform the bidders present at the bid opening 24 that the material designated for nondisclosure shall be subject to written determination by the corporation counsel for confidentiality. If the corporation counsel determines in writing that the material so designated as confidential is subject to disclosure, the bidder submitting the material under review and other bidders who were present at the bid opening shall be so notified in writing and the material shall be open to public inspection unless the bidder protests under §3-126, HAR, as amended. (5) The bids shall be open to public inspection subject to any continuing prohibition on the disclosure of confidential data. (6) When the purchasing agency denies a person access to a County procurement record, the person may appeal the denial to the office of information practices in accordance with §92F- 42(12), HRS, as amended. (7) The opening and reading of a bid do not imply, indicate, or mean that a bid is responsive and responsible. A complete review and evaluation of all pertinent factors will be conducted by the County after the bids are read and recorded. Accordingly, bidders should not presume that they are entitled to an award until a written award is issued. The successful vendor will be notified via electronic transmission of the letter of award that the vendor is being awarded the contract; provided that if the amount of the award is less than $50,000.00, a purchase order incorporating the terms and conditions herein, may be issued. (8) Bids shall be unconditionally accepted without alteration or correction, except as allowed in section 4.3 (LATE OFFERS, LATE WITHDRAWALS, AND LATE MODIFICATIONS); section 5.1 (MISTAKES IN IFBS); and section 5.2 (MISTAKES IN RFPS) of these GTCs. 4.2 RECEIPT OF RFPs (ELECTRONIC AND NON-ELECTRONIC SUBMISSIONS) (a) For electronic RFP solicitations posted and hosted by the County on the Public Purchase System, all electronic offers shall be received up to the submittal deadline and recorded immediately. Proposals and modifications shall not be opened publicly and shall be shown only to members of the evaluation committee. For competitive sealed proposals (or RFP), except for confidential portions, the proposals shall be made available for public inspection upon notice of award. (b) For non-electronic RFP solicitations, the following provisions shall apply: (1) Proposals and modifications shall be time-stamped upon receipt and held in a secure place by the chief procurement officer until the established due date. Proposals shall not be opened publicly but shall be opened in the presence of two or more procurement officials. Proposals and modifications shall be shown only to County personnel having legitimate interest in them. (2) After the date established for receipt of proposals, a register of proposals shall be prepared which shall include for all proposals: the name of each offeror; the number of modifications received, if any; and a description 25 sufficient to identify the good or service item offered. The register of proposals shall be open to public inspection only after award of the contract. (3) An offeror shall request in writing nondisclosure of designated trade secrets or other proprietary data to be confidential. Offerors shall ensure that such data so designated as confidential shall be readily separable from the proposals in order to facilitate eventual public inspection of the nonconfidential portion of the proposal. (4) Proposals of the offeror(s) shall be open to public inspection after award of the contract as provided in §3-122-58, HAR, as amended. 4.3 LATE OFFERS, LATE WITHDRAWALS, AND LATE MODIFICATIONS Any notice of withdrawal, notice of modification of an offer with the actual modification, or any offer received at the place designated for receipt and opening of an offer after the time and date set for receipt and opening of offers is late. A late offer, late modification, or late withdrawal shall not be considered late if received before contract award and would have been timely but for the action or inaction of personnel within the County. A late offer or late modification that will not be considered for award shall be returned to the bidder unopened as soon as practicable and accompanied by a letter from the County stating the reason for its return. A late withdrawal request shall be responded to with a statement of the reason for nonacceptance of the withdrawal. 26 SECTION 5 EVALUATION OF OFFERS 5.1 MISTAKES IN IFBs (a) An obvious mistake in a bid may be corrected or withdrawn or waived by the offeror to the extent that it is not contrary to the best interest of the purchasing agency or to the fair treatment of other bidders. (b) A mistake in a bid discovered before the deadline for receipt of bids may be corrected or withdrawn as provided in §3-122-16.07, HAR, as amended. (c) A mistake in a bid discovered after the deadline for receipt of bids but prior to award may be: (1) Corrected or waived under the following conditions: (A) If the mistake is attributable to an arithmetical error, the chief procurement officer shall correct the mistake. In case of error in extension of bid price, unit price shall govern. (B) If the mistake is a minor informality which shall not affect price, quantity, quality, delivery, or contractual conditions, the chief procurement officer may waive the informalities or allow the bidder to request correction by submitting documentation that demonstrates a mistake was made. Examples of mistakes include typographical errors, transposition errors; or failure of a bidder to sign the bid or provide an original signature, but only if the unsigned bid or photocopy is accompanied by other material indicating the bidder’s intent to be bound. (C) If not allowable under clauses (a) and (b) of this subsection (1) but is an obvious mistake that, if allowed to be corrected or waived, is in the best interest of the purchasing agency and is fair to other bidders. (2) Withdrawn if the mistake is attributable to an obvious error that shall affect price, quantity, quality, delivery, or contractual conditions, provided: (A) The bidder requests withdrawal by submitting documentation that demonstrates a mistake was made; and (B) The chief procurement officer prepares a written approval or denial in response to this request. (d) A mistake in a bid discovered after award of contract may be corrected or withdrawn if the chief procurement officer or head of purchasing agency makes a written determination that it would be unreasonable not to allow the mistake to be remedied or withdrawn. (e) The determination required by this section shall be final and conclusive unless clearly erroneous, arbitrary, capricious, or contrary to law. 27 5.2 MISTAKES IN RFPs (a) Mistakes shall not be corrected after award of contract. (b) When the chief procurement officer knows or has reason to conclude before award that a mistake has been made, the chief procurement officer should request the offeror to confirm the proposal. If the offeror alleges mistake, the proposal may be corrected or withdrawn pursuant to this section. (c) Once discussions are commenced or after best and final offers are requested, any priority-listed offeror may freely correct any mistake by modifying or withdrawing the proposal until the time and date set for receipt of best and final offers. (d) If discussions are not held, or if the best and final offers upon which award will be made have been received, mistakes shall be corrected to the intended correct offer whenever the mistake and the intended correct offer are clearly evident on the face of the proposal, in which event the proposal may not be withdrawn. (e) If discussions are not held, or if the best and final offers upon which award will be made have been received, an offeror alleging a material mistake of fact which makes a proposal nonresponsive may be permitted to withdraw the proposal if: the mistake is clearly evident on the face of the proposal but the intended correct offer is not; or the offeror submits evidence which clearly and convincingly demonstrates that a mistake was made. (f) Technical irregularities are matters of form rather than substance evident from the proposal document, or insignificant mistakes that can be waived or corrected without prejudice to other offerors; that is, when there is no effect on price, quality, or quantity. If discussions are not held or if best and final offers upon which award will be made have been received, the chief procurement officer may waive such irregularities or allow an offeror to correct them if either is in the best interest of the County. Examples include the failure of an offeror to: return the number of signed proposals required by the request for proposal; sign the proposal, but only if the unsigned proposal is accompanied by other material indicating the offeror's intent to be bound; or to acknowledge receipt of an amendment to the request for proposal, but only if it is clear from the proposal that the offeror received the amendment and intended to be bound by its terms; or the amendment involved had no effect on price, quality or quantity. 5.3 [Reserved] 28 5.4 DISQUALIFICATION OF OFFERORS An offeror shall be disqualified, and his offer automatically rejected for any one or more of the following reasons: (a) Proof of collusion, in which case, all offers involved in the collusive action will be rejected and any participant to such collusion will be barred from future solicitations until reinstated; (b) Offeror's lack of responsibility and cooperation as shown by past work or services; (c) Offeror's being in arrears on existing contracts with the County or having defaulted on previous contracts; (d) Offeror's lack of proper equipment and/or sufficient experience to perform the work contemplated; (e) Offeror does not possess proper license, if required to cover the type of work contemplated; (f) Offeror who has uncompleted work on contracts in force, or a record of unsatisfactory work performance or delays on completed contracts in force which, in the judgment of the County, might hinder or prevent the prompt completion of additional work if awarded; (g) Offeror who has complaints filed against the offeror for abusive or threatening language or behavior during previous contracts toward any County employee; (h) Offeror who has failed to comply, or is delaying compliance with, the requirements for final inspection or final payment of the County’s general terms and conditions for any contract in force; (i) Offeror is deemed non-responsible, or offeror's failure to pay, or satisfactorily settle, all bills overdue for labor and material on former County contracts at the time of issuance of solicitation; (j) Offeror was paid for services to develop or prepare the specifications or work statements. (k) If the required offer guaranty received separately from the offer is not identifiable as guaranty for a specific offer, or is received after the date and time set for the opening; (l) If the required offer guaranty is not in accordance with section 3.4 (OFFER GUARANTY) of these GTCs; (m) If the offeror or surety fails to sign the surety bond submitted as offer guaranty; (n) If offeror fails to use the surety bond form furnished by the County or identical wording contained in a substantially similar form when submitting a surety bond as proposal guaranty; or 29 (o) If the offer shows any non-compliance with applicable law or contains any unauthorized additions or deletions, conditioned, incomplete, or irregular or is in anyway making the proposal incomplete, indefinite, or ambiguous as to its meaning; or unbalanced offers in which the price for any item is obviously out of proportion to the prices for other items. 5.5 STANDARDS OF CONDUCT All offerors should be certain that their bids are not in violation of §84-15, HRS, as amended. The submittal form states that by submitting this offer, offeror certifies that his offer does not pose a conflict with §84-15, HRS, as amended. Contracts awarded shall be void if there is a violation of §84-15, HRS, as amended. This section shall not apply to a personal contract of employment with the County. 5.6 [Reserved] 5.7 MULTIPLE OR ALTERNATE OFFERS Unless specifically provided for in the solicitation, multiple or alternate offers shall not be accepted, and all such offers shall be rejected. This includes offers submitted by any one person under the same or different names. Without limiting the generality of the foregoing provision, a person shall be considered to have submitted more than one offer if such person submits more than one offer under the same name, or through agents, or through joint ventures, partnerships or corporation in which such person has more than a twenty-five per cent interest in each of them, or through any combination thereof. 5.8 CONDITIONED OFFERS Any offer which is conditioned upon receiving a contract other than as provided for in the solicitation shall be deemed nonresponsive and not acceptable. This includes any offer that is conditioned upon receiving award of both the particular contract being solicited and another County contract. 5.9 NON-RESPONSIVE OFFERS OR NON-RESPONSIBLE OFFERORS Offers submitted by offerors who have been determined to be non-responsive or nonresponsible shall be rejected. An offer is considered non-responsive when it does not conform in all material respects to the solicitation by reason of its failure to meet the requirements of the specifications or permissible alternates or other acceptability criteria set forth in the solicitation. 5.10 REJECTION OF OFFERS The County reserves the right to reject any or all offers when in the County's opinion; such rejection will be in the best interest of the County. Reasons for rejection of an offer includes but is not limited to the reasons stated in these instructions and the reasons stated in §3-122-97, HAR, as amended. 30 SECTION 6 DISCUSSION AND BEST AND FINAL OFFER 6.1 PRIORITY LISTED OFFERS The County may establish a priority list consisting of at least three (3) offerors for discussions and Best and Final Offers (BAFOs). Those offerors who are selected for the priority list are referred to as the "Priority-Listed Offerors (PLO)." The County will not publicly identify the Priority-Listed firms prior to the notice of award being posted. 6.2 DISCUSSIONS Discussions will be limited to only PLOs. Discussions are held to: (1) Promote understanding of the County’s requirements and the priority listed offerors’ proposals; and (2) facilitate arriving at a contract that will provide the best value to the County, taking into consideration the evaluation factors set forth in the request for proposals. PLOs shall be accorded fair and equal treatment with respect to any opportunity for discussions and revisions of offers; however, offers may be selected without such discussion. Addenda to this RFP after establishment of a priority list shall be distributed only to PLOs. New proposals or amendments to the existing solicitation that, in the County’s sole judgment, significantly change the nature of the procurement will not be permitted. Should the County believe it is in its best interest to go forward with a significant change, then the solicitation may be cancelled, and a new solicitation issued. During the discussion process, contents of any offer shall not be disclosed to competing offerors. 6.3 BEST AND FINAL OFFERS Although the County reserves the right to issue a request for BAFOs, the County is under no obligation to do so. The County may make its selection and award based on the initial offers submitted. If the County requests BAFOs, Priority-Listed Offerors may be informed of and requested and/or allowed to revise their offers, including correction of any weaknesses, minor irregularities, errors, and/or deficiencies identified to the Priority-Listed Offerors by the County following initial evaluation of the offers. The request for BAFOs will allow adequate time for the Priority-Listed Offerors to revise their offers. Upon receipt of any BAFOs, the process of evaluation will be repeated. The process will consider the revised information and re-evaluate and revise scores as appropriate. If discussions are held, the County will attempt to limit the selection process to a single BAFO, but this does not preclude the County from additional discussions or BAFOs in compliance with §3-122-54(b), HAR, as amended. 31 SECTION 7 –PREFERENCES 7.1 [Reserved] 7.2 PREFERENCE FOR HAWAI‘I PRODUCTS (a) This section shall not apply whenever its application will disqualify the County from receiving federal funds or aid. (b) All offers shall comply with the preferences, as applicable, set forth in §3-124, HAR, as amended. 32 SECTION 8 AWARD AND EXECUTION OF CONTRACT 8.1 INVITATION FOR BID SOLICITATIONS For IFB solicitations under HRS §103D- 302, the contract shall be awarded with reasonable promptness by written notice to the lowest responsive, responsible offeror whose offer meets the requirements and criteria set forth in the IFB and posted pursuant to §103D-701, HRS, as amended, for five (5) working days. In the event additive alternates are included in the solicitation, the lowest offer will be determined after adding to the total base price, the alternate or alternates considered for award. Alternates, if any are awarded, shall be awarded in the order listed in the offer. Award of alternates shall be dependent upon the availability of funds. 8.2 LOW TIE BIDS FOR IFB SOLICITATIONS (a) In the discretion of the chief procurement officer or the head of a purchasing agency, award shall be made in any permissible manner that will resolve tie bids, including but not limited to: (1) Award the contract to a business providing goods produced or manufactured in this State or to a business that otherwise maintains a place of business in this State; (2) Where identical low bids include the cost of delivery, award the contract to the tie bidder farthest from the point of delivery; and (3) Award the contract to the identical bidder who received the previous award and continue to award succeeding contracts to the same bidder so long as all low bids are identical. (b) Where there are multiple items in the same solicitation, award the contract on the tied bid item(s) to the bidder whose other contract award is largest. (c) If no permissible method will be effective in resolving tie bids and a written determination by the Chief procurement officer is made so stating, award may be made by drawing lots. (d) Records in accordance with §3-122-34, HAR, as amended, shall be made a part of the procurement file. 8.3 ACCEPTANCE OF OFFER (a) Acceptance of offer, if any, will be made within sixty (60) days after the opening of offers, and the prices quoted by the offeror shall remain firm for the sixty (60) day period. Unless otherwise provided, each individual item or group of items will be awarded to the responsive and responsible offeror whose offer complies with all the solicitation requirements. In determining the responsive and responsible offeror, offers will be evaluated not only on the amounts thereof, but on all factors relating to the satisfactory performance of the contract. Products must be of a quality and nature that will meet the needs and purposes of the intended use and must conform 33 to all requirements prescribed in the specifications. The offeror must have the ability to perform as called for in the contract terms. The County shall be the sole judge of product or vendor capability. The successful vendor will be notified by letter that the offer has been accepted and that the vendor is being awarded the contract. (b) If the offer is rejected or if the vendor to whom the contract was awarded fails to enter into the contract and furnish satisfactory security, if applicable, the purchasing agency may, at its discretion, award the contract to the next lowest or remaining responsible offeror or may publish another call for offers; provided in the case of only one remaining responsible offeror, the head of the purchasing agency may negotiate with such bidder to reduce the scope of work, if available funds are exceeded, and to award the contract at a price which reflects the reduction in the scope of work. (c) The head of the purchasing agency further reserves the right to cancel the contract award at any time prior to execution of said contract by all parties, without any liability to the awardee and to any other offeror. 8.4 EXECUTION OF CONTRACT (a) In cases where the contract award amounts to $50,000.00 or more, the County shall forward a formal contract to the successful offeror for execution. The contract shall be signed by the successful vendor and returned, together with a satisfactory contract bond, if required, and other supporting documents, within ten (10) days after receipt by the vendor or within such further time as the chief procurement officer may allow in writing. (b) No such contract shall be considered binding upon the County until the following has occurred: (1) The contract has been fully and properly executed by all the parties thereto, with an authorized person of the contractor signing first and the Mayor, or his/her designee signing last; (2) The Director of Finance has, in accordance with the County charter, approved the contract as to the availability of funds in the amounts and for the purposes set forth therein if they involve financial obligations of the County; with the exception of a multi-term contract, whereby, the Director of Finance shall only be required to certify that there is an appropriation or balance of an appropriation over and above all outstanding contracts, that is sufficient to cover the amount required to be paid under the contract during the fiscal year or remaining portion of the fiscal year of each term of the multi-year contract; (3) Be authorized by the council by resolution if legislative action is necessary to implement the contract; (4) Be approved by the corporation counsel as to form and legality; and (5) Except as otherwise provided, be signed by the mayor. 34 (c) In any contract involving not only State or County funds but supplemental funds from the federal government, this section shall be applicable only to that portion of the contract price as is payable out of State or County funds. As to the portion of the contract price as is expressed in the contract to be payable out of federal funds, the contract shall be construed to be an agreement to pay the portion to the contractor, only out of federal funds to be received from the federal government. This paragraph shall be liberally construed so as not to hinder or impede the County in contracting for any project involving financial aid from the federal government. (d) If the successful offeror is other than a sole proprietorship, it shall submit satisfactory evidence, e.g., certificate or corporate resolution, power of attorney or other such evidence of authority of the signers' authority to execute on the contract date the contract on behalf of the successful bidder. If such document has been submitted to the purchasing agency on a previous occasion, the successful offeror may submit a copy of this document, provided there has been no amendment, modification or rescission of the document previously submitted, and provided further, that the document previously submitted is still effective as of the date of execution of the contract. If there has been a modification, amendment or rescission of the evidence of authority previously submitted, then the superseding document shall be attached to the contract. 8.5 CONTRACT BOND (a) When required by the special provisions, a performance bond and a payment bond shall be delivered by the contractor to the County at the same time the executed contract is delivered. (b) The acceptable performance and payment bonds are the same as the acceptable bid or proposal security deposit specified in section 3.4 (OFFER GUARANTY) of these GTCs. (Refer to Exhibits for the forms to be submitted.) If a surety bond is submitted for either the performance or payment bond, in addition to the form prescribed, a power of attorney for the surety's attorney-in-fact executing the bond shall be provided. (c) If an offer does not comply with the security requirements, the offer shall be rejected as nonresponsive, unless the failure to comply is determined by the chief procurement officer, the head of the purchasing agency, or the designee of such officer to be nonsubstantial pursuant to §3-122-223, HAR, as amended. 8.6 FAILURE TO EXECUTE CONTRACT (a) If the offeror to whom a contract is awarded shall fail or neglect to enter into the contract and to furnish satisfactory security as required by section 8.5 (CONTRACT BOND) of these GTCs, within ten (10) days after such award or within such further time as the chief procurement officer may allow, the purchasing agency shall pay the amount of offeror's IFB or RFP guaranty as required under section 3.4 (OFFER GUARANTY) of these GTCs, into the County Treasury as a realization of the County. The chief procurement officer may thereupon award the contract to the next lowest responsive, responsible offeror or may call for new offers, whichever method the chief procurement officer may deem is in the best interest of the County. 35 8.7 RETURN OF OFFER GUARANTIES All offer guaranties submitted as required by subchapter 24, §3-122, HAR, as amended shall be retained until the successful offeror enters into the contract and furnishes satisfactory security or if the contract is not awarded or entered into, until the chief procurement officer's determination is made to publish another call for offers. At such time, all offer guaranties, except surety bonds, will be returned. 8.8 SUBMISSION OF INSURANCE CERTIFICATION (a) The contractor agrees to deliver to the County, when contract documents are executed, a certificate of insurance evidencing any and all insurance required by the solicitation and/or special provisions. Said certificate shall contain an endorsement that such insurance may not be cancelled except upon thirty (30) days’ notice to the County. It shall also contain a statement to the effect that the County is named additional insured under the policy(s). (b) Failure of the contractor to provide and keep in force insurance policy(s) as required shall be regarded as material default under this contract, entitling the County to exercise any or all of the remedies provided in this contract for a default of the contractor. (c) If a contractor is providing services on County property, adequate insurance coverage and proof of insurance shall be required, including the County being listed as an additional insured. The solicitation and/or special provisions shall specify adequate insurance coverage provisions. 8.9 CANCELLATION OF AWARD The County reserves the right to cancel the solicitation in accordance with §3-122-96, HAR, as amended. 36 SECTION 9 DEBRIEFING, PROTEST, SUSPENSION & DEBARMENT AND SOLICITATIONS & AWARDS IN VIOLATION OF LAW 9.1 DEBRIEFING (a) Debriefing shall apply only to RFP solicitations. The purpose of a debrief is to inform the non-selected offerors of the basis for the source selection decision and contract award. A written request for a debriefing shall be made within three (3) Working Days after the posting of the award. (b) Debriefing shall be held by the chief procurement officer or designee, to the maximum extent practicable, within seven (7) Working Days; provided the chief procurement officer or designee may determine whether or not to conduct individual or combined debriefings. (c) A protest by the requestor submitted pursuant to §103D-701, HRS, as amended, following a debriefing shall be filed within five (5) Working Days, as specified in §103D-303(h), HRS, as amended. 9.2 COMPLAINTS AND PROTESTS (a) A protest of an award shall be subject to the requirements specified in §103D-701, HRS, as amended, and §3-126, HAR, as amended. (b) Protests shall be made in writing or as otherwise specified in the solicitation to the chief procurement officer, and shall be filed within five (5) Working Days after the protestor knows or should have known of the facts giving rise therein; provided that a protest of an award or proposed award shall in any event be submitted in writing or as otherwise specified in the solicitation within five (5) Working Days after the posting of award of the contract either under §§103D-302 or 103D-303, HRS, as applicable; provided further that no protest based upon the content of the solicitation shall be considered unless it is submitted in writing prior to the date set for the receipt of offers. A protest is considered filed when received by the chief procurement officer. Protests filed after the five (5) day period shall not be considered. (c) To expedite handling of protests, the envelope or communication should be labeled "Protest" and either served personally, sent by registered or certified mail, return receipt requested, to the chief procurement officer, or as otherwise specified in the solicitation. The written protest shall include as a minimum the following: (1) The name and address of the protestor; (2) Appropriate identification of the procurement and, if a contract has been awarded, its number; (3) A statement of reasons for the protest; and 37 (4) Supporting exhibits, evidence, or documents to substantiate any claims unless not available within the filing time in which case the availability date shall be indicated. (d) When a protest has been filed, no further action shall be taken until the protest has been settled, unless the chief procurement officer makes a written determination, after consulting with the Head of the purchasing agency, that the award of the contract is necessary to protect the substantial interests of the State. 9.3 AUTHORITY TO DEBAR OR SUSPEND The County, in accordance with §103D-702, HRS, as amended, and subchapter 2 of §3126, HAR, as amended, may debar or suspend an offeror for cause from consideration for award of contracts. The period of debarment shall be limited to not more than three (3) years. The period of suspension shall be limited to not more than three (3) months. 9.4 SOLICITATIONS OR AWARDS IN VIOLATION OF LAW If a solicitation or award is found to be in violation of law, it shall be resolved in accordance with §§103D-705, 103D-706, and 103D-707, HRS, as amended; and subchapter 4 of §3-126, HAR, as amended. 38 SECTION 10 - PERFORMANCE OF CONTRACT 10.1 INDEPENDENT CONTRACTOR It is expressly understood and agreed that the contractor is an independent contractor, with the authority to control and direct the performance and details of the work and services herein contemplated; however, the County retains the general right of inspection by a designated representative in order to judge, whether in the County's opinion, such work is being performed by the contractor in accordance with the terms of this agreement. Under no circumstances will the contract be considered an agreement of partnership or joint venture between the County and the contractor. 10.2 CONSTRUCTION OF CONTRACT The masculine shall be deemed to embrace and include the feminine and the singular shall be deemed to embrace and include the plural, whenever required in the context of the contract. 10.3 COMPLIANCE WITH CONTRACT TERMS, ETC. The contractor shall perform in conformity with the specifications and each and every requirement of these general terms and conditions and other provisions forming a part of the contract. In the event the contractor fails to so perform, the chief procurement officer or Head of the purchasing agency, in addition to any other recourse, reserve the right to suspend the contractor from bidding on any or all County contracts pursuant to §3-126, HAR, as amended. 10.4 EXAMINATION OF SITE (a) Examination of site. When applicable, the offeror shall carefully examine the site of the proposed work before submitting an offer. The submission of an offer shall be considered as a warranty that the offeror has made such examination and is satisfied with the conditions to be encountered in performing the work. (b) Materials and equipment. The County does not assume any responsibility for the availability of any materials or equipment required under this contract. Unless otherwise specified in the solicitation, the offeror shall be considered as having taken into account when submitting an offer, the availability of materials or equipment required under the contract. 10.5 PRICE INCLUSIVE OF ALL APPLICABLE TAXES Unless otherwise specified in the solicitation document, the offeror shall include in its unit price and be responsible for paying all taxes, which shall be applicable to the goods, services, or the furnishing and sale thereof. offerors are directed to contact the Department of Taxation of the State of Hawai'i for assistance as to whether the State of Hawai'i excise tax, the applicable use tax, or other taxes will apply to the offeror. offeror shall not pass through any increases in taxes to the County. 39 10.6 CHANGE ORDERS AND MODIFICATIONS The contractor will not undertake to perform the portion of the work affected by the changes until a Change Order or modification has been approved and issued, pursuant to section 12 (MODIFICATIONS AND TERMINATIONS OF CONTRACTS FOR GOODS AND SERVICES) of these GTCs. 10.7 LIQUIDATED DAMAGES The contractor understands and agrees that time is an essential factor of this contract, and that the County will suffer material loss by reason of delays that may occur in the contractor’s performance of the work or any portions of the work within the time or times fixed in the contract or any extensions thereto. When the contractor is given notice of delay or nonperformance, in accordance with section 12.11 (TERMINATION FOR DEFAULT) of these GTCs and fails to cure in the time specified, the contractor shall pay to the County, as liquidated damages for any such delays, the sum set forth in the solicitation, special provisions, and/or the contract for each and every calendar day of delay or nonperformance from the day set for cure until either the County reasonably obtains similar Goods or Services if the contractor is terminated for default, or until the contractor provides the Goods or Services if the contractor is not terminated for default. The sums of each and every calendar day of delay or nonperformance shall be deducted from the contract price. It is expressly stipulated by and between the contractor and the County that any such sums shall be deemed and taken to be liquidated damages for the contractor’s failure to perform within the specified time and not be in the nature of a penalty. To the extent that the contractor's delay or nonperformance is excused under section 12.11(d) (EXCUSE FOR NONPERFORMANCE OR DELAYED PERFORMANCE) of these GTCs, liquidated damages shall not be due the County. The contractor remains liable for damages caused other than by delay. 10.8 DELIVERY (a) The number of calendar days for delivery of Goods or Services for the completion of the contract shall be calculated from the official commencement date as established in the Notice to Proceed or from the date of the purchase order. (b) Should the contractor begin work or make delivery before the official commencement date set forth in the Notice to Proceed, the contractor understands and agrees that such work or delivery shall be considered as having been done at his own risk and expense, as a gift of services or goods, and no payment will be owed to him for such premature work or delivery. (c) The contractor shall deliver the goods and furnish services at such particular location designated and, in the manner, specified or ordered in the contract. (d) Whenever equipment is specified, the contractor shall deliver the equipment completely assembled, unless provided for otherwise. (e) contract prices shall be based on delivery F.O.B. place of destination and shall include all freight, handling, delivery, and related charges. 40 10.9 NOTICE TO PROCEED (a) After the contract is fully executed, the procurement officer will issue a written "Notice to Proceed" establishing the official commencement date. Until said Notice to Proceed is issued, the County may find cause for cancellation of the award and any expenses incurred before the official commencement date shall be done at the contractor's own risk and expense. (b) The number of days for completion of the contract will be calculated from the official commencement date. (c) In cases where the amount of the award is less than $50,000.00 and a purchase order is issued, no notice to proceed will be made. 10.10 DISPUTES (a) All controversies between the County and the contractor which arise under, or are by virtue of, this contract and which are not resolved by mutual agreement, shall be decided by the chief procurement officer in writing, within ninety (90) days after a written request by the contractor for a final decision concerning the controversy; provided that if the Director does not issue a written decision within ninety (90) days after written request for a final decision, or within such longer period as may be agreed upon by the parties, then the contractor may proceed as if an adverse decision had been received. (b) The chief procurement officer shall immediately furnish a copy of the decision to the contractor, by certified mail, return receipt requested, or by any other method that provides evidence of receipt. (c) Any such decision shall be final and conclusive, unless fraudulent, or the contractor brings an action seeking judicial review of the decision in the Third Circuit Court of the State of Hawai‘i within the six (6) months from the date of receipt of the decision. (d) The contractor shall comply with any decision of the Director and proceed diligently with performance of this contract pending final resolution by the Third Circuit Court of the State of Hawai‘i of any controversy arising under, or by virtue of, this contract, except where there has been a material breach of contract by the County; provided that in any event the contractor shall proceed diligently with the performance of the contract where the chief procurement officer has made a written determination that continuation of work under the contract is essential to the public health and safety. 10.11 REMEDIES Any dispute arising under or out of this contract is subject to §3-126, HAR, as amended. 10.12 COUNTY’S RIGHT OF OFFSET The County may offset any monies or other obligations the County owes to the contractor under this contract, any amount owed to the County by the contractor under this contract, or any other contract, or pursuant to any law or other obligation owed to the County, 41 including, but not limited to, the payment of any fees, landfill tipping fees, taxes or levies of any kind or nature. The County shall notify the contractor in writing of any exercise of its right of offset and the nature and amount of such offset. For the purposes of this paragraph, amounts owed to the County shall not include debits or obligations which have been liquidated by agreement with the contractor, and that are covered by an installment payment or other settlement plan approved by the County, provided, however, that the contractor is current, and in compliance with, and not delinquent on, any payments, obligations, or duties owed to the County under such payment or other settlement plan. 10.13 TIME IS OF THE ESSENCE Performance of the contract shall commence on the commencement date designated in the Notice to Proceed and shall be completed within the time specified in the contract, except as modified by mutual agreement. contractor acknowledges that time is of the essence in the completion of the work within the designated time in the contract. 42 SECTION 11 - LEGAL RELATIONS AND RESPONSIBILITY 11.1 LAWS TO BE OBSERVED (a) Comply with all laws. The contractor shall at all times observe, perform, and comply with all federal, state and local laws or ordinances, rules and regulations which in any manner affect those engaged or employed in the performance of the work, the manufacture and sale of materials and equipment required under the contract, and the conduct of the work. The contractor shall also comply with all such orders and decrees of bodies or tribunals having any jurisdiction or authority over the work. Any reference to such laws, ordinances, rules and regulations shall include any amendments thereto. If any discrepancy or inconsistency is discovered in the contract for the work in relation to any such laws, ordinances, rules and regulations, orders or decrees, the contractor shall forthwith report the same to the chief procurement officer in writing. (b) Indemnification for violation of law. The contractor shall indemnify, hold harmless and defend the County and all its officers, agents, employees, and representatives from all suits, actions, claims, damages, and judgments, of any character or kind, that may arise from, or which are based on the violation of any such laws, ordinances, rules and regulations, orders and decrees, whether such violation is committed by the contractor or his subcontractor or the employee or either or both. (c) The contractor’s attention is especially directed to §§103 and 103D, HRS, as amended; subtitle 11 Procurement Policy Board of title 3 Department of Accounting and General Services, HAR, as amended; the Hawai’i County Charter (2022 Edition, as amended); and the Hawai’i County Code 1983 (2016 Edition, as amended) The applicable provisions of the aforementioned shall be deemed to be a part of the contract as though fully set forth herein. If any discrepancy or inconsistency is discovered in the contract for the work in relation to any such laws, ordinances, rules and regulations, orders or decrees, the contractor shall forthwith report the same to the chief procurement officer in writing. 11.2 WARRANTY OF TITLE The contractor shall warrant absolute title and full and clear right to sell or provide the goods or services, as specified herein, to the County and that there are no liens, claims or encumbrances of any kind on said Goods or Services. The contractor shall hold the County free, clear, and harmless against any adverse claim of title. 11.3 COPYRIGHT The County shall have ownership of the work product that is produced by the contractor in the performance of work under the contract with the County, including an unrestricted, royalty-free, nonexclusive and irrevocable license to reproduce, publish, translate or otherwise use and to authorize others to publish and use all materials obtained or produced in connection with the work hereunder, which may be copyrighted by the County. 43 11.4 INFRINGEMENT INDEMNIFICATION If the contractor uses or licenses any design, device, material, process, technology or any other intellectual property (“Intellectual Property”) covered by patent, copyright, trademark or other Intellectual Property protection, the right for such use shall be procured by the contractor from the appropriate owner. The contractor shall indemnify and hold the County and all its officers, agents, employees and representatives harmless against all claims arising from the use of any claims for infringement by reason of the use of any such Intellectual Property in connection with providing services under this contract. 11.5 SUBCONTRACTING AND ASSIGNING The contractor shall not subcontract any of the work to be performed under this contract with the County, nor shall he assign the contract to any other person or firm without written permission from the chief procurement officer, or his/her designee, and no subcontract or assignment made without such permission will be recognized. No subcontract shall, under any circumstances, relieve the contractor of his obligation and liability under his contract with the County, and all persons engaged in performing the work covered by the contract shall be considered agents of the contractor, and shall be subject to the provisions of the contract. 11.6 ASSIGNMENT OF ANTITRUST CLAIMS Vendor and purchaser recognize that in actual economic practice, overcharges resulting from antitrust violations are in fact usually borne by the purchaser. Therefore, vendor hereby assigns to purchaser any and all claims for such overcharges as to goods and materials purchased in connection with this order or contract, except as to overcharges which result from antitrust violations commencing after the price is established under this order or contract and which are not passed on to the purchaser under an escalating clause. 11.7 INDEMNIFICATION The contractor shall indemnify, hold harmless and defend the County and its officers, employees, agents, and representatives from all suits, actions, claims, damages, and judgments of any character that may be brought against the County by whomsoever, on account of any injuries or damages sustained by any person and property, due to the negligent acts or omissions by the contractor, or any of his officers, employees, subcontractors, assignees, or representatives, in the performance of the contract. In the event the County and the contractor are found to be joint tortfeasors with respect to any such injuries or damages, the contractor's obligations to indemnify the County under this section shall extend only to the contractor's pro rata share of negligence as determined in accordance with §663-12, HRS, as amended. 11.8 PERSONAL LIABILITY OF PUBLIC OFFICIALS In carrying out any of the provisions of the contract or in exercising any power or authority granted to them by the contract, there shall be no liability upon the chief procurement officer or his/her authorized representatives, either personally or as officials of the County, it being understood that in such matters, they act solely as agents and representatives of the County. 44 11.9 [Reserved] 11.10 RECORD RETENTION AND RIGHT TO AUDIT RECORDS (a) The contractor and/or any of its subcontractors shall maintain the books and records that relate to the contract and any cost or pricing data for three (3) years from the date of final payment under the contract. (b) The County, at reasonable times and places, may audit the books and records of any contractor who has submitted cost or pricing data. 11.11 NON-DISCRIMINATION (a) The contractor and/or subcontractor shall not discriminate on the basis of race, religion, color, national origin, sex, sexual orientation, gender identity, age, marital status, pregnancy, parenthood, disability, or political affiliation in the performance of this contract. Failure to comply with this requirement may be cause for termination of this contract or such other remedy as the County deems appropriate. (b) Pursuant to Executive Order No. 142, County of Hawai‘i, dated February 11, 2005, during the performance of this contract, the contractor shall: (1) Comply with all requirements set forth in Federal and State laws and regulations relative to Title VI of the Civil Rights Act of 1964, as amended, which provide for non-discrimination in federally assisted programs. (2) Not discriminate against any employee or applicant for employment because of sex, pregnancy, race, ancestry/national origin, religion, color, disability, age, marital status, military status, veteran’s status, sexual orientation, lactation, arrest and court record, citizenship, or any other classification protected by state or federal law. Contractor shall assure that applicants are employed and that employees are treated during employment without regard to sex, pregnancy, race, ancestry/national origin, religion, color, disability, age, marital status, military status, veteran’s status, sexual orientation, lactation, arrest and court record, citizenship, or any other classification protected by state or federal law. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training. Contractor agrees to post in conspicuous places notes to be provided by the contracting officer setting forth the provisions of the nondiscrimination clause. (3) In all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants shall receive consideration for employment without regard to sex, pregnancy, race, ancestry/national origin, religion, color, disability, age, marital status, military status, veteran’s status, sexual orientation, lactation, arrest and 45 court record, citizenship, or any other classification protected by state or federal law. (4) In the event of the contractor’s noncompliance with the nondiscrimination clauses of this contract, this contract may be canceled or suspended in whole or in part and the contractor may be declared ineligible for further County contracts until such time that the contractor, by satisfactory evidence, in good faith, ceases such discriminatory practices or procedures. (5) If contractor subcontracts any portion of the contract, it shall assure the County that such subcontractor shall abide by the nondiscrimination provisions stated herein and agrees that any subcontractor who is found in violation of such provisions shall subject the principal contractor’s contract with the County to be terminated or suspended pursuant to subsection section 11.11(b)(4). (6) The County may direct any bidder, prospective contractor, or subcontractor to submit a statement in writing signed by an authorized officer, agent, or employee of the contracting party that the signer’s practices and policies do not discriminate on the grounds of sex, pregnancy, race, ancestry/national origin, religion, color, disability, age, marital status, military status, veteran’s status, sexual orientation, lactation, arrest and court record, citizenship, or any other classification protected by state or federal law, and that the terms and conditions of employment under the proposed contract shall be in accordance with the purposes, and any bidder, prospective contractor or subcontractor shall comply with all such present state and federal laws, ordinances, codes, rules and regulations, and all amendments thereto. If any discrepancy or inconsistency is discovered between this Agreement and any such law, ordinance, code, rule or regulation, the contractor shall forthwith report the same in writing to the County. 11.12 RESPONSIBILITY OF CONTRACTOR AND TAX CLEARANCE The following applies to any procurement of $25,000 or more and/or any County contract of $25,000 or more: (a) Upon award of the contract, §103D-310, HRS, as amended, specifies that all offerors shall comply with all laws governing entities doing business in the State, including, but not limited to, §§237, 383, 386, 392, and 393, HRS, as amended. (b) In addition, pursuant to §§103D-328 and 103-53, HRS, as amended, no contract shall be binding or effective until the purchasing agency confirms tax clearance from the Director of Taxation and the Internal Revenue Service. The contractor shall provide updated tax clearances as required by the Director of Finance to comply with §103-53, HRS, as amended. 46 (c) As proof of compliance with the above, the purchasing agency shall verify contractor compliance using Hawai'i Compliance Express (HCE), as a pre-requisite to award, for the following requirements: (1) Tax Clearance from the Department of Taxation and Internal Revenue Service to demonstrate compliance with §237, HRS, General Excise Tax Law, and §103D-328, HRS, Tax Clearance; (2) Compliance from the Department of Labor and Industrial Relations to verify current compliance with §383 (Hawai‘i Employment Security Law), §386 (Workers’ Compensation Law); §392 (Temporary Disability Insurance Law); and §393 (Prepaid Healthcare Act), HRS, as amended; and (3) Good Standing Certificate from the Department of Commerce and Consumer Affairs. 11.13 CAMPAIGN CONTRIBUTIONS BY STATE AND COUNTY CONTRACTORS If awarded a contract in response to this solicitation, offeror agrees to comply with §11355, HRS, as amended. Questions regarding this statute should be directed to the State Campaign Spending Commission. 47 SECTION 12 - MODIFICATIONS AND TERMINATIONS OF CONTRACTS 12.1 GENERAL (a) Pursuant to §3-125-1, HAR, as amended, the contract clauses in this section 12 (MODIFICATIONS AND TERMINATIONS OF CONTRACTS) of these GTCs are required for use in invitation for bids or requests for proposals and may be used in other contracts subject to §103D, HRS, as amended. Clauses that are specific for a certain category of goods, services, or construction are not required for contracts of another category. For example, specific clauses applicable only to goods and services are not required for construction contracts. (b) If the clauses set forth in §3-125, HAR, as amended, are plainly inappropriate for use in a proposed contract, then the chief procurement officer or the head of purchasing agency shall make a written determination describing the circumstances requiring a material variation, provided that notice of any variation shall be stated in the invitation for bids or requests for proposals. (c) Any material variation from these clauses shall be described in the solicitation documents in substantially the following form: “General Terms and Conditions Section no._______________, entitled ________________, is not a part of the general terms and conditions of this contract and has been replaced by Special Provisions clause no.__________________, entitled __________________.” (d) In accordance with applicable law and in consultation with the corporation counsel and the chief procurement officer and his/her designee, alternative clauses are allowed in some instances to permit accommodation of differing contract situations. 12.2 CONTRACT CHANGE ORDERS (a) Generally. By written order, at any time, and without notice to any surety, the chief procurement officer may, unilaterally, order of the contractor: (1) Changes in the work within the scope of the contract; and (2) Changes in the time of performance of the contract that do not alter the scope of the contract work. (b) Adjustments of prices or performance time. If any such Change Order increases or decreases the contractor’s cost of, or the time required for, performance of any part of the work under this contract, whether or not changed by the Change Order, an adjustment shall be made and the contract modified in writing accordingly and signed by the parties. Any adjustment in contract price made pursuant to this section shall be determined in accordance with section 12.8 (PRICE ADJUSTMENT) of these GTCs. Failure of the parties to agree to an adjustment in contract price shall be resolved in accordance with section 12.8 (PRICE ADJUSTMENT) of these GTCs. Failure of the parties to agree to an adjustment shall not excuse the contractor from proceeding with the contract as changed, provided that the chief procurement officer within fourteen (14) days after the changed work commences, makes the provisional 48 adjustments in time as the Chief Procurement Office deems reasonable. The right of the contractor to dispute the contract price or time, or both, shall not be waived by its performing the work; provided, however, that the contractor files a claim in accordance with section 12.2(c) (CONTRACT CHANGE ORDERS) of these GTCs. (c) Time period for claim. Except as may be provided otherwise by §103D-501(b), HRS, as amended, the contractor must file a written claim disputing the contract price or time, or both, provided in a Change Order, within ten (10) days after receipt of a written Change Order, unless such period for filing is extended by the chief procurement officer in writing. The requirement for filing a timely written claim cannot be waived and shall be a condition precedent to the assertion of a claim. (d) Claim barred after final payment. No claim by the contractor for an adjustment hereunder shall be allowed if the claim is not received by the Director of Finance prior to final payment under this contract. (e) Other claims not barred. In the absence of such a Change Order, nothing in this clause shall be deemed to restrict the contractor’s right to pursue a claim as permitted under the contract or for breach of contract. 12.3 CONTRACT MODIFICATIONS (a) Contract modification. By a written order, at any time, and without notice to any surety, the chief procurement officer or his/her designee, subject to mutual agreement of the parties to the contract and all appropriate adjustments, may make modifications within the general scope of this contract to include any one or more of the following: (1) Drawings, designs, or specifications, for the goods to be furnished; (2) Method of shipment or packing; (3) Place of delivery; (4) Description of services to be performed; (5) Time of performance (i.e., hours of the day, days of the week, etc.); (6) Place of performance of the services; or (7) Other provisions of the contract accomplished by mutual action of the parties to the contract that are within the general scope of the contract. (b) Adjustments of price or time for performance. If any modification increases or decreases the contractor’s cost of, or the time required for, performance of any part of the work under this contract, an adjustment shall be made, and the contract modified in writing accordingly. Any adjustment in contract price made pursuant to this clause shall be determined, where applicable, in accordance with the price adjustment clause of this contract or as negotiated. (c) Claim barred after final payment. No claim by the contractor for an adjustment hereunder shall be allowed if the claim is not received by the Director of Finance prior to final payment under this contract. 49 (d) Other claims not barred. In the absence of such a contract modification, nothing in this clause shall be deemed to restrict the contractor’s right to pursue a claim under the contract or for breach of contract. 12.4 AUTHORIZATION FOR A STOP WORK ORDER FOR GOODS AND SERVICES CONTRACTS (a) Section 12.5 (STOP WORK ORDERS) of these GTCs applies to any fixed-price contract under which work stoppage may be required for reasons such as advancements in the state of the art, production modifications, engineering changes, or realignment of programs. A stop work order shall not be used in lieu of the issuance of a termination notice after a decision to terminate has been made. (b) Stop work orders shall not exceed sixty (60) days and shall include, as appropriate: (1) A clear description of the work to be suspended; (2) Instructions as to the issuance of further orders by the contractor for material or services; (3) Guidance as to action to be taken on subcontracts; and (4) Other instructions and suggestions to the contractor for minimizing costs. (c) As soon as feasible after a stop work order is issued: (1) The contract will be terminated; or (2) the stop work order will be canceled or extended in writing beyond the period specified in the order. (d) In any event, such action must be taken before the specified stop work period expires. If an extension of the stop work order is necessary, it must be evidenced by a supplemental agreement signed by the parties. Any cancellation of a stop work order shall be subject to the same approvals as were required for the issuance of the order. 12.5 STOP WORK ORDERS (a) Order to stop work. The chief procurement officer, may, by written order to the contractor, at any time, and without notice to any surety, require the contractor to stop all or any part of the work called for by this contract. This stop work order shall be for a specified period not exceeding sixty (60) days after the stop work order is delivered to the contractor unless the parties agree in writing to any further period. Any such stop work order shall be identified specifically as a stop work order issued pursuant to this subsection. Upon receipt of such a stop work order, the contractor shall forthwith comply with its terms and take all reasonable steps to minimize the occurrence of costs allocable to the work covered by the stop work order during the period of work stoppage. Before the stop work order expires, or within any further period to which the parties shall have agreed to in writing, the chief procurement officer shall either: (1) Cancel the stop work order; or (2) Terminate the work covered by such stop work order as provided in section 12.11 (TERMINATION FOR DEFAULT) or section 12.12 (TERMINATION FOR CONVENIENCE) of these GTCs. (b) Cancellation or expiration of the stop work order. If a stop work order issued under this subsection is canceled at any time during the period specified in the stop work 50 order, or if the period of the stop work order or any extension thereof expires, the contractor shall have the right to resume work. An appropriate adjustment shall be made in the delivery schedule or contract price, or both, and the contract shall be modified in writing accordingly, if: (1) The stop work order results in an increase in the time required for, or in the contractor's cost properly allocable to, the performance of any part of this contract; and (2) The contractor asserts a claim for such an adjustment within thirty (30) days after the end of the period of work stoppage; provided that, if the chief procurement officer decides that the facts justify such action, any such claim asserted may be received and acted upon at any time prior to final payment under this contract. (c) Termination of stopped work. If a stop work order is not canceled and the work covered by such order is terminated for default or convenience, the reasonable costs resulting from the stop work order shall be allowable by adjustment or otherwise. (d) Adjustment of price. Any adjustment in contract price made pursuant to this clause shall be determined in accordance with section 12.8 (PRICE ADJUSTMENT) of these GTCs. 12.6 VARIATIONS IN QUANTITIES FOR DEFINITE QUANTITY CONTRACTS Upon the agreement of the parties, the quantity of goods or services, or both, specified in this contract may be increased by a maximum of ten percent (10%) provided: (1) the unit prices will remain the same except for any price adjustments otherwise applicable; and (2) the chief procurement officer makes a written determination that such an increase will either be more economical than awarding another contract or that it would not be practical to award another contract. 12.7 VARIATIONS IN ESTIMATED QUANTITIES FOR INDEFINITE QUANTITY CONTRACTS (a) Except as provided for in this section, no clause is provided here because in indefinite quantity contracts, the flexibility as to the County’s obligation to order, and the contractor's obligation to deliver, should be designed to meet using agency needs, while still making the contract as attractive as possible to potential contractors, to obtain maximum practicable competition, and to assure the best economy for the County. However, in each case, the contract shall state: (1) The minimum quantity, if any, the County is obligated to order, and the contractor is required to provide; (2) Whether there is a quantity the County expects to order and how this quantity relates to any minimum and maximum quantities that may be ordered under the contract; (3) Any maximum quantity the County may order, and the contractor must provide; and (4) Whether the County is obligated to order its actual requirements under the contract, or in the case of a multiple award as defined in §3-122-145, HAR, as amended, the County will order its actual requirements from the contractors under the multiple award subject to any minimum or maximum quantity stated. 51 12.8 PRICE ADJUSTMENT (a) Any adjustment in contract price pursuant to a provision in the contract shall be made in one or more of the following ways: (1) By agreement on a fixed price adjustment before commencement of the pertinent performance; (2) By unit prices specified in the contract or subsequently agreed upon before commencement of the pertinent performance; (3) By the costs attributable to the events or situations under such clauses with adjustment of profit or fee, all as specified in the contract or subsequently agreed upon before commencement of the pertinent performance; (4) In any other manner as the contracting parties may mutually agree upon before commencement of the pertinent performance; or (5) In the absence of agreement between the parties, the provisions of §103D501(b)(5), HRS, as amended, shall apply. (b) The contractor shall be required to submit cost or pricing data if any adjustment in contract price is subject to the provisions of §103D-312, HRS, as amended. The submission of any cost or pricing data shall be made for any price adjustment subject to the provisions of subchapter 15, §3-122-123, HAR, as amended. A fully executed change order or other document permitting billing for the adjustment in price under any method listed in paragraphs (a)(1) through (a)(5) of this subsection shall be issued within ten (10) days after agreement on the method of adjustment. 12.9 NOVATION OR CHANGE OF NAME (a) No assignment. No County contract is transferable, or otherwise assignable, without the written consent of the chief procurement officer or the head of the purchasing agency provided that a contractor may assign monies receivable under a contract after due notice to the County. (b) Recognition of a successor in interest; assignment. When in the best interest of the County, a successor in interest may be recognized in an assignment agreement in which the transferor, the transferee, and the County shall agree that: the transferee assumes all of the transferor's obligations; the transferor remains liable for all obligations under the contract but waives all rights under the contract as against the County; and the transferor shall continue to furnish, and the transferee shall also furnish, all required bonds. (c) Change of name. When a contractor requests to change the name in which it holds a contract with the County, the chief procurement officer responsible for the contract shall, upon receipt of a document indicating such change of name (for example an amendment to the articles of incorporation of the corporation), enter into an agreement with the requesting contractor to effect such a change of name. The agreement changing the name shall specifically indicate that no other terms and conditions of the contract are thereby changed. 52 (d) Reports. All change of name or assignment agreements effected hereunder other than by the chief procurement officer shall be reported to the chief procurement officer within thirty (30) days of the date that the agreement becomes effective. 12.10 CLAIMS BASED ON A PROCUREMENT OFFICER’S ACTIONS OR OMISSIONS (a) Notice of claim. If any action or omission on the part of the chief procurement officer or his/her designee, requiring performance changes within the scope of the contract constitutes the basis for a claim by the contractor for additional compensation, damages, or an extension of time for completion, the contractor shall continue with performance of the contract in compliance with the directions or orders of such officials, but by so doing, the contractor shall not be deemed to have prejudiced any claim for additional compensation, damages, or an extension of time for completion; provided: (1) The contractor shall have given written notice to the chief procurement officer or his/her designee: (A) Prior to the commencement of the work involved, if at that time the contractor knows of the occurrence of such action or omission; (B) Within thirty (30) days after the contractor knows of the occurrence of such action or omission, if the contractor did not have such knowledge prior to the commencement of the work; (C) Within such further time as may be allowed by the chief procurement officer or his/her designee, in writing. (2) This notice shall state that the contractor regards the act or omission as a reason which may entitle the contractor to additional compensation, damages, or an extension of time. The chief procurement officer, or his/her designee, upon receipt of such notice may rescind such action, remedy such omission, or take such other steps as may be deemed advisable; (3) The notice required by subparagraph (1) describes as clearly as practicable at the time the reasons why the contractor believes that additional compensation, damages, or an extension of time may be remedies to which the contractor is entitled; and (4) The contractor maintains and, upon request, makes available to the chief procurement officer or his/her designee, within a reasonable time, detailed records to the extent practicable, of the claimed additional costs or basis for an extension of time in connection with such changes. (b) Limitation of clause. Nothing herein contained, shall excuse the contractor from compliance with any rules of law precluding any County officers and any contractor from acting in collusion or bad faith in issuing or performing change orders which are clearly not within the scope of the contract. (c) Adjustments of price. Any adjustment in the contract price made pursuant to this subsection shall be determined in accordance with section 12.8 (PRICE ADJUSTMENT) of these GTCs. 53 12.11 TERMINATION FOR DEFAULT (a) Termination for default. If the contractor refuses or fails to perform any of the provisions of this contract with such diligence as will ensure its completion within the time specified in this contract, or any extension thereof, otherwise fails to timely satisfy the contract provisions, or commits any other substantial breach of this contract, the chief procurement officer or his/her designee may notify the contractor in writing of the delay or non-performance, and if not cured in ten (10) days or any longer time specified in writing, the chief procurement officer or his/her designee may terminate the contractor's right to proceed with the contract or such part of the contract as to which there has been delay or other breach of contract. In the event of termination in whole or in part, the County may procure similar goods or services in a manner and upon terms deemed appropriate. The contractor shall continue performance of the contract to the extent it is not terminated and shall be liable for excess costs incurred in procuring similar goods or services. (b) Contractor’s duties. Notwithstanding termination of the contract and subject to any directions from the chief procurement officer or his/her designee, the contractor shall take timely, reasonable, and necessary action to protect and preserve property in the possession of the contractor in which the County has an interest. (c) Compensation. Payment for completed goods delivered and accepted by the County shall be at the contract price. Payment for the protection and preservation of property shall be in an amount agreed upon by the contractor and the chief procurement officer; if the parties fail to agree, the chief procurement officer shall set an amount subject to the contractor’s rights under §3-126, HAR, as amended. The County may withhold from amounts due the contractor such sums as the Chief Procurement Officer deems to be necessary to protect the County against loss because of outstanding liens or claims of former lien holders and to reimburse the County for the excess costs incurred in procuring similar goods and services. (d) Excuse for nonperformance or delayed performance. Except with respect to defaults of subcontractors, the contractor shall not be in default by reason of any failure in performance of this contract in accordance with its terms, including any failure by the contractor to make progress in the prosecution of the work hereunder which endangers such performance, if the contractor has notified the chief procurement officer or his/her designee within fifteen (15) days after the cause of the delay and the failure arises out of causes such as: acts of God; acts of the public enemy; acts of the County and any other governmental body in its sovereign or contractual capacity; fires; floods; epidemics; quarantine restrictions; strikes or other labor disputes; freight embargoes; or unusually severe weather; or for delay due to reasons beyond the contractor’s control. If the failure to perform is caused by the failure of a subcontractor to perform or to make progress, and if such failure arises out of causes similar to those set forth above, the contractor shall not be deemed to be in default, unless the goods or services to be furnished by the subcontractor were unreasonably obtainable from other sources in sufficient time to permit the contractor to meet the contract requirements. Upon request of the contractor, the chief procurement officer shall ascertain the facts and extent of such failure, and, if the chief procurement officer determines that any failure to perform was occasioned by any one or more of the excusable causes, and that, but for the excusable cause, the contractor's progress and performance would have met the terms of the contract, the 54 delivery schedule shall be revised accordingly, subject to the rights of the County under section 12.12 (TERMINATION FOR CONVENIENCE) for fixed-price contracts, and under section 12.13 (TERMINATION FOR COST-REIMBURSEMENT CONTRACTS) for cost-reimbursement contracts of these GTCs. As used in this subsection, the term "subcontractor" means subcontractor at any tier. (e) Additional rights and remedies. The rights and remedies provided in this section 12.11 are in addition to any other rights and remedies provided by law or under this contract. 12.12 TERMINATION FOR CONVENIENCE (a) Termination for convenience. The chief procurement officer may, when the interests of the County so require, terminate this contract in whole or in part, for the convenience of the County. The chief procurement officer shall give written notice of the termination to the contractor specifying the part of the contract terminated and when termination becomes effective. (b) Contractor's obligations. The contractor shall incur no further obligations in connection with the terminated work and on the dates set in the notice of termination the contractor will stop work to the extent specified. The contractor shall also terminate outstanding orders and subcontracts as they relate to the terminated work. The contractor shall settle the liabilities and claims arising out of the termination of subcontracts and orders connected with the terminated work subject to the County’s approval. The chief procurement officer may direct the contractor to assign the contractor's right, title, and interest under terminated orders or subcontracts to the County. The contractor must still complete the work not terminated by the notice of termination and may incur obligations as are necessary to do so. (c) Right to goods. The chief procurement officer may require the contractor to transfer title and deliver to the County in the manner and to the extent directed: any completed goods; and the partially completed goods and materials, parts, tools, dies, jigs, fixtures, plans, drawings, information, and contract rights, hereinafter called "manufacturing material," as the contractor has specifically produced or specially acquired for the performance of the terminated part of this contract. The contractor shall, upon direction of the chief procurement officer, protect and preserve property in the possession of the contractor in which the County has an interest. If the chief procurement officer does not exercise this right, the contractor shall use best the contractor's efforts to sell such goods and manufacturing materials. Use of this section in no way implies that the County has breached the contract by exercise of the termination for convenience clause. (d) Compensation. (1) The contractor shall submit a termination claim specifying the amounts due based on the termination for convenience together with cost or pricing data to the extent required by subchapter 15, §3-122, HAR, as amended, bearing on such claim. If the contractor fails to file a termination claim within one (1) year from the effective date of termination, the chief procurement officer may pay the contractor, if at all, an amount set in accordance with subparagraph (3) below. 55 (2) The chief procurement officer and the contractor may agree to settlement provided the contractor has filed a termination claim supported by cost or pricing data to the extent required by subchapter 15, §3-122, HAR, as amended, and that the settlement does not exceed the total contract price plus settlement costs reduced by payments previously made by the County, the proceeds of any sales of goods and manufacturing materials under section 12.12(c) (RIGHT TO GOODS) of these GTCs, and the contract price of the work not terminated. (3) Absent complete agreement under subparagraph (2), the chief procurement officer shall pay the contractor the following amounts, provided payments agreed to under subparagraph (2) shall not duplicate payments under this paragraph for the following: (A) Contract prices for goods or services accepted under the contract. (B) Costs incurred in preparation and performing the terminated portion of the work plus a five percent (5%) markup on actual direct costs on such portion of the work, such markup shall not include anticipatory profit or consequential damages, less amounts paid or to be paid for accepted goods or services; provided, that if it appears that the contractor would have sustained a loss if the entire contract would have been completed, no markup shall be allowed or included and the amount of compensation shall be reduced to reflect the anticipated rate of loss. (C) Subject to prior approval of the chief procurement officer, the costs of settling and paying claims arising out of the termination of subcontracts or orders pursuant to subparagraph (3)(B). Subcontractors shall be entitled to a markup of no more than ten percent (10%) on direct costs incurred to the date of termination. These costs must not include costs paid in accordance with subparagraph (3)(B). (D) The total sum to be paid the contractor under this subparagraph (3) shall not exceed the total contract price reduced by the amount of payments otherwise made, the proceeds of any sales of goods and manufacturing materials under section 12.12(d)(2) (TERMINATION FOR CONVENIENCE) of these GTCs, and the contract price of work not terminated. (e) Cost claimed, agreed to, or established under clauses (B) and (C) of subparagraph (3) shall be in accordance with §3-123, HAR, as amended. 56 12.13 TERMINATION FOR COST-REIMBURSEMENT CONTRACTS The only cost recognized as allowable shall be in accordance with the cost principles set forth in §3-123, HAR, as amended, provided that if a written determination is approved by the chief procurement officer, such cost principle may be modified by the contract. 57 SECTION 13 - PAYMENT 13.1 METHOD OF PAYMENT Payments will be authorized by the chief procurement officer after completion of performance, or delivery and acceptance by the Officer-in-Charge of all goods, and services stipulated in the contract or Purchase Order. Payments will be made as soon thereafter as the regular course of business will allow; provided, however, that payments shall be made no later than thirty (30) days following receipt of the statement for goods received and services completed, and that all statutory and contractual requirements for final payment are satisfied. 13.2 FINAL PAYMENT In accordance with §103-53, HRS, as amended, final payment under any contract of $25,000 or more shall not be made until the contractor has filed with the purchasing agency a tax clearance from the State Director of Taxation that all delinquent taxes levied or accrued under State statutes have been paid. 13.3 INTEREST Interest on amounts ultimately determined to be due to a contractor or the County shall be payable at the statutory rate applicable to judgments against the County under §662, HRS, as amended, from the date the claim arose through the date of decision or judgment, whichever is later. 13.4 PROMPT PAYMENT BY CONTRACTORS TO SUBCONTRACTORS (a) Generally. Any money paid to a contractor shall be disbursed to subcontractor within ten (10) days after receipt of the money in accordance with the terms of the subcontract; provided that the subcontractor has met all the terms and conditions of the subcontract and there are no bona fide disputes on which the procurement agency has withheld payment. (b) Final payment. Upon final payment to the contractor, full payment to the subcontractor, including retainage, shall be made within ten (10) days after receipt of the money; provided that there are no bona fide disputes over the subcontractor's performance under the subcontract. (c) Penalty. The Procurement Officer or the contractor, as applicable, will be subject to a penalty of one and one-half per cent (1.5%) per month upon outstanding amounts due that were not timely paid by the responsible party under the following conditions. Where a subcontractor has provided evidence to the contractor of satisfactorily completing all work under their subcontract and has provided a properly documented final payment request as described in section 13.4(d) (PROMPT PAYMENT BY CONTRACTORS TO SUBCONTRACTORS) of these GTCs, and: 58 (1) Has provided to the contractor an acceptable performance and payment bond for the project executed by a surety company authorized to do business in the State, as provided in §103-32.1, HRS, as amended; or (2) The following has occurred: (A) A period of ninety (90) days after the day on which the last of the labor was done or performed and the last of the material was furnished or supplied has elapsed without written notice of a claim given to contractor and the surety, as provided for in §103D-324, HRS, as amended; and (B) The subcontractor has provided to the contractor, an acceptable release of retainage bond, executed by a surety company authorized to do business in the State, in an amount of not more than two times the amount being retained or withheld by the contractor; any other bond acceptable to the contractor; or any other form of mutually acceptable collateral, then, all sums retained or withheld from a subcontractor and otherwise due to the subcontractor for satisfactory performance under the subcontract shall be paid by the chief procurement officer to the contractor and subsequently, upon receipt from the chief procurement officer, by the contractor to the subcontractor within the applicable time periods specified in section 13.4(b) (PROMPT PAYMENT BY CONTRACTORS TO SUBCONTRACTORS) of these GTCs and §103-10, HRS, as amended. The penalty may be withheld from future payment due the contractor if the contractor was the responsible party. If a contractor has violated section 13.4(b) (PROMPT PAYMENT BY CONTRACTORS TO SUBCONTRACTORS) of these GTCs three or more times within two (2) years of the first violation, the contractor shall be referred by the chief procurement officer to the contractor’s respective license board for action under §444-17(14), HRS, as amended. (d) Final payment request form. A properly documented final payment request from a subcontractor, as required by section 13.4(c) (PROMPT PAYMENT BY CONTRACTORS TO SUBCONTRACTORS) of these general terms and conditions, shall include: (1) Substantiation of the amounts requested; (2) A certification by the subcontractor, to the best of the subcontractor’s knowledge and belief, that: (A) The amounts requested are only for performance in accordance with the specifications, terms, and conditions of the subcontract; (B) The subcontractor has made payments due to its subcontractor and suppliers from previous payments received under the subcontract and will make timely payments from the proceeds of the payment covered by the certification, in accordance with their subcontract agreements and the requirements of this section; and 59 (C) The payment request does not include any amounts that the subcontractor intends to withhold or retain from a subcontractor or supplier in accordance with the terms and conditions of their subcontract; and (3) The submission of documentation confirming that all other terms and conditions required under the subcontract agreement have been fully satisfied. (4) The chief procurement officer shall return any final payment request that is defective to the contractor within seven (7) days after receipt, with a statement identifying the defect. (5) In the case of a construction contract, a payment request made by a contractor to the chief procurement officer that includes a request for sums that were withheld or retained from a subcontractor and are due to a subcontractor may not be approved under section 13.4(c) (PROMPT PAYMENT BY CONTRACTORS TO SUBCONTRACTORS) of these general terms and conditions unless the payment request includes: (A) The amounts requested are only for performance in accordance with the specifications, terms, and conditions of the subcontract; (B) The subcontractor has made payments due to its subcontractor and suppliers from previous payments received under the contract and will make timely payments from the proceeds of the payment covered by the certification, in accordance with their subcontract agreements and the requirements of this section; and (C) The payment request does not include any amounts that the contractor intends to withhold or retain from a subcontractor or supplier in accordance with the terms and conditions of their subcontract. (D) The chief procurement officer shall return any final payment request that is defective to the contractor within seven (7) days after receipt, with a statement identifying the defect. (e) This section 13 of these GTCs shall not be construed to impair the right of a contractor or a subcontractor at any tier to negotiate and to include in their respective subcontracts provisions that provide for additional terms and conditions that are requested to be met before the subcontractor shall be entitled to receive final payment under section 13.4(c) (PROMPT PAYMENT BY CONTRACTORS TO SUBCONTRACTORS) of these GTCs; provided that any such payments withheld shall be withheld by the chief procurement officer. 60 SECTION 14 – MISCELLANEOUS 14.1 HEADINGS All headings are for convenience only and shall not affect the interpretation of this contract. 14.2 NO WAIVER No failure of either County or contractor to insist upon the strict performance by the other of any covenant, term or condition of this contract, nor any failure to exercise any right or remedy consequent upon a breach of any covenant, term, or condition of this contract, shall constitute a waiver of any such breach of such covenant, term or condition. No waiver of any breach shall affect or alter this contract, and each and every covenant, condition, and term hereof shall continue in full force and effect without respect to any existing or subsequent breach. 14.3 SEVERABILITY The unenforceability, invalidity, or illegality of any provision of this contract shall not render any other provision of this contract unenforceable, invalid, or illegal. 14.4 DELEGATION OF AUTHORITY TO PROCUREMENT OFFICER (a) Subject to subsection (b), unless a provision of the contract specifies that the authority to settle and resolve controversies and to issue decisions is reserved to the head of the purchasing agency, the authority is delegated to the chief procurement officer. (b) The settlement or resolution of controversies involving claims in excess of fifty thousand dollars ($50,000.00) is subject to the prior written approval of the head of the purchasing agency. The chief procurement officer shall prepare a recommended decision for the head of purchasing agency. 14.5 DRAFTING AMBIGUITIES The Parties acknowledge that they have the right to be advised by legal counsel with respect to the negotiations, terms and conditions of this contract, and the decision of whether to seek advice of legal counsel with respect to this contract is the sole responsibility of each Party. This contract shall not be construed in favor of or against either Party by reason of the extent to which each party participated in the drafting of the contract. 14.6 AMENDMENTS Neither this contract nor any provision hereof may be changed, modified, amended or waived except by a written agreement executed by duly authorized representatives of County and contractor. Any alleged oral amendments have no force or effect. 61 14.7 SURVIVAL OF OBLIGATIONS All representations, indemnifications, warranties, and guarantees made in, required by, or given in accordance with this contract, as well as all continuing obligations indicated in this contract, shall survive, completion and acceptance of performance and termination, expiration or completion of the contract. 14.8 CONFIDENTIALITY OF SERVICES All services performed by contractor, and any subcontractor(s) if applicable, including but not limited to all drafts, data, information, correspondence, proposals, reports of any nature, estimates compiled or composed by contractor, are for the sole use of County, its agents, and employees. Neither the documents nor their contents shall be released by contractor or any subcontractor to any third party without the prior written consent of County. This provision does not apply to information that: (1) was publicly known, or otherwise known to contractor, at the time it was disclosed to contractor by County; (2) subsequently becomes publicly known through no act or omission of contractor; or (3) otherwise becomes known to contractor other than through disclosure by County. 14.9 NO THIRD PARTY OBLIGATIONS Except as may be specifically set forth in this contract, none of the provisions of this contract are intended to benefit any third party not specifically referenced herein. No party other than County and contractor shall have the right to enforce any of the provisions of this contract. 14.10 INSOLVENCY If contractor enters into proceedings relating to bankruptcy, whether voluntary or involuntary, contractor agrees to furnish, by certified mail or electronic commerce method authorized by the contract, written notification of the bankruptcy to the purchasing agency and the Officer in Charge responsible for administering the contract. This notification shall be furnished within five (5) days of the initiation of the proceedings relating to bankruptcy filing. This notification shall include the date on which the bankruptcy petition was filed, the identity of the court in which the bankruptcy petition was filed, and a listing of County contract numbers and contracting offices for all County contracts against which final payment has not been made. This obligation remains in effect until final payment is made under this contract. 14.11 ACTIONS OF THE COUNTY IN ITS GOVERNMENTAL CAPACITY Nothing in this contract shall be interpreted as limiting the rights and obligations of the County in its governmental or regulatory capacity. 14.12 GOVERNING LAW This contract shall be deemed to be made under, construed in accordance with, and governed by the laws of the State of Hawai‘i without regard to the conflicts or choice of law provisions hereof. 62 14.13 COUNTERPARTS This contract may be executed in one or more counterparts, each of which shall be deemed an original, and will become effective and binding on the parties as of the date of the last signature. Delivery of counterpart may be effectuated by transmitting a signed signature page by emailed PDF or other mutually agreeable electronic means. 14.14 NOTICES REQUIRED UNDER EXECUTED CONTRACT Any notice required to be given by a party to this contract shall be (a) delivered personally, or (b) sent by United States first class mail, postage prepaid (or by a recognized courier service, such as Federal Express or UPS), or (c) sent by email. Notice to the County shall be sent to the Officer-in-Charge’s mailing address or email address indicated in the contract. Notice to the contractor shall be sent to the contractor’s mailing address or email address indicated in the contract. A notice shall be deemed to have been received three (3) days after mailing or at the time of actual receipt, whichever is earlier. Either party may change its mailing address or email address by giving written notification of the change to the other party. EXHIBIT A SURETY [BID] [PROPOSAL] BOND Bond No. __________ KNOW TO ALL BY THESE PRESENTS: That we, ________________________________________________________________, (Full Name or Legal Title of Offeror) as Offeror, hereinafter called Principal, and __________________________________________, (Name of Bonding Company) as Surety, hereinafter called Surety, a corporation authorized to transact business as a Surety in the State of Hawaii, are held and firmly bound unto __________________________________, (State/County Entity) as Owner, hereinafter called Owner, in the penal sum of _________________________________ _______________________________________________________________________ (Required Amount of Bid Security) Dollars ($______________), lawful money of the United States of America, for the payment of which sum well and truly to be made, the said Principal and the said Surety bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents. WHEREAS: The Principal has submitted an offer for . (Pro ject by Number and Brief Description) NOW, THEREFORE: The condition of this obligation is such that if the Owner shall reject said offer, or in the alternate, accept the offer of the Principal and the Principal shall enter into a Contract with the Owner in accordance with the terms of such offer, and give such bond or bonds as may be specified in the solicitation or Contract Documents with good and sufficient surety for the faithful performance of such Contract and for the prompt payment of labor and material furnished in the prosecution thereof as specified in the solicitation then this obligation shall be null and void, otherwise to remain in full force and effect. Signed this _______ day of _______________, _______. (Seal) ____________________________________ Name of Principal (Offeror) ____________________________________ Signature ____________________________________ Title (Seal) ____________________________________ Name of Surety ____________________________________ Signature ____________________________________ Title EXHIBIT B PERFORMANCE BOND (SURETY) KNOW TO ALL BY THESE PRESENTS: That _________________________________________________________________, (Full Legal Name and Street Address of Contractor) as Contractor, hereinafter called Principal, and ______________________________________ ____________________________________________________________________________ (Name and Street Address of Bonding Company) as Surety, hereinafter called Surety, a corporation(s) authorized to transact business as a surety in the State of Hawaii, are held and firmly bound unto the ______________________, (State/County Entity) its successors and assigns, hereinafter called Obligee, in the amount of __________________ _____________________________________________________ _______________________ DOLLARS ($__________________), to which payment Principal and Surety bind themselves, their heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents. WHEREAS, the above-bound Principal has signed a Contract with Obligee on ___________________, for the following project: hereinafter called Contract, which Contract is incorporated herein by reference and made a part hereof. NOW THEREFORE, the condition of this obligation is such that: If the Principal shall promptly and faithfully perform, and fully complete the Contract in strict accordance with the terms of the Contract as said Contract may be modified or amended from time to time; then this obligation shall be void; otherwise, to remain in full force and effect. Surety to this Bond hereby stipulates and agrees that no changes, extensions of time, alterations, or additions to the terms of the Contract, including the work to be performed thereunder, and the specifications or drawings accompanying same, shall in any way affect its obligation on this bond, and it does hereby waive notice of any such changes, extensions of time, alterations, or additions, and agrees that they shall become part of the Contract. In the event of Default by the Principal, of the obligations under the Contract, then after written Notice of Default from the Obligee to the Surety and the Principal and subject to the limitation of the penal sum of this bond, Surety shall remedy the Default, or take over the work to be performed under the Contract and complete such work, or pay moneys to the Obligee in satisfaction of the surety's performance obligation on this bond. Signed this ________ day of _______________, _______. (Seal) ___________________________________ Name of Principal (Contractor) * __________________________________ Signature ___________________________________ Title (Seal) ___________________________________ Name of Surety * ___________________________________ Signature ___________________________________ Title *ALL SIGNATURES MUST BE ACKNOWLEDGED BY A NOTARY PUBLIC EXHIBIT C PERFORMANCE BOND KNOW TO ALL BY THESE PRESENTS: That we, ______________________________________________________________, (Full Legal Name and Street Address of Contractor) as Contractor, hereinafter called Contractor, is held and firmly bound unto the _________________________, its successors and assigns, as Obligee, hereinafter called (State/County Entity) Obligee, in the amount of _______________________________________________________ _______________________________________________ _____________________________ (Dollar Amount of Contract) DOLLARS ($_________________), lawful money of the United States of America, for the payment of which to the said Obligee, well and truly to be made, Contractor binds itself, its heirs, executors, administrators, successors and assigns, firmly by these presents. Said amount is evidenced by: Legal tender; Share Certificate unconditionally assigned to or made payable at sight to ________________________________________________________________ Description _______________________________________ ________________ ________________________________________________________________; Certificate of Deposit, No. _______________, dated ______________, issued by __________________________________ ___________________________, drawn on ________________________________________________________, a bank, savings institution or credit union insured by the Federal Deposit Insurance Corporation or the National Credit Union Administration, payable at sight or unconditionally assigned to ____________________________________ ______________________________________________________ __________; Cashier's Check No. ___________________, dated _______________, issued by _____________________________________________________________, drawn on ___________________________________ _____________________, a bank, savings institution or credit union insured by the Federal Deposit Insurance Corporation or the National Credit Union Administration, payable at sight or unconditionally assigned to ____________________________________ ________________________________________________________________; Teller's Check No. _____________________, dated _______________, issued by _____________________________________________________________, drawn on ________________________________________________________, a bank, savings institution or credit union insured by the Federal Deposit Insurance Corporation or the National Credit Union Administration, payable at sight or unconditionally assigned to ; Treasurer's Check No. _________________, dated _______________, issued by _____________________________________________________________, drawn on __________________________________ ______________________, a bank, savings institution or credit union insured by the Federal Deposit Insurance Corporation or the National Credit Union Administration, payable at sight or unconditionally assigned to ____________________________________ ________________________________________________________________; Official Check No. ____________________, dated ________________, issued by _____________________________________________________________, drawn on ________________________________________________________, a bank, savings institution or credit union insured by the Federal Deposit Insurance Corporation or the National Credit Union Administration, payable at sight or unconditionally assigned to ________________________ ____________ ________________________________________________________________; Certified Check No. ___________________, dated ______________, accepted by a bank, savings institution or credit union insured by the Federal Deposit Insurance Corporation or the National Credit Union Administration, payable at sight or unconditionally assigned ___________________________ ___________ ________________________________________________________________; WHEREAS: The Contractor has by written agreement dated __________________ entered into a contract with Obligee for the following Project: ______________________________________ ____________________________________________________________________________ ______________________________________________ ______________________________ _____________________________________________________________________________________ ___________________________________________________________________ hereinafter called Contract, which Contract is incorporated herein by reference and made a part hereof. NOW, THEREFORE, The condition of this obligation is such that, if Contractor shall promptly and faithfully perform the Contract in accordance with, in all respects, the stipulations, agreements, covenants and conditions of the Contract as it now exists or may be modified according to its terms, and shall deliver the Project to the Obligee, or to its successors or assigns, fully completed as in the Contract specified and free from all liens and claims and without further cost, expense or charge to the Obligee, its officers, agents, successors or assigns, free and harmless from all suits or actions of every nature and kind which may be brought for or on account of any injury or damage, direct or indirect, arising or growing out of the doing of said work or the repair or maintenance thereof or the manner of doing the same or the neglect of the Contractor or its agents or servants or the improper performance of the Contract by the Contractor or its agents or servants or from any other cause, then this obligation shall be void; otherwise it shall be and remain in full force and effect. AND IT IS HEREBY STIPULATED AND AGREED that suit on this bond may be brought before a court of competent jurisdiction without a jury, and that the sum or sums specified in the said Contract as liquidated damages, if any, shall be forfeited to the Obligee, its successors or assigns, in the event of a breach of any, or all, or any part of, the covenants, agreements, conditions, or stipulations contained in the Contract or in this bond in accordance with the terms thereof. The amount of this bond may be reduced by and to the extent of any payment or payments made in good faith hereunder. Signed this ________ day of _______________, _______. (Seal) ___________________________________ Name of Contractor * ___________________________________ Signature ___________________________________ Title *ALL SIGNATURES MUST BE ACKNOWLEDGED BY A NOTARY PUBLIC EXHIBIT D LABOR AND MATERIAL PAYMENT BOND (SURETY) KNOW TO ALL BY THESE PRESENTS: That ___________________________________________ ______________________, (Full Legal Name and Street Address of Contractor) as Contractor, hereinafter called Principal, and ______________________________________ __________________________________ _________________________________________, (Name and Street Address of Bonding Company) as Surety, hereinafter called Surety, a corporation(s) authorized to transact business as a surety in the State of Hawaii, are held and firmly bound unto the ______________________, (State/County Entity) its successors and assigns, hereinafter called Obligee, in the amount of _________________ ____________________________________________________________________________________ Dollars ($______________), to which payment Principal and Surety bind themselves, their heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents. WHEREAS, the above-bound Principal has signed Contract with the Obligee on ____________________ for the following project: hereinafter called Contract, which Contract is incorporated herein by reference and made a part hereof. NOW THEREFORE, the condition of this obligation is such that if the Principal shall promptly make payment to any Claimant, as hereinafter defined, for all labor and materials supplied to the Principal for use in the performance of the Contract, then this obligation shall be void; otherwise, to remain in full force and effect. 1. Surety to this Bond hereby stipulates and agrees that no changes, extensions of time, alterations, or additions to the terms of the Contract, including the work to be performed thereunder, and the specifications or drawings accompanying same, shall in any way affect its obligation on this bond, and it does hereby waive notice of any such changes, extensions of time, alterations, or additions, and agrees that they shall become part of the Contract. 2. A "Claimant" shall be defined herein as any person who has furnished labor or materials to the Principal for the work provided in the Contract. Every Claimant who has not been paid amounts due for labor and materials furnished for work provided in the Contract may institute an action against the Principal and its Surety on this bond at the time and in the manner prescribed in Section 103D-324, Hawaii Revised Statutes, and have the rights and claims adjudicated in the action, and judgment rendered thereon; subject to the Obligee's priority on this bond. If the full amount of the liability of the Surety on this bond is insufficient to pay the full amount of the claims, then after paying the full amount due the Obligee, the remainder shall be distributed pro rata among the claimants. Signed this _______ day of ______________, _______. (Seal) ___________________________________ Name of Principal (Contractor) * ___________________________________ Signature ___________________________________ Title (Seal) ___________________________________ Name of Surety * __________________________________ Signature __________________________________ Title *ALL SIGNATURES MUST BE ACKNOWLEDGED BY A NOTARY PUBLIC EXHIBIT E LABOR AND MATERIAL PAYMENT BOND KNOW TO ALL BY THESE PRESENTS: That we, ____________________________________________________________ __, (Full Legal Name and Street Address of Contractor) as Contractor, hereinafter called Contractor, is held and firmly bound unto the ___________________________, its successors and assigns, as Obligee, hereinafter called (State/County Entity) Obligee, in the amount of _______________________________________________________ __________________________________________ __________________________________ (Dollar Amount of Contract) DOLLARS ($___________________), lawful money of the United States of America, for the payment of which to the said Obligee, well and truly to be made, Contractor binds itself, its heirs, executors, administrators, successors and assigns, firmly by these presents. Said amount is evidenced by: Legal tender; Share Certificate unconditionally assigned to or made payable at sight to ________________________________________________________________ Description ______________________________________ _________________ ________________________________________________________________; Certificate of Deposit, No. ________________, dated ____________, issued by ______________________________ __________________________________, drawn on ________________________________________________________, a bank, savings institution or credit union insured by the Federal Deposit Insurance Corporation or the National Credit Union Administration, payable at sight or unconditionally assigned to ____________________________________ ____________________________________________ ____________________; Cashier's Check No. ___________________, dated ______________, issued by ________________________________________________________________, drawn on _______________________ _________________________________, a bank, savings institution or credit union insured by the Federal Deposit Insurance Corporation or the National Credit Union Administration, payable at sight or unconditionally assigned to ____________________________________ ________________________________________________________________; Teller's Check No. _____________________, dated ______________, issued by _____________________________________________________________, drawn on ________________________________________________________, a bank, savings institution or credit union insured by the Federal Deposit Insurance Corporation or the National Credit Union Administration, payable at sight or unconditionally assigned to ; Treasurer's Check No. __________________, dated _____________, issued by ________________________________________________________________, drawn on _____________________________ ___________________________, a bank, savings institution or credit union insured by the Federal Deposit Insurance Corporation or the National Credit Union Administration, payable at sight or unconditionally assigned to ____________________________________ ________________________________________________________________; Official Check No. ____________________, dated ______________, issued by ________________________________________________________________, drawn on ________________________________________________________, a bank, savings institution or credit union insured by the Federal Deposit Insurance Corporation or the National Credit Union Administration, payable at sight or unconditionally assigned to ________________________ ____________ ________________________________________________________________; Certified Check No. ____________________, dated _____________, accepted by a bank, savings institution or credit union insured by the Federal Deposit Insurance Corporation or the National Credit Union Administration, payable at sight or unconditionally assigned to ____________________________________ ________________________________________________________________; WHEREAS: The Contractor has by written agreement dated ____________________ entered into a contract with Obligee for the following Project: _____________________________________ ____________________________________________________________________________ _______________________________________________________ _____________________ _____________________________________________________________________________________ _____________________________________________________________________________________ __________________________________________________________ hereinafter called Contract, which Contract is incorporated herein by reference and made a part hereof. NOW, THEREFORE, The condition of this obligation is such that, if Contractor shall promptly and faithfully perform the Contract in accordance with, in all respects, the stipulations, agreements, covenants and conditions of the Contract as it now exists or may be modified according to its terms, free from all liens and claims and without further cost, expense or charge to the Obligee, its officers, agents, successors or assigns, free and harmless from all suits or actions of every nature and kind which may be brought for or on account of any injury or damage, direct or indirect, arising or growing out of the doing of said work or the repair or maintenance thereof or the manner of doing the same or the neglect of the Contractor or its agents or servants or the improper performance of the Contract by the Contractor or its agents or servants or from any other cause, and shall promptly pay all persons supplying labor and materials for the performance of the Contract, then this obligation shall be void; otherwise it shall be and remain in full force and effect. AND IT IS HEREBY STIPULATED AND AGREED that suit on this bond may be brought before a court of competent jurisdiction without a jury, and that the sum or sums specified in the said Contract as liquidated damages, if any, shall be forfeited to the Obligee, its successors or assigns, in the event of a breach of any, or all, or any part of, the covenants, agreements, conditions, or stipulations contained in the Contract or in this bond in accordance with the terms thereof. AND IT IS HEREBY STIPULATED AND AGREED that this bond shall inure to the benefit of any and all persons entitled to file claims for labor performed or materials furnished in said work so as to give any and all such persons a right of action as contemplated by Sections 103D-324(d) and 103D-324(e), Hawaii Revised Statutes. The amount of this bond shall be reduced by and to the extent of any payment or payments made in good faith hereunder, inclusive of the payment of mechanics' liens which may be filed of record against the Project, whether or not claim for the amount of such lien be presented under and against this bond. Signed this ______ day of ________________, _______. (Seal) ___________________________________ Name of Contractor * ___________________________________ Signature ___________________________________ Title *ALL SIGNATURES MUST BE ACKNOWLEDGED BY A NOTARY PUBLIC EXHIBIT F [Reserved] EXHIBIT G PERFORMANCE BOND (SURETY) FOR SUPPLEMENTAL AGREEMENT FOR GOODS AND SERVICES KNOW TO ALL BY THESE PRESENTS: That _________________________________________________________________, (Full Legal Name and Street Address of Contractor) as Contractor, hereinafter called Principal, and ______________________________________ ___________________________________________________________________________, (Name and Street Address of Bonding Company) as Surety, hereinafter called Surety, a corporation(s) authorized to transact business as a surety in the State of Hawaii, are held and firmly bound unto the ______________________, (State/County Entity) its successors and assigns, hereinafter called Obligee, in the amount of ____________________________________________________________________________ DOLLARS ($_______________), to which payment Principal and Surety bind themselves, their heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents. WHEREAS, the above-bound Principal has entered into a Contract with Obligee dated __________________ for _______________________________________________________ __________________________________________________ __________________________ ____________________________________________________________________________ ___________________________________________________________________________; and entered into Supplemental Agreement No. ______, dated ______________ for the period _______________________________________; hereinafter collectively called Contract, which Contract is incorporated herein by reference and made a part hereof. NOW THEREFORE, the condition of this obligation is such that: If the Principal shall promptly and faithfully perform, and fully complete the Contract in strict accordance with the terms of the Contract as said Contract may be modified or amended from time to time; then this obligation shall be void; otherwise, to remain in full force and effect. Surety to this Bond hereby stipulates and agrees that no changes, extensions of time, alterations, or additions to the terms of the Contract, including the work to be performed thereunder, and the specifications or drawings accompanying same, shall in any way affect its obligation on this bond, and it does hereby waive notice of any such changes, extensions of time, alterations, or additions, and agrees that they shall become part of the Contract. In the event of Default by the Principal, of the obligations under the Contract, then after written Notice of Default from the Obligee to the Surety and the Principal, Surety shall either remedy the Default, or take over the work to be performed under the Contract and complete such work, subject, however, to the limitation of the penal sum of this bond. Signed this _______ day of ________________, _______. (Seal) ___________________________________ Name of Principal (Contractor) * ___________________________________ Signature ___________________________________ Title (Seal) ___________________________________ Name of Surety * ___________________________________ Signature ___________________________________ Title *ALL SIGNATURES MUST BE ACKNOWLEDGED BY A NOTARY PUBLIC EXHIBIT H PERFORMANCE BOND FOR SUPPLEMENTAL AGREEMENT FOR GOODS AND SERVICES KNOW TO ALL BY THESE PRESENTS: That we, ___________________________ ___________________________________, (Full Legal Name and Street Address of Contractor) as Contractor, hereinafter called Contractor, is held and firmly bound unto the ______________________, its successors and assigns, as Obligee, hereinafter called Obligee, (State/County Entity) in the amount of ______________________________________________________________ (Dollar Amount of Contract) DOLLARS ($__________________), lawful money of the United States of America, for the payment of which to the said Obligee, well and truly to be made, Contractor binds itself, its heirs, executors, administrators, successors and assigns, firmly by these presents. Said amount is evidenced by: Legal tender; Share Certificate unconditionally assigned to or made payable at sight to _______________________________________________________________; Description ______________________________________________________; Certificate of Deposit, No. _________________, dated _____________ issued by _____________________________________________________________, drawn on _______________________________________________ _________, a bank, savings institution or credit union insured by the Federal Deposit Insurance Corporation or the National Credit Union Administration, payable at sight or unconditionally assigned to ____________________________________ ________________________________________________________________; Cashier's Check No. ____________________, dated ______________, drawn on _____________________________________________________________, a bank, savings institution or credit union insured by the Federal Deposit Insurance Corporation or the National Credit Union Administration, payable at sight or unconditionally assigned to ____________________________________ ________________________________________________________________; Teller's Check No. ______________________, dated ______________, drawn on _____________________________________________________________, a bank, savings institution or credit union insured by the Federal Deposit Insurance Corporation or the National Credit Union Administration, payable at sight or unconditionally assigned to ____________________________________ ________________________________________________________________; Treasurer's Check No. ___________________, dated ______________, drawn on ____________________________________________________ _________, a bank, savings institution or credit union insured by the Federal Deposit Insurance Corporation or the National Credit Union Administration, payable at sight or unconditionally assigned to ____________________________________ ________________________________________________________________; Official Check No. ______________________, dated _______________, drawn on _____________________________________________________________, a bank, savings institution or credit union insured by the Federal Deposit Insurance Corporation or the National Credit Union Administration, payable at sight or unconditionally assigned to ____________________________________ ________________________________________________________________; Certified Check No. ___________________, dated ________________, accepted by a bank, savings institution or credit union insured by the Federal Deposit Insurance Corporation or the National Credit Union Administration, payable at sight or unconditionally assigned to ___________________________ ________________________________________________________________; WHEREAS: The Contractor has by written agreement dated _________________ entered into a contract with Obligee for the following Project: ______________________________________ __________________ __________________________________________________________ ____________________________________________________________________________ and entered into Supplemental Agreement No. _______, dated _____________ for the period ____________________________________________; hereinafter collectively called Contract, which Contract is incorporated herein by reference and made a part hereof. NOW, THEREFORE, The condition of this obligation is such that, if Contractor shall promptly and faithfully perform the Contract in accordance with, in all respects, the stipulations, agreements, covenants and conditions of the Contract as it now exists or may be modified according to its terms, and shall deliver the Project to the Obligee, or to its successors or assigns, fully completed as in the Contract specified and free from all liens and claims and without further cost, expense or charge to the Obligee, its officers, agents, successors or assigns, free and harmless from all suits or actions of every nature and kind which may be brought for or on account of any injury or damage, direct or indirect, arising or growing out of the doing of said work or the repair or maintenance thereof or the manner of doing the same or the neglect of the Contractor or its agents or servants or the improper performance of the Contract by the Contractor or its agents or servants or from any other cause, then this obligation shall be void; otherwise it shall be and remain in full force and effect. AND IT IS HEREBY STIPULATED AND AGREED that suit on this bond may be brought before a court of competent jurisdiction without a jury, and that the sum or sums specified in the said Contract as liquidated damages, if any, shall be forfeited to the Obligee, its successors or assigns, in the event of a breach of any, or all, or any part of, the covenants, agreements, conditions, or stipulations contained in the Contract or in this bond in accordance with the terms thereof. The amount of this bond may be reduced by and to the extent of any payment or payments made in good faith hereunder. Signed this _______ day of _________________, _______. (Seal) ___________________________________ Name of Contractor * ___________________________________ Signature ___________________________________ Title *ALL SIGNATURES MUST BE ACKNOWLEDGED BY A NOTARY PUBLIC EXHIBIT I CONTRACTOR ACKNOWLEDGMENT [FOR USE WITH PERFORMANCE AND PAYMENT BONDS] CONTRACTOR ACKNOWLEDGMENT: STATE OF ______________________) : SS. ___________ COUNTY OF _________) On this _________ day of ___________________, 20_____, before me appeared ____________________________ and ____________________________________ to me known to be the person(s) described in and, who, being by me duly sworn, did say that he/she/they is/are ____________________________ and ____________________________ of ____________________ ______________________________________________________ the Contractor named in the foregoing instrument, and that he/she/they is/are authorized to sign said instrument in behalf of the Contractor, and acknowledges that he/she/they executed said instrument as the free act and deed of the Contractor. ___________________________________ (Notary Seal) Notary Public State of ____________________________ My commission expires: ______________ EXHIBIT J SURETY ACKNOWLEDGMENT [FOR USE WITH SURETY PERFORMANCE AND PAYMENT BONDS] SURETY ACKNOWLEDGMENT: STATE OF __________________________) : SS. ___________ COUNTY OF _____________) On this ______ day of _______________, 20_____, before me personally came ___________________________________________ to me known to be the person described in and, who, being by me, did depose and say that ______ resides in ____________________; that ______ is the Attorney-in-Fact of _________________________________ the corporation described in and which executed the attached instrument; that _____ knows corporate seal of the said corporation; that the seal affixed to the said instrument is such corporate seal; and that it was so affixed by order of the Board of Directors of the said corporation; and that _______ signed _________ name thereto by like order. ___________________________________ (Notary Seal) Notary Public State of ____________________________ My commission expires: ______________ Bid Zip IFB #4472/HMP Inc.,_331844/Hawaii Vendor Compliance Certificate.pdf Certificate of Vendor Compliance STATE OF HAWAII STATE PROCUREMENT OFFICE CERTIFICATE OF VENDOR COMPLIANCE This document presents the compliance status of the vendor identified below on the issue date with respect to certificates required from the Hawaii Department of Taxation (DOTAX), the Internal Revenue Service, the Hawaii Department of Labor and Industrial Relations (DLIR), and the Hawaii Department of Commerce and Consumer Affairs (DCCA). Vendor Name: HMP, INC. DBA/Trade Name: Business Services Hawaii Issue Date: 10/12/2023 Status: Compliant Hawaii Tax#: W20371298-01 New Hawaii Tax#: FEIN/SSN#: XX-XXX9921 UI#: XXXXXX9934 DCCA FILE#: 60637 Status of Compliance for this Vendor on issue date: Form Department(s) Status A-6 Hawaii Department of Taxation Compliant 8821 Internal Revenue Service Compliant COGS Hawaii Department of Commerce & Consumer Affairs Compliant LIR27 Hawaii Department of Labor & Industrial Relations Compliant Status Legend: Status Description Exempt The entity is exempt from this requirement Compliant The entity is compliant with this requirement or the entity is in agreement with agency and actively working towards compliance Pending A status determination has not yet been made The entity has applied for the certificate but it is awaiting approvalSubmitted The entity is not in compliance with the requirement and should contact the issuing agency for more informationNot Compliant Bid Zip IFB #4472/HMP Inc.,_331844/IFB4472 ABANDONED VEHICLE DISPOSAL Specs and Special Provisions (DOWNLOAD, FILL OUT AND UPLOAD WITH BID RESPONSE) completed.pdf INVITATION FOR BID NO INVITATION FOR BID NO. 4472: PROPOSAL AND SPECIFICATIONS FOR A PRICE AGREEMENT FOR THE DISPOSAL OF DERELICT, ABANDONED AND JUNKED VEHICLES FOR THE DEPARTMENT OF ENVIRONMENTAL MANAGEMENT, COUNTY OF HAWAI’I HILO, HAWAII I FB 4 47 2 – V E H I C L E DI SP O SA L P R O P O S A L P a g e 1 o f 2 PROPOSAL FOR A PRICE AGREEMENT FOR THE DISPOSAL OF DERELICT, ABANDONED AND JUNKED VEHICLES FOR THE DEPARTMENT OF ENVIRONMENTAL MANAGEMENT, COUNTY OF HAWAI’I __________________, 20 Director of Finance County of Hawaii Hilo, Hawaii Dear Sir: The undersigned hereby proposes to furnish the Disposal of Abandoned and Derelict Vehicles, for the Department of Environmental Management, complete as specified, all in strict compliance with the Specifications and Special Provisions included herewith and General Terms and Conditions for Goods and Services dated May 10, 2023, made a part hereof. October 16 23 IFB 4472 – VEHICLE DISPOSAL PROPOSAL Page 2 of 2 The undersigned further agrees that he has carefully read and understands the Proposal for this contract and that the Director of Finance, County of Hawaii, reserves the right to accept or reject any and/or all bids or accept other than the low bid, if in his/her judgment, by so doing, it will be for the best interest of the Public and the County of Hawaii Upon acceptance and award this Proposal by the Director of Finance, the undersigned hereby agrees to enter into and execute the agreement within ten (10) days after notice of intent to award. All successful bidders, for any single item likely to exceed $2,500.00, will be required to furnish proof of compliance with the requirements of §3-122-112, HAR (see Special Provisions). It is further understood and agreed that no bid or performance bonds will be required for this solicitation. The term of the Agreement will be for a period of (1) one year, beginning on the date of Notice to Proceed, and ending September 30, 2024. The Agreement may be extended for up to four (4) additional one (1) year periods. I FB 4 47 2 – V E H I C L E DI SP O SA L Q U ES T I O N A I R E P a g e 1 o f 2 QUESTIONNAIRE Bidders are required to complete and submit the following information with their offer. FAILURE TO COMPLY WITH THIS REQUIREMENT MAY BE CAUSE FOR REJECTION OF A BID AS BEING DEEMED NONRESPONSIVE. 1. Does the bidder and/or subcontractor have a minimum of two (2) years’ experience in vehicle processing, metal recovery, recycling, and scrap yard operations or the like? Yes _____ No _______ 2. Is the bidder’s resume and list of all equipment and other resources to be used to carry out the terms of the proposed contract submitted with its bid proposal? Yes _____ No _______ List two (2) references that the bidder or subcontractor has provided vehicle processing, metal recovery, recycling, and scrap yard operations, or like services to (Company Name, Contact Person, email, and Telephone #) ________________________________________________________________________________ ______________________________________________________________________ ___________ 3. Does the bidder and/or subcontractor have a minimum of two (2) years’ experience in the collection, handling, recycling, and disposal of lead acid batteries? Yes _____ No _______ 4. Is the bidder’s resume and list of all equipment and other resources to be used to carry out the terms of the proposed contract submitted with its bid proposal? Yes _____ No _______ List two (2) references that the Bidder or Subcontractor has provided collection, handling, recycling, and disposal of lead acid batteries services to (Company Name, Contact Person, email, and Telephone #) _________________________________________________________________________________ ___________________________________________________________________________ ______ 5. Does the bidder and/or subcontractor have a minimum of two (2) years’ experience in the collection, handling, recycling, and disposal of used vehicle tires? Yes _____ No _______ X X County of Hawaii - SWD Juliana Holzman-Escareno Juliana.Holzman-Escareno@hawaiicounty.gov 808-961-8553 Schnitzer Steel Hawaii Corp Nick Garofalo ngarofalo@schn.com 808-214-2125 X X X Ken's Towing Cynthia Honma kens96720@hawaii.rr.com 808-959-3361 Cartow Kohala Royce Lau rkoalau@aol.com 808-854-3195 I FB 4 47 2 – V E H I C L E DI SP O SA L Q U ES T I O N A I R E P a g e 2 o f 2 6. Is the bidder’s resume and list of all equipment and other resources to be used to carry out the terms of the proposed contract submitted with its bid proposal? Yes _____ No _______ List two (2) references that the Bidder or Sub-Contractor has provided collection, handling, recycling, and disposal of used vehicle tires services to (Company Name, Contact Person, email, and Telephone #) __________________________________________________________________________ _______ _________________________________________________________________________________ 7. Is the bidder or subcontractor’s State of Hawai`i Department of Health Solid Waste Management Permit, or other appropriate permit if outside the State of Hawai‘i, to operate a metal processing and recycling business submitted with its bid proposal? Yes _____ No _______ 8. Is the bidder’s operations plan submitted with this bid? Yes_____ No_______ X X X Ken's Towing Cynthia Honma kens96720@hawaii.rr.com 808-959-3361 Cartow Kohala Royce Lau rkoalau@aol.com 808-854-3195 I FB 4 47 2 – V E H I C L E DI SP O SA L S P E CI F IC A T IO N S P a g e 1 o f 1 2 NOTIFICATION TO BIDDERS AND REQUIREMENTS It is the intent of these specifications is to describe services for the disposal of derelict, abandoned and junked vehicles for the Department of Environmental Management, Solid Waste Division, Derelict/Abandoned Vehicles Section. The bidder shall provide the requested services in conformance to the DETAILED SPECIFICATIONS including and not limited to the following: 1. Where it is stated “No Exceptions”, “No Substitutions”, “Not Acceptable”, the Using Agency will not accept any requests for Exceptions or Substitutions. 2. For purposes of this bid, each impound facility identified in Section 2.3 is considered a location. Prospective bidders may bid on any number of locations but must bid on all items within that location. Bidders may bid on any number of locations but must bid on all items within a location. If a savings can be realized, bidders may offer an “all-or-none” bid for the groups of items in addition to the item prices that they propose. 3. Bid pricing shall be inclusive of all labor, equipment, transportation costs, tools, appurtenances, applicable taxes, for all the services as specified for. 4. The bid award shall be made to the lowest responsive and responsible bidder who meets with the requirements and criteria as set forth in this solicitation. At any time, if the first awarded Bidder is not able to perform when called upon, the County has a right to call upon the next lowest responsive and responsible bidder and so forth until all disposal requests are satisfied. 5. All bidders are encouraged to thoroughly review and understand the bid requirements and components before submitting their bid proposals. All bid offers shall include the following: a. Completed Proposal Section. b. Completed response to the bid specifications. c. Operations Plan. d. Complete copy of the permit for the scrap metal facility. e. Resume. f. References. g. Any other applicable permits, licenses, and certifications as required. Any bid void of/ or missing any required information may be subject to disqualification. 6. All bids shall be submitted through Public Purchase. All bid proposals shall include all required documentation, the completed questionnaire, and the completed response to the bid specifications. During the bid publication period, should any bidders have questions, all questions must be submitted through Public Purchase. No Exceptions. Do all potential bidders meet or exceed the above requirements? YES NO If not, all exceptions shall be listed on a separate sheet of paper and submitted within the time as specified. X IFB 4472 – VEHICLE DISPOSAL SPECI FICATIONS Page 2 of 1 2 SPECIFICATIONS FOR THE DISPOSAL OF DERELICT, ABANDONED AND JUNKED VEHICLES 1.0 DEFINITIONS 1.1 Derelict/Abandoned Vehicle (DAV) Section: Coordinates all traffic reports of abandoned and derelict vehicles with the Traffic Services Division, Hawai`i Police Department. Plans and coordinates the identification, storage, auction, and disposal of derelict and abandoned vehicles. As well as coordinates the County’s Vehicle Disposal Assistance Program. 1.2 Contractor: A person or entity, who, as part of an independent business duly selected through the County of Hawai'i procurement process, is obligated to provide, for a competitively established contract price, the goods and/or services described in this IFB and/or required in any contract entered because of this IFB including, but not limited to subcontractors. 1.3 County: The County of Hawai‘i, located on Hawai‘i Island, State of Hawai‘i. 1.4 Disposal Vehicle: Vehicles, trailers, and equipment that the County identifies to be disposed of through the DAV section or Vehicle Disposal Assistance Programs. 1.5 H.R.S.: Hawaii Revised Statutes, as amended. 1.6 Non-Standard Vehicle: A vehicle with a gross vehicle weight (GVW) of 10,001 lbs., or greater. This will also include equipment, trailers, watercraft, etc. exceeding the 10,001 lbs. GVW. 1.7 Permitted Impound Facility: A facility permitted to store vehicles, metals, and associated items. 1.8 Permitted Scrap Metal Processing Facility: A facility permitted to operate a metals processing and recycling business that processes and/or stores and ships vehicles, metals, and associated items. 1.9 Standard Vehicle: A vehicle with a gross vehicle weight (GVW) of 10,000 lbs., or less. This will also include equipment, trailers, watercraft, etc. below the 10,000 lbs. GVW. 1.10 Vehicle Disposal Assistance Program (VDAP): A Program offered by the County DAV Section that assists registered vehicle owners and property owners dispose of unwanted vehicles properly. 2.0 GENERAL 2.1 The Solid Waste Division, DAV Section coordinates the removal of vehicles, trailers, equipment, etc. classified as derelict or abandoned from public and private roadways island wide. Abandoned vehicles, trailers, and equipment are towed to one of three (3) County owned and operated vehicle impounds. Derelict vehicles, trailers, and equipment are towed directly to the Contractor’s designated facility for processing. Occasionally, vehicles, trailers, and equipment determined to be derelict will be sent to the County abandoned vehicle impound. Towing services are provided under a separate bid and are not a part of this invitation for bid. IFB 4472 – VEHICLE DISPOSAL SPECI FICATIONS Page 3 of 1 2 2.2 Pursuant to HRS 290-2, 290-3, and 290-5 when an impounded vehicle is not recovered by the registered owner(s), within the specified number of days after the mailing of the notice, the vehicle may be disposed of by public auction or as otherwise authorized under Chapter 290 by the County. If the vehicle is not sold or donated to a government agency, it will be disposed of as junk. Vehicles to be disposed of as junk will be towed by the County’s contracted towing service vendor to the Contractor’s designated scrap metal facility for processing. For more information, visit: HRS 2902, HRS 290-3, and HRS 290-5. 2.3 The Solid Waste Division, DAV Section operates three (3) vehicle impounds from which the Contractor(s) will receive disposal vehicles. These impounds receive vehicles from the Zones indicated in Exhibit A. These impound locations are: a. Zone 1: Hilo Impound which is located within the East Hawai`i Regional Sort Station (EHRSS) at 1651 Ho‘olaulima Road, Hilo. b. Zone 2: Kona Impound which is located at 74-626 Hale Makai Place, Kailua-Kona. c. Zone 3: Pu‘uanahulu Impound which is located within the West Hawaii Sanitary Landfill property at 71-1111 Queen Ka‘ahumanu Hwy, Waikoloa. 2.4 Quantities of abandoned and derelict vehicles received from Zones as stated within this solicitation are as follows: Fiscal Year Hilo Impound Kona Impound Pu‘uanahulu Impound 2022 – 2023 950 532 95 2021 – 2022 1,650 603 142 The quantities of vehicles received and sent to scrap are provided for informational purposes only. No minimum or maximum quantities will be guaranteed by the County; being a price term agreement, any quantity, including NONE, may be delivered during the contract period. 2.5 For purposes of bid locations for the Vehicle Disposal Assistance Program, the island will be split into the same three zones as derelict and abandoned vehicles (Exhibit A). a. Zone 1: Estimated 350 vehicles or Fiscal year 2020-2021: 218 vehicles. Boundaries: North and South Hilo, Puna, and Part of Ka‘u up to South Point Rd.(Pahala, Naalehu and Waiohinu). b. Zone 2: Estimated 100 vehicles for Fiscal year 2020-2021: 63 vehicles, Boundaries: Down South Point Rd through Kau (Ocean View), North and South Kona up to Highway 19 80 mm. c. Zone 3: Estimated 50 vehicles or Fiscal year 2020-2021: 38 vehicles. Boundaries: Highway 19 80 mm, North and South Kohala, and Hāmākua. Boundaries are subject to change at the discretion of the DAV section. 2.6 For purposes of this bid, locations are as follows: Zone 1, Zone 2, Zone 3. Bidders may bid on any number of locations but must bid on all items within that location. Bidders must have a permitted scrap metal facility that is able to receive and process disposal vehicles within 25 miles of the I FB 4 47 2 – V E H I C L E DI SP O SA L S P E CI F IC A T IO N S P a g e 4 o f 1 2 location being bid on as identified in 2.3. For example, if the bidder is bidding on Zone 1, they must have permitted scrap metal facility that is able to receive and process disposal vehicles within 25 miles of Hilo Impound (1651 Ho‘olaulima St. Hilo, HI 96720). 2.7 Bidders shall provide a per vehicle bid price for the disposal of Standard Vehicles and Non-Standard Vehicles. Bidders must provide bid prices for both Standard and Non-Standard vehicles for each location they intend to bid on. Bids which do not include prices for both types of vehicles will be rejected for that location. Compensation shall be based on a flat fee per vehicle at the awarded bid prices. 2.8 The award will be made to all bidders who are found to be the lowest responsive, responsible bidders, and shall be based on the requirements and criteria set forth in the solicitation. The requirements and criteria set forth are: 1. Cost 2. Receipt of Solid Waste Disposal Permit 3. Receipt of Operations Plan 4. Receipt of Resume 5. Completed Questionnaire 6. Verification of References The bid evaluation and award will be made based on the review and evaluation of the above. In the event of low tie bids. A Low-tie bid is one received from responsive, responsible bidders that are identical in price, and which meet all requirements and criteria set forth in the Invitation for Bid. At the discretion of the Procurement Officer, award shall be made in a permissible manner that will resolve tie bids, including but not limited to: A) (1) Award the contract to a business providing goods produced or manufactured in this State or to a business that otherwise maintains a place of business in this State; and B) (2) Award the contract to the bidder offering a low tie bid who received the previous award and continue to award succeeding contacts to the same bidder so long as all low bids are identical. Reference Hawai‘i Administrative Rules 3-122-33, 3-122-34 Do all potential bidders meet or exceed the above requirements? YES NO If not, all exceptions shall be listed on a separate sheet of paper and submitted within the time as specified. X I FB 4 47 2 – V E H I C L E DI SP O SA L S P E CI F IC A T IO N S P a g e 5 o f 1 2 3.0 QUALIFICATION OF BIDDERS 3.1 All bidders and/or metal/vehicle recycling and scrap facility subcontractors shall have a minimum of two (2) years’ experience in vehicle processing, metal recovery, recycling, scrap yard operations, or the like. All bidders and/or subcontractors must include a resume of their applicable experience regarding vehicle recovery and metal recovery with their bids. Bidders and/or subcontractors shall provide with their bid a list of all equipment and other resources currently in their possession with which they intend to carry out the terms of the proposed contract. Bids which fail to provide such a list, or which obviously do not show evidence of proper equipment may be rejected. 3. 2 All bidders and/or lead-acid battery recycling subcontractors shall be permitted and have a minimum of two (2) years’ experience in the collection, handling, recycling, and disposal of lead acid batteries. All bidders and/or subcontractors must include a resume of their applicable experience regarding the collection and handling of lead acid batteries with their bids. Bidders and/or subcontractors shall provide with their bid a list of all equipment and other resources currently in their possession with which they intend to carry out the terms of the proposed contract. Bids which fail to provide such a list, or which obviously do not show evidence of proper equipment may be rejected. 3.3 All bidders and/or used vehicle tire recycling subcontractors shall be permitted and have a minimum of two (2) years’ experience in the collection, handling, recycling, and disposal of used vehicle tires. All bidders and/or subcontractors must include a resume of their applicable experience regarding the collection and handling of used vehicle tires with their bids. Bidders and/or subcontractors shall provide with their bid a list of all equipment and other resources currently in their possession with which they intend to carry out the terms of the proposed contract. Bids which fail to provide such a list, or which obviously do not show evidence of proper equipment may be rejected. Do all potential bidders meet or exceed the above requirements? YES NO If not, all exceptions shall be listed on a separate sheet of paper and submitted within the time as specified. 4.0 REQUIRED INFORMATION 4.1 The following documentation must be submitted with all bids as specified: a. EXPERIENCE: All bidders and/or subcontractors must include a resume of their applicable experience as described in Section 3.0 above, with their bid. b. OPERATIONS PLAN: Contractors must submit with their bid an operations plan to show how the vehicles will be handled from delivery to recycling/disposal. The County may reject the bid or require modifications to the plan if the operations plan is incomplete or is deemed impractical or otherwise contrary to the best interests of the County as determined in the sole X IFB 4472 – VEHICLE DISPOSAL SPECI FICATIONS Page 6 of 1 2 discretion of the Director of the Department of Environmental Management. At a minimum, the plan shall include: 1. List all facilities that will be used to receive and process disposal vehicles. Include a description of the site, address, and copy of any required permits for each facility. 2. A brief description of what will happen from the time the disposal vehicle is received until it is recycled/disposed of. This shall include storage, fluid removal (if needed), shipping, etc. Please include a diagram of where these activities will take place within the receiving and processing facility. 3. Provide the final location where all disposal vehicles will be recycled. c. PERMITTED SCRAP METAL FACILITY: All bidders must include with their bid the name and physical address of the permitted scrap metal facility intended to be used to carry out the terms of this contract. This facility must be permitted to operate a metals processing and recycling business that receives, stores, processes, and ships metals and associated items, including but not limited to vehicles, all types of vehicle batteries and used vehicles tires. All bidders and/or subcontractors must include a copy of their current State of Hawai‘i Solid Waste Management Permit with their bid, or if the bidder intends to use a facility located outside of the State of Hawai‘i, a copy of their current permit from the appropriate regulating agency for the said facility shall be provided with their bid. d. RESUME: Which summarizes the history and background of the business or individual, work experience, skills, accomplishments, references, and other relevant qualifications e. PERMITS/LICENSES/CERTIFICATIONS: Bidders and/or subcontractors must provide all required licenses and permits relating to the collection, handling, recycling and disposal of lead acid batteries and the handling, storage, and recycling of used vehicle tires. Bidders and/or subcontractors shall also provide a current copy of the Hazardous Materials Certification of Registration from the Department of Transportation Research Special Projects Administration with their bid. f. SUBCONTRACTORS: Bidders who intend to utilize subcontractors from the start of the contract period must include with their bid a list of subcontractors to be used along with a copy of the subcontractor’s applicable permits. g. QUESTIONNAIRE: Bidder is to complete and submit a copy of the completed questionnaire. h. HOLIDAY SCHEDULE: The Contractor must provide a holiday schedule indicating which days their facility will not be open to accept disposal vehicles. I FB 4 47 2 – V E H I C L E DI SP O SA L S P E CI F IC A T IO N S P a g e 7 o f 1 2 i. AUTHORIZED REPRESENTATIVES: 48 hours prior to the commencement of any work, the Contractor must submit to the County the names, addresses and telephone numbers of at least two (2) authorized representatives who may be contacted during normal business hours of 7:45 am – 4:30 pm. Do all potential bidders meet or exceed the above requirements? YES NO If not, all exceptions shall be listed on a separate sheet of paper and submitted within the time as specified. 5.0 SCOPE OF WORK 5.1 The Contractor is required to furnish all necessary labor, equipment, transportation, appurtenances for the disposal vehicles delivered from the County as directed by the DAV Section. 5.2 The Contractor is responsible for maintaining a permitted facility(s) or a contractual agreement with a permitted facility(s) for the duration of the contract to ensure that they have a facility(s) that will accept, store, and process disposal vehicles for proper recycling/disposal. 5.3 The services required hereunder for the disposal of vehicles shall be in accordance with all applicable provisions of Chapter 290, Hawai`i Revised Statutes, as amended and Chapter 20-0721, Hawai‘i County Code, as amended. 5.4 The Contractor must have a representative available to accept disposal vehicles between the hours of 8:00 a.m. and 4:00 p.m. Monday through Saturday. 5.5 A Tow Order, Vehicle Disposal Authorization form (see Exhibit B) or other authorized DAV form will be issued to the Contractor via email by the DAV section for all disposal vehicles. When the County’s contracted towing service vendor arrives at the Contractors facility, it is the responsibility of the Contractor to confirm all information (make, model, VIN, etc.) match the Tow Order, Vehicle Disposal Authorization form or other authorized DAV form. The Contractor must refuse to accept any disposal vehicle when the information provided does not match the information on the Tow Order, Vehicle Disposal Authorization, or other authorized DAV form. The County will not be responsible for any vehicle accepted by the Contractor without a Tow Order, Vehicle Disposal Authorization, or other authorized DAV. The County reserves the right to revise or add new forms at any time during the duration of this contract. 5.6 A Disposal Vehicle Drop-off (DVD) Form (see Exhibit C) will be provided to the Contractor by the County’s contracted towing service vendor. This form is to accompany each disposal vehicle at drop off. The Contractors representative must verify and sign the DVD form upon delivery, confirming all information listed matches the disposal vehicle being dropped off. The Contractor will retain the pink copy and give the white and yellow copies back to the tow truck driver. At no time should the Contractor accept any disposal vehicle without first verifying and signing the DVD form. X I FB 4 47 2 – V E H I C L E DI SP O SA L S P E CI F IC A T IO N S P a g e 8 o f 1 2 5.7 The Contractor shall have the exclusive right and responsibility to salvage all vehicles, trailers and equipment designated as disposal vehicles and requested by the County to be towed to the Contractor’s permitted facility for the awarded location. The Contractor shall accept and process all disposal vehicles as directed by the County. All disposal vehicles directed to the Contractor’s permitted facility shall become the property and responsibility of the Contractor and shall be recycled/disposed of in a legal and properly permitted manner and shall not be land filled. 5.8 If properly permitted, the Contractor may sell parts such as bumpers, body panels, windows, vehicle drive train, and interior parts, etc., however, the resale (as a whole) of any disposal vehicle received under this contract is strictly prohibited. 5.9 Pursuant to HRS 290-42 upon the Contractors acceptance of the disposal vehicles, the Contractor shall be responsible for removal of all license plates from the vehicle and transmit all license plates to the DAV Section. The Contractor shall provide the County with a detailed list of all license plates submitted monthly (see Section 9.1c). 5.10 The Contractor shall be responsible for disposal of all parts and trash within the vehicles. Such parts and trash may include but not be limited to; household trash, animal remains, tires, batteries, and electronic waste. It is the Contractors responsibility to remove and properly dispose of all parts and trash found within disposal vehicles. The County will not waive landfill tipping fees. 5.11 The Contractor shall be responsible for all hazardous liquids and/or materials, oils, batteries, mercury switches, electronic waste, tires, and other items regulated by the State Department of Health which may be found within disposal vehicles. Such materials shall be handled and disposed of in a manner complying with all applicable federal, state and county rules, regulations, and laws. Should any other hazardous liquids and/or materials be encountered or discovered, the Contractor shall be responsible for isolating and identifying such materials. Thereafter such wastes shall become the responsibility of the Contractor. 5.12 If for any reason, the Contractor cannot accept disposal vehicles on any day that is not listed on the holiday schedule provided, the Contractor must give the DAV Section 24-hour advance notice. In unforeseen circumstances, the Contractor must notify the DAV Section as soon as possible. 5.13 Processing of any sort on County property is strictly prohibited. Do all potential bidders meet or exceed the above requirements? YES NO If not, all exceptions shall be listed on a separate sheet of paper and submitted within the time as specified. X I FB 4 47 2 – V E H I C L E DI SP O SA L S P E CI F IC A T IO N S P a g e 9 o f 1 2 6.0 CONTRACT COMPLIANCE 6.1 The County of Hawai‘i, Solid Waste Division reserves the right to inspect the contractors and subcontractors (if applicable) activities, records, and site conditions at any time, without advanced notice, during normal business hours of operation to ensure compliance with contract provisions. 6.2 The County shall always have the right to determine that disposal vehicles are in fact being processed and shipped to appropriate end markets. Failure to comply may be considered a breach of contract. 6.3 The Contractor and/or subcontractors shall provide the service in full compliance with all applicable federal, state and county laws, rules, regulations and orders of all governmental agencies and entities. This includes but is not limited to federal, state and county environmental, transportation, labor, and industries, health, and fire regulations, as applicable. The contractor is solely responsible for all due diligence in determining and complying with all laws, statutes, ordinances, and regulations relating to the performance of this contract. Contractor will be solely responsible for payment of all administrative, civil, or criminal penalties or fines imposed because of or in any way connected with the Contractor's operations. The contractor will indemnify, defend, and hold harmless the County from all such penalties or fines and related costs, including but not limited to attorney's fees and costs. 7.0 SUBCONTRACTOR 7.1 The Contractor shall not subcontract any portion of the job without the County’s prior written consent and approval of the proposed subcontractor. If such approval is given, the subcontractor shall be subject to all the terms and conditions of the contract. The Contractor shall be responsible for making sure the subcontractor meets the contract requirements and has the proper insurance. The Contractor shall be secondarily liable for all work carried out by a subcontractor. To expedite the approval process when the need to subcontract occurs, the Contractor is encouraged to provide a list to the County within thirty (30) days of the contract execution of potential subcontractors that they may request to use during the contract period. 8.0 CONTRACTOR STATUS 8.1 The Contractor shall immediately advise the County of any change in the contractor’s and/or subcontractor’s regulatory compliance status, and of any notice of violation, citation, administrative order, court order, judgment or other regulatory or enforcement action initiated against the contractor and/or subcontractor by any governmental agency or entity. The contractor and/or all subcontractors shall fully cooperate with the County in its investigation of any permitting, approval, or compliance matters. Do all potential bidders meet or exceed the above requirements? YES NO If not, all exceptions shall be listed on a separate sheet of paper and submitted within the time as specified. X IFB 4472 – VEHICLE DISPOSAL SPECI FICATIONS Page 10 of 1 2 9.0 INVOICING AND DOCUMENTATION 9.1 All monthly invoices shall be electronically transmitted to the County by the Contractor within thirty (30) days of the last day of the month on which services are requested. A correct invoice is required for the Contractor to receive payment. Incorrect or incomplete invoices may delay payment. Payment will be based on the rates set forth in the awarded bid. If the awarded bid is a zero-cost bid or sales offer bid, a monthly report providing the same information as the invoice is required. The invoice shall include, but is not limited to the following: a. A detailed accounting for each service request: 1. Disposal Vehicle Drop-off Form number. 2. The date vehicle was received. 3. Make/ Model/ Color of vehicle. 4. License Plate (if available). 5. VIN (if available). 6. Unit price per Vehicle. 7. IFB Number. 8. Amount due. 9. Proof of receipt by a permitted facility (DVD form-Exhibit C). b. The Contractor must provide with their invoice a digital confirmation of receiving disposal vehicles via the DVD form. All forms must be properly signed off by the County’s contracted towing vendor and the Contractor. Failure to do so will result in nonpayment of the disposal vehicle. c. The Contractor must submit a monthly digital list detailing all license plates submitted for destruction to the DAV Section. Failure to do so will result in nonpayment of monthly invoices. d. The Contractor must provide a monthly digital report of all materials processed and shipped by the Contractor and/or subcontractor to an end destination recycler to show that materials are being processed and shipped in sufficient quantities to prevent stock piling of materials. Failure to do so will result in nonpayment of monthly invoices. 9.2 All invoices, with required documentation or monthly reports in the case of a zero bid or sales offer award, shall be emailed to demav@hawaiicounty.gov . NO PAYMENT WILL BE MADE WITHOUT PROPER DOCUMENTATION AS REQUIRED BY THE INVOICING PROCEDURES. I FB 4 47 2 – V E H I C L E DI SP O SA L S P E CI F IC A T IO N S P a g e 1 1 o f 1 2 Do all potential bidders meet or exceed the above requirements? YES NO If not, all exceptions shall be listed on a separate sheet of paper and submitted within the time as specified. 10.0 DEMEANOR 10.1 The Contractor and their employees are expected to be courteous and polite in all dealings with County personnel, tow contractor personnel, and members of the public. Confrontations are to be avoided and all responses to questions and comments are to be polite. 11.0 LIAISON WITH THE COUNTY 11.1 The Contractor shall maintain close liaison with the County. The Contractor shall cooperate with and assist the County whenever possible. The Contractor shall however, in no event be deemed an agent or partner of the County; and shall not represent itself to the public as such while performing its duties. 12.0 SITE VISIT 12.1 The County reserves the right to visit/inspect the contractor’s and/or subcontractor’s facilities prior to awarding the contract and at any time, without prior notice during the duration of the contract to ensure compliance with contract provisions. The County also reserves the right to review and/or request copies of all permits, licenses, insurance policies and other governmental approvals prior to and during the duration of the contract. 13.0 REPORTING 13.1 Contractor shall provide copies of all reports that the Contractor and/ or subcontractors are required to provide to the State of Hawai'i Department of Health or any other regulatory agency as to the disposition of hazardous materials removed and appropriately disposed of from the disposal vehicles. Contractor shall also provide a monthly report of all materials processed and shipped by the Contractor and/or subcontractor to an end destination recycler to show that materials are being processed and shipped in sufficient quantities to prevent stock piling of materials. These reports shall be provided by way of mail or electronically (in a format acceptable to the County). If the Contractor chooses to send the reports electronically it shall be the Contractor's responsibility to assure confirmation of receipt by the County. The County reserves the right to determine that material is in fact being processed and shipped to appropriate recycling and reuse facilities. Failure to comply may be considered breach of contract. X I FB 4 47 2 – V E H I C L E DI SP O SA L S P E CI F IC A T IO N S P a g e 1 2 o f 1 2 14.0 INSURANCE: 14.1 At the execution of the Contract, the Contractor and its Subcontractors shall furnish evidence of insurance coverage by submitting and filing with the County a liability policy, including the minimum following coverage of automotive liability, general liability, pollution liability and, in the event they employ others, worker compensation insurance. Liability limits shall not be less than $100,000.00 per person and $300,000.00 per occurrence for automotive liability; $300,000.00 for general liability per occurrence; not less than $100,000.00 for damage to property per occurrence; and $2,000,000.00 for pollution liability insurance. The County shall be named additional insurer on all liability policies, and certificates to that effect must be provided to the County prior to beginning work under this contract and Contractor shall not reduce coverage, terminate, or otherwise alter the insurance without 30 days prior written notice to and written approval of the County. Contractor should send a copy of the insurance policy after receiving same from insurance company. The Contractor shall also maintain workers compensation insurance as required by the state and subrogation so that the County cannot be held liable for any injuries to any workers for any reason. Do all potential bidders meet or exceed the above requirements? YES NO If not, all exceptions shall be listed on a separate sheet of paper and submitted within the time as specified. X I FB 4472 – VEHICLE DISPOSAL SPECIAL PROVISIONS Page 1 of 6 SPECIAL PROVISIONS 1. All bids shall be made through the Public Purchase website, and the Signature Page for the offer or proposal shall be signed by the bidder with his business address and telephone number. The County of Hawai‘i will not be responsible in any way for any errors in the bidder’s transmission or failure to receive the bid by the deadline. If applicable, any exhibits attached to the County of Hawai‘i’s General Terms and Conditions for Goods and Services, dated May 10, 2023, that require the bidder to complete and/or sign shall be returned to the County at the time of bid submission to the County. 2. Whenever an article, product, or equipment is specified by the manufacturer, number, brand, or trade name, it is understood that the words “or equal” follow thereafter. The burden of proof of equality shall be on the bidder, and the decision of the Director of Finance shall be final. 3. Bid price quotation shall be F.O.B. DESTINATION, FREIGHT PREPAID AND ALLOWED, AND INCLUSIVE OF ALL APPLICABLE TAXES, INCLUDING HAWAI‘I GENERAL EXCISE TAX AND USE TAXES Please note that effective January 1, 2020 the maximum General Excise tax rate that may be charged of the County of Hawai‘i is 4.7120%. The County of Hawai‘i is exempt from the City and County of Honolulu, 0.5% General Excise Tax Surcharge. 4. The County of Hawai‘i reserves the right to delete, decrease or increase any individual item (or items) if required to do so in relation to funds available The County also reserves the right to negotiate with low bidders for additional units with slightly different configurations and/or accessories. 5. The completion, installation, or delivery date will be calculated from the official commencement date, which shall be either the date of the “Notice to Proceed” or the date of the Purchase Order. 6. No bid bonds or performance bonds will be required for this IFB. 7. When the word “Standard” is used in the Specifications to describe an item of equipment or an assembly, it shall be construed to mean that the item or assembly so described shall be the regular current product of the manufacturer thereof identified by a model or other designation without modification or omission of any of its usual parts or the substitution of others therefor, except as hereafter specified; and the details, capacities and ratings shall conform in every respect with the said manufacturer’s catalog or other printed matter describing the items or assembly. “Standard” sub-assemblies, accessories, fittings and I FB 4472 – VEHICLE DISPOSAL SPECIAL PROVISIONS Page 2 of 6 finishes shall be construed to be those which are regularly furnished as part of the principal unit or assembly and included in the selling price thereof. 8. The Director of Finance reserves the right to waive and/or accept any minor deviations from the Specifications, if in his/her opinion, such waiver will be in the best interest of the County of Hawai‘i, and that such waiver shall not affect in any way the standards or performance, operations, capacities or quality of the equipment offered. 9. If applicable, the bidder shall list on a separate sheet of paper any variations from, or exceptions to, the Specifications of this bid. This sheet shall be labeled “Exceptions(s) to Bid Specifications.” Bidder should indicate “yes” to the right of each listed Specification if the product exactly meets the specification or includes the requested option. Bidder should indicate “no” to the right and reference the item number and specification number on his exception list, regardless of whether the specification is deficient or exceeds listed criteria. HOWEVER, ALL BIDDERS ARE CAUTIONED THAT ANY EXCEPTIONS TO ANY SPECIFICATION, SPECIAL PROVISION, GENERAL CONDITION OR THE PROPOSAL ITSELF WILL IN ALL LIKELIHOOD RESULT IN THE BID BEING REJECTED IN ACCORDANCE WITH 3-122-33, HAR, AND 3-122-97, HAR. The only acceptable exceptions are those which are, solely in the opinion of the County, totally inconsequential to the performance, characteristics, quality or utility of the requested item, or are of the nature of correcting typographical errors in bid documents or allowing exception when a specification clearly cannot be met by any bidder or is in conflict with another specification. Bidders wishing to take any other exception or requesting a clarification or interpretation regarding any part of the bid document must submit their request in writing on or before the deadline date provided in the Notice to Bidders and receive written clarification or authorization for such change or have an addendum applicable to all bidders issued. 10. All bids must be submitted with all necessary specifications and brochures properly annotated identifying all applicable data regarding the equipment being offered; bids which fail to do so may be rejected. 11. Awards exceeding $50,000.00 will require formal contracts. Awards to be made to lowest responsible bidder for each individual item; bidders need not bid on all items. 12. Any contract entered into as a result of this bid proposal shall be signed by a person authorized to sign and legally bind the entity and be duly notarized. Additionally, if the awarded bidder is a partnership or corporation, a copy of the appropriate partnership or corporation resolution authorizing that individual to enter into contracts on behalf of the partnership or corporation shall be provided by the awarded bidder with its executed contract. I FB 4472 – VEHICLE DISPOSAL SPECIAL PROVISIONS Page 3 of 6 13. Any protest regarding procurement law or procedure shall strictly follow the procedures described in Chapter 103D, Part VII, Hawai‘i Revised Statutes, as amended and Chapter 126, Hawai‘i Administrative Rules, Department of Accounting and General Services, Subtitle 11, Procurement Policy Board, as amended. All protests must be filed in writing to the Director of Finance of the County of Hawai‘i. It shall be the responsibility of any protester to review all public documents relating to this IFB or RFP and his or any other bidder’s contract award within the applicable time period in accordance with applicable Hawai‘i law. While the County of Hawai‘i may make efforts to notify all participants of awards, failure to receive such notification shall not relieve any aggrieved bidder of their responsibility of reviewing public records on a timely basis and filing his or her protest within the applicable time period in accordance with applicable Hawai‘i law. 14. No other action or proceeding involving this contract shall be commenced by either party except in the Circuit or District Courts of the Third Circuit, County of Hawai‘i, State of Hawai‘i; nor shall any action commenced in such court be removed or transferred to any other state or federal court. 15. GENERAL CONDITIONS, CONTRACT AND BOND FORMS The “General Terms and Conditions for Goods and Services,” including exhibits of appropriate contract and bond documents, dated May 10, 2023, shall be a part of any contract entered into as a result of this Solicitation. All bidders are responsible to be familiar with these general terms and conditions, a copy of which is on file at the Purchasing Division and will be made available to any interested person upon request at no charge. Where any conflict might appear, these Special Provisions shall take precedence over the General Terms and Conditions. 16. Liquidated damages, per section 10.7 of the General Terms and Conditions for Goods and Services, dated May 10, 2023, shall be assessed at $150.00 for each and every calendar day of delay or nonperformance and shall be pursued in accordance with section 10.7 of the General Terms and Conditions for Goods and Services dated May 10, 2023. 17. Award will be made with reasonable promptness to the lowest responsible, responsive bidder for this IFB/RFP, in accordance with HRS § 103D-302(h) and HRS § 103D-303(g) for an RFP. 18. If awarded a contract under this solicitation, for any single item exceeding $2,500.00, the awarded bidder shall furnish proof of compliance with the requirements of §3-122-112, Hawai‘i Administrative Rules: I FB 4472 – VEHICLE DISPOSAL SPECIAL PROVISIONS Page 4 of 6 1. Chapter 237, tax clearance; 2. Chapter 383, unemployment insurance; 3. Chapter 386, workers’ compensation; 4. Chapter 392, temporary disability insurance; 5. Chapter 393, prepaid health care; and 6. One of the following: a. Be registered and incorporated or organized under the laws of the State (hereinafter referred to as a “Hawai‘i business”); or b. Be registered to do business in the State. (hereinafter referred to as a “compliant non-Hawai‘i business”). Acceptable proof shall be provided to the County of Hawai‘i at the time the contract is awarded and again when final payment is made from the County of Hawai‘i. Hawai‘i Compliance Express (HCE) provides a vendor's proof of compliance for the following: 1. Certificate of Good Standing from the Department of Commerce and Consumer Affairs (DCCA) 2. Tax clearances (federal and state) from the Internal Revenue Service (IRS) and the Department of Taxation (DOTAX) 3. HRS Chapters 383 Hawai’i Employment Security Law, 386 Worker's Compensation law, 392 Temporary Disability Insurance and 393 Prepaid Healthcare Act from the Department of Labor and Industrial Relations (DLIR) Vendors can register with Hawaii Compliance Express at http://vendors.ehawaii.gov, which charges a nominal subscription fee and takes approximately two weeks to establish an account. If a vendor is unable to obtain their “compliant” HCE certificate within a reasonable amount of time, and there is an urgent need for the requested good or service, the County of Hawai‘i, upon written notification to the bidder, may proceed to the next lowest responsive and responsible bidder. The awarded bidder is required to submit a tax clearance certificate for final payment on the contract. A tax clearance certificate, not over two months old must accompany the invoice for final payment on the contract. 20. NON-DISCRIMINATION IN COUNTY CONTRACTS: Pursuant to Executive Order No. 142, County of Hawai‘i, dated February 11, 2005: During the performance of this contract, the contractor agrees as follows: I FB 4472 – VEHICLE DISPOSAL SPECIAL PROVISIONS Page 5 of 6 a. The contractor shall comply with all requirements set forth in Federal and State laws and regulations relative to Title VI of the Civil Rights Act of 1964, as amended, which provide for non-discrimination in Federally assisted programs. b. The contractor shall not discriminate against any employee or applicant for employment because of race, ancestry/national origin, religion, color, disability, age, marital status, military status, veterans’ status, sexual orientation, lactation, arrest and court record, citizenship, or any other classification protected by state or federal law. The contractor shall assure that applicants are employed and that employees are treated during employment without regard to race, ancestry/national origin, religion, color, disability, age, marital status, military status, veteran’s status, sexual orientation, lactation, arrest and court record, citizenship, or any other classification protected by state or federal law. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training. The contractor agrees to post in conspicuous places notices to be provided by the contracting officer setting forth the provisions of the nondiscrimination clause. c. The contractor shall in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants shall receive consideration for employment without regard to race, ancestry/national origin, religion, color, disability, age, marital status, military status, veteran’s status, sexual orientation, lactation, arrest and court record, citizenship, or any other classification protected by state or federal law. d. In the event of the contractor’s noncompliance with the nondiscrimination clauses of this contract, this contract may be canceled or suspended in whole or in part and the contractor may be declared ineligible for further County contracts until such time that the contractor by satisfactory evidence, in good faith, ceases such discriminatory practices or procedures. e. The contractor who subcontracts any portion of the contract shall assure the County that such subcontractor shall abide by the nondiscrimination provisions stated herein and agrees that any subcontractor who is found in violation of such provisions shall subject the principal contractor’s contract with the County to be terminated or suspended pursuant to Section (d) above. f. The County may direct any bidder, prospective contractor, or subcontractor to submit a statement in writing signed by an authorized officer, agent, or employee of the contracting party that the signer’s practices and policies do not discriminate on the grounds of race, ancestry/national origin, religion, color, disability, age, marital status, military status, veteran’s status, sexual orientation, lactation, arrest and court record, citizenship, or any other classification protected by state or federal law, and that the terms and conditions of employment under the proposed contract shall be in accordance with the purposes and provisions stated herein. I FB 4472 – VEHICLE DISPOSAL SPECIAL PROVISIONS Page 6 of 6 21. Non-Debarment Requirements The bidder shall not be debarred by the State of Hawai‘i or the United States Federal government at the time of bidding, and shall immediately notify the County of Hawai‘i should its debarment status change anytime during the agreement period. 22. Code of Ethics If bidder is an officer or employee of the County of Hawai'i, or a business in which an officer or employee or officer or employee’s immediate family has a controlling interest, the provisions of Hawai'i County Code §2-83(c) must be complied with before a contract for goods or services may be entered into with any County agency. 23. Questions and Interpretation of the IFB No oral interpretations of the IFB will be made to any Bidder. All questions and any explanations must be requested in writing and directed to the Bid Contact specified in this solicitation. Oral explanations or instructions are not binding. Communications concerning this IFB with other than the listed Bid Contact or Purchasing staff may cause the Bidder to be disqualified. Any information modifying a solicitation will be furnished to all Bidders by addendum. Communications concerning this bid, with other than the listed Bid Contact may cause the Bidder to be disqualified. 24. Prospective Proposers are reminded that any changes to the IFB will be by written addenda only, and nothing stated through any other means, either verbally or written, shall change or qualify in any way any of the provisions in the IFB and shall not be binding on the Agency. No oral interpretations of the IFB will be made to any Proposer. All questions and any explanations must be requested in writing and directed to the IFB Contact specified in this solicitation. Oral explanations or instructions are not binding. Communications concerning this IFB with other than the listed IFB Contact or Purchasing staff may cause the Proposer to be disqualified. Any information modifying a solicitation will be furnished to all Proposers by addendum. Communications concerning this RFP, with other than the listed IFB Contact may cause the Proposer to be disqualified. Bid Zip IFB #4472/HMP Inc.,_331844/IFB4472 Bidder's Checklist complete.pdf IFB Bidder’s Checklist Downloaded, completed & uploaded Specs & Special Provisions Shipping and Tax has been quoted (if applicable) HCE Compliant for quotes $2,500 and above in accordance with Hawaii Revised Statutes 103D-310(C). If not already registered or compliant, bidder is actively addressing this issue to be considered for award at time of bid closing. If quoting an alternate product, a product data sheet is uploaded with quote Uploaded REQUIRED INFORMATION as specified in section 4.0. Bid Zip IFB #4472/HMP Inc.,_331844/IFB4472 Notice to Bidders.pdf INVITATION FOR BID NO N NO OT TI IC CE E T TO O B BI ID DD DE ER RS S ( (C Ch ha ap pt te er r 1 10 03 3D D, , H HR RS S) ) Pursuant to Chapter 103D, HRS, the County of Hawai`i is requesting bids/proposals for the following: I IN NV VI IT TA AT TI IO ON N F FO OR R B BI ID D N NO O. ._ __ __ __ __ _ SEALED TENDERS will be received electronically and publicly opened at HST _ __ __ __ __ __ __ __ __ _, , _ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ _, , in the Office of the Purchasing Division, Department of Finance, County of Hawai`i, 25 Aupuni Street, Hilo, Hawai`i. Upon application, forms of proposal and specifications may be obtained from the above-named office, through Public Purchase (www.publicpurchase.com), an e-procurement system. Any request for approval to substitute any item or take exception to any specification, special provision or general condition, or clarification must be received through Public Purchase on or before __________________. All potential offerors are advised that the County of Hawai`i reserves the right to reject any offer which does not follow these instructions. DEANNA SAKO Director of Finance State of Hawai`i ~ Hawaii Awards & Notices Data System (HANDS) Publication Date: 2:00 p.m. September 29, 2023 Monday, October 16, 2023 October 09, 2023 4472 Bid Zip IFB #4472/HMP Inc.,_331844/IFB4472 Vehicle Disposal Exhibit A.pdf EXHIBIT A Bid Zip IFB #4472/HMP Inc.,_331844/IFB4472 Vehicle Disposal Exhibit B.pdf COUNTY OF HAWAI`I DEPARTMENT OF ENVIRONMENTAL MANAGEMENT Solid Waste Division – Derelict/Abandoned Vehicle Program 345 Kekūanāo‘a Street, Suite 41 Hilo, HI 96720 Tel: (808)961-8552 Fax: (808)961-8553 __________________________________________________________________________________________________ TOW ORDER Tow Issue Date: 6/6/2023 Police Report Number: Click here to enter text. Tow Contractor: Choose an item. VIN: Click here to enter text. Make: Click here to enter text. License Plate: Click here to enter text. Model: Click here to enter text. Color: Click here to enter text. Zone: Choose an item. District: Choose an item. Vehicle Location: Click here to enter text. Tow Destination: Choose an item. Vehicle Notes: Please complete the information below and EMAIL (DEMAV@hawaiicounty.gov) this TOW ORDER back to the A/V office within the time limits specified in your contract to confirm completion of this TOW ORDER. A rescinding TOW ORDER may be issued for failure to confirm, a non-Contract tow will be arranged, and your company will be assessed the additional charges. Tow Issued By: Juliana Holzman-Escareno _______________________________________________________________________________________________ Contractor Tow Order Completion Confirmation NOL Date: _________________NOL Time: ___________________ Vehicle: Gone ☐ On private property ☐ On different location ☐ Date of Tow: _______________Time of Tow: _________________ Number of Miles Traveled: _______________ ☐ Trash Removal Tow Driver Name: __________________________ I, ______________________________ (print name), certify that I am the legal registered owner, and I asked the tow driver to leave this vehicle at this location and I will remove it within 24 hours. I understand that if this vehicle is not moved within 24 hours, the County of Hawaii shall remove it as an abandoned vehicle. Sign Here: __________________________ Date:_______________ EXHIBIT B Bid Zip IFB #4472/HMP Inc.,_331844/IFB4472 Vehicle Disposal Exhibit C.pdf COUNTY OF HAWAII No. XXXXX DEPARTMENT OF ENVIRONMENTAL MANAGEMENT DERELICT/ABANDONED VEHICLE SECTION (DAV) DISPOSAL VEHICLE DROP-OFF FORM REPORT NUMBER/DISPOSAL OR VDAP NUMBER: ______________________ LOCATION:____________________________________________ PART I: TO BE COMPLETED BY TOWING SERVICES VENDOR PART II: TO BE COMPLETED BY RECEIVING FACILITY REPRESENTATIVE PICKED UP FROM (CIRCLE ONE): VEHICLE RECEIVED: _____________________________________ NAME OF FACILITY HILO IMPOUND / PU‘UANAHULU IMPOUND / KONA IMPOUND / ROAD / VDAP ______________________________________ ADDRESS OF FACILITY VEHICLE DESCRIPTION MAKE: ________________ MODEL: ______________ COLOR: __________ VEHICLE RECEIVED DATE / TIME: ___________ / _______________ LICENSE PLATE: ___________________ LAST 6 OF VIN: ________________ HOOK-UP DATE / TIME: _________________ / _______________ REPRESENTATIVE NAME (PRINT): ___________________________ DROP-OFF DATE / TIME: _______________ / ________________ REPRESENTATIVE SIGNATURE: ____________________________ TOWING SERVICE VENDOR: _______________________________ DRIVER NAME (PRINT):________________________________________ DRIVER SIGNATURE: ___________________________________ _______ THE VEHICLE LISTED ABOVE SHALL HAVE BEEN AUTHORIZED BY A TOW ORDER/VEHICLE DISPOSAL AUTHORIZATION ISSUED BY THE COUNTY. NOTE: WHITE COPY TO THE COUNTY OF HAWAI‘I DEPT. ENV. MGMT/YELLOW COPY TO THE TOW VENDOR/PINK COPY TO BE RETAINED BY RECEIVING FACILITY/BLUE COPY TO THE DAV SECTION EXHIBIT C Bid Zip IFB #4472/HMP Inc.,_331844/IFB Bidder's Checklist with Signature PageCompleted.pdf Bid Zip IFB #4472/HMP Inc.,_331844/Operations Plan for IFB 4472 Hulikoa Site.pdf Microsoft Word - Operations Plan for IFB3804 Operations Plan a.) The Site that will be used to receive the disposal vehicles is located at 73-4281 Hulikoa Drive. It is 2.8 Acres in size, but only a small portion on the West side of the property (see Attachment H and I the green line designates the perimeter of the property and the red square indicates the drop off location) will be used to accommodate the drop off and temporary staging of abandoned vehicles. b.) When an abandoned vehicle is towed to our site, the driver will be greeted at the gate by a Business Services Hawaii employee. c.) Our Employee will sign the forms and collect documentation from the vehicle. d.) A Business Services Hawaii employee will then provide the driver directions on where he can offload the vehicle. e.) After the vehicle is offloaded by the Tow company, the vehicle will be loaded into a roll off container with a forklift. f.) When the Roll off container is full, it will be picked up by a Business Services Hawaii Roll off and hauled directly to our processing facility at 16-630 Kipimana Street, Keaau, HI 96749. g.) Roll of containers will be hauled from our Receiving Facility to our Processing Facility daily (if needed). h.) The County of Hawaii hauling contractor will be allowed to bring in a Maximum of 10 vehicles per day from each impound lot, and we will adjust haul out the vehicles daily, so we will make sure we never have more than 20 abandoned vehicles on site at any given time. i.) Quantities in excess of 10 vehicles in a given day will be coordinated with the hauling contractor in advance, so we will be able to adjust our roll off hauling schedules to make sure we always have less than 20 vehicles on site at a time. j.) Because we will have fewer than 20 abandoned vehicles on site at any time and that quantity is less than the level allowed without a permit, we aren’t required to have a permit for this receiving location and we won’t be submitting an “Impound Lot Permit” for the receiving site. k.) The Site that will be used to process disposal vehicles is located at 16-630 Kipimana Street, Keaau, HI 96749. It is over 20 Acres in land area and we have over is the main home of our operation. This facility has a Hawaii Department of Health Permit accept and or process Automobiles, Lead Acid Batteries, and Used Vehicle Tires. l.) At the processing facility we will accept vehicles, drain the vehicles, process the vehicles, bale the vehicles, and ship them to Snitzer Steel on Oahu. m.) Everything will be done at the main facility. n.) Please refer to attachment D when reviewing flow diagram. Material will be hauled to Business Services Hawaii's facility by various means; roll-off trucks, flatbed trucks, front loaders, pick-ups, roll-back trucks, tow trucks, and trailers. This recyclable material will be generated by private businesses, government agencies, and the general public when they discard used items. A majority of the material brought in to the facility will be hauled by Business Services Hawaii vehicles and drivers, but regardless of who hauls the load or where the material comes from, they will all proceed directly over the Toledo truck scale (A). The Toledo truck scale will thus be the hub of the entire operation, and any material processed at this facility will enter at location (A) and leave from location (A). Whenever a load crosses over the scale in either direction, a weight ticket will be generated and the following information will be documented: Customer Name, Location, Material, Time, Date, License #, Container # (if applicable), Gross lbs, Tare lbs, Net lbs, Driver Name, Driver Signature, Scale Measuremaster Permit# and Scale Measuremaster Signature. As a load passes over the scale, a trained and certified BSH attendant will inspect the load to determine what commodities it consists of, and also look for any contamination contained in the load. BSH will not knowingly accept Regulated Hazardous Waste, Radioactive Waste, PCB's, or Infectious Waste. Any load that doesn't pass the initial inspection will be rejected and the driver will be informed of a permitted solid waste site that is allowed to accept the load (such as the County Sort Station in Hilo). Loads that pass the initial inspection will be directed to an offloading location on the property that is designated to accept that commodity. While loads are being emptied, a BSH attendant will perform a secondary inspection to identify contamination that may have been missed during the initial inspection. If any contamination is discovered after a load is dumped by a customer, it will be pulled out of the load by hand, or with any machine necessary and the customer will be required to take those items with them to a permitted site. If contamination is discovered after a load is dumped by a BSH driver, the contamination will be pulled out of the load by hand, or with any machine necessary and it will be hauled to a permitted site by a BSH driver. After a load is emptied, the vehicle carrying the load will be required to return to the scale to weigh out empty (tare). The driver will sign the weight ticket and be given a copy. A second copy of the weight ticket will remain in the scale office and the third and fourth copies will be given to BSH's main office. Automobiles (A) > (36, 37, 38 or 21) > (Q) > (40) > (F) > (C) > (G) > (7. 8, 9. 10, 11 or 12) > (A) A Properly trained and certified Business Services Hawaii attendant will weigh the Automobile and obtain documentation about the vehicle from the driver. The Automobile will be inspected for any fluid leaks or prohibited material contained in or on the Automobile. Vehicles that are dry and have no chance of leaking will be unloaded in location (36. 37 or 38). Any Automobiles with visible leaks will be unloaded directly in the warehouse at location (21). If location (21) is occupied, Automobiles with visible leaks will be immediately plugged, contained and unloaded in location (37 or 38) temporarily until location (21) is cleared. Automobile will be loaded on Bend Pak 2 Post Lift (Q). Batteries will be removed and handled according to procedures outlined under "Used Lead Acid Batteries". Mercury switches will be removed and loaded into a leak proof container with secondary containment. Refrigerant will be properly drained by a certified technician and stored in approved containment device. Radiator fluid will be sucked out of the radiator overflow reservoir and pumped directly into a designated holding tank. Radiator fluid will be drained out the bottom of the radiator and pumped directly into a designated holding tank. Windshield wiper fluid will be sucked out of the reservoir and pumped directly into a designated holding tank. Brake fluid will be sucked out of the reservoir and pumped directly into a designated holding tank. Power steering fluid will be sucked out of the reservoir and pumped directly into a designated holding tank. Clutch fluid will be sucked out of the reservoir and pumped directly into a designated holding tank. Radiators will be removed and stored in a 3 cubic yard steel bin (39) Alternators will be removed and stored in a 3 cubic yard steel bin (39) Starters will be removed and stored in a 3 cubic yard steel bin (39). Vehicle will be raised by the lift a few inches off the ground. Tires will be removed and taken off the rim with Ranger tire changing machine (R). Tires will be placed in covered roll off container. Vehicle will be raised by the lift approximately 5'. Engine oil will be drained into a funneled hose and pumped directly into a designated holding tank. Transmission fluid will be drained into a funneled hose and pumped directly into a designated holding tank. Gear oil will be drained into a funneled hose and pumped directly into a designated holding tank. Brake fluid will be sucked out of the brake lines and pumped directly into a designated holding tank. Fuel will be sucked out the bottom of the fuel tank and pumped directly into a designated holding tank. All holes created during draining process will be plugged so residual fluids are not allowed to leak. All designated holding tanks will be properly labeled and contained in a secondary holding tank large enough to contain a spill from any of the holding tanks it contains. After vehicle is processed it will be taken to location (40). Vehicle will be loaded into Sierra RB6000 baler (F) with built in grapple and pressed into a cube. Residual fluids release during compaction process will be collected in a built in tray under the compaction chamber. Residual fluids will be soaked up with an absorbent pad and properly disposed of at a permitted sited. Steel cubes will be lifted out of the compaction chamber with built in grapple on the Sierra RB6000 Baler (F) and stacked in location (C). Steel cubes will be loaded with Yale forklift (G) into shipping trailer (7,8,9,10,11 or 12). Full shipping trailers will be hauled with a semi over Toledo Scale (A) and weighed. Full shipping trailers will be hauled with a semi to the pier and shipped to end users. Used Lead-Acid Batteries (A) > (21) > (G) > (S) > (41 or 42) > (A) Loose used batteries will be inspected for leaks before being unloaded at location (21). Batteries without any cracked terminals, cracked cases, or holes will be neatly placed on a pallet and stacked with sheets of cardboard separating each level. Once batteries on the pallet are stacked 4 high, they will be secured with strapping to stabilize the load and a new pallet will be started. Damaged or leaking batteries will be immediately drained into a corrosion resistant container. Cracked or leaking batteries will be stored in a sealed, acid resistant container and removed from the site as soon as possible. Venting of the acid removal area will be provided in accordance with OSHA requirements. Acid spills will be neutralized as soon as possible. The spilled acid will be neutralized with a neutralizing solution and the residual will be stored in a sealed labeled container until it can be removed. Full pallets will be picked up with Yale Forklift (G) and weighed on Toledo Pallet scale (S) and loaded into shipping trailer (41 or 42). The weight ticket will be included with the weight ticket when the full shipping trailer is weighed. Container will be loaded with other commodities until it exceeds the minimum shipping weight. Full shipping trailers will be hauled with a semi over Toledo Scale (A) and weighed. Full shipping trailers will be hauled with a semi to the pier and shipped to end users. Aluminum Radiators (A) > (21) > (G) > (C) > (G) > (6) > (S) > (41 or 42) > (A) Aluminum Radiators will be collected in a 3 cubic yard steel bin in area (21). When a 3 cubic yard bin is full, it will be picked up with Yale forklift (G) and dumped on the conveyor belt that feeds the baler (C). When the bale is ejected it will be picked up with Yale Forklift (G) and placed in location (6). The bale will be weighed individually on Toledo Pallet Scale (S) and loaded into shipping trailer (41 or 42). The weight ticket will be included with the weight ticket when the full shipping trailer is weighed. Container will be loaded with other commodities until it exceeds the minimum shipping weights. Full shipping trailers will be hauled with a semi over Toledo Scale (A) and weighed. Full shipping trailers will be hauled with a semi to the pier and shipped to end users. Aluminum Copper Radiators (A) > (21) > (G) > (C) > (G) > (6) > (S) > (41 or 42) > (A) Aluminum Copper Radiators will be collected in a 3 cubic yard steel bin in location (21). When a 3 cubic yard bin is full, it will be picked up with Yale forklift (G) and dumped on the conveyor belt that feeds baler (C). When the bale is ejected, it will be picked up with Yale Forklift (G) and placed in location (6). The bale will be weighed individually on Toledo Pallet Scale (S) and loaded into shipping trailer (41 or 42). The weight ticket will be included with the weight ticket when the full shipping trailer is weighed. Container will be loaded with other commodities until it exceeds the minimum shipping weights. Full shipping trailers will be hauled with a semi over Toledo Scale (A) and weighed. Full shipping trailers will be hauled with a semi to the pier and shipped to end users. Copper Brass Radiators (A) > (21) > (G) > (C) > (G) > (6) > (S) > (41 or 42) > (A) Aluminum Copper Radiators will be collected in a 3 cubic yard steel bin in location (21). When a 3 cubic yard bin is full, it will be picked up with Yale forklift (G) and dumped on the conveyor belt that feeds baler (C). When the bale is ejected, it will be picked up with Yale Forklift (G) and placed in location (6). The bale will be weighed individually on Toledo Pallet Scale (S) and loaded into shipping trailer (41 or 42). The weight ticket will be included with the weight ticket when the full shipping trailer is weighed. Container will be loaded with other commodities until it exceeds the minimum shipping weights. Full shipping trailers will be hauled with a semi over Toledo Scale (A) and weighed. Full shipping trailers will be hauled with a semi to the pier and shipped to end users. Aluminum Auto Wheels (A) > (21) > (G) > (S) > (7. 8. 9. 10. 11, or 12) > (A) Aluminum Auto Wheels will be collected in 3 cubic yard steel bin in location (21). When a 3 cubic yard bin is full, it will be picked up with Yale forklift (G) and weighed on Toledo Pallet Scale (S) (gross). Full bin will be loaded into shipping trailer (41 or 42). Empty bin will already have a saved tare. The weight ticket will be included with the weight ticket when the full shipping trailer is weighed. Container will be loaded with other commodities until it exceeds the minimum shipping weights. Full shipping trailers will be hauled with a semi over Toledo Scale (A) and weighed. Full shipping trailers will be hauled with a semi to the pier and shipped to end users. Catalytic Converters (A) > (21) > (G) > (S) > (41 or 42) > (A) Catalytic Converters will be collected in 3 cubic yard steel bin in location (21). When a 3 cubic yard bin is full, it will be picked up with Yale forklift (G) and weighed (gross). Full bin will be loaded into shipping trailer (41 or 42). Empty bin will already have a saved tare. This weight ticket will be included with the weight ticket when the full shipping trailer is weighed. Container will be loaded with other commodities until it exceeds the minimum shipping weights. Full shipping trailers will be hauled with a semi over Toledo Scale (A) and weighed. Full shipping trailers will be hauled with a semi to the pier and shipped to end users. Used Motor Oil (A) > (21) > ( A) Used Motor Oil will be collected during the automobile draining process and stored in a properly labeled holding tank. The holding tank will be protected by a secondary containment tank that is large enough to contain a spill from the primary used motor oil tank. Used Motor Oil will be pumped out and hauled away as needed by a licensed processor of used motor. Used Diesel (A) > (21) > ( A) Used Diesel will be collected during the automobile draining process and stored in a properly labeled holding tank. The holding tank will be protected by a secondary containment tank that is large enough to contain a spill from the primary used Diesel tank. Used Diesel will be pumped out and hauled away as needed by a licensed processor of used diesel. Used Gasoline (A) > (21) > ( A) Used Gasoline will be collected during the automobile draining process and stored in a properly labeled holding tank. The holding tank will be protected by a secondary containment tank that is large enough to contain a spill from the primary used Gasoline tank. Used Gasoline will be pumped out and hauled away as needed by a licensed processor of used diesel. Used Anti-Freeze (A) > (21) > (A) Used Anti-Freeze will be collected during the automobile draining process and stored in a properly labeled holding tank. Holding tank will be protected by a secondary containment tank that is large enough to contain a spill from the primary used Anti-Freeze tank. Used Anit-Freeze will be pumped out and hauled away as needed by a licensed processor of used diesel. Used Vehicle Tires (21) > (C) > (G) > (6) > (41 or 42) > (A) Used vehicle tires will be collected in a roll off bin located just outside the automobile prep area door. When a full container of tires is collected, they will be emptied directly on the conveyor belt feeding the HRB Baler (C). When the bale is ejected, it will be picked up with Yale Forklift (G) and placed in location (6). The bales will be loaded into shipping trailer (41 or 42). Container will be loaded until it exceeds the minimum shipping weights. Full shipping trailers will be hauled with a semi over Toledo Scale (A) and weighed. Bid Zip IFB #4472/HMP Inc.,_331844/Operations Plan Shipman Site IFB4472.pdf Operations Plan a.) The Site that will be used to receive disposal vehicles is located at 16-630 Kipimana Street, Keaau, HI 96749. It is over 20 Acres in land area and we have over is the main home of our operation. This facility has a Hawaii Department of Health Permit accept and or process Automobiles, Lead Acid Batteries, and Used Vehicle Tires. b.) At the receiving facility we will accept vehicles, drain the vehicles, process the vehicles, bale the vehicles, and ship them to Snitzer Steel on Oahu. c.) Everything will be done at the main facility. d.) Please refer to attachment D when reviewing flow diagram. Material will be hauled to Business Services Hawaii's facility by various means; roll-off trucks, flatbed trucks, front loaders, pick-ups, roll-back trucks, tow trucks, and trailers. This recyclable material will be generated by private businesses, government agencies, and the general public when they discard used items. A majority of the material brought in to the facility will be hauled by Business Services Hawaii vehicles and drivers, but regardless of who hauls the load or where the material comes from, they will all proceed directly over the Toledo truck scale (A). The Toledo truck scale will thus be the hub of the entire operation, and any material processed at this facility will enter at location (A) and leave from location (A). Whenever a load crosses over the scale in either direction, a weight ticket will be generated and the following information will be documented: Customer Name, Location, Material, Time, Date, License #, Container # (if applicable), Gross lbs, Tare lbs, Net lbs, Driver Name, Driver Signature, Scale Measuremaster Permit# and Scale Measuremaster Signature. As a load passes over the scale, a trained and certified BSH attendant will inspect the load to determine what commodities it consists of, and also look for any contamination contained in the load. BSH will not knowingly accept Regulated Hazardous Waste, Radioactive Waste, PCB's, or Infectious Waste. Any load that doesn't pass the initial inspection will be rejected and the driver will be informed of a permitted solid waste site that is allowed to accept the load (such as the County Sort Station in Hilo). Loads that pass the initial inspection will be directed to an offloading location on the property that is designated to accept that commodity. While loads are being emptied, a BSH attendant will perform a secondary inspection to identify contamination that may have been missed during the initial inspection. If any contamination is discovered after a load is dumped by a customer, it will be pulled out of the load by hand, or with any machine necessary and the customer will be required to take those items with them to a permitted site. If contamination is discovered after a load is dumped by a BSH driver, the contamination will be pulled out of the load by hand, or with any machine necessary and it will be hauled to a permitted site by a BSH driver. After a load is emptied, the vehicle carrying the load will be required to return to the scale to weigh out empty (tare). The driver will sign the weight ticket and be given a copy. A second copy of the weight ticket will remain in the scale office and the third and fourth copies will be given to BSH's main office. Automobiles (A) > (36, 37, 38 or 21) > (Q) > (40) > (F) > (C) > (G) > (7. 8, 9. 10, 11 or 12) > (A) A Properly trained and certified Business Services Hawaii attendant will weigh the Automobile 1 1 and obtain documentation about the vehicle from the driver. The Automobile will be inspected for any fluid leaks or prohibited material contained in or on the Automobile. Vehicles that are dry and have no chance of leaking will be unloaded in location (36. 37 or 38). Any Automobiles with visible leaks will be unloaded directly in the warehouse at location (21). If location (21) is occupied, Automobiles with visible leaks will be immediately plugged, contained and unloaded in location (37 or 38) temporarily until location (21) is cleared. Automobile will be loaded on Bend Pak 2 Post Lift (Q). Batteries will be removed and handled according to procedures outlined under "Used Lead Acid Batteries". Mercury switches will be removed and loaded into a leak proof container with secondary containment. Refrigerant will be properly drained by a certified technician and stored in approved containment device. Radiator fluid will be sucked out of the radiator overflow reservoir and pumped directly into a designated holding tank. Radiator fluid will be drained out the bottom of the radiator and pumped directly into a designated holding tank. Windshield wiper fluid will be sucked out of the reservoir and pumped directly into a designated holding tank. Brake fluid will be sucked out of the reservoir and pumped directly into a designated holding tank. Power steering fluid will be sucked out of the reservoir and pumped directly into a designated holding tank. Clutch fluid will be sucked out of the reservoir and pumped directly into a designated holding tank. Radiators will be removed and stored in a 3 cubic yard steel bin (39) Alternators will be removed and stored in a 3 cubic yard steel bin (39) Starters will be removed and stored in a 3 cubic yard steel bin (39). Vehicle will be raised by the lift a few inches off the ground. Tires will be removed and taken off the rim with Ranger tire changing machine (R). Tires will be placed in covered roll off container. Vehicle will be raised by the lift approximately 5'. Engine oil will be drained into a funneled hose and pumped directly into a designated holding tank. Transmission fluid will be drained into a funneled hose and pumped directly into a designated holding tank. Gear oil will be drained into a funneled hose and pumped directly into a designated holding tank. Brake fluid will be sucked out of the brake lines and pumped directly into a designated holding tank. Fuel will be sucked out the bottom of the fuel tank and pumped directly into a designated holding tank. All holes created during draining process will be plugged so residual fluids are not allowed to leak. All designated holding tanks will be properly labeled and contained in a secondary holding tank large enough to contain a spill from any of the holding tanks it contains. After vehicle is processed it will be taken to location (40). Vehicle will be loaded into Sierra RB6000 baler (F) with built in grapple and pressed into a cube. Residual fluids release during compaction process will be collected in a built in tray under the compaction chamber. Residual fluids will be soaked up with an absorbent pad and properly disposed of at a permitted sited. Steel cubes will be lifted out of the compaction chamber with built in grapple on the Sierra RB6000 Baler (F) and stacked in location (C). Steel cubes will be loaded with Yale forklift (G) into shipping trailer (7,8,9,10,11 or 12). Full shipping trailers will be hauled with a semi over Toledo Scale (A) and weighed. Full shipping trailers will be hauled with a semi to the pier and shipped to end users. Used Lead-Acid Batteries (A) > (21) > (G) > (S) > (41 or 42) > (A) Loose used batteries will be inspected for leaks before being unloaded at location (21). Batteries without any cracked terminals, cracked cases, or holes will be neatly placed on a pallet and stacked with sheets of cardboard separating each level. Once batteries on the pallet are stacked 4 high, they will be secured with strapping to stabilize the load and a new pallet will be started. Damaged or leaking batteries will be immediately drained into a corrosion resistant container. Cracked or leaking batteries will be stored in a sealed, acid resistant container and removed from the site as soon as possible. Venting of the acid removal area will be provided in accordance with OSHA requirements. Acid spills will be neutralized as soon as possible. The spilled acid will be neutralized with a neutralizing solution and the residual will be stored in a sealed labeled container until it can be removed. Full pallets will be picked up with Yale Forklift (G) and weighed on Toledo Pallet scale (S) and loaded into shipping trailer (41 or 42). The weight ticket will be included with the weight ticket when the full shipping trailer is weighed. Container will be loaded with other commodities until it exceeds the minimum shipping weight. Full shipping trailers will be hauled with a semi over Toledo Scale (A) and weighed. Full shipping trailers will be hauled with a semi to the pier and shipped to end users. Aluminum Radiators (A) > (21) > (G) > (C) > (G) > (6) > (S) > (41 or 42) > (A) Aluminum Radiators will be collected in a 3 cubic yard steel bin in area (21). When a 3 cubic yard bin is full, it will be picked up with Yale forklift (G) and dumped on the conveyor belt that feeds the baler (C). When the bale is ejected it will be picked up with Yale Forklift (G) and placed in location (6). The bale will be weighed individually on Toledo Pallet Scale (S) and loaded into shipping trailer (41 or 42). The weight ticket will be included with the weight ticket when the full shipping trailer is weighed. Container will be loaded with other commodities until it exceeds the minimum shipping weights. Full shipping trailers will be hauled with a semi over Toledo Scale (A) and weighed. Full shipping trailers will be hauled with a semi to the pier and shipped to end users. Aluminum Copper Radiators (A) > (21) > (G) > (C) > (G) > (6) > (S) > (41 or 42) > (A) Aluminum Copper Radiators will be collected in a 3 cubic yard steel bin in location (21). When a 3 cubic yard bin is full, it will be picked up with Yale forklift (G) and dumped on the conveyor belt that feeds baler (C). When the bale is ejected, it will be picked up with Yale Forklift (G) and placed in location (6). The bale will be weighed individually on Toledo Pallet Scale (S) and loaded into shipping trailer (41 or 42). The weight ticket will be included with the weight ticket when the full shipping trailer is weighed. Container will be loaded with other commodities until it exceeds the minimum shipping weights. Full shipping trailers will be hauled with a semi over Toledo Scale (A) and weighed. Full shipping trailers will be hauled with a semi to the pier and shipped to end users. Copper Brass Radiators (A) > (21) > (G) > (C) > (G) > (6) > (S) > (41 or 42) > (A) Aluminum Copper Radiators will be collected in a 3 cubic yard steel bin in location (21). When a 3 cubic yard bin is full, it will be picked up with Yale forklift (G) and dumped on the conveyor belt that feeds baler (C). When the bale is ejected, it will be picked up with Yale Forklift (G) and placed in location (6). The bale will be weighed individually on Toledo Pallet Scale (S) and loaded into shipping trailer (41 or 42). The weight ticket will be included with the weight ticket when the full shipping trailer is weighed. Container will be loaded with other commodities until it exceeds the minimum shipping weights. Full shipping trailers will be hauled with a semi over Toledo Scale (A) and weighed. Full shipping trailers will be hauled with a semi to the pier and shipped to end users. Aluminum Auto Wheels (A) > (21) > (G) > (S) > (7. 8. 9. 10. 11, or 12) > (A) Aluminum Auto Wheels will be collected in 3 cubic yard steel bin in location (21). When a 3 cubic yard bin is full, it will be picked up with Yale forklift (G) and weighed on Toledo Pallet Scale (S) (gross). Full bin will be loaded into shipping trailer (41 or 42). Empty bin will already have a saved tare. The weight ticket will be included with the weight ticket when the full shipping trailer is weighed. Container will be loaded with other commodities until it exceeds the minimum shipping weights. Full shipping trailers will be hauled with a semi over Toledo Scale (A) and weighed. Full shipping trailers will be hauled with a semi to the pier and shipped to end users. Catalytic Converters (A) > (21) > (G) > (S) > (41 or 42) > (A) Catalytic Converters will be collected in 3 cubic yard steel bin in location (21). When a 3 cubic yard bin is full, it will be picked up with Yale forklift (G) and weighed (gross). Full bin will be loaded into shipping trailer (41 or 42). Empty bin will already have a saved tare. This weight ticket will be included with the weight ticket when the full shipping trailer is weighed. Container will be loaded with other commodities until it exceeds the minimum shipping weights. Full shipping trailers will be hauled with a semi over Toledo Scale (A) and weighed. Full shipping trailers will be hauled with a semi to the pier and shipped to end users. Used Motor Oil (A) > (21) > ( A) Used Motor Oil will be collected during the automobile draining process and stored in a properly labeled holding tank. The holding tank will be protected by a secondary containment tank that is large enough to contain a spill from the primary used motor oil tank. Used Motor Oil will be pumped out and hauled away as needed by a licensed processor of used motor. Used Diesel (A) > (21) > ( A) Used Diesel will be collected during the automobile draining process and stored in a properly labeled holding tank. The holding tank will be protected by a secondary containment tank that is large enough to contain a spill from the primary used Diesel tank. Used Diesel will be pumped out and hauled away as needed by a licensed processor of used diesel. Used Gasoline (A) > (21) > ( A) Used Gasoline will be collected during the automobile draining process and stored in a properly labeled holding tank. The holding tank will be protected by a secondary containment tank that is large enough to contain a spill from the primary used Gasoline tank. Used Gasoline will be pumped out and hauled away as needed by a licensed processor of used diesel. Used Anti-Freeze (A) > (21) > (A) Used Anti-Freeze will be collected during the automobile draining process and stored in a properly labeled holding tank. Holding tank will be protected by a secondary containment tank that is large enough to contain a spill from the primary used Anti-Freeze tank. Used Anit-Freeze will be pumped out and hauled away as needed by a licensed processor of used diesel. Used Vehicle Tires (21) > (C) > (G) > (6) > (41 or 42) > (A) Used vehicle tires will be collected in a roll off bin located just outside the automobile prep area door. When a full container of tires is collected, they will be emptied directly on the conveyor belt feeding the HRB Baler (C). When the bale is ejected, it will be picked up with Yale Forklift (G) and placed in location (6). The bales will be loaded into shipping trailer (41 or 42). Container will be loaded until it exceeds the minimum shipping weights. Full shipping trailers will be hauled with a semi over Toledo Scale (A) and weighed. Bid Zip IFB #4472/HMP Inc.,_331844/Schnitzer Steel Hawaii SWMP.pdf Bid Zip IFB #4472/HMP Inc.,_331844/SW Permit RY-0038-16.pdf Bid Zip IFB #4472/oahu used auto parts and recycling _333263/TabulationByVendor_IFB#4472_orgId_333263.pdf County of Hawaii Tabulation Report IFB #4472 - PRICE AGREEMENT FOR THE DISPOSAL OF DERELICT, ABANDONED AND JUNKED VEHICLES Vendor: oahu used auto parts and recycling Page of 1 2 Code Name Item Description Requested Brand Alternative Brand Item Vendor Reference # Unit Price Qty. Unit Total Price Notes Attachments Item No. 1a Zone 1: Hilo Impound Lot Standard Vehicle (GVW 10,000 or less) Furnish all necessary labor, materials, equipment and all other actual or implied expenses connected thereto to processing abandoned, derelict, and junked vehicles, in accordance with the bid's specification and special provisions sections. Quantity is estimated for bid evaluation purposes only. $200.00 1300 each $260,000.00 Item No. 1b Zone 1: Hilo Impound Lot Non-Standard Vehicle (GVW 10,001 or greater) Furnish all necessary labor, materials, equipment and all other actual or implied expenses connected thereto to processing abandoned, derelict, and junked vehicles, in accordance with the bid's specification and special provisions sections. Quantity is estimated for bid evaluation purposes only. $300.00 5 each $1,500.00 Item No. 1a (OPTION YEAR 1) Zone 1: Hilo Impound Lot Standard Vehicle (GVW 10,000 or less) OPTION YEAR 1: August 1, 2024-July 31, 2025 $230.00 950 each $218,500.00 Item No. 1b (OPTION YEAR 1) Zone 1: Hilo Impound Lot Non-Standard Vehicle (GVW 10,001 or greater) OPTION YEAR 1: August 1, 2024-July 31, 2025 $330.00 5 each $1,650.00 Item No. 1a (OPTION YEAR 2) Zone 1: Hilo Impound Lot Standard Vehicle (GVW 10,000 or less) OPTION YEAR 2: August 1, 2025-July 31, 2026 $260.00 950 each $247,000.00 Item No. 1b (OPTION YEAR 2) Zone 1: Hilo Impound Lot Non-Standard Vehicle (GVW 10,001 or greater) OPTION YEAR 2: August 1, 2025-July 31, 2026 $360.00 5 each $1,800.00 Item No. 1a (OPTION YEAR 3) Zone 1: Hilo Impound Lot Standard Vehicle (GVW 10,000 or less) OPTION YEAR 3: August 1, 2026-July 31, 2027 $290.00 950 each $275,500.00 Item No. Zone 1: Hilo OPTION YEAR 3: August 1, 2026-July 31, 2027 $390.00 5 each $1,950.00 County of Hawaii Tabulation Report IFB #4472 - PRICE AGREEMENT FOR THE DISPOSAL OF DERELICT, ABANDONED AND JUNKED VEHICLES Vendor: oahu used auto parts and recycling Page of 2 2 1b (OPTION YEAR 3) Impound Lot Non-Standard Vehicle (GVW 10,001 or greater) Item No. 1a (OPTION YEAR 4) Zone 1: Hilo Impound Lot Standard Vehicle (GVW 10,000 or less) OPTION YEAR 4: August 1, 2027-July 31, 2028 $320.00 950 each $304,000.00 Item No. 1b (OPTION YEAR 4) Zone 1: Hilo Impound Lot Non-Standard Vehicle (GVW 10,001 or greater) OPTION YEAR 4: August 1, 2027-July 31, 2028 $420.00 5 each $2,100.00 TOTAL $1,314,000.00 General Comments: General Attachments: Aljon_specifications.png bidders_checklist_with_sig nature_page.pdf CAT 345B L Excavator Specifications.pdf Cat TL1255C Telehandler Specifications.pdf Equipment List_.pdf Hazmat Certificate of Registration.pdf Holiday Schedule_.pdf Oahu-Used-Auto-Part s-and-Recycling-Auto-Recovery-and-Recycling-resume-2023-10-14-062928.pdf Operations Plan-Manual.pdf Proposal_Questionaire_Specifications.pdf Scrap Metal Facility Name and Location .pdf Shear_Specifications.pdf Solid_waste_permit.pdf Bid Zip IFB #4472/oahu used auto parts and recycling _333263/Aljon_specifications.png Bid Zip IFB #4472/oahu used auto parts and recycling _333263/bidders_checklist_with_signature_page.pdf Bid Zip IFB #4472/oahu used auto parts and recycling _333263/CAT 345B L Excavator Specifications.pdf AEHQ5385-02.qxd Operating Weight Operating weight with: kg lb 6.9 m (22'8") Reach Boom, 3.9 m (12'10") Stick, 750 mm (30") Track, 1220 mm (48") 1.82 m3 (2.38 yd3) GP bucket and 8000 kg (17,600 lbs) counterweight 44 460 97,940 900 mm (36") Track +750 +1650 Variable Gauge +2155 +4750 Wide Variable Gauge +3200 +7050 Counterweight removal +390 +850 4.8 mm (15'9") stick with bucket cylinder and linkage +420 +930 3.35 m (11") stick with bucket cylinder and linkage –80 –180 3.0 m (9'10") stick with bucket cylinder and linkage –132 +290 6.55 m (21'6") mass boom +386 +850 Special application boom +550 +1210 345B L Series II Hydraulic Excavator Dimensions All dimensions are approximate. Reach Boom 6.9 m (22'8") and Special Applications Boom 6.9 m (22'8") R 4.8 m (15'9") R/SA 3.9 m (12'10") R/SA 3.35 m (11'0") A Shipping height (to top of boom) Fixed gauge 4600 mm (15'1") 3760 mm (12'4") 3620 mm (11'11") Variable and wide variable gauge 4600 mm (15'1") 3740 mm (12'3") 3610 mm (11'10") B Shipping length Fixed gauge 11 570 mm (38') 11 790 mm (38'8") 11 760 mm (38'7") Variable and wide variable gauge 11 670 mm (38'3") 11 710 mm (38'5") 11 730 mm (38'6") C Tail swing radius (Reach and Mass Boom) 3610 mm (11'10") 3610 mm (11'10") 3610 mm (11'10") D Length to centers of rollers (Reach and Mass Boom) 4360 mm (14'4") 4360 mm (14'4") 4360 mm (14'4") E Track length (Reach and Mass Boom) 5360 mm (17'7") 5360 mm (17'7") 5360 mm (17'7") F Ground clearance (Reach and Mass Boom) Fixed gauge 510 mm (1'8") 510 mm (1'8") 510 mm (1'8") Variable and wide variable gauge 740 mm (2'5") 740 mm (2'5") 740 mm (2'5") G Track gauge (Reach and Mass Boom) 750 mm (30") Shoes 900 mm (36") Shoes Fixed gauge 2740 mm (9') 2740 mm (9') Variable gauge (retracted) 2390 mm (7'10") 2390 mm (7'10") Variable gauge (extended) 2890 mm (9'6") 2890 mm (9'6") Wide variable gauge (retracted) 2760 mm (9'1") 2760 mm (9'1") Wide variable gauge (extended) 3240 mm (10'8") 3240 mm (10'8") H Transport width (Reach and Mass Boom) 750 mm (30") Shoes 900 mm (36") Shoes Fixed gauge 3490 mm (11'5") 3640 mm (11'11") Variable gauge (retracted) 3140 mm (10'4") 3290 mm (10'10") Variable gauge (extended) 3640 mm (11'11") 3790 mm (12'5") Wide variable gauge (retracted) 3505 mm (11'6") 3658 mm (12'0") Wide variable gauge (extended) 3988 mm (13'1") 4140 mm (13'7") I Cab height Fixed gauge 3251 mm (10'8") 3251 mm (10'8") 3251 mm (10'8") Variable and wide variable gauge 3429 mm (11'3") 3429 mm (11'3") 3429 mm (11'3") J Counterweight height (to bottom) Fixed gauge 1295 mm (4'3") 1295 mm (4'3") 1295 mm (4'3") Variable and wide variable gauge 1473 mm (4'10") 1473 mm (4'10") 1473 mm (4'10") Mass Boom 6.55 m (21'6") M 3.0 m (9'10") Stick A Shipping height Fixed gauge 3730 mm (12'3") Variable and wide variable gauge 3570 mm (11'9") B Shipping length Fixed gauge 11 310 mm (37'1") Variable and wide variable gauge1 1 310 mm (37'1") E D A J B C F I G H 345B L Series II Hydraulic Excavator Working Ranges — Long Fixed Gauge Undercarriage Reach (R) Boom, Special Applications (SA) Boom and Mass (M) Boom configurations Stick Length R 4.8 m (15'9")* R/SA 3.9 m (12'10")* R/SA 3.35 m (11'0")* M 3.0 m (9'10")** A Maximum Digging Depth 9.27 m (30'5") 8.32 m (27'4") 7.77 m (25'6") 7.18 m (23'7") B Maximum Reach at Ground Level 13.0 m (42'8") 12.34 m (40'9") 12.0 m (39'4") 11.32 m (37'2") C Maximum Loading Height 7.54 m (24'9") 7.3 m (24'0") 7.28 m (23'11") 6.85 m (22'6") D Minimum Loading Height 1.14 m (3'9") 2.08 m (6'10") 2.63 m (8'8") 2.67 m (8'10") E Maximum Depth Cut for 2440 mm (8') Level Bottom 9.16 m (30'1") 7.91 m (25'11") 7.36 m (24'2") 6.75 m (22'2") F Maximum Vertical Wall Digging Depth 7.28 m (23'11") 6.58 m (21'7") 5.74 m (18'10") 5.45 m (17'11") Bucket Digging Force (SAE) 232 kN (52,200 lb) 232 kN (52,200 lb) 232 kN (52,200 lb) 261 kN (58,700 lb) Stick Digging Force (SAE) 156 kN (35,100 lb) 178 kN (40,100 lb) 192 kN (43,200 lb) 202 kN (45,500 lb) ** All measurements shown are for machines equipped with the 2.0 m3 (2.5 yd3) GP bucket. ** All measurements shown are for machines equipped with the 3.0 m3 (4.0 yd3) HDR bucket. 1 2 3 4 5 6 7 8 9 1213 14 10 9 11 876543210 -2 -3 -1 Meters Feet35 30404550 25 20 15 10 5 -5 0 0 1 2 3 4 5 6 7 8 9 4 5 6 7 8 9 10 11 12 MetersFeet 0 5 10 15 20 25 30 5 10 15 20 25 30 40 35 A F E C R4.8 m R/SA3.9 m R/SA3.35 m M3.0 m B D 345B L Series II Hydraulic Excavator Working Ranges — Long Variable Gauge Undercarriages Reach (R) Boom, Special Applications (SA) Boom and Mass (M) Boom configurations Stick Length R 4.8 m (15'9")* R/SA 3.9 m (12'10")* R/SA 3.35 m (11'0")* M 3.0 m (9'10")** A Maximum Digging Depth 9.11 m (29'11") 8.12 m (26'8") 7.51 m (24'8") 6.92 m (22'8") B Maximum Reach at Ground Level 12.97 m (42'7") 12.17 m (39'11") 11.68 m (38'4") 10.99 m (36'1") C Maximum Loading Height 7.70 m (25'3") 7.51 m (24'8") 7.54 m (24'9") 7.11 m (23'4") D Minimum Loading Height 1.31 m (4'4") 2.29 m (7'6") 2.89 m (9'6") 2.96 m (9'9") E Maximum Depth Cut for 2440 mm (8') Level Bottom 9.0 m (29'6") 7.72 m (25'4") 7.12 m (23'4") 6.51 m (21'4") F Maximum Vertical Wall Digging Depth 7.12 m (23'4") 6.36 m (20'10") 6.02 m (19'9") 5.23 m (17'2") Bucket Digging Force (SAE) 232 kN (52,200 lb) 232 kN (52,200 lb) 232 kN (52,200 lb) 261 kN (58,700 lb) Stick Digging Force (SAE) 156 kN (35,100 lb) 178 kN (40,100 lb) 192 kN (43,200 lb) 202 kN (45,500 lb) ** All measurements shown are for machines equipped with the 2.0 m3 (2.5 yd3) GP bucket. ** All measurements shown are for machines equipped with the 3.0 m3 (4.0 yd3) HDR bucket. 1 2 3 4 5 6 7 8 9 1213 14 10 9 11 876543210 -2 -3 -1 Meters Feet35 30404550 25 20 15 10 5 -5 0 0 1 2 3 4 5 6 7 8 9 4 5 6 7 8 9 10 11 12 MetersFeet 0 5 10 15 20 30 25 5 10 15 20 25 30 40 35 A F E C R/SA3.35 m R/SA3.9 m R4.8 m M3.0 m D B 345B L Series II Hydraulic Excavator 345B L Series II Bucket Specifications Capacity Width Tip Weight Teeth Reach Mass Radius Ex. m3 yd3 mm in mm in kg lb Qty 4.8 m 3.9 m 3.35 m 3.0 m (15'9”) (12'10") (11'0") (9'10") F Buckets for Reach Linkage Heavy Duty (HD) 1.1 1.38 925 36 1870 73.6 1500 3310 3 sss1.3 1.75 1098 42 1870 73.6 1660 3650 3 sss1.6 2.13 1246 48 1870 73.6 1760 3870 5 sss1.9 2.50 1400 54 1870 73.6 1900 4180 5 * ss2.1 2.75 1540 60 1870 73.6 2030 4470 6 ∴ n s 2.4 3.00 1695 66 1870 73.6 2160 4750 6 - *n2.6 3.50 1820 72 1870 73.6 2280 5020 7 - ∴ * General Purpose (GP) 1.0 1.25 780 30 2030 79.9 1375 3030 3 sss1.3 1.75 925 36 2030 79.9 1480 3260 3 sss1.6 2.12 1098 42 2030 79.9 1640 3610 4 sss1.8 2.38 1226 48 1958 77.1 1540 3400 5 n ss2.0 2.50 1246 48 2030 79.9 1770 3890 5 n ss2.3 3.00 1400 54 2030 79.9 1790 3950 5 ∴ n s 2.6 3.50 1562 62 2030 79.9 2025 4470 6 - ∴ * 3.0 4.00 1737 68 2030 79.9 2143 4720 7 - - ∴ Heavy Duty Rock (HDR) 0.8 1.00 780 30 1870 73.6 1450 3200 3 sss1.0 1.38 925 36 1870 73.6 1590 3500 4 sss1.3 1.75 1098 42 1870 73.6 1760 3890 4 sss1.6 2.13 1246 48 1870 73.6 1900 4180 5 n ss1.9 2.50 1400 54 1870 73.6 2040 4480 5 * ss2.4 3.00 1695 66 1870 73.6 2310 5090 6 - ∴ * Rock Ripping (RR) 0.9 1.25 953 38 1870 73.6 2050 4520 5 sssG Buckets for Mass Ex. Linkage Heavy Duty Rock (HDR) 3.0 4.00 1900 75 1994 78.5 2590 5700 6 ∴ General Purpose Bucket 3.4 4.50 1900 75 2150 84.6 2610 5750 6 Fixed Undercarriage Variable Undercarriage F Buckets for Reach Linkage Heavy Duty (HD) 1.1 1.38 925 36 1870 73.6 1500 3310 3 sss1.3 1.75 1098 42 1870 73.6 1660 3650 3 sss1.6 2.13 1246 48 1870 73.6 1760 3870 5 sss1.9 2.50 1400 54 1870 73.6 1900 4180 5 sss2.1 2.75 1540 60 1870 73.6 2030 4470 6 n ss2.4 3.00 1695 66 1870 73.6 2160 4750 6 * ss2.6 3.50 1820 72 1870 73.6 2280 5020 7 - *nGeneral Purpose (GP) 1.0 1.25 780 30 2030 79.9 1375 3030 3 sss1.3 1.75 925 36 2030 79.9 1480 3260 3 sss1.6 2.12 1098 42 2030 79.9 1640 3610 4 sss1.8 2.38 1226 48 1958 77.1 1540 3400 5 sss2.0 2.50 1246 48 2030 79.9 1770 3890 5 sss2.3 3.00 1400 54 2030 79.9 1790 3950 5 n ss2.6 3.50 1562 62 2030 79.9 2025 4470 6 ∴ n s 3.0 4.00 1737 68 2030 79.9 2143 4720 7 - ∴ * Heavy Duty Rock (HDR) 0.8 1.00 780 30 1870 73.6 1450 3200 3 sss1.0 1.38 925 36 1870 73.6 1590 3500 4 sss1.3 1.75 1098 42 1870 73.6 1760 3890 4 sss1.6 2.13 1246 48 1870 73.6 1900 4180 5 sss1.9 2.50 1400 54 1870 73.6 2040 4480 5 ∴ n s 2.4 3.00 1695 66 1870 73.6 2310 5090 6 ∴ * s Rock Ripping (RR) 0.9 1.25 953 38 1870 73.6 2050 4520 5 sssG Buckets for Mass Ex. Linkage Heavy Duty Rock (HDR) 3.0 4.00 1900 75 1994 78.5 2590 5700 6 * General Purpose Bucket 3.4 4.50 1900 75 2150 84.6 2610 5750 6 ∴ 345B L Series II Hydraulic Excavator 345B L Series II Bucket Specifications (continued) Wide Variable Undercarriage F Buckets for Reach Linkage Heavy Duty (HD) 1.1 1.38 925 36 1870 73.6 1500 3310 3 sss1.3 1.75 1098 42 1870 73.6 1660 3650 3 sss1.6 2.13 1246 48 1870 73.6 1760 3870 5 sss1.9 2.50 1400 54 1870 73.6 1900 4180 5 sss2.1 2.75 1540 60 1870 73.6 2030 4470 6 sss2.4 3.00 1695 66 1870 73.6 2160 4750 6 sss2.6 3.50 1820 72 1870 73.6 2280 5020 7 n ssGeneral Purpose (GP) 1.0 1.25 780 30 2030 79.9 1375 3030 3 sss1.3 1.75 925 36 2030 79.9 1480 3260 3 sss1.6 2.12 1098 42 2030 79.9 1640 3610 4 sss1.8 2.38 1226 48 1958 77.1 1540 3400 5 sss2.0 2.50 1246 48 2030 79.9 1770 3890 5 sss2.3 3.00 1400 54 2030 79.9 1790 3950 5 sss2.6 3.50 1562 62 2030 79.9 2025 4470 6 sss3.0 4.00 1737 68 2030 79.9 2143 4720 7 n ssHeavy Duty Rock (HDR) 0.8 1.00 780 30 1870 73.6 1450 3200 3 sss1.0 1.38 925 36 1870 73.6 1590 3500 4 sss1.3 1.75 1098 42 1870 73.6 1760 3890 4 sss1.6 2.13 1246 48 1870 73.6 1900 4180 5 sss1.9 2.50 1400 54 1870 73.6 2040 4480 5 sss2.4 3.00 1695 66 1870 73.6 2310 5090 6 sssRock Ripping (RR) 0.9 1.25 953 38 1870 73.6 2050 4520 5 sssG Buckets for Mass Ex. Linkage Heavy Duty Rock (HDR) 3.0 4.00 1900 75 1994 78.5 2590 5700 6 * General Purpose Bucket 3.4 4.50 1900 75 2150 84.6 2610 5750 6 ∴ 345B L Series II Hydraulic Excavator s 1950 kg/m3 (3300 lbs/yd3) max material density n 1750 kg/m3 (2900 lbs/yd3) max material density * 1500 kg/m3 (2500 lbs/yd3) max material density ∴ 1300 kg/m3 (2200 lbs/yd3) max material density — Not Available Assumptions for maximum material density rating: 1. Front linkage fully extended at ground line 2. Bucket curled 3. 100% bucket fill factor * - Based on SAE J296, some calculations of capacity specs fall on borderlines. Rounding may allow two buckets to have the same English rating, but different metric ratings. 1.5 m/5.0 ft 3.0 m/10.0 ft 4.5 m/15.0 ft 6.0 m/20.0 ft 7.5 m/25.0 ft 9.0 m/30.0 ft 10.5 m/35.0 ft m ft 9.0 m kg *3250 *3250 10.92 30.0 ft lb *7150 *7150 35.51 7.5 m kg *3150 *3150 12.38 25.0 ft lb *6900 *6900 38.51 6.0 m kg *6550 *6550 *5900 4900 *3150 *3150 12.38 20.0 ft lb *14,250 *14,250 *12,000 10,500 *6900 *6900 40.51 4.5 m kg *7100 6500 *6600 4700 *3250 *3250 12.71 15.0 ft lb *15,450 13,850 *14,400 10,000 *7100 *7100 41.67 3.0 m kg *11 000 *11 000 *9050 8550 *7800 6150 *7000 4550 *3400 3050 12.83 10.0 ft lb *23,750 *23,750 *19,550 18,350 *16,950 13,200 *15,250 9650 *7500 6750 42.08 1.5 m kg *18 500 17 950 *13 050 11 450 *10 250 8000 *8550 5850 *7400 4350 *3700 3000 12.73 5.0 ft lb *39,800 38,600 *28,200 24,600 *22,150 17,150 *18,500 12,450 *16,050 9250 *8100 6650 41.77 Ground kg *8900 *8900 *20 850 16 600 *14 600 10 650 *11 200 7500 *9150 5550 7600 4200 *4100 3100 12.41 Line lb *20,250 *20,250 *45,000 35,650 *31,350 22,900 *24,250 16,100 *19,750 11,850 16,300 8900 *9050 6850 40.72 –1.5 m kg *7500 *7500 *11 850 *11 850 *21 650 15 950 *15 400 10 150 *11 800 7200 *9450 5350 7500 4050 *4750 3350 11.86 –5.0 ft lb *16,700 *16,700 *26,700 *26,700 *46,800 34,200 *33,300 21,800 *25,500 15,400 *20,450 11,400 16,050 8700 *10,450 7400 38.87 –3.0 m kg *11 400 *11 400 *16 000 *16 000 *21 200 15 750 *15 400 9950 *11 800 7000 *9350 5250 *5700 3850 11.03 –10.0 ft lb *25,450 *25,450 *36,100 *36,100 *45,800 33,800 *33,250 21,350 *25,500 15,050 *20,100 11,200 *12,600 8550 36.08 –4.5 m kg *15 800 *15 800 *21 450 *21 450 *19 550 15 900 *14 450 9950 *11 100 7000 *8500 5300 *6450 4800 9.84 –15.0 ft lb *35,500 *35,500 *48,550 *48,550 *42,150 34,100 *31,150 21,400 *23,800 15,100 *18,000 11,350 *14,200 10,700 32.07 –6.0 m kg *23 250 *23 250 *16 500 16 300 *12 300 10 200 *9150 7250 *5800 *5800 8.16 –20.0 ft lb *49,650 *49,650 *35,250 35,050 *26,200 22,000 *19,150 15,600 *12,600 *12,600 26.35 –7.5 m kg *7800 *7800 *7500 *7500 6.13 Load at Maximum Reach Load Point Height Load Radius Over Front Load Radius Over Side ** Indicates that the load is limited by hydraulic capacity rather than tipping capacity. Lift capacity ratings are based on SAE standard J1097. Rated loads do not exceed 87% of hydraulic lifting capacity or 75% of tipping capacity. ** Load Point at Power Link. 4.8 STICK– 4800 mm (15'9") ** BUCKET– 1226 mm, 1.8 m3 (48", 2.38 yd3) UNDERCARRIAGE – Long, Fixed Gauge SHOES – 900 mm (36") triple grouser BOOM – Reach 6.9 m (22'8") WITHCounterweight removal Reach Boom Lift Capacities — 4.8 m (15'9") Stick, Fixed Gauge Undercarriage Reach Boom Lift Capacities — 4.8 m (15'9") Stick, Variable Gauge Undercarriage 4.8 STICK– 4800 mm (15'9") ** BUCKET– 1226 mm, 1.8 m3 (48", 2.38 yd3) UNDERCARRIAGE – Long, Variable Gauge SHOES – 900 mm (36") triple grouser BOOM – Reach 6.9 m (22'8") WITHCounterweight removal ** Indicates that the load is limited by hydraulic capacity rather than tipping capacity. Lift capacity ratings are based on SAE standard J1097. Rated loads do not exceed 87% of hydraulic lifting capacity or 75% of tipping capacity. ** Load Point at Power Link. 3.0 m/10.0 ft 4.5 m/15.0 ft 6.0 m/20.0 ft 7.5 m/25.0 ft 9.0 m/30.0 ft 10.5 m/35.0 ft m ft 9.0 m kg *3200 *3200 11.04 30.0 ft lb *7100 *7100 35.68 7.5 m kg *3150 *3150 11.87 25.0 ft lb *6900 *6900 38.77 6.0 m kg *6600 *6600 *6050 5550 *3150 *3150 12.42 20.0 ft lb *14,350 *14,350 *12,300 11,600 *6900 *6900 40.67 4.5 m kg *7150 *7150 *6650 5300 *3250 *3250 12.73 15.0 ft lb *17,200 *17,200 *15,600 15,450 *14,500 11,350 *7100 *7100 41.75 3.0 m kg *15 150 *15 150 *11 250 *11 250 *9150 *9150 *7900 6900 *7050 5150 *3450 *3450 12.83 10.0 ft lb *32,450 *32,450 *24,250 *24,250 *19,800 *19,800 *17,100 14,750 *15,300 10,950 *7550 *7550 42.08 1.5 m kg *18 850 *18 850 *13 250 12 700 *10 350 8900 *8600 6550 *7450 4950 *3750 3500 12.70 5.0 ft lb *40,550 *40,550 *28,600 27,350 *22,400 19,150 *18,650 14,050 *16,150 10,550 *8200 7750 41.69 Ground kg *9150 *9150 *21 000 18 700 *14 750 11 950 *11 300 8450 *9200 6300 *7750 4800 *4150 3650 12.36 Line lb *20,750 *20,750 *45,350 40,150 *31,650 25,650 *24,450 18,150 *19,650 13,450 *16,700 10,250 *9150 8000 40.56 –1.5 m kg *12 250 *12 250 *21 650 18 100 *15 450 11 500 *11 800 8150 *9500 6100 *7750 4700 *4800 3950 11.78 –5.0 ft lb *27,600 *27,600 *46,800 38,800 *33,400 24,650 *25,550 17,450 *20,450 13,000 *16,650 10,050 *10,650 8700 38.62 –3.0 m kg *16 500 *16 500 *21 050 17 950 *15 350 11 300 *11,750 8000 *9300 6000 *5850 4550 10.92 –10.0 ft lb *37,250 *37,250 *45,550 38,500 *33,150 24,250 *25,400 17,150 *20,000 12,850 *12,900 10,050 35.72 –4.5 m kg *22 150 *22 150 *19 300 18 100 *14 300 11 350 *10 950 8000 *8300 6050 *6450 5850 9.69 –15.0 ft lb *50,100 *50,100 *41,600 38,900 *30,800 24,350 *23,500 17,200 *17,550 13,050 *14,150 12,600 31.55 –6.0 m kg *22 500 *22 500 *16 050 *16 050 *12 000 11 600 *8800 8250 *5650 *5650 7.94 –20.0 ft lb *48,050 *48,050 *34,250 *34,250 *25,450 25,000 *18,350 17,800 *12,250 *12,250 25.64 345B L Series II Hydraulic Excavator Load at Maximum Reach Load Point Height Load Radius Over Front Load Radius Over Side 3.9 STICK– 3900 mm (12'10") ** BUCKET– 1226 mm, 1.8 m3 (48", 2.38 yd3) UNDERCARRIAGE – Long, Fixed Gauge SHOES – 900 mm (36") triple grouser BOOM – Reach 6.9 m (22'8") WITHCounterweight removal Reach Boom Lift Capacities — 3.9 m (12'10") Stick, Fixed Gauge Undercarriage Reach Boom Lift Capacities — 3.9 m (12'10") Stick, Variable Gauge Undercarriage 3.9 STICK– 3900 mm (12'10") ** BUCKET– 1226 mm, 1.8 m3 (48", 2.38 yd3) UNDERCARRIAGE – Long, Variable Gauge SHOES – 900 mm (36") triple grouser BOOM – Reach 6.9 m (22'8") WITHCounterweight removal ** Indicates that the load is limited by hydraulic capacity rather than tipping capacity. Lift capacity ratings are based on SAE standard J1097. Rated loads do not exceed 87% of hydraulic lifting capacity or 75% of tipping capacity. ** Load Point at Power Link. ** Indicates that the load is limited by hydraulic capacity rather than tipping capacity. Lift capacity ratings are based on SAE standard J1097. Rated loads do not exceed 87% of hydraulic lifting capacity or 75% of tipping capacity. ** Load Point at Power Link. 1.5 m/5.0 ft 3.0 m/10.0 ft 4.5 m/15.0 ft 6.0 m/20.0 ft 7.5 m/25.0 ft 9.0 m/30.0 ft 10.5 m/35.0 ft m ft 9.0 m kg *3750 *3750 9.92 30.0 ft lb *8300 *8300 32.16 7.5 m kg *6900 6800 *3650 *3650 10.89 25.0 ft lb *14,000 *14,000 *8000 *8000 35.52 6.0 m kg *7550 6550 *3650 *3650 11.53 20.0 ft lb *16,400 14,050 *8000 *8000 37.71 4.5 m kg *9000 8850 *8050 6350 *5550 4700 *3750 *3750 11.89 15.0 ft lb *19,550 19,050 *17,450 13,600 *12,200 10,300 *8200 *8200 38.97 3.0 m kg *17 500 *17 500 *12 650 *12 050 *10 150 8400 *8650 6100 *7050 4550 *3950 3600 12.01 10.0 ft lb *37,550 *37,550 *27,250 26,000 *21,950 18,050 *18,800 13,100 *12,850 9650 *8700 7950 39.41 1.5 m kg *20 700 17 400 *14 450 11 250 *11 200 7950 *9250 5850 7800 4400 *4300 3600 11.90 5.0 ft lb *44,600 37,500 *31,150 24,200 *24,250 17,050 *20,100 12,550 *14,350 9400 *9450 7850 39.07 Ground kg *7800 *7800 *21 750 16 550 *15 600 10 650 *11 950 7600 *9700 5650 *7000 4300 *4800 3700 11.56 Line lb *17,700 *17,700 *47,700 35,600 *33,700 22,950 *25,850 16,250 *20,950 12,050 *15,450 9450 *10,600 8150 37.93 –1.5 m kg *8800 *8800 *12 600 *12 600 *21 950 16 250 *15 900 10 350 *12 200 7350 *9750 5500 *5600 4100 10.96 –5.0 ft lb *19,600 *19,600 *28,350 *28,350 *47,500 34,950 *34,400 22,250 *26,400 15,800 21,000 11,800 *12,350 9000 35.90 –3.0 m kg *13 700 *13 700 *18 250 *18 250 *20 700 16 300 *15 350 10 300 *11 850 7300 *9200 5500 *6850 4800 10.04 –10.0 ft lb *30,650 *30,650 *41,250 *41,250 *44,750 35,000 *33,150 22,100 *25,500 15,650 *19,600 11,800 *15,200 10,600 32.81 –4.5 m kg *25 150 *25 150 *18 200 16 600 *13 750 10 450 *10 450 7400 *6350 6250 8.68 –15.0 ft lb *54,250 *54,250 *39,200 35,650 *29,500 22,450 *22,200 15,950 *13,950 *13,950 24.25 –6.0 m kg *13 950 *13 950 *10 400 *10 400 *8250 *8250 6.92 –20.0 ft lb *29,550 *29,550 *21,750 *21,750 *18,050 *18,050 22.31 3.0 m/10.0 ft 4.5 m/15.0 ft 6.0 m/20.0 ft 7.5 m/25.0 ft 9.0 m/30.0 ft 10.5 m/35.0 ft m ft 9.0 m kg *3750 *3750 10.04 30.0 ft lb *8250 *8250 32.59 7.5 m kg *7100 *7100 *3650 *3650 10.97 25.0 ft lb *14,550 *14,550 *8000 *8000 35.80 6.0 m kg *7600 7300 *3650 *3650 11.58 20.0 ft lb *17,700 *17,700 *16,550 15,650 *8000 *8000 37.88 4.5 m kg *9150 *9150 *8100 7100 *5700 5300 *3750 *3750 11.91 15.0 ft lb *19,750 *19,750 *17,600 15,250 *12,550 11,650 *8250 *8250 37.05 3.0 m kg *17 950 *17 950 *12 850 *12 850 *10 250 9350 *8750 6850 *7200 5150 *4000 *4000 12.01 10.0 ft lb *38,450 *38,450 *27,700 *27,700 *22,200 20,050 *18,950 14,700 *13,150 10,950 *8750 *8750 39.41 1.5 m kg *20 950 19 500 *14 600 12 550 *11 300 8900 *9350 6600 *7900 5000 *4350 4100 11.88 5.0 ft lb *45,100 41,950 *31,500 27,000 *24,450 19,850 *20,200 14,100 *14,300 10,700 *9550 9050 38.99 Ground kg *8250 *8250 *12 600 18 700 *15 650 12 000 *12 000 6500 *9700 6400 *6750 4900 *4900 4300 11.51 Line lb *18,750 *18,750 *47,800 40,200 *33,650 25,750 *25,950 18,300 *21,000 13,700 *14,900 10,800 *10,750 9450 37.76 –1.5 m kg *13 150 *13 150 *21 850 18 450 *15 900 11 700 *12 200 8300 *9750 6250 *5700 4750 10.87 –5.0 ft lb *29,600 *29,600 *47,300 39,600 *34,350 25,150 *26,400 17,850 *20,950 13,450 *12,600 10,450 35.63 –3.0 m kg *18 950 *18 950 *20 450 18 550 *15 250 11 650 *11 750 8250 *9050 6250 *7050 5600 9.91 –10.0 ft lb *42,800 *42,800 *44,300 39,750 *32,900 25,050 *25,250 17,750 *19,300 13,450 *15,600 12,350 32.40 –4.5 m kg *24 550 *24 550 *17 850 *17 850 *13 500 11 800 *10 200 8400 *6350 *6350 4.52 –15.0 ft lb *52,950 *52,950 *38,400 *38,400 *28,900 25,450 *21,650 18,100 *13,900 *13,900 27.69 –6.0 m kg *13 350 *13 350 *9850 *9850 *8150 *8150 6.72 –20.0 ft lb *28,150 *28,150 *20,500 *20,500 *17,850 *17,850 21.62 345B L Series II Hydraulic Excavator Load at Maximum Reach Load Point Height Load Radius Over Front Load Radius Over Side 3.9 STICK– 3900 mm (12'10") ** BUCKET– 1226 mm, 1.8 m3 (48", 2.38 yd3) UNDERCARRIAGE – Long, Fixed Gauge SHOES – 750 mm (30") triple grouser BOOM – Reach 6.9 m (22'8") WITHCounterweight removal Reach Boom Lift Capacities — 3.9 m (12'10") Stick, Fixed Gauge Undercarriage Reach Boom Lift Capacities — 3.9 m (12'10") Stick, Fixed Gauge Undercarriage 3.9 STICK– 3900 mm (12'10") ** BUCKET– 1226 mm, 1.8 m3 (48", 2.38 yd3) UNDERCARRIAGE – Long, Fixed Gauge SHOES – 900 mm (36") triple grouser BOOM – Reach 6.9 m (22'8") WITHOUTCounterweight removal ** Indicates that the load is limited by hydraulic capacity rather than tipping capacity. Lift capacity ratings are based on SAE standard J1097. Rated loads do not exceed 87% of hydraulic lifting capacity or 75% of tipping capacity. ** Load Point at Power Link. ** Indicates that the load is limited by hydraulic capacity rather than tipping capacity. Lift capacity ratings are based on SAE standard J1097. Rated loads do not exceed 87% of hydraulic lifting capacity or 75% of tipping capacity. ** Load Point at Power Link. 1.5 m/5.0 ft 3.0 m/10.0 ft 4.5 m/15.0 ft 6.0 m/20.0 ft 7.5 m/25.0 ft 9.0 m/30.0 ft 10.5 m/35.0 ft m ft 9.0 m kg *3750 *3750 9.92 30.0 ft lb *8300 *8300 32.16 7.5 m kg *6900 6700 *3650 *3650 10.89 25.0 ft lb *14,000 *14,000 *8000 *8000 35.52 6.0 m kg *7550 6450 *3650 *3650 11.53 20.0 ft lb *16,400 13,850 *8000 *8000 37.71 4.5 m kg *9000 8750 *8050 6250 *5550 4600 *3750 3700 11.89 15.0 ft lb *19,550 18,750 *17,450 13,400 *12,200 10,100 *8200 8200 38.97 3.0 m kg *17 500 *17 500 *12 650 11 900 *10 150 8250 *8650 6000 *7050 4450 *3950 3550 12.01 10.0 ft lb *37,550 *37,550 *27,250 25,600 *21,950 17,750 *18,800 12,850 *12,850 9450 *8700 7750 39.41 1.5 m kg *20 700 17 150 *14 450 11 050 *11 200 7800 *9250 5750 7700 4300 *4300 3500 11.90 5.0 ft lb *44,600 36,900 *31,150 23,800 *24,250 16,750 *20,100 12,300 *14,350 9200 *9450 7700 39.07 Ground kg *7800 *7800 *21 750 16 300 *15 600 10 500 *11 950 7450 *9700 5550 *7000 4200 *4800 3650 11.56 Line lb *17,700 *17,700 *47,700 35,000 *33,700 22,550 *25,850 15,950 20,950 11,850 *15,450 9250 *10,600 8000 37.93 –1.5 m kg *8800 *8800 *12 600 *12 600 *21 950 16 000 *15 900 10 200 *12 200 7200 9600 5400 *5600 4000 10.96 –5.0 ft lb *19,600 *19,600 *28,350 *28,350 *47,500 34,350 *34,400 21,850 *26,400 15,500 20,650 11,550 *12,350 8800 35.90 –3.0 m kg *13 700 *13 700 *18 250 *18 250 *20 700 16 050 *15 350 10 100 *11 850 7150 *9200 5400 *6850 4700 10.04 –10.0 ft lb *30,650 *30,650 *41,250 *41,250 *44,750 34,400 *33,150 21,700 *25,500 15,350 *19,600 11,550 *15,200 10,400 32.81 –4.5 m kg *25 150 *25 150 *18 200 16 350 *13 750 10 250 *10 450 7250 *6350 6150 8.68 –15.0 ft lb *54,250 *54,250 *39,200 35,050 *29,500 22,050 *22,200 15,650 *13,950 13,700 28.25 –6.0 m kg *13 950 *13 950 *10 400 *10 400 *8250 *8250 6.92 –20.0 ft lb *29,550 *29,550 *21,750 *21,750 *18,050 *18,050 22.31 1.5 m/5.0 ft 3.0 m/10.0 ft 4.5 m/15.0 ft 6.0 m/20.0 ft 7.5 m/25.0 ft 9.0 m/30.0 ft 10.5 m/35.0 ft m ft 9.0 m kg *3750 *3750 9.92 30.0 ft lb *8300 *8300 32.16 7.5 m kg *6900 6650 *3650 *3650 10.89 25.0 ft lb *14,000 *14,000 *8000 *8000 35.52 6.0 m kg *7550 6400 *3650 *3650 11.53 20.0 ft lb *16,400 13,700 *8000 *8000 37.71 4.5 m kg *9000 8650 *8050 6200 *5550 4550 *3750 3700 11.89 15.0 ft lb *19,550 18,600 *17,450 13,250 *12,200 10,000 *8200 *8100 38.97 3.0 m kg *17 500 *17 500 *12 650 11 800 *10 150 8200 *8650 5950 *7050 4400 *3950 3500 12.01 10.0 ft lb *37,550 *37,550 *27,250 25,400 *21,950 17,600 *18,800 12,700 *12,850 9350 *8700 7650 39.41 1.5 m kg *20 700 17 000 *14 450 10 950 *11 200 7750 *9250 5700 7650 4250 *4300 3450 11.90 5.0 ft lb *44,600 36,600 *31,150 23,600 *24,250 16,600 *20,100 12,150 *14,350 9100 *9450 7600 39.07 Ground kg *7800 *7800 *21 750 16 150 *15 600 10 400 *11 950 7350 *9700 5450 *7000 4150 *4800 3600 11.56 Line lb *17,700 *17,700 *47,700 34,700 *33,700 22,350 *25,850 15,800 20,850 11,700 *15,450 9150 *10,600 7900 37.93 –1.5 m kg *8800 *8800 *12 600 *12 600 *21 950 15 850 *15 900 10 100 *12 200 7150 9600 5350 *5600 3950 10.96 –5.0 ft lb *19,600 *19,600 *28,350 *28,350 *47,500 34,050 *34,400 21,650 *26,400 15,350 20,550 11,450 *12,350 8700 35.90 –3.0 m kg *13 700 *13 700 *18 250 *18 250 *20 700 15 900 *15 350 10 000 *11 850 7100 *9200 5350 *6850 4650 10.04 –10.0 ft lb *30,650 *30,650 *41,250 *41,250 *44,750 34,100 *33,150 21,500 *25,500 15,200 *19,600 11,450 *15,200 10,300 32.81 –4.5 m kg *25 150 *25 150 *18 200 16 200 *13 750 10 150 *10 450 7200 *6350 6100 8.68 –15.0 ft lb *54,250 *54,250 *39,200 34,750 *29,500 21,850 *22,200 15,500 *13,950 *13,600 28.25 –6.0 m kg *13 950 *13 950 *10 400 *10 400 *8250 *8250 6.92 –20.0 ft lb *29,550 *29,550 *21,750 *21,750 *18,050 *18,050 22.31 345B L Series II Hydraulic Excavator 3.0 m/10.0 ft 4.5 m/15.0 ft 6.0 m/20.0 ft 7.5 m/25.0 ft 9.0 m/30.0 ft m ft 9.0 m kg *3950 *3950 9.37 30.0 ft lb *8750 *8750 30.32 7.5 m kg *3800 *3800 10.40 25.0 ft lb *8300 *8300 33.91 6.0 m kg *8750 *8750 *8100 6300 *3750 *3750 11.07 20.0 ft lb *19,000 *19,000 *17,650 13,550 *8250 *8250 36.22 4.5 m kg *11 550 *11 550 *9650 8550 *8550 6150 *3850 *3850 11.45 15.0 ft lb *24,850 *24,850 *20,900 18,300 *18,600 13,100 *8450 *8450 37.54 3.0 m kg *19 050 18 050 *13 500 11 550 *10 700 8100 *9100 5900 *4050 3750 11.58 10.0 ft lb *40,850 38,900 *29,050 24,900 *23,150 17,350 *19,750 12,600 *8900 8300 38.00 1.5 m kg *19 650 16 650 *15 100 10 800 *11 650 7650 *9600 5650 *4400 3750 11.47 5.0 ft lb *46,650 35,800 *32,550 23,300 *25,200 16,450 *20,800 12,150 *9650 8250 37.64 Ground kg *19 450 16 050 *15 900 10 350 *12 250 7350 9750 5500 *4900 3950 11.11 Line lb *45,200 34,500 *34,400 22,250 *26,450 15,600 20,900 11,750 *10,800 6650 36.45 –1.5 m kg *12 700 *12 700 *21 600 15 950 *15 900 10 150 *12 300 7200 *9650 5400 *5700 4350 10.47 –5.0 ft lb *28,650 *28,650 *46,800 34,250 *34,400 21,750 *26,500 15,450 *20,700 11,600 *12,550 9600 34.32 –3.0 m kg *19 650 *19 650 *19 850 16 100 *15 000 10 150 *11 550 7200 *6950 5200 9.50 –10.0 ft lb *44,400 *44,400 *43,000 34,550 *32,400 21,800 *24,850 15,450 *15,450 11,550 31.03 –4.5 m kg *22 300 *22 300 *16 850 *16 500 *12 900 10 350 *9550 7400 *6300 *6300 8.06 –15.0 ft lb *48,050 *48,050 *36,250 *35,400 *27,600 22,300 *20,050 15,950 *13,800 *13,800 26.19 –6.0 m kg *11 700 *11 700 *8400 *8400 *7850 *7850 6.21 –20.0 ft lb *25,800 *25,800 *18,500 *18,500 *19,800 *19,800 18.26 Load at Maximum Reach Load Point Height Load Radius Over Front Load Radius Over Side 3.35 STICK– 3350 mm (11'0") ** BUCKET– 1226 mm, 1.8 m3 (48", 2.38 yd3) UNDERCARRIAGE – Long, Fixed Gauge SHOES – 900 mm (36") triple grouser BOOM – Reach 6.9 m (22'8") WITHCounterweight removal Reach Boom Lift Capacities — 3.35 m (11'0") Stick, Fixed Gauge Undercarriage Reach Boom Lift Capacities — 3.35 m (11'0") Stick, Fixed Gauge Undercarriage 3.35 STICK– 3350 mm (11'0") ** BUCKET– 1226 mm, 1.8 m3 (48", 2.38 yd3) UNDERCARRIAGE – Long, Fixed Gauge SHOES – 900 mm (36") triple grouser BOOM – Reach 6.9 m (22'8") WITHOUTCounterweight removal ** Indicates that the load is limited by hydraulic capacity rather than tipping capacity. Lift capacity ratings are based on SAE standard J1097. Rated loads do not exceed 87% of hydraulic lifting capacity or 75% of tipping capacity. ** Load Point at Power Link. ** Indicates that the load is limited by hydraulic capacity rather than tipping capacity. Lift capacity ratings are based on SAE standard J1097. Rated loads do not exceed 87% of hydraulic lifting capacity or 75% of tipping capacity. ** Load Point at Power Link. 3.0 m/10.0 ft 4.5 m/15.0 ft 6.0 m/20.0 ft 7.5 m/25.0 ft 9.0 m/30.0 ft m ft 9.0 m kg *3950 *3950 9.37 30.0 ft lb *8750 *8750 30.32 7.5 m kg *3800 *3800 10.40 25.0 ft lb *8300 *8300 33.91 6.0 m kg *8750 *8750 *8100 6500 *3750 *3750 11.07 20.0 ft lb *19,000 *19,000 *17,650 13,900 *8250 *8250 36.22 4.5 m kg *11 550 *11 550 *9650 8750 *8550 6300 *3850 *3850 11.45 15.0 ft lb *24,850 *24,850 *20,900 18,750 *18,600 13,450 *8450 *8450 37.54 3.0 m kg *19 050 18 450 *13 500 11 850 *10 700 8300 *9100 6050 *4050 3900 11.58 10.0 ft lb *40,850 39,800 *29,050 25,500 *23,150 17,800 *19,750 13,000 *8900 8550 38.00 1.5 m kg *19 650 17 050 *15 100 11 100 *11 650 7900 *9600 5850 *4400 3900 11.47 5.0 ft lb *46,650 36,700 *32,550 23,900 *25,200 16,900 *20,800 12,500 *9650 8500 37.64 Ground kg *19 450 16 450 *15 900 10 600 *12 250 7550 *9900 5650 *4900 4050 11.11 Line lb *45,200 35,400 *34,400 22,850 *26,450 16,250 *21,350 12,150 *10,800 8900 36.45 –1.5 m kg *12 700 *12 700 *21 600 16 350 *15 900 10 400 *12 300 7400 *9750 5600 *5700 4500 10.47 –5.0 ft lb *28,650 *28,650 *46,800 35,100 *34,400 22,350 *26,500 15,900 *20,900 11,950 *12,550 9900 34.32 –3.0 m kg *19 650 *19 650 *19 850 16 500 *15 000 10 400 *11 550 7400 *6950 5400 9.50 –10.0 ft lb *44,400 *44,400 *43,000 35,450 *32,400 22,400 *24,850 15,900 *15,450 11,900 31.03 –4.5 m kg *22 300 *22 300 *16 850 *16 850 *12 900 10 650 *9550 7600 *6300 *6300 8.06 –15.0 ft lb *48,050 *48,050 *36,250 *36,250 *27,600 22,900 *20,050 16,400 *13,800 *13,800 24.19 –6.0 m kg *11 700 *11 700 *8400 *8400 *7850 *7850 6.21 –20.0 ft lb *25,800 *25,800 *18,500 *18,500 *19,800 *19,800 18.26 345B L Series II Hydraulic Excavator Load at Maximum Reach Load Point Height Load Radius Over Front Load Radius Over Side 3.35 STICK– 3350 mm (11'0") ** BUCKET– 1226 mm, 1.8 m3 (48", 2.38 yd3) UNDERCARRIAGE – Long, Variable Gauge SHOES – 900 mm (36") triple grouser BOOM – Reach 6.9 m (22'8") WITHCounterweight removal Reach Boom Lift Capacities — 3.35 m (11'0") Stick, Variable Gauge Undercarriage * Indicates that the load is limited by hydraulic capacity rather than tipping capacity. Lift capacity ratings are based on SAE standard J1097. Rated loads do not exceed 87% of hydraulic lifting capacity or 75% of tipping capacity. ** Load Point at Power Link. 3.0 m/10.0 ft 4.5 m/15.0 ft 6.0 m/20.0 ft 7.5 m/25.0 ft 9.0 m/30.0 ft m ft 9.0 m kg *3900 *3900 9.50 30.0 ft lb *8650 *8650 30.78 7.5 m kg *3750 *3750 10.49 25.0 ft lb *8300 *8300 34.21 6.0 m kg *8850 *8850 *8150 7250 *3750 *3750 11.13 20.0 ft lb *19,200 *19,200 *17,750 15,500 *8250 *8250 36.40 4.5 m kg *15 500 *15 500 *11 750 *11 750 *9750 9700 *8600 7050 *3900 *3900 11.48 15.0 ft lb *34,100 *34,100 *25,300 *25,300 *21,150 20,800 *18,700 15,050 *8500 *8500 37.63 3.0 m kg *19 400 *19 400 *13 700 13 150 *10 850 9250 *9150 6800 *4100 *4100 11.58 10.0 ft lb *41,650 *41,650 *29,450 28,250 *23,400 19,550 *19,850 14,600 *9000 *9000 38.00 1.5 m kg *19 150 19 150 *15 200 12 400 *11 750 8800 *9650 6600 *4450 4450 11.44 5.0 ft lb *45,700 41,250 *32,800 26,700 *25,350 18,950 *20,900 14,100 *9750 *9750 37.56 Ground kg *19 800 18 650 *15 950 11 950 *12 250 8350 *9900 6400 *5000 4650 11.05 Line lb *45,950 40,050 *34,500 25,700 *26,500 10,300 *21,350 13,750 *10,950 10,300 36.27 –1.5 m kg *13 400 *13 400 *21 450 18 550 *15 850 11 750 *12 250 8400 *9650 6350 *5800 5200 10.39 –5.0 ft lb *30,200 *30,200 *46,500 39,850 *34,300 25,250 *26,450 18,000 *20,750 13,600 *12,800 11,450 34.03 –3.0 m kg *20 500 *20 500 *19 600 18 750 *14 850 11 800 *11 450 8400 *7150 6250 9.36 –10.0 ft lb *46,300 *46,300 *42,400 40,250 *32,000 25,350 *24,550 18,050 *15,800 13,850 30.59 –4.5 m kg *21 650 *21 650 *16 450 *16 450 *12 550 12 050 *9200 8650 *6150 *6150 7.88 –15.0 ft lb *46,600 *46,600 *35,300 *35,300 *26,850 25,900 *19,100 18,600 *13,350 *13,350 25.58 Load at Maximum Reach Load Point Height Load Radius Over Front Load Radius Over Side 4.8 STICK– 4800 mm (15'9") ** BUCKET– 1226 mm, 1.8 m3 (48", 2.38 yd3) UNDERCARRIAGE – Long, Wide Variable Gauge SHOES – 900 mm (36") triple grouser BOOM – Reach 6.9 m (22'8") Reach Boom Lift Capacities — 4.8 m (15'9") Stick, Wide Variable Gauge Undercarriage ** Indicates that the load is limited by hydraulic capacity rather than tipping capacity. Lift capacity ratings are based on SAE standard J1097. Rated loads do not exceed 87% of hydraulic lifting capacity or 75% of tipping capacity. ** Load Point at Power Link. 1.5 m/5.0 ft 3.0 m/10.0 ft 4.5 m/15.0 ft 6.0 m/20.0 ft 7.5 m/25.0 ft 9.0 m/30.0 ft 10.5 m/35.0 ft m ft 9.0 m kg *5080 *5080 *4580 *4580 9.10 30.0 ft lb *10,180 *10,180 29.50 7.5 m kg *6390 *6390 *4300 *4300 10.08 25.0 ft lb *14,060 *14,060 *9490 *9490 32.85 6.0 m kg *6690 *6690 *5540 *5540 *4210 *4210 10.75 20.0 ft lb *14,590 *14,590 *9950 *9950 *9260 *9260 35.17 4.5 m kg *8160 *8160 *7280 *7280 *6700 5990 *4260 *4260 11.19 15.0 ft lb *17,650 *17,650 *15,790 *15,790 *14,610 12,740 *9370 *9370 36.65 3.0 m kg *16 170 *16 170 *11 740 *11 740 *9420 *9420 *8000 7910 *7070 5870 *4450 *4450 11.40 10.0 ft lb *34,620 *34,620 *25,260 *25,260 *20,330 *20,330 *17,320 16,910 *15,340 12,500 *9780 *9780 37.40 1.5 m kg *19 940 *19 940 *13 810 *13 810 *10 630 10 470 *8720 7640 *7440 5720 *4790 *4790 11.42 5.0 ft lb *42,840 *42,840 *29,740 *29,740 *22,940 22,450 *18,850 16,350 *16,090 12,210 *10,520 *10,520 37.46 Ground kg *19 590 *19 590 *15 250 14 480 *11 560 10 080 *9270 7410 *7670 5600 *5310 4910 11.23 Line lb *45,830 *45,830 *32,890 31,060 *24,940 21,600 *20,010 15,850 *16,520 11,950 *11,670 10,810 36.84 –1.5 m kg *9450 *9450 *21 140 *21 140 *15 860 14 090 *12 020 9810 *9500 7240 *7570 5520 *6090 5220 10.83 –5.0 ft lb *21,430 *21,430 *48,260 *48,260 *34,230 30,200 *25,920 21,030 *20,460 15,500 *16,140 11,800 *13,440 11,500 35.50 –3.0 m kg *10 130 *10 130 *14 570 *14 570 *21 480 *21 480 *15 590 13 940 *11 850 9690 *9200 7180 *7250 5830 10.19 –10.0 ft lb *22,710 *22,710 *32,970 *32,970 *46,370 *46,370 *33,620 29,870 *25,500 20,770 *19,680 15,370 *15,960 12,880 33.34 –4.5 m kg *15 450 *15 450 *21 280 *21 280 *19 390 *19 390 *14 320 13 990 *10 820 9730 *7870 7260 *7280 6940 9.26 –15.0 ft lb *34,750 *34,750 *48,300 *48,300 *41,720 *41,720 *30,750 30,010 *23,090 20,870 *16,340 15,590 *16,000 15,430 30.21 –6.0 m kg *21 850 *21 850 *15 700 *15 700 *11 610 *11 610 *8160 *8160 *6990 *6990 7.94 –20.0 ft lb *46,470 *46,470 *33,370 *33,370 *24,500 *24,500 *16,640 *16,640 *15,290 *15,290 25.72 345B L Series II Hydraulic Excavator 3.35 STICK– 3350 mm (11'0") ** BUCKET– 1226 mm, 1.8 m3 (48", 2.38 yd3) UNDERCARRIAGE – Long, Wide Variable Gauge SHOES – 900 mm (36") triple grouser BOOM – Reach 6.9 m (22'8") Reach Boom Lift Capacities — 3.35 m (11'0") Stick, Wide Variable Gauge Undercarriage ** Indicates that the load is limited by hydraulic capacity rather than tipping capacity. Lift capacity ratings are based on SAE standard J1097. Rated loads do not exceed 87% of hydraulic lifting capacity or 75% of tipping capacity. ** Load Point at Power Link. 3.0 m/10.0 ft 4.5 m/15.0 ft 6.0 m/20.0 ft 7.5 m/25.0 ft 9.0 m/30.0 ft m ft 9.0 m kg *7030 *7030 *6530 *6530 7.55 30.0 ft lb *14,570 *14,570 24.31 7.5 m kg *8440 *8440 *5900 *5900 8.70 25.0 ft lb *18,480 *18,480 *13,060 *13,060 28.29 6.0 m kg *8970 *8970 *8260 8080 *5650 *5650 9.48 20.0 ft lb *19,460 *19,460 *18,090 17,200 *12,450 *12,450 30.96 4.5 m kg *16 270 *16 270 *12 080 *12 080 *9910 *9910 *8640 8000 *5640 *5640 9.97 15.0 ft lb *34,730 *34,730 *25,970 *25,970 *21,420 *21,420 *18,760 17,080 *12,400 *12,400 32.64 3.0 m kg *14 070 *14 070 *10 980 10 750 *9170 7830 *5820 *5820 10.21 10.0 ft lb *30,260 *30,260 *23,700 23,060 *19,850 16,740 *12,790 *12,790 33.48 1.5 m kg *15 600 14 890 *11 890 10 410 *9640 7650 *6210 6040 10.22 5.0 ft lb *33,610 31,960 *25,650 22,310 *20,810 16,370 *13,650 13,290 33.55 Ground kg *13 260 *13 260 *16 280 14 490 *12 380 10 150 *9830 7510 *6860 6230 10.01 Line lb *31,300 *31,300 *35,140 31,080 *26,710 21,770 *21,160 16,080 *15,909 13,700 32.85 –1.5 m kg *8640 *8640 *20 390 *20 390 *16 050 14 330 *12 260 10 020 *9470 7450 *7900 6740 9.56 –5.0 ft lb *19,790 *19,790 *46,890 *46,890 *34,640 30,720 *26,420 21,490 *20,230 15,970 *17,420 14,860 31.33 –3.0 m kg *17 390 *17 390 *19 580 *19 580 *14 840 14 370 *11 280 10 040 *8200 7770 8.83 –10.0 ft lb *39,500 *39,500 *42,320 *42,320 *31,950 30,810 *24,130 21,540 *18,030 17,190 28.86 –4.5 m kg *20 820 *20 820 *16 130 *16 130 *12 260 *12 260 *8490 *8490 *7660 *7660 7.73 –15.0 ft lb *44,770 *44,770 *34,570 *34,570 *26,090 *26,090 *17,190 *17,190 *16,750 *16,750 25.16 Load at Maximum Reach Load Point Height Load Radius Over Front Load Radius Over Side 3.9 STICK– 3900 mm (12'10") ** BUCKET– 1226 mm, 1.8 m3 (48", 2.38 yd3) UNDERCARRIAGE – Long, Wide Variable Gauge SHOES – 900 mm (36") triple grouser BOOM – Reach 6.9 m (22'8") Reach Boom Lift Capacities — 3.9 m (12'10") Stick, Wide Variable Gauge Undercarriage ** Indicates that the load is limited by hydraulic capacity rather than tipping capacity. Lift capacity ratings are based on SAE standard J1097. Rated loads do not exceed 87% of hydraulic lifting capacity or 75% of tipping capacity. ** Load Point at Power Link. 3.0 m/10.0 ft 4.5 m/15.0 ft 6.0 m/20.0 ft 7.5 m/25.0 ft 9.0 m/30.0 ft 10.5 m/35.0 ft m ft 9.0 m kg *5820 *5820 8.12 30.0 ft lb *17,230 *17,230 *12,950 *12,950 26.21 7.5 m kg *6800 *6800 *5380 *5380 9.20 25.0 ft lb *11,890 *11,890 29.94 6.0 m kg *8370 *8370 *7750 *7750 *5230 *5230 9.93 20.0 ft lb *18,170 *18,170 *16,920 *16,920 *11,510 *11,510 32.46 4.5 m kg *11 250 *11 250 *9370 *9370 *8230 *8130 *5270 *5270 10.40 15.0 ft lb *24,200 *24,200 *20,260 *20,260 *17,880 17,390 *11,590 *11,590 34.07 3.0 m kg *18 990 *18 990 *13 360 *13 360 *10 530 *10 530 *8860 7930 *6930 5900 *5490 *5490 10.63 10.0 ft lb *40,640 *40,640 *28,730 *28,730 *22,730 *22,730 *19,170 16,970 *12,060 *12,060 34.87 1.5 m kg *16 570 *16 570 *15 120 15 070 *11 570 10 510 *9430 7720 *7680 5820 *5890 5650 10.65 5.0 ft lb *40,160 *40,160 *32,570 32,340 *24,970 22,540 *20,380 16,530 *12,950 12,440 34.94 Ground kg *16 160 *16 160 *16 120 14 580 *12 240 10 210 *9780 7550 *6540 5800 10.45 Line lb *37,810 *37,810 *34,770 31,270 *26,420 21,890 *21,090 16,170 *14,380 12,760 34.27 –1.5 m kg *9620 *9620 *21 130 *21 130 *16 220 14 340 *12 360 10 030 *9700 7450 *7540 6230 10.01 –5.0 ft lb *21,860 *21,860 *48,230 *48,230 *35,000 30,740 *26,650 21,510 *20,820 15,960 *16,640 13,720 32.82 –3.0 m kg *16 620 *16 620 *20 650 *20 650 *15 380 14 310 *11 730 9990 *8790 7460 *8060 7070 9.32 –10.0 ft lb *37,660 *37,660 *44,610 *44,610 *33,130 30,680 *25,190 21,440 *18,520 16,020 *17,730 15,630 30.48 –4.5 m kg *24 000 *24 000 *17 720 *17 720 *13 360 *13 360 *9870 *9870 *7840 *7840 8.29 –15.0 ft lb *51,630 *56,630 *38,050 *38,050 *28,560 *28,560 *20,780 *20,780 *17,210 *17,210 27.00 –6.0 m kg *12 720 *12 720 *9170 *9170 *6900 *6900 6.78 –20.0 ft lb *26,670 *26,670 *18,700 *18,700 345B L Series II Hydraulic Excavator Load at Maximum Reach Load Point Height Load Radius Over Front Load Radius Over Side 3.0 STICK– 3000 mm (9'11") ** BUCKET– 1900 mm, 3.0 m3 (75", 4.0 yd3) UNDERCARRIAGE – Long, Fixed Gauge SHOES – 900 mm (36") triple grouser BOOM – Mass 6.55 m (21'8") WITHCounterweight removal Mass Boom Lift Capacities — 3.0 m (9'10") Stick, Fixed Gauge Undercarriage 3.0 STICK– 3000 mm (9'11") ** BUCKET– 1900 mm, 3.0 m3 (75", 4.0 yd3) UNDERCARRIAGE – Long, Variable Gauge SHOES – 900 mm (36") triple grouser BOOM – Mass 6.55 m (21'8") WITHCounterweight removal Mass Boom Lift Capacities — 3.0 m (9'10") Stick, Variable Gauge Undercarriage ** Indicates that the load is limited by hydraulic capacity rather than tipping capacity. Lift capacity ratings are based on SAE standard J1097. Rated loads do not exceed 87% of hydraulic lifting capacity or 75% of tipping capacity. ** Load Point at Power Link. ** Indicates that the load is limited by hydraulic capacity rather than tipping capacity. Lift capacity ratings are based on SAE standard J1097. Rated loads do not exceed 87% of hydraulic lifting capacity or 75% of tipping capacity. ** Load Point at Power Link. 3.0 m/10.0 ft 4.5 m/15.0 ft 6.0 m/20.0 ft 7.5 m/25.0 ft 9.0 m/30.0 ft m ft 7.5 m kg *7950 *7950 *4150 *4150 9.66 25.0 ft lb *17,300 *17,300 *9200 *9200 31.46 6.0 m kg *8500 8450 *4150 *4150 10.39 20.0 ft lb *18,500 18,050 *9050 *9050 33.97 4.5 m kg *11 150 *11 150 *9250 8100 *8200 5550 *4250 3900 14.80 15.0 ft lb *24,000 *24,000 *20,100 17,300 *17,800 11,850 *9300 8650 35.58 3.0 m kg *18 300 17 800 *12 900 11 200 *10 200 7850 *8600 5350 *4500 3650 10.93 10.0 ft lb *39,250 38,350 *27,800 24,100 *22,050 16,750 *18,650 11,450 *9850 8100 35.85 1.5 m kg *20 650 16 250 *14 350 10 400 *11 000 7200 *8950 5150 *4900 3650 10.80 5.0 ft lb *44,550 34,950 *30,950 22,350 *23,750 15,450 *19,400 10,950 *10,800 8050 35.43 Ground kg *21 150 15 600 *15 050 9900 *11 450 6900 *9050 5000 *5550 3900 10.39 Line lb *45,750 33,450 *32,500 21,200 *24,700 14,750 *19,500 10,650 *12,250 8550 34.10 –1.5 m kg *14 400 *14 400 *20 250 15 450 *14 850 9650 *11 300 6700 *6600 4500 9.58 –5.0 ft lb *32,550 *32,550 *43,900 33,150 *32,100 20,750 *24,300 14,400 *14,600 9900 31.73 –3.0 m kg *23 250 *23 250 *18 200 15 700 *13 600 9700 *10 150 6800 *6650 5700 8.62 –10.0 ft lb *52,650 *52,650 *39,350 33,650 *29,300 20,850 *21,650 14,550 *14,550 12,650 28.13 –4.5 m kg *19 100 *19 100 *14 550 *14 550 *10 800 10 050 *8350 8050 6.94 –15.0 ft lb *40,950 *40,950 *31,100 *31,100 *22,750 21,650 *18,300 18,050 22.52 3.0 m/10.0 ft 4.5 m/15.0 ft 6.0 m/20.0 ft 7.5 m/25.0 ft 9.0 m/30.0 ft m ft 9.0 m kg *4400 *4400 8.66 7.5 m kg *8000 *8000 *4150 *4150 9.76 25.0 ft lb *17,400 *17,400 *9150 *9150 31.79 6.0 m kg *8600 *8600 *4150 *4150 10.45 20.0 ft lb *18,650 *18,650 *9050 *9050 34.17 4.5 m kg *15 050 *15 050 *11 300 *11 300 *9350 9050 *8250 6300 *4250 *4250 10.82 15.0 ft lb *32,150 *32,150 *24,400 *24,400 *20,300 19,400 *17,900 13,450 *9350 *9350 35.47 3.0 m kg *18 650 *18 650 *13 100 12 500 *10 300 8600 *8650 6100 *4500 4250 10.93 10.0 ft lb *40,000 *40,000 *28,200 26,900 *22,250 18,400 *18,750 13,050 *9900 9350 35.85 1.5 m kg *20 800 18 350 *14 450 11 700 *11 050 8150 *9000 5900 *4950 4300 10.77 5.0 ft lb *44,850 39,450 *31,200 25,150 *23,900 17,450 *19,450 12,600 *10,900 9400 35.34 Ground kg *21 100 17 750 *15 050 11 200 *11 450 7050 *9050 5750 *5650 4600 10.33 Line lb *45,700 38,100 *32,550 24,050 *24,750 16,000 *19,450 12,250 *12,450 10,050 33.90 –1.5 m kg *15 250 *15 250 *20 100 17 700 *14 750 11 000 *11 200 7700 *6750 5300 9.59 –5.0 ft lb *34,500 *34,500 *43,550 37,900 *31,900 23,650 *24,150 16,550 *14,950 11,650 31.40 –3.0 m kg *24 200 *24 200 *17 900 *17 900 *13 400 11 100 *9950 7800 *6550 *6550 8.48 –10.0 ft lb *52,450 *52,450 *38,700 38,450 *28,850 23,850 *21,150 16,750 *14,350 *14,350 27.68 –4.5 m kg *18 300 *18 300 *14 000 *14 000 *10 300 *10 300 *8250 *8250 6.77 –15.0 ft lb *39,200 *39,200 *29,900 *29,900 *21,650 21,650 *18,100 18,100 21.97 345B L Series II Hydraulic Excavator Heavy Duty Special Application (SA) Boom Lift Capacities — 3.35 m (11'0") Stick 3.35 STICK– 3350 mm (11'0") ** BUCKET– 1226 mm, 1.8 m3 (48", 2.38 yd3) UNDERCARRIAGE – Long, Fixed Gauge SHOES – 750 mm (30") triple grouser BOOM – SA 6.9 m (22'8") WITHCounterweight removal ** Indicates that the load is limited by hydraulic capacity rather than tipping capacity. Lift capacity ratings are based on SAE standard J1097. Rated loads do not exceed 87% of hydraulic lifting capacity or 75% of tipping capacity. ** Load Point at Power Link. 3.0 m/10.0 ft 4.5 m/15.0 ft 6.0 m/20.0 ft 7.5 m/25.0 ft 9.0 m/30.0 ft m ft 9.0 m kg *3950 *3950 9.37 30.0 ft lb *8750 *8750 30.32 7.5 m kg *3800 *3800 10.40 25.0 ft lb *8300 *8300 33.91 6.0 m kg *8700 *8700 *8000 6350 *3750 *3750 11.07 20.0 ft lb *18,850 *18,850 *17,450 13,600 *8250 *8250 36.22 4.5 m kg *11 450 *11 450 *9550 8600 *8450 6150 *3850 *3850 11.45 15.0 ft lb *24,650 *24,650 *20,700 18,450 *18,350 13,150 *8450 *8450 37.54 3.0 m kg *18 850 18 100 *13 350 11 600 *10 600 8100 *9000 5900 *4050 3750 11.58 10.0 ft lb *40,450 39,050 *28,750 25,050 *22,900 17,450 *19,500 12,650 *8900 8250 38.00 1.5 m kg *19 650 16 650 *14 900 10 850 *11 500 7700 *9450 5650 *4400 3750 11.47 5.0 ft lb *46,100 35,800 *32,150 23,300 *24,900 16,500 *20,500 12,150 *9650 8200 37.64 Ground kg *19 450 16 000 *15 700 10 300 *12 050 7350 9750 5500 *4900 3900 11.11 Line lb *45,200 34,400 *33,950 22,200 *26,100 15,750 20,900 11,700 *10,800 6550 36.45 –1.5 m kg *12 700 *12 700 *21 250 15 850 *15 700 10 100 *12 100 7150 *9600 5400 *5700 4350 10.47 –5.0 ft lb *28,650 *28,650 *46,100 34,050 *33,950 21,700 *26,100 15,400 *20,600 11,550 *12,550 9550 34.32 –3.0 m kg *19 650 *19 650 *19 550 16 050 *14 750 10 100 *11 400 7150 *6950 5200 9.50 –10.0 ft lb *44,400 *44,400 *42,300 34,400 *31,650 21,700 *24,450 15,400 *15,450 11,500 31.03 –4.5 m kg *21 850 *21 850 *16 550 16 400 *12 650 10 300 *9350 7350 *6200 *6200 8.06 –15.0 ft lb *47,050 *47,050 *35,600 35,300 *27,100 22,200 *19,650 15,900 *13,450 *13,450 26.19 –6.0 m kg *11 450 *11 450 *8200 *8200 *7600 *7600 6.21 –20.0 ft lb *25,200 *25,200 *18,000 *18,000 *19,300 *19,300 18.26 345B L Series II Hydraulic Excavator Bid Zip IFB #4472/oahu used auto parts and recycling _333263/Cat TL1255C Telehandler Specifications.pdf Cat® TL1255C Telehandler Specifications Engine Boom Performance Model Cat® C4.4 ACERT™ Tier 4 Interim Boom Up 16 Seconds Gross Power (Basic) 106 kW 142.1 hp Boom Down 14.8 Seconds Tele In 13.4 Seconds Weights Tele Out 17.2 Seconds Operating Weight 16 267 kg 35,860 lb Axles Operating Specifications • Trunnion mounted planetary 55 degree steer axles. Rated Load Capacity 5443 kg 12,000 lb • Integral steer cylinder. Maximum Lift Height 16.6 m 54.3 ft • High bias limited slip differential on front axle. Maximum Forward Reach 13 m 42.5 ft Brakes Frame Leveling 10° Top Travel Speed 32.8 kph 20.4 mph • Service Brakes are inboard wet disc brakes on front and rear axles. Capacity at Max Height (o/r Up) 1814 kg 4,000 lb • Parking Brakes are mechanical on front axle. Capacity at Max Height (o/r Down) 2268 kg 5,000 lb Light on dash indicates when brake is on. Capacity at Max Reach (o/r Up) — — Capacity at Max Reach (o/r Down) 1587 kg 3,500 lb Work Tools Turning Radius over Tires 4.3 m 14 ft Hydraulic Includes Includes Drawbar Pull (Loaded) 106.8 kN 24,000 lb IT Coupler Auxiliary Electrics Auxiliary Electrics Pallet Forks (2) 1525 mm, (2) 60 in, 2.36 in x 6 in Hydraulic System 60 mm x 150 mm (2) 1220 mm, (2) 48 in, 2.36 in x 5 in Variable displacement load sensing axial piston pump 60 mm x 125 mm System Operating Pressure 252 bar 3,650 psi Lumber Forks (2) 1829 mm, (2) 72 in, 2 in x 6 in Auxiliary Hydraulic Pressure 207 bar 3,000 psi 50 mm x 150 mm Auxiliary Hydraulic Flow 57 L/min 15 gal/min Cubing Forks (2) 1220 mm, (2) 48 in, 2 in x 2 in at Boom Head 50 mm x 50 mm • Auxiliary Hydraulic Circuit used for all attachments equipped Carriages: with cylinders or other hydraulic components. Consists of valves, Standard Tilt 1270 mm 50 in controls, and hydraulic lines. Wide Tilt 1829 mm 72 in Service Refill Capacities Side Shift 1220 mm 48 in Fuel Tank 144 L 38 gal Standard Rotate 1270 mm 50 in Hydraulic System 238 L 63 gal Wide Rotate 1829 mm 72 in Swing 100°, 1829 mm, 4536 kg 100°, 72 in, 10,000 lb Tires Capacity, 2268 kg Swung Capacity, 5,000 lb Swung Standard 400/75-28 Duraforce MT Dual Fork Positioning 1270 mm 50 in Optional 17.5 x 25 Foam Filled 400/75-28 Foam Filled 17.5 x 25 12 PR Transmission Speeds Forward 4 speed Reverse 3 speed 8.5 m (28 ft) 9.7 m (32 ft) 10.9 m (36 ft) 12.1 m (40 ft) 13.4 m (44 ft) 14.6 m (48 ft) 15.8 m (52 ft) 17.0 m (56 ft) 7.3 m (24 ft) 6.1 m (20 ft) 4.9 m (16 ft) 3.7 m (12 ft) 2.4 m (8 ft) 1.2 m (4 ft) 0 m (0 ft) -1.2 m (-4 ft) 3.7 m (12 ft) 4.9 m (16 ft) 6.1 m (20 ft) 7.3 m (24 ft) 8.5 m (28 ft) 9.7 m (32 ft) 10.9 m (36 ft) 12.1 m (40 ft) 13.4 m (44 ft) 14.6 m (48 ft) 2.4 m (8 ft) 1.2 m (4 ft) 0 m (0 ft) A C E B D F H G 24” 0° -4° 10° 20° 30° 40° 50° 60° 71° 3600 kg (8,000 lb) 5400 kg (12,000 lb) 1550 kg (3,500 lb) 1800 kg (4,000 lb) 2250 kg (5,000 lb) 2700 kg (6,000 lb) 4500 kg (10,000 lb) TL1255 TL1255 8.5 m (28 ft) 9.7 m (32 ft) 10.9 m (36 ft) 12.1 m (40 ft) 13.4 m (44 ft) 14.6 m (48 ft) 15.8 m (52 ft) 17.0 m (56 ft) 7.3 m (24 ft) 6.1 m (20 ft) 4.9 m (16 ft) 3.7 m (12 ft) 2.4 m (8 ft) 1.2 m (4 ft) 0 m (0 ft) -1.2 (-4 ft) 13.4 m (44 ft) 14.6 m (48 ft) 0° -4° 10° 20° 5400 kg (12,000 lb) TL1255 TL 1 2 5 5 1800 kg (4,000 lb) 2700 kg (6,000 lb) 3600 kg (8,000 lb) 5400 kg (12,000 lb) 4500 kg (10,000 lb) 1350 kg (3,000 lb) TL1255 TL1255 TL1255C Telehandler Dimensions All dimensions are approximate. m (101 in) 2.56 483 mm (19 in) 3.66 m (144 in) 2.56 m (101 in) 6.33 m (249 in) Load Chart and Dimensions OUTRIGGERS DOWN OUTRIGGERS UP 17.0 m (56 ft) 71° 17.0 m (56 ft) 71° 15.8 m (52 ft) 15.8 m (52 ft) H H60° 60° 14.6 m (48 ft) 14.6 m (48 ft) G G 50° 50° 13.4 m (44 ft) 13.4 m (44 ft) F F 12.1 m (40 ft) E 12.1 m (40 ft) E 40° 40° 10.9 m (36 ft) D 10.9 m (36 ft) D 9.7 m (32 ft) C 9.7 m (32 ft) C 30° 30° 8.5 m (28 ft) B 8.5 m (28 ft) B 7.3 m (24 ft) A 7.3 m (24 ft) A 20° 6.1 m (20 ft) 20° 6.1 m (20 ft) 1550 kg (3,500 lb) 1800 kg (4,000 lb) 2250 kg (5,000 lb) 2700 kg (6,000 lb) 3600 kg (8,000 lb) 4500 kg (10,000 lb) 200 kg (500 lb) 450 kg (1,000 lb) 900 kg (2,000 lb) (48 ft) (44 ft) (40 ft) (36 ft) (32 ft) (28 ft) (24 ft) (20 ft) (16 ft) (12 ft) (8 ft) (4 ft) (0 ft) 14.6 m 13.4 m 12.1 m 10.9 m 9.7 m 8.5 m 7.3 m 6.1 m 4.9 m 3.7 m 2.4 m 1.2 m 0 m (48 ft) (44 ft) (40 ft) (36 ft) (32 ft) (28 ft) (24 ft) (20 ft) (16 ft) (12 ft) (8 ft) (4 ft) (0 ft) IMPORTANT Rated lift capacities shown are with DO NOT exceed rated lift capacity loads, as in the operator’s cab. OSHA requires all machine equipped with carriage and pallet unstable and dangerous machine conditions rough terrain forklift operators be trained forks. The machine must be level on a will result. according to OSHA 29 CFR 1910.178 (1). firm surface with undamaged, properly DO NOT tip the machine forward to determine Due to continuous product improvements, inflated tires. Machine specifications and the allowable load. machine specifications and/or equipment stability are based on rated lift capacities at changes may be made without prior specific boom angles and boom lengths. Use only approved attachments with notification. This machine meets or exceeds proper material handler model/attachment (If specifications are critical, the ANSI/ITSDF B56.6-2005 as originally load capacity charts displayed proposed application should be manufactured for intended applications. discussed with your dealer.) For more complete information on Cat products, dealer services, and industry solutions, visit us on the web at www.cat.com AEHQ6647(1-2012) ©2012 Caterpillar All rights reserved. Printed in U.S.A. Materials and specifications are subject to change without notice. Featured machines in photos may include additional equipment. See your Cat dealer for available options. CAT, CATERPILLAR, SAFETY.CAT.COM, their respective logos, “Caterpillar Yellow” and the POWER EDGE trade dress, as well as corporate and product identity used herein, are trademarks of Caterpillar and may not be used without permission. 4.9 m (16 ft) 4.9 m (16 ft) 3.7 m (12 ft) 3.7 m (12 ft) 10° 10° 2.4 m (8 ft) 2.4 m (8 ft) 1.2 m (4 ft) 1.2 m (4 ft) 0° 0°0 m (0 ft) 0 m (0 ft) 24” -4° 24” -4°-1.2 m (-4 ft) -1.2 (-4 ft) 14.6 m 13.4 m 12.1 m 10.9 m 9.7 m 8.5 m 7.3 m 6.1 m 4.9 m 3.7 m 2.4 m 1.2 m 0 m Bid Zip IFB #4472/oahu used auto parts and recycling _333263/Equipment List_.pdf Equipment List: EquipmentList: 1. One 2006 Kenworth Tractor to be used to transport processed vehicles in baled cubes on flat racks. 2. One 2018 CAT TL1255C to be used to move cars, bales, machinery and heavy melting steel. 3. One 2020 Ford F-450 Tow Truck 4. One Aljon-580 Baler to be used to bale processed vehicles for transport. 5. One Caterpillar 345 Excavator to be used with shear attachment to cut heavy melting steel for preparation. 6. One Kinosher DXS70 Shear with attachments to be used to cut heavy melting steel for preparation. 7. One 2023 Landoll Trailer 8. Two Yale forklift used to move around processed and unprocessed vehicles and equipment in the yard. 9. One Tailift PFG30 Forklift used to move around processed and unprocessed vehicles and equipment in the yard 10.One Tailift ZFG50PForklift used to move around processed and unprocessed vehicles and equipment in the yard 11.One 1984 Case Loader to be used to rearrange metal around the yard. 12.Two Draining Rack to be used to drain cars of fluids and remove necessary parts. 13.One EnviroRack to be used to drain cars of fluids and remove necessary parts. 14.Two 2005 CIMC Chasis to be used to transport processed vehicles in baled cubes. 15.One 2003 Hyundai Chasis to be used to transport processed vehicles in baled cubes. 16.One 2004 Hyundai Chasis to be used to transport processed vehicles in baled cubes. 17.Two 2004 Cheetah Chasis to be used to transport processed vehicles in baled cubes. Bid Zip IFB #4472/oahu used auto parts and recycling _333263/Hazmat Certificate of Registration.pdf UNITED STATES OF AMERICA DEPARTMENT OF TRANSPORTATION PIPELINE AND HAZARDOUS MATERIALS SAFETY ADMINISTRATION HAZARDOUS MATERIALS CERTIFICATE OF REGISTRATION FOR REGISTRATION YEAR(S) 2023-2024 Registrant: OAHU USED AUTO PARTS AND RECYCLING LLC ATTN: Patrick Tocher 94-233 LEONUI ST WAIPAHU, HI 96797 This certifies that the registrant is registered with the U.S. Department of Transportation as required by 49 CFR Part 107, Subpart G. This certificate is issued under the authority of 49 U.S.C. 5108. It is unlawful to alter or falsify this document. Reg. No: 090123550025F Effective: July 1, 2023 Expires: June 30, 2024 HM Company ID: 331167 Record Keeping Requirements for the Registration Program The following must be maintained at the principal place of business for a period of three years from the date of issuance of this Certificate of Registration: (1) A copy of the registration statement filed with PHMSA; and (2) This Certificate of Registration Each person subject to the registration requirement must furnish that person's Certificate of Registration (or a copy) and all other records and information pertaining to the information contained in the registration statement to an authorized representative or special agent of the U. S. Department of Transportation upon request. Each motor carrier (private or for-hire) and each vessel operator subject to the registration requirement must keep a copy of the current Certificate of Registration or another document bearing the registration number identified as the "U.S. DOT Hazmat Reg. No." in each truck and truck tractor or vessel (trailers and semi-trailers not included) used to transport hazardous materials subject to the registration requirement. The Certificate of Registration or document bearing the registration number must be made available, upon request, to enforcement personnel. For information, contact the Hazardous Materials Registration Manager, PHH-52, Pipeline and Hazardous Materials Safety Administration, U.S. Department of Transportation, 1200 New Jersey Avenue, SE, Washington, DC 20590, telephone (202) 366-4109. Bid Zip IFB #4472/oahu used auto parts and recycling _333263/Holiday Schedule_.pdf Holiday Schedule: Year2023HolidaySchedule(ShopClosed): New Years Day January 2nd, Monday Dr. Martin Luther King, Jr. Day January 16th, Monday Presidents Day February 20th, Monday Prince Jonah Kuhio Kalanianaole Day March 27th, Monday Good Friday April 7th, Friday Memorial Day May 29th, Monday King Kamehameha I Day June 12th, Monday Independence Day July 4th, Tuesday Statehood Day August 18th, Friday Labor Day September 4th, Monday Veterans Day November 10th, Friday Thanksgiving November 23rd, Thursday Christmas December 25th, Monday Year2024HolidaySchedule(ShopClosed): New Years Day January 1st, Monday Dr. Martin Luther King, Jr. Day January 15th, Monday Presidents Day February 19th, Monday Prince Jonah Kuhio Kalanianaole Day March 26th, Tuesday Good Friday March 29th, Friday Memorial Day May 27th, Monday King Kamehameha I Day June 11th, Tuesday Independence Day July 4th, Thursday Statehood Day August 16th, Friday Labor Day September 2nd, Monday General Election Day November 5th, Tuesday Veterans Day November 11th, Monday Thanksgiving November 28th, Thursday Christmas December 25th, Wednesday Year2025HolidaySchedule(ShopClosed): New Years Day January 1st, Wednesday Dr. Martin Luther King, Jr. Day January 20th, Monday Presidents Day February 17th, Monday Prince Jonah Kuhio Kalanianaole Day March 26th, Wednesday Good Friday April 18th, Friday Memorial Day May 26th, Monday King Kamehameha I Day June 11th, Wednesday Independence Day July 4th, Friday Statehood Day August 15th, Friday Labor Day September 1st, Monday Veterans Day November 11th, Tuesday Thanksgiving November 27th, Thursday Christmas December 25th, Thursday Year2026HolidaySchedule(ShopClosed): New Years Day January 1st, Thursday Dr. Martin Luther King, Jr. Day January 19th, Monday Presidents Day February 16th, Monday Prince Jonah Kuhio Kalanianaole Day March 26th, Thursday Good Friday April 3rd, Friday Memorial Day May 25th, Monday King Kamehameha I Day June 11th, Thursday Independence Day July 4th, Saturday Statehood Day August 21st, Friday Labor Day September 7th, Monday Veterans Day November 11th, Wednesday Thanksgiving November 26th, Thursday Christmas December 25th, Friday Year2027HolidaySchedule(ShopClosed): New Years Day January 1st, Friday Dr. Martin Luther King, Jr. Day January 18th, Monday Presidents Day February 15th, Monday Prince Jonah Kuhio Kalanianaole Day March 26th, Friday Good Friday March 26th, Friday Memorial Day May 31st, Monday King Kamehameha I Day June 11th, Friday Independence Day July 4th, Sunday Statehood Day August 20th, Friday Labor Day September 6th, Monday Veterans Day November 11th, Thursday Thanksgiving November 25th, Thursday Christmas December 25th, Saturday Year2028HolidaySchedule(ShopClosed): New Years Day January 1st, Saturday Dr. Martin Luther King, Jr. Day January 17th, Monday Presidents Day February 21st, Monday Prince Jonah Kuhio Kalanianaole Day March 26th, Sunday Good Friday April 14th, Friday Memorial Day May 29th, Monday King Kamehameha I Day June 11th, Sunday Independence Day July 4th, Tuesday Statehood Day August 18th, Friday Labor Day September 4th, Monday General Election Day November 5th, Tuesday Veterans Day November 11th, Saturday Thanksgiving November 23rd, Thursday Christmas December 25th, Monday Bid Zip IFB #4472/oahu used auto parts and recycling _333263/Oahu-Used-Auto-Parts-and-Recycling-Auto-Recovery-and-Recycling-resume-2023-10-14-062928.pdf OAHU USED AUTO PARTS AND RECYCLING Auto Recovery and Recycling towhead7@yahoo.com 808-954-9978 Honolulu https://cashforcarsoahu.com/ Professional Summary Oahu Used Auto Parts and Recycling is an experienced company providing customers with automobile disposal services on the Island of Oahu and the Island of Hawaii. Since 2017 it has been the mission of Oahu Used Auto Parts and Recycling to clean up the Islands of Hawaii from abandoned vehicles and scrap metal and further the cleanliness of our islands. Work Experience Metal and Vehicle Recycling Oahu Used Auto Parts and Recycling Jan / 2017 - Ongoing Honolulu, Hawaii/Keaau, Hawaii • Dismantle wrecked vehicles by draining uids, removing lead-acid batteries to be palletized and stored until disposal, and removing tires from cars for breakdown and disposal. • Bale processed autobodies and loaded them onto at racks for shipping and disposal. • Operated forklifts to move vehicles into the yard and put heavy items away. • Maintained company vehicle maintenance. • Hilo Airport Scrap metal and vehicle removal project May 2023-June 1st, 2023: • Communicated with airport personnel about their scrap metal removal project. • Assessed any and all accessible scrap metal, scrap vehicles, and airport specialty vehicles needed for removal and disposal. • Developed and disclosed a verbal plan of action to load scrap metal, scrap vehicles, and airport specialty vehicles. • Executed plan by grabbing the accessible scrap metal and light vehicles rst and progressing to the airport specialty vehicles (airport tugs). • Transported all scrap metal, scrap vehicles, and airport specialty vehicles to our yard where we sorted and disposed of scrap as necessary. • Project completed on June 1st, 2023, paid $4500 plus applicable tax. • Waianae Scrap Metal Cleanup • Coordinated with Andria Tupola's oce and donated time and equipment to provide removal and disposal of unwanted and scrap metals out of Waianae on 11/6/21, 4/30/22, 8/27/22, 1/28/23, 4/29/23. • Provide Service and tow and dispose of F-750 Oversized Derelict non-standard vehicle for the Department of Environmental Management Abandoned Vehicle Section-Solid Waste Division: Ongoing • Assessed site and vehicle location • Determined proper equipment to use for removal of oversized non-standard derelict vehicle and towed away. • Processed and disposed of oversized derelict non-standard vehicle at our facility. • Project is ongoing, payment is $5,800 upon completion. Work Experience Lead-Acid Battery Recycling Oahu Used Auto Parts and Recycling Jan / 2017 - Ongoing Honolulu, Hawaii/Keaau, Hawaii • Remove Lead-acid batteries from cars to sort. • Palletize a range of batteries that are uncracked and not leaking for storage until ready for disposal. • Separate cracked and leaking batteries into their own acid-resistant containers for disposal. • Transport batteries for recycling to Interstate batteries in Hilo or to Green Recycling in Kapolei. • Reject any batteries that do not come with the vehicle. • Hilo Airport Scrap metal and vehicle removal project May 2023-June 1st, 2023: • Took out any and all lead acid batteries from vehicles and equipment and disposed of batteries for recycling at interstate batteries. Used Vehicle Tire Recycling Oahu Used Auto Parts and Recycling Jan / 2017 - Ongoing Honolulu, Hawaii/Keaau, Hawaii • Remove tires from the vehicle during processing and store tires appropriately until separated for offsite disposal. • Remove tires from rims and load tires for disposal at Unitek Solvent Services Inc. • Hilo Airport Scrap metal and vehicle removal project May 2023-June 1, 2023: • Dismounted tires and rims from received applicable vehicles and stored them appropriately until shipping them for offsite disposal at Unitek Solvent Services Inc References Nick Garofalo, Radius Recycling 808-214-2125, ngarofalo@rdus.com Myla Osorio, Unitek Solvent Services Inc. 808-682-8284, maintenance@uniteksol vent.com Walter Green, Green Recycling LLC 808-554-8828 Bid Zip IFB #4472/oahu used auto parts and recycling _333263/Operations PlanManual.pdf CWB – NOI Form B OPERATIONS MANUAL Recycling Facility 16-275 Mikahala Street, Keaau, Hawaii, Hawaii 96749 Oahu Used Auto Parts and Recycling LLC Revised April 2023 Operations Manual i Oahu Used Auto Parts and Recycling LLC April 2023 TABLE OF CONTENTS 1.0 INTRODUCTION ................................ .................................................................... 1 1.1 PURPOSE OF THE OPERATIONS MANUAL................................................. 1 1.2 IMPLEMENTATION SCHEDULE ..................................................................... 1 1.3 UPDATING THE OPERATIONS MANUAL ................................................... 1 2.0 SITE LOCATION AND GENERAL ENVIRONS .............................................. 2 2.1 FACILITY DESCRIPTION ................................................................................... 2 2.2 GENERAL ENVIRONS ........................................................................................ 2 2.3 FACILITY ACTIVITIES ............................................................ ............................ 3 3.0 FACILITY OPERATION ........................................................................................ 4 3.1 OPERATION PROCEDURES ........................... .................................................. 4 3.2 VEHICLES OPERATION PROCEDURES ......................................................... 4 3.2.1 General Operational Considerations .........................................................4 3.2.2 Handling and Processing of Materials .....................................................6 3.3 SCRAP METAL OPERATION PROCEDURES ................................................ 8 3.3.1 General Operational Considerations ........................................................8 3.3.2 Handling and Processing of Materials ...................................................10 3.3.3 Non-Ferrous Metal Operation Procedures ............................................11 3.4 WASTE WHITE GOOD UNITS OPERATION PROCEDURES ................... 12 3.4.1 General Operational Considerations ......................................................12 3.4.2 Handling and Processing of Materials ...................................................12 3.5 BATTERIES OPERATIONAL PROCEDURES ............................................... 13 3.7 PROPANE CYLINDERS OPERATION PROCEDURES ............................... 14 3.8 TIRES .................................................................................................................... 14 3.10 STORAGE AREAS ............................................................................................ 16 3.11 PROCESS FLOW DIAGRAMS ........................................................... ............. 17 4.0 CONTROL OF POTENTIAL SOURCES OF POLLUTION .......................... 20 4.1 FACILITY ACCESS .................................................................................... ......... 20 4.2 DRAINAGE ......................................................................................................... 20 4.3 FIRE PREVENTION AND RESPONSE ............................. .............................. 21 4.4 DUST, ODOR, AND VECTOR CONTROL ..................................................... 22 4.5 ROUTINE YARD MAINTENANCE/HOUSEKEEPING ............................. .. 22 4.6 BEST MANAGEMENT PRACTICES (BMP) ................................................... 22 4.7 EMERGENCY RESPONSE PLAN .................................................................... 25 4.8 EMPLOYEE TRAINING AND AWARENESS ............................................... 25 Operations Manual ii Oahu Used Auto Parts and Recycling LLC April 2023 5.0 REPORTING AND RECORD KEEPING .......................................................... 26 5.1 ANNUAL REPORT ................................ ............................................................ 26 5.2 RECORD KEEPING ............................................................................................ 27 FIGURES Figure 1 Site Location Map Figure 2 Tax Map Key Figure 3 Zoning Map Figure 4 Site Plan Figure 5 Building Plan Figure 6 Vehicle Process Flow Diagram Figure 7 Scrap Metal Process Flow Diagram Figure 8 Appliance Processing Flow Diagram Figure 9 Percolation Pits Figure 10 Sign Layout APPENDIXES Appendix A Emergency Response Plan Appendix B Aljon-580 Baler Specification and Copies of the Oahu Used Auto Parts and Recycling LLC personnel Aljon-580 Baler training certificates Appendix C Copy of the Oahu Used Auto Parts and Recycling LLC personnel certificates Operations Manual 1 Oahu Used Auto Parts and Recycling LLC April 2023 1.0 INTRODUCTION 1.1 PURPOSE OF THE OPERATIONS MANUAL This Operations Manual describes measures that will be taken in all phases of activity at the subject facility. A copy of this plan will be kept at the Facility all times for use by Oahu Used Auto Parts and Recycling LLC’s employees. 1.2 IMPLEMENTATION SCHEDULE The current revision is in effect on April 15, 2023. 1.3 UPDATING THE OPERATIONS MANUAL Regulatory agencies may require changes to this plan. Additionally, Oahu Used Auto Parts and Recycling LLC is required to modify the plan should a change in industrial process occur that significantly affects the facility operations. Operations Manual 2 Oahu Used Auto Parts and Recycling LLC April 2023 2.0 SITE LOCATION AND GENERAL ENVIRONS The information in this section describes the Oahu Used Auto Parts and Recycling LLC recycling facility (hereinafter referred to as “Facility”). 2.1 FACILITY DESCRIPTION Oahu Used Auto Parts and Recycling LLC leases the property and operates the commercial facility for receiving, storing, and processing waste automobile (vehicles), and receiving and storing of ferrous and non-ferrous scrap metals. Owner and Operator: Oahu Used Auto Parts and Recycling LLC 94-233 Leonui Street Waipahu, Hawaii 96797 Tel.: (808) 457-6134 Facility Address: Oahu Used Auto Parts and Recycling LLC 16-275 Mikahala Street, Keaau, Hawaii, Hawaii 96749 Office Address: Oahu Used Auto Parts and Recycling LLC 94-233 Leonui Street Waipahu, Hawaii 96797 Telephone Number: (808) 954-9978 Facsimile Number: - Contact: Mr. Patrick Tocher Contact Title: General Manager 2.2 GENERAL ENVIRONS The site location is shown on Figure 1. The tax map key for the subject facility is (3) 1-6-151:020 (Figure 2). The facility fronts Mikahala Street. The site is currently zoned Urban (Figure 3). The property plan is given on Figures 4 and 5. The limits of the paved areas are shown on Figure 4. The building interior floor is a concrete slab. The plan on Figure 5 shows the baling area, scrap metals storage area, container parking, and vehicle processing area. Operations Manual 3 Oahu Used Auto Parts and Recycling LLC April 2023 Used fluid storage is in a 20-foot container outside of the site building (Figure 5). The metal building is 100’ x 100’, built on a concrete slab, and is located on the Southwest portion of the property (Figure 4). 2.3 FACILITY ACTIVITIES The material receiving area will be on the east side of the building, where vehicles, scrap metal, propane cylinders, and vehicles will be inspected and accepted. Metals will be weighed and sorted and stored temporarily for later shipment. Vehicles accepted for processing will be stored in the warehouse when space is available and otherwise on the asphalt parking area. Equipment used at the subject facility is as follows: 1. Tow truck - 1 2. Baler – 1 (Appendix B) 3. Fork lift – 1 4. Scale – 1 5. Refrigerant Recovery Machine - 1 6. EnviroRack - 1 The Facility is open Monday through Saturday from 8:00 a.m. to 5:00 p.m. with the exception of County holidays, when the Facility will be closed. Operations Manual 4 Oahu Used Auto Parts and Recycling LLC April 2023 3.0 FACILITY OPERATION 3.1 OPERATION PROCEDURES The Oahu Used Auto Parts and Recycling LLC facility in Keeau may only: a) Receive, store, process, and crush/bale vehicles (e.g., accident, unwanted, derelict and/or abandoned vehicles); b) Receive, store, process, and crush/bale white good units; c) Receive, sort, crush/bale/shear uncontaminated scrap metal; and, d) Receive, store, and process propane cylinders. The facility will not accept batteries or tires other than attached to incoming vehicles. 3.2 VEHICLES OPERATION PROCEDURES 3.2.1 General Operational Considerations Incoming vehicles will be inspected and inventoried to check for fluid leaks and unwanted materials. All leaks will be contained or eliminated as soon as practical after a vehicle enters the facility. Drip pans will be used as necessary to limit fluid releases from vehicles. Company personnel will inspect the vehicle and scrap metal upon arrival at the facility. In order to comply with existing Federal, State and Local Health and Environmental Statutes and Regulations, the following items will not be accepted at this facility and must be removed prior to delivery: 1. Regulated hazardous wastes (HAR Chapter 11-261) 2. Polychlorinated byphenyls (PCB) wastes 3. Infectious wastes (HAR Chapter 11-104.1) 4. Material other than vehicles such as: • Military or civilian ordnances; • Explosive materials; • Drums, pails buckets, closed/sealed containers; • Garbage / trash, rags, paper, and other debris; • Radioactive material; and, • Asbestos containing materials. Operations Manual 5 Oahu Used Auto Parts and Recycling LLC April 2023 All vehicles including the trunk shall be empty and stuffing of vehicles is strictly forbidden. Small amounts of loose pieces of clean automobile scrap are acceptable inside a vehicle as long as all floors and the trunk can be seen and inspected. Any vehicle which does not meet the standards will be rejected. The following materials shall be removed from the vehicle unit and transported to a HDOH approved or permitted solid waste facility: • Tires • Batteries – Lead Acid • Batteries – Hybrid/Electric Vehicle (Lithium Ion/Lithium Polymer) • Used motor oil • Compressor oil • Oil filters • Refrigerant • Gasoline (onsite reuse due to current absence of disposal facility) • Diesel Fuel • Transmission fluid • Coolant/antifreeze • Brake fluid • Power steering fluid • Windshield wiper fluid • Mercury containing switches, lamps and controls • Asbestos-containing materials • Chlorofluorocarbons (CFCs) Processed vehicles are compacted in the baler and stacked on the flat rack for shipping. Unprocessed and processed vehicles are stored at the facility for the shortest possible time pending barge shipping schedules and flat rack availability for outgoing material, and the rate of incoming material. Unprocessed vehicles are to be stored either inside if possible or on the asphalt covered portion of the facility (Figure 4). Unprocessed vehicles may not be stacked. The number of unprocessed vehicles in the facility is limited to 22 units. It is possible that burned vehicles may be accepted for processing. The standard procedures for processing are as with other vehicles with the remaining fluids and components removed. Additionally, it will be necessary to manage any fire Operations Manual 6 Oahu Used Auto Parts and Recycling LLC April 2023 related debris that may become detached from the vehicle once the processing is completed. The fire related debris will be swept and disposed as necessary. 3.2.2 Handling and Processing of Materials Vehicle Refrigerant will be recovered using a Robinair RG3 freon recovery system and transferred into a dedicated cylinder for shipping to a recycling facility. The Robinair machine is mounted on wheels for moving to the vehicles for freon recovery. The cars will be decanted of fluids using the EnviroRack decanting system. The fluids will be removed as needed from the EnviroRack system tanks and transferred to storage tanks in the enclosed exterior storage container. The locations of the EnviroRack, Baler, and Storage Container are shown on Figure 4. Decanted vehicles will be individually baled for shipment using the Aljon 580B Baler (Appendix B). The baled vehicles will be transferred onto a Flat Rack for shipping to Schnitzer Steel in Kapolei, Hawaii for recycling. Up to 16 compacted vehicles (depending on size) and other compacted ferrous metal bales will be placed on the Flat Rack for shipping. 1. For fire safety, the collected gasoline, used oil, and other fluids will be stored in containers within a 20-foot shipping container outside of the building. Containers of used oil and other waste fluids shall be placed in a secondary containment that is capable of holding more than the contents of the largest container in the containment area. Containers used to store used oil must be labeled or marked clearly with words “Used Oil”. If fluid is found in the secondary containment system, the fluid shall be removed and the source of the leak determined and corrected. 2. Batteries shall be placed in a designated covered storage area. Cracked or leaking batteries shall be stored separately in a container having a sealed, acid resistant bottom, and removed immediately from the facility for proper disposal. For shipment, batteries shall be either; wrapped in plastic, banded to a pallet, or placed in a leak-proof container. 3. Tires will remain on rims as removed from the vehicle until separated for offsite disposal. Tires will be stored in a 20-foot container outside the building in accordance with building and fire code requirements. If the tire Operations Manual 7 Oahu Used Auto Parts and Recycling LLC April 2023 is salvageable, the tire is transported to a resale shop. Tires that are not salvageable are transported offsite for recycling. 4. Mercury containing switches, lamp, relays, sensors, and controls shall be removed prior to recycling scrap metal from automobiles and white goods and disposed at a USEPA permitted disposal/recycling facility. 5. Gasoline and diesel drained from automobiles shall be stored in tanks with secondary containment. 6. Fluids shall be separated. Used oils (engine, transmission, rear end, brake, and power steering fluids) may be stored together and shall be recycled. Refrigerator compressor oil shall not be mixed with vehicle fluids. Gasoline shall not be mixed with other fluids. Antifreeze and fuel shall each be stored separately. Solvents and degreasers shall not be mixed with oils or fuel. 7. The processing areas shall have a concrete surface. Use of the EnviroRack is expected to hold any accidental release of fluids and other contaminants. Each vehicle/unit must be drained completely prior to transfer from the processing area to the baler for compaction. 8. The baling operation area shall have a concrete surface and have adequate containment capacity (steel berm) to hold any accidental release of residual fluids and other contaminants. The Baler containment is the base of a 40foot steel shipping Flat Rack with the end posts and a welded steel floor installed to form the reservoir. The interior dimensions of the Baler containment are L 39’ 10”, W 7’ 10”, and H 2’ 1” providing a containment capacity of approximately 621.7 cubic feet or approximately 4,650 gallons. The Fluids Storage Area will utilize separate containers for gasoline, oil, and coolant. These will be transferred from the tanks on the Enviro Rack into dedicated fire resistant 300-gallon tanks, or 55-gallon drums on spill pallets for transfer to the fire-resistant storage tanks. The fluids will be stored in a separate shipping container outside of the building to separate them from the tires inside the building. The fluids except for Used Gasoline will be collected by Unitek on a regular biweekly service basis. Unitek no longer collects Used Gasoline for recycling and Operations Manual 8 Oahu Used Auto Parts and Recycling LLC April 2023 the used gasoline will need to be used for vehicles or electrical generation until a viable alternative for disposal is available in Hawaii. The estimated storage volumes will be: Waste Fluids Used Oil 300 gallons Used Coolant 300 gallons Used Gasoline 300 gallons (will be used onsite for a portable generator as needed). Currently offsite disposal of Used Gasoline is not available as of the date of this revision. Equipment Fluids (for Baler and Forklift) Hydraulic Oil 40 gallons Diesel Fuel 110 gallons Total Onsite Fluids 1,050 gallons. A total storage capacity of 60 pounds of Freon is anticipated to be sufficient as most appliances and vehicles will not contain Freon. 3.3 SCRAP METAL OPERATION PROCEDURES 3.3.1 General Operational Considerations No lumber, concrete or other nonmetallic components are to be attached to the metal. The hauler is to be directed to remove any such unacceptable components from the metal items and properly dispose of them at a permitted facility. Metallic household goods can include file cabinets, lawn furniture, safes, and tables. If accepted, all papers, rubbish, and debris are to be removed and placed into the trash bin for solid waste disposal. Operations Manual 9 Oahu Used Auto Parts and Recycling LLC April 2023 The scrap metal will be clean and free of refrigerants and fluids that may cause harm to human health or the environment (i.e., paints, oils, solvents, coolant/antifreezes, etc.). Ferrous Metal of various dimensions can be accepted. Thin steel can be compacted in the Baler. Thicker and larger dimension steel may require cutting before packing for shipment to Oahu for recycling. Metal storage drums for petroleum may be accepted for baling following inspection to confirm that no liquids are present. Painted metal may be accepted for cutting or baling prior to shipment. The scrap metal will not include metal that previously contained PCB-containing fluids. Non-Ferrous metals accepted at the Facility are the following: • Insulated copper wire; • Aluminum; • Red Metals; • Nickel/Stainless/High Temperature Metals; • Insulated aluminum wire; • Red and Yellow brass; • Mixed Metals (electric motors, etc.); and, If an incoming load of scrap metal is determined to be unacceptable, the load is rejected. All incoming waste materials must be screened to maintain compliance with the following restrictions: 1) No regulated hazardous wastes, in accordance with HAR Chapter 11-261, shall be accepted at the Facility. 2) No radioactive wastes shall be accepted at the Facility. 3) No infectious wastes, in accordance with HAR Chapter 11-104, shall be accepted at the Facility. 4) No asbestos wastes shall be accepted at the Facility. Haulers of scrap metal are directed to the office where the Office staff will inspect the delivered items. If the load is small and there are no items of concern observed, the hauler is directed to the marked scrap metal storage area. If the load is large and a visual inspection cannot be readily made, the hauler is directed to the scrap metal storage area, with unloading monitored by Facility Operations Manual 10 Oahu Used Auto Parts and Recycling LLC April 2023 staff. The Facility staff is to assure that only acceptable metal items are deposited in the area and that all unacceptable items and materials remain in the hauling vehicle. Segregation of the load by type of metal may be undertaken during unloading if adequate staff is available, or if the items in the load are readily identifiable for placement in separate locations in the storage area. 3.3.2 Handling and Processing of Materials No routine processing of scrap metal other than sorting and baling is anticipated. The expected volume of scrap metal to be handled in the foreseeable future is low. Processed freon containing white goods and other white goods will become ferrous scrap and baled for shipment and recycling. Thin steel can be compacted in the Baler. Thicker and larger dimension steel may require cutting before packing for shipment to Oahu for recycling. Should a motor or transformer be delivered to the site, it should be checked for a No PCBs or similar label. Metal electrical items not containing such a label are to be rejected, with the hauler directed to the nearest licensed PCB disposal facility. Metals shall be clean, uncontaminated, and free of residual fluids that may cause harm to human health or the environment (i.e., oil and grease, automotive and transmission fluids, etc.). Presorted material that is accepted at the Facility is delivered to the packaging areas and may have been inspected and packed at the loading site. Depending on the type, condition and quantity of material, the load may be immediately packaged, boxed, or loaded directly into a shipping container. The sorting should be allowed only in an area that will not conflict with the Facility's operations or maintenance activities. The recycling processes discussed in this document fall into two basic categories: o Loading and unloading. o Baling and cutting. An operational process flow diagram for the scrap metal processing is shown on Figure 7. Operations Manual 11 Oahu Used Auto Parts and Recycling LLC April 2023 Ferrous metal items are inspected for unacceptable materials prior to unloading and are sorted upon arrival by size and thickness. Light gauge steel is routed to the Baler for compaction in the next available cycle that has volume to accept the material. Heavier gauge steel is set aside for direct shipment to the recycling facility and may be cut into smaller lengths to facilitate shipping. 3.3.3 Non-Ferrous Metal Operation Procedures LOADING AND UNLOADING The facility does not accept shredded electric motors. The facility may separate intact electric motors from hybrid or electric vehicles. Presorted material that is accepted at the Facility is delivered to the packaging areas. Depending on the type, condition and quantity of material, the load may be immediately packaged, boxed, or loaded directly into a shipping container. Mixed material that is accepted at the Facility is delivered to the separation and sorting area. The material will then be sorted into metal type by hand. The first step in any metal scrap recycling operation is getting the metal scrap to the recycling operation and collecting or sorting materials to be processed in groups. Employers must ensure that employees use the appropriate combination of personal protective equipment (PPE) such as hard hats, sturdy boots, gloves, thick clothing, and respirators (if the operation generates hazardous dust) to be adequately protected from safety and health hazards. BALING, COMPACTING, AND SHREDDING To prepare scrap metal for shipment for recycling, the metal may need to be reduced in size either by cutting or by crushing. The pieces of metal may require cutting with equipment such as the shear. Metal pieces are pressed into compact bales that are easy to handle, transport and store. Non-ferrous material is processed under an enclosed area. Operations Manual 12 Oahu Used Auto Parts and Recycling LLC April 2023 3.4 WASTE WHITE GOOD UNITS OPERATION PROCEDURES 3.4.1 General Operational Considerations White goods and scrap metal can be accepted without proof of ownership. The name of the hauler is to be obtained in accordance with the record keeping requirements. White goods haulers are to follow the same route as for vehicle deliveries, and report to the Office. Items found to be intact, with no fluids or gasses to be removed or other processing required, will be directed to the white goods storage area or routed directly to the Baler for compaction. Items containing unpermitted materials shall be rejected. 3.4.2 Handling and Processing of Materials White goods include refrigerators, stoves, and other large appliances. The bulk of white goods consist of inert materials. However, white goods are to be inspected upon receipt and drained of any fluids. Freon is the primary gas anticipated to be found in incoming white goods. If upon checking, Freon is found in an appliance, it is to be removed using an EPA-certified refrigerant recycling machine (Robinair RG3) and stored in cylinders. Full cylinders are to be properly stored on site for sale to a licensed recycler. Refrigerant oil may be removed from compressor systems and stored separately from vehicle used oil in the fluids containment area. Alternatively intact compressor motors may be separated for shipping to a recycler. Mercury containing switches shall be removed from white goods prior to crushing. The mercury containing switches shall be properly stored in a labeled container on site and removed from the site for proper processing by licensed contractors. Processing for white goods can include: • Freon and oil removal; • Mercury switch removal; and, • Mechanical compaction and/or bailing for storage or transport. Operations Manual 13 Oahu Used Auto Parts and Recycling LLC April 2023 Freon is to be removed using an EPA-certified Freon recovery unit and certified Freon removal personnel. Copies of the Oahu Used Auto Parts and Recycling LLC Personnel Certificates are given in Appendix C. An operational process flow diagram for the appliances is shown on Figure 8. 3.5 BATTERIES OPERATIONAL PROCEDURES Only batteries removed from vehicles during processing will be handled by the facility. No outside batteries will be accepted. The batteries will be sorted according to the source (Lead Acid or Lithium) for handling as Universal Waste. Batteries are to be placed in a designated covered storage area within the facility. All accepted batteries will be inspected for leaks or damage and handled in accordance with the same procedures as specified for the batteries removed from vehicles during processing. If leakage is occurring, the damaged battery is to be drained with the collected acid poured into a corrosion resistant container. Venting of the acid removal area is to be provided in accordance with OSHA requirements. The spilled acid may be neutralized on-site. The neutralized solution is to be stored in the fluids area until removal. Acid spills should be neutralized as soon as possible for safety reasons. Cracked or leaking batteries are to be stored separately in a container having a sealed, acid resistant bottom and removed from the site for proper processing as soon as possible. Batteries with no cracked terminals, holes, or cracked cases are to be neatly stacked in a bin or on a pallet. Batteries may be stacked up to four layers high on a pallet. Batteries on pallets are to be secured with strapping and/or plastic wrapping to assure the stability of the stack prior to moving. All battery pallets will be marked with the accumulation start date in accordance with the Universal Waste handling requirements. Batteries will be packed and shipped to a recycling facility as pallets are completed. Operations Manual 14 Oahu Used Auto Parts and Recycling LLC April 2023 3.7 PROPANE CYLINDERS OPERATION PROCEDURES Propane cylinders are received at the facility for processing and disposal. The following procedures will be followed: Propane Venting • Accepted propane cylinders are processed by venting the remaining propane in accordance with safe work practices. • Following venting of the propane, the cylinder valves are removed, and the cylinders are baled for shipping to metal recyclers. 3.8 TIRES The facility will only manage tires removed from incoming vehicles received for processing. The tires will be demounted from rims in the Northeast portion of the building (Figure 5). Tires will be removed during the vehicle processing. Tires will be stored in a 20foot container outside the building in accordance with building and fire code requirements (Figure 5). If the tire is salvageable, the tire is transported to a resale shop. Tires that are not salvageable are transported offsite for recycling. Operations Manual 15 Oahu Used Auto Parts and Recycling LLC April 2023 3.9 CAPACITIES The maximum storage capacities of the Facility are given in Table 1. Table 1. Oahu Used Auto Parts and Recycling LLC facility maximum storage capacities. Type Maximum Storage Quantity Units Storage Location and Description Processing and Storage Controls Unprocessed vehicles 22 vehicles Roofed area and outside uncovered Concrete surface asphalt surface Processed vehicles 32 (2 Flat Racks) vehicles Roofed area Concrete surface Tires (waste) 500 tires Roofed area Concrete surface Waste antifreeze/radiator fluid 110 gallons 55-gallon drums in a roofed area Secondary containment, rain protected area (roof, walls) Refrigerant Oil 55 gallons 55-gallon drums in a roofed area Secondary containment, rain protected area (roof, walls) Used oil/brake/ transmission/ power steering fluids 165 gallons 55-gallon drums in a roofed area Secondary containment, rain protected area (roof, walls) Lead-acid batteries Lithium batteries (electric vehicle) Total 200 200 400 batteries Roofed area. Storage on pallets Storage in roofed, rain protected area. Cracked or leaking batteries are stored separately in a container having a sealed, acid resistant bottom Operations Manual 16 Oahu Used Auto Parts and Recycling LLC April 2023 Type Maximum Storage Quantity Units Storage Location and Description Processing and Storage Controls Gasoline/Diesel 200 gallons Separate covered storage area Concrete secondary containment, berm Refrigerant (Freon) 200 pounds Metal container with a lid. Roofed area Storage in a roofed, rain protected area (roof) Mercury switches 2 Gallons (ELVS) Metal box with a lid. Roofed area Storage in a roofed, rain protected area (roof) Unprocessed refrigerant units 30 units Roofed area Concrete surface, under roof Processed refrigerant units 10 units Roofed area Concrete surface, under roof Unprocessed propane cylinders 10 cylinders Roofed area Concrete surface, under roof Processed propane cylinders 10 cylinders Roofed area Concrete surface, under roof Scrap Metal Ferrous & nonferrous 40 tons Container. Roofed area Concrete surface, roofed area 3.10 STORAGE AREAS Individual waste streams shall be stored separately as shown on Figures 4 and 5. Waste streams shall not be commingled or mixed with other solid waste or other materials such as dirt, rocks, and vegetation. Other wastes, such as plastic, paper, and other debris, shall be containerized for disposal as refuse. Operations Manual 17 Oahu Used Auto Parts and Recycling LLC April 2023 The incoming waste streams are segregated according to composition for only as long as needed until they can be combined into a larger outgoing stream such as the baled light gauge ferrous metal. Therefore, vehicles, white goods, propane cylinders, and light gauge ferrous scrap would be combined for baling directly after processing. Heavy steel would be separated from lighter steel and processed as needed for separate shipping. Incoming unseparated non-ferrous metal would be kept segregated from the separated non-ferrous metal and then sorted for packing and shipping. Outgoing waste streams need to be kept separate for shipment to the correct facilities and to minimize contamination issues adversely affecting waste disposal profiling and valuation. Tires, oil, gasoline, lead acid batteries, antifreeze, freon, mercury switches (very rare). Ferrous, Light and Heavy Ferrous Metal, Non-ferrous Metal, primarily aluminum and copper. Containers of fluids shall be clearly labeled with their contents. Containers used to store used oil must be labeled or marked clearly with the words, “Used Oil”. Containers and flat racks being loaded and prepared for shipping will be inside the building (Figure 5). A shipping container for the storage of waste fluids will be outside the building (Figure 4). 3.11 PROCESS FLOW DIAGRAMS An operational process flow diagram for the vehicle processing is shown on Figure 6. An operational process flow diagram for the scrap metal processing is shown on Figure 7. Operations Manual 18 Oahu Used Auto Parts and Recycling LLC April 2023 The baled vehicles and scrap metal shall be transported to a DOH-permitted metal recycling facility allowed and willing to accept such waste or to an out-ofstate facility. The operational process flow diagram for the appliance processing is shown on Figure 8. The facilities that will initially receive the recyclables/waste and estimated schedule of removal for each recyclable/waste stream shown in Table 2. Oahu Used Auto Parts and Recycling LLC may ship to alternative facilities depending on changes in market conditions. Operations Manual 19 Oahu Used Auto Parts and Recycling LLC April 2023 Table 2. The facilities that will initially receive the recyclables/waste from the Oahu Used Auto Parts and Recycling LLC facility. Type Facility Estimate Schedule of removal Notes Baled vehicles Schnitzer Steel (Oahu) daily Used oil Unitek 3 weeks Ferrous Scrap Metal Schnitzer Steel (Oahu) as needed Non-ferrous Scrap Metal Schnitzer Steel (Oahu) as needed Used tires Unitek 2-3 days Waste antifreeze/radiator fluid Unitek 3 weeks Used oil/brake/ transmission/ power steering fluids Unitek 3 weeks Lead-acid batteries Interstate Batteries Weekly Lithium batteries Schnitzer Steel (Oahu) As needed Or bimonthly Refrigerant (Freon) Refrigerant Recycling, Inc. as needed Mercury switches End of Life Vehicle Solutions (ELVS) as needed or annual Operations Manual 20 Oahu Used Auto Parts and Recycling LLC April 2023 4.0 CONTROL OF POTENTIAL SOURCES OF POLLUTION 4.1 FACILITY ACCESS The Oahu Used Auto Parts and Recycling LLC facility in Keeau has implemented the necessary security measures to prevent the unknowing entry, and minimize the possibility for the unauthorized entry or persons onto its facility. Security measures and management practices will, to the greatest extent possible, minimize or prevent harm to the surrounding community. The facility is supervised and secured by gates to control unauthorized access to the facility. Chain link fences will be installed along the property boundaries to prevent escape of any unwanted objects and provide security. A sign posted at the entrance to the facility states the hours of operation, emergency contact information, and which wastes are or are not acceptable at the site. 4.2 DRAINAGE There is a drainage system onsite. The gravel pits (Figure 9) have no storm water discharge. If the site is utilizing storm water controls to make sure all storm water is contained onsite, then it might not require permit coverage. Measures shall be taken to prevent vehicle fluids and spills from being discharged or allowed to enter into drainage systems, groundwater, or onto the ground. All operations and storage will be under roofed areas with secondary containment for liquids to minimize the potential for discharge from the facility. The site is graded to intercept runoff from upland areas and direct it to swales along the perimeter of the site and then into percolation pits (Figure 9). Swale maintenance is to include performing quarterly visual inspections as well as following any heavy rainfall event. The inspection and maintenance activities are to include assuring that: • The swale is clear of all rubbish and debris; • No erosion along the sides of the swale or breeching of the swale is occurring; and, Operations Manual 21 Oahu Used Auto Parts and Recycling LLC April 2023 • The swale vegetation has been mowed and that no bushes, trees, or other plants are blocking the flow of water. The percolation pits collect the site storm water runoff through sheet flow and the drainage swales. The percolation pit has a six-foot depth. Inspection and maintenance procedures for the percolation pit are as listed below. The inspections are to check the need to undertake listed maintenance items or other actions as necessary to assure proper operation of the percolation pits and protection of the environment. Perform inspections bi-monthly and immediately following any storm. Routine maintenance activities include: • Clearing rubbish and debris from within the percolation pit; • Preventing percolation pit side slope erosion; • Measuring and subsequent removal of collected solids from within the percolation pit when their depth reaches six to eight inches above the bottom; • Mowing the percolation pit side slopes and bottom; and • Clearing and grubbing of the percolation pit side slopes to eliminate bushes, trees, and large plants. 4.3 FIRE PREVENTION AND RESPONSE Fire fighting equipment of various sizes and types shall be positioned at key locations throughout the facility. Portable fire extinguishers shall be located throughout the facility, particularly in enclosed areas such as the building. The type and size of fire extinguishers at each location will be dependent upon the potential ignition sources. The fire department telephone number will be posted at convenient and readily accessible locations. All personnel will be instructed in the proper operation and use of the fire extinguishers. Fire extinguishers will be properly inspected and tagged on a monthly basis. In the event of a fire, all personnel will immediately evacuate the area and notify the facility supervisor and fire department. Even if the fire is in incipient stages, personnel will first notify the fire department. Return to the work area after a Operations Manual 22 Oahu Used Auto Parts and Recycling LLC April 2023 fire will not be permitted until the fire department gives its authorization to do so. 4.4 DUST, ODOR, AND VECTOR CONTROL Facility personnel shall apply water using a light spray or misting to work and traffic areas as necessary, being careful not to generate run-off. Vectors, odors, and other such nuisances have not been noted since the facility began operations. Appropriate action will be taken if these items become problematical. 4.5 ROUTINE YARD MAINTENANCE/HOUSEKEEPING Routine yard maintenance is conducted as required or at a minimum of once a week. Wood, plastic miscellaneous trash, paper, glass, insulation, packing, etc. is routinely removed from the yard area. Covered trash receptacles are provided for this maintenance. 4.6 BEST MANAGEMENT PRACTICES (BMP) The term “BMP” is used to describe management practices that are used to address a range of environmental issues. To minimize impact by potential pollutants, Oahu Used Auto Parts and Recycling LLC uses the following general tips: Spill Prevention • Inspect, drain and dismantle vehicles in one area. • Drain vehicles, parts, and cores as soon as possible after vehicles come in. • Dismantle vehicles, parts and cores on a curbed, impervious surface with drip pans and absorbent materials available. • Do not crush vehicles on unprotected ground. • Plug engine and all hoses after draining. • Place all fluids in proper storage containers immediately after draining. • Store vehicles, parts and cores with proper spill containment. • Secondary containment must be adequate to contain 110% of the volume of fluid of the largest container in the area. Operations Manual 23 Oahu Used Auto Parts and Recycling LLC April 2023 • Clean up small spills right away. Use the smallest amount of absorbent possible. • Store all used absorbents in closed, covered leak-roof containers, and dispose of properly. • Store all waste fluids in closed containers to prevent spills. Close tightly to prevent evaporation. • Inspect containers regularly for leaks. • Develop a maintenance plan for all facility equipment, such as forklifts and hydraulic lifts. • Keep spill control equipment/absorbent materials in a central location, accessible to all employees. Incoming Vehicles All incoming vehicles are inspected for leaking fluids and unwanted materials as they enter the facility. Leaks are promptly contained with drip pans or absorbent materials. Drain all fluids from vehicles upon arrival at the site. Segregate the fluids and properly store or dispose of them. Keep waste streams separate (e.g., waste oil and mineral spirits). Nonhazardous substances that are contaminated with a hazardous substance are considered a hazardous substance. Fluid Removal First, before any vehicle is placed in the yard for long-term storage or crushed, and before fluid-containing parts are dismantled, the fluids from the vehicle are drained. Fluid Draining and Vehicle Dismantling Area There is a concrete pad in the draining and dismantling area. Appropriate fluid removal and handling equipment, such as suction systems, drain racks, and funnels for the containers are used. Spill control materials are available and used immediately to control and clean up any fluid spills. Fluid Storage Promptly transfer used fluids to the proper containers in a secured area with a concrete surface. Operations Manual 24 Oahu Used Auto Parts and Recycling LLC April 2023 If gasoline or diesel tanks are single-walled, they shall be stored in a concrete, bermed area with holding capacity equivalent to the volume being stored. Gasoline or diesel fuel may be re-used on site. Do not leave full drip pans or other open containers around the processing area. Empty and clean drip pans and containers regularly during and at the end of the work day. Cover all storage areas with a permanent cover (e.g., roofs) or temporary cover (e.g., canvas tarps). Install curbing, berms, or dikes around storage areas. Inspect the storage yard for problems regularly. Maintain good integrity of all storage containers. Install safeguards (such as diking or berming) against accidental releases at the storage area. Inspect storage tanks to detect potential leaks and perform preventive maintenance. Train employees on proper filling and transfer procedures. Spill Cleanup Spills are cleaned up promptly and thoroughly. Appropriately sized and stocked “spill kits” are available in the areas where spills can happen. Batteries are stored in a covered storage area. Batteries are separated from other wastes like paper, rags, garbage and flammable or hazardous chemicals. Battery storage areas are monitored for leaks or deterioration, and quick action is taken to address any spills or leaks. Cracked or leaking batteries are to be stored separately in a container having a sealed, acid resistant bottom and removed from the Facility for proper processing as soon as possible. Mercury Switches are an important issue. Mercury switches are commonly found under vehicle hoods and trunks and less frequently in automatic braking systems (ABS). These switches are removed prior to disposal of vehicles. Removed switches are stored in a leak-proof, clearly marked, closed container. Operations Manual 25 Oahu Used Auto Parts and Recycling LLC April 2023 Tires Tire piles must be free of all contaminants such as oil, grease, gasoline, diesel, etc. that could create hazards. Tires must be stored so that they minimize the accumulation of water. Vehicle Storage Drip pans are used under stored vehicles with leaks. Equipment Maintenance Periodic inspections of equipment are performed to reduce risk of breakdown and fluid release. Recycling and Disposing Recycle anti-freeze, gasoline, used oil, mineral spirits, and solvents. Dispose of greasy rags, oil filters, air filters, batteries, spent coolant, and degreasers properly. Label and track the recycling of waste material (e.g., used oil, spent solvents, batteries). Drain oil filters before disposal or recycling. 4.7 EMERGENCY RESPONSE PLAN The Emergency Response Plan is found at Attachment A. 4.8 EMPLOYEE TRAINING AND AWARENESS Oahu Used Auto Parts and Recycling LLC conducts annual training for all employees in the following areas: • Safety including fire safety and evacuation • Emergency response procedures and protocols • Storm Water Pollution Prevention • Pollution Prevention • BMPs Operations Manual 26 Oahu Used Auto Parts and Recycling LLC April 2023 5.0 REPORTING AND RECORD KEEPING 5.1 ANNUAL REPORT An annual report shall be submitted to the Department of Health, Solid Waste Branch reporting the quantity of materials received, processed, recycled, and landfilled, and total tonnage or volumes of abandoned vehicles and scrap metal received, baled and recycled, including processing by-products removed, recycled, or disposed, for the previous fiscal year (July 1 to June 30) by July 31 of each year. The record information shall include: 1. Weekly total number/tonnage of vehicles received and processed 2. Weekly total number/tonnage of vehicles, batteries, tires, used oil, Chlorofluorocarbons, and other fluids on-site 3. Vehicle acceptance dates, quantities, hauler/purchaser, and source 4. Vehicle disposal dates, quantities, hauler/purchaser, and destination 5. Quantity, type, and final destination of processing by-products removed from vehicles 6. Copies of receipts of sale, recycling, or disposal for all material accumulated on the site. The State of Hawaii – Department of Health, Motor Vehicle Tire Recovery Summary Form must be included with the Annual Report. Reports shall be submitted to: Department of Health Environmental Management Division Solid and Hazardous Waste Branch Office of Solid Waste Management P.O. Box 3378 Honolulu, Hawaii 96801-3378 Operations Manual 27 Oahu Used Auto Parts and Recycling LLC April 2023 5.2 RECORD KEEPING Records of all transactions, monitoring and testing shall be kept on file for a minimum of five (5) years; however, there shall be an indefinite retention period for all records associated with any unresolved enforcement action. Results of annual sampling and testing events will be reported to DOH. The time period of retention shall be a minimum of five years from the date of the sample, measurement, report or application unless otherwise specified by Department rule. Records of monitoring information shall include: • The date, exact place, and time of sampling or measurement • The person responsible for performing the sampling or measurements • The date(s) analyses were performed • The person responsible for performing the analyses • Analytical techniques or methods used • Results of such analyses 16-275 Mikahala Street Keaau, Hawaii, Hawaii Oahu Used Auto Parts and Recycling LLC � FIGURE 2 TAX MAP KEY TMK: (3) 1-6-151:020 16-275 Mikahala Street Keaau, Hawaii, Hawaii Oahu Used Auto Parts and Recycling LLC � � FIGURE 3 ZONING MAP 16-275 Mikahala Street Keaau, Hawaii, Hawaii U HawaiiSLUDLocator Sources: Esri, HERE, DeLorme, USGS, Intermap,INCREMENTP,NRCan, Esri Japan, METI, Esri China (Hong Kong), Esri Korea,Esri (Thailand), MapmyIndia, NGCC, © OpenStreetMap contributors,andtheGISUser Community TMKParcels State LandUse Districts Agricultural Conservation Urban September 13, 2017 1:9,028 0 0.15 0.3 0.075 mi 0 0.15 0.3 0.075 km Oahu Used Auto Parts and Recycling LLC 20’ChainlinkGate Drainage FireHydrant Location Building gravel Drainage feet 25 0 25 50 SCALE APPROXIMATE Legend: BuildingsandStructures SiteBoundaries(6‘Chainlink FencingonPropertyLine EntirePerimeter) TrafficFlowDirection OahuUsedAutoPartsandRecyclingLLC 16-275MikahalaStreet Keaau,Hawaii,Hawaii FIGURE 4 SITE PLAN Site Tire Demounting Ferrous to Bale Restroom Enviro Rack Baler Flat Rack Loaded Flat Racks Freon Recovery Unprocessed Refrigerators NonFerrous Alum. Rims Receiving Exterior Enclosed Fluids Storage Exterior Tire Storage and Loading 20 Foot Container Stationary 20 Foot Container on Chassis D o o r D o o r Battery Storage Up to 6 Incoming Vehicles Overnight Storage Process Flow Diagram PROCESSFLOWDIAGRAM Vehicle Inspection Unacceptable Rejected Accepted Vehicles Concrete Slab Remove Vehicle Fluids – Vehicle FIGURE 6 16-275 Mikahala Street Keaau, Hawaii, Hawaii Shipment (daily) Baling Roofed Area Oahu Used Auto Parts and Recycling LLC Process Flow Diagram PROCESSFLOWDIAGRAM Inspection Unacceptable Rejected Accepted Scrap Metal FIGURE 7 Incoming Scrap Metal Scrap Metal Sorting Shipment Storage, Baling Roofed Area Roofed Area 16-275 Mikahala Street Keaau, Hawaii, Hawaii Oahu Used Auto Parts and Recycling LLC Flow Diagram Appliance Processing FIGURE 8 Appliance Processing Flow Diagram Receive Appliannces Sort by Type Non Refrigerated Appliances Inspect and Remove Mercury Switches Refrigerated Appliances Inspect and Remove Mercury Switches Recover Refrigerant Remove Compressors and Drain Oil Send to EPA Certified Refrigerant Reclaimer Bale and Send Appliances to Scrap Metal Recycler 16-275 Mikahala Street Keaau, Hawaii, Hawaii Roofed Area Roofed Area Roofed Area Roofed Area Roofed Area Oahu Used Auto Parts and Recycling LLC FIGURE 9 PERCOLATION PITS Legend: 16-275 Mikahala Street Keaau, Hawaii, Hawaii Stormwater Flow Directions in Swales Oahu Used Auto Parts and Recycling LLCSite Boundaries Percolation Pit Oahu Used Auto Parts and Recycling, LLC 16-275 MikahalaStreet Keeau,Hawaii,Hawaii Emergency Contact 808 954 9978 Operating Hours: 8am to 5pm Monday –Saturday ExceptCounty Holidays Accepted Items: -Vehicles -White Goods -Scrap Steel -Scrap Non-FerrousMetal -Propane Tanks Figure 10 – Sign Layout APPENDIX A Emergency Response Plan Emergency Response Plan Oahu Used Auto Parts and Recycling LLC 1 EMERGENCY RESPONSE PLAN Oahu Used Auto Parts and Recycling LLC 16-275 Mikahala Street, Keaau, Hawaii, Hawaii October 2021 Section I General This Emergency Response Plan (Plan) shall be available for all employees for copying and inspection. a. This Plan shall become a separate section of the Operations Manual. b. Training for the implementation of this Plan shall be held on a regular basis. Training exercises shall be conducted, as a minimum, twice yearly. c. The Plan shall be reviewed yearly and amended as necessary. Plan Outline This Plan consists of the following: 1. Pre-emergency planning 2. Personnel roles, lines of authority, and communication 3. Emergency recognition and prevention 4. Site security and control 5. Evacuation routes and procedures 6. Decontamination 7. Emergency medical treatment and first aid 8. Emergency alerting and response procedures 9. Hazardous substances 10. Maintenance of emergency equipment and materials 11. Distribution Emergency Response Plan Oahu Used Auto Parts and Recycling LLC 2 Section II Emergency Response Plan 1. Pre-emergency planning a. An Emergency Response Team (ERT) will be formed consisting of the people working on site. b. Training courses, material, and equipment, shall be selected in order to comply with the specifics of the Plan. The ERT shall be first aid and CPR certified. c. Easily accessible areas of the facility shall be designated for storage of emergency material and equipment. d. Evacuation routes shall be selected and posted at conspicuous places throughout the facility. e. Drills shall be held semi-annually in order to maintain readiness as well as improve this program. 2. Personnel roles, lines of authority, and communication a. The team shall consist of the following personnel: 1 Team Leader 1 Assistant Team Leader (Team Member) b. The Team Leader shall have the duty and authority to implement emergency procedures to ensure oversight, control, and security over the incident. c. The Assistant Team Leader shall implement procedures in the absence of the Team Leader. d. Communications will be done by voice. All personnel not involved with the incident shall be instructed to keep out of the area where emergency procedures are ongoing. Emergency Response Plan Oahu Used Auto Parts and Recycling LLC 3 3. Emergency recognition and prevention a. The optimum method of stopping an emergency is to prevent it from happening. It is the duty and obligation of all employees to report potentially unsafe or hazardous situations to any member of the ERT. b. The ERT shall evaluate the situation and take corrective action. c. If the Team Leader determines that it is necessary to bring in outside aid (fire, ambulance, etc.) then he or she contact the appropriate agency, state clearly the situation, and instruct the agency about the exact nature and location of the problem. 4. Site security and control a. The area of the emergency shall be made secure so as to protect personnel and /or the environment from harm. b. A safety zone shall be established around the affected area and only essential personnel shall be allowed to enter. c. A roadway shall be kept clear for emergency vehicles. 5. Evacuation routes and procedures a. A map of the facility identifying current work areas, all entrances, exits, internal roadways, and evacuation routes shall be displayed at prominent places throughout the facility. 6. Decontamination a. Decontamination shall not commence until any immediate dangers to personnel or the environment have been mitigated. b. Determine the type of decontamination equipment and material that will be utilized for the specific release. Emergency Response Plan Oahu Used Auto Parts and Recycling LLC 4 c. Establish procedures that will minimize contamination of clean areas and minimize employee contact with contaminated substances and/or equipment. d. Material and clothing, which are not completely decontaminated, shall be kept separate from clean items and disposed of in accordance with applicable regulations. e. Contaminated water and waste shall be disposed of in accordance with applicable regulations. f. All equipment and solvents used for decontamination shall be disposed of in accordance with applicable regulations. g. All personal protective equipment shall be decontaminated or replaced as needed to maintain effectiveness. 7. Emergency medical treatment and first aid a. Do not move victim unless absolutely necessary. b. Plan action according to the nature of the injury. c. Apply first aid measures that are necessary. d. Remain in charge until the victim can be turned over to qualified persons (ambulance, fire, rescue, police, etc.). 8. Emergency alerting and response procedures a. In case of an imminent or actual incident the Team Leader (or his designee) shall immediately notify all personnel; and Emergency Response Plan Oahu Used Auto Parts and Recycling LLC 5 b. Notify, as needed, the following agencies: (1) Police Telephone 911 (2) Fire Telephone 911 (3) Ambulance Telephone 911 (4) Hazard Evaluation & Emergency Response Division Telephone 586-4249 (after hours 247-2191) (5) Emergency Planning Committee Telephone (808) 936-0858 (6) U.S. Coast Guard Telephone (808) 535-3222 (7) National Response Center Telephone (800) 424-8802 c. The Team Leader must determine the character and extend of the incident including the exact location, nature, source and amount of released materials. d. The Team Leader shall assess the possible hazards to human health or the environment. The assessment shall include the possible effects to off site as well as on site areas. e. All reasonable measures must be taken by the ERT to ensure that fire, explosions, and/or releases do not recur or spread. Reasonable measures include halting facility operations and evacuation of the facility and surrounding areas, if appropriate officials so decide. f. The Team Leader must record the time, date, and details of the incident and submit a full written report within 10 days to the owner. A copy of the report shall be kept on file for a minimum of three years. Emergency Response Plan Oahu Used Auto Parts and Recycling LLC 6 The incident report must include, as a minimum, the following: (1) The date, time, and types of incident; (2) Name and quantity of material involved; (3) Extent and nature of injuries, if any; (4) An assessment of potential hazards to human health or environment if applicable; and (5) Quantity and disposition of contaminated or recovered material. 9. Hazardous substances a. Prior to entering an area that may contain hazardous substances or wastes the ERT must, if possible, identify the substance(s) involved. b. Once the material has been identified the MSDS (Material Safety Data Sheet) is to be consulted in order to determine emergency handling procedures. If the information is not available, the manufacture or local supplier shall be contacted. c. If the substance or the correct emergency handling procedures is not available, the affected area shall be secured until the fire department arrives on scene. d. Recovered and contaminated substances and wastes shall be stored separately and away from incompatible materials. 10. Maintenance of emergency equipment and materials a. Portable fire extinguishers and other fire control equipment shall be inspected monthly ensure that adequate volume and pressure are maintained. b. Spill control and decontamination equipment shall be inspected monthly to ensure cleanliness and readiness. c. A log shall be kept stating the dates of inspection, results of the inspection, and any action taken to correct deficiencies. The log shall be kept in the Oahu Used Auto Parts and Recycling LLC’s office. Appendix B Aljon-580 Baler Specification and Copies of the Oahu Used Auto Parts and Recycling LLC personnel Aljon-580 Baler training certificates Appendix C Copy of the Oahu Used Auto Parts and Recycling LLC personnel certificates Bid Zip IFB #4472/oahu used auto parts and recycling _333263/Proposal_Questionaire_Specifications.pdf Bid Zip IFB #4472/oahu used auto parts and recycling _333263/Scrap Metal Facility Name and Location .pdf Scrap Metal Facility Name and Location To: Director of Finance County of Hawaii Hilo, Hawaii, Below is the company name and physical address of the permitted scrap metal facility intended to be used to carry out the terms of the contract for bid NO. 4472: Disposal of Derelict, abandoned and junked vehicles for the Department of Environmental Management, County of Hawaii. Oahu Used Auto Parts and Recycling L.L.C. 16-275 Mikahala St., Keaau, HI 96749 Bid Zip IFB #4472/oahu used auto parts and recycling _333263/Shear_Specifications.pdf Operating Instructions DXS Shears 27-5-2020 DXS Shears 9 2. Technical Data For information about bolt patterns for topplates (adapters) to the carrier machine, see 7.4 Appendix. Information about hydraulic connections and hose sizes can be found in chapter 3.2 Hydraulic Installation. Other information is available on request. For information about part numbers of the attachments, important wear part kits and other available kits, See Partsbook (spare parts list). If not at hand, the Partsbook can be obtained from the manufacturer. Operating Instructions DXS Shears 10 DXS Shears 27-5-2020 * The machine weight listed in table is only for use as a guideline. Always allow the manufacturer to calculate the stability check for the final machine configuration. ** All SAE flanges: 6000 psi *** Cycle times are theoretical values, which may differ due to the pump characteristics and return pressure of the machine. Indicated values are based on maximum of the indicated flow range. **** In development, just for indication. Final figures not available yet. Type DXS-20 DXS-30 DXS-40 DXS-50 DXS-60 DXS-70 DXS-80 DXS-90 Carrier weight* Stick mounted t 15-25 20-30 25-40 35-55 50-70 60-80 70-90 80-100 Carrier weight* Boom mounted t 10-18 14-20 18-25 25-35 32-50 35-65 40-75 50-90 Weight (excl. topplate) kg 1750**** 2300**** 3200 4500 5800 6750 7800**** 9000**** Height A mm 1265 1400 1515 1650 Width B mm 720 880 1110 1110 Length C mm 2995 3280 3520 3835 Jaw opening D mm 500**** 580**** 630 730 820 900 1000**** 1100**** Jaw depth E mm 665 780 835 890 Width upper-jaw F mm 120 150 150 150 Width Lower-jaw G mm 400 450 490 510 Closing force F1 At 350 / 380 bar KN 7555 / 8200 9210 / 10000 10600 / 11500 11240/ 12200 Closing force F2 At 350 / 380 bar KN 5375 / 5835 6540 / 7100 7490 / 8125 7900 / 8580 Closing force F3 At 350 / 380 bar KN 3195 / 3470 3970 / 4200 4375 / 4750 4570 / 4960 Closing force F4 At 350 / 380 bar KN 1760 / 1910 2080 / 2255 2415 / 2620 2635 / 2860 HYDRAULICS Max. pressure open/close bar 380 380 380 380 Flow Open/close l/min 200 - 300 300 - 400 400 - 500 500 - 600 Connection** open/close SAE 1-1/4” (opt. 38S) SAE 1-1/2” (opt. 2x 1-1/4””) SAE 1-1/2” (opt. 2x 1-1/4””) SAE 1-1/2” (opt. 2x 1-1/4””) Cycle time*** open/close s 3.1 / 3.3 2.7 / 3.7 3.0 / 3.8 3.0 / 3.8 Max. pressure rotation bar 140 140 200 200 Flow rotation l/min 40 - 60 40 - 60 40 - 60 60 Connection rotation 16S / ½”bsp 16S / ½”bsp 16S / ½”bsp 16S / ½”bsp Max. pressure drain line bar -- -- 10 10 Connection drain line 16S / ½”bsp 16S / ½”bsp Operating Instructions DXS Shears 27-5-2020 DXS Shears 11 Operating Instructions DXS Shears 12 DXS Shears 27-5-2020 2.1. Description and Function of the DXS Scrap and Demolition Shears The scrap and demolition shear is suitable for all kinds of automotive scrapping and shipbreaking as well as for the breakdown of industrial and mixed scrap. The shear is also suited for the shearing of tanks, large motor vehicle tires, and cables. As a wreckage tool, the shear breaks down concrete and cuts concrete reinforcement steel. The rotating version of the shear is especially manoeuvrable due to endless rotation. The DXS Shear is designed for top performance and is by far the best in its weight class: high cutting force & large jaw opening in combination with fast cycle time and low weight of the shear. Robust and stable housing design made of high strength steel. No welds in blade pockets. Robust and strong upper jaw, one solid piece design made of Hituff steel, no welds in blade pockets. Powerful Demapower cylinder of the latest generation, The Demapower technology has proven successful for more then12 years and is based on 4 cylinder chambers, 2 way oil regeneration (open & close) and high cylinder forces. This results in a smooth but very fast, strong and very efficient operation of the shear. The high cylinder force (approx. 25% more than normal) is immediately available, no loss of time for pumping up the pressure (as with a booster system). The new design of the upside down cylinder is fully protected, and the cylinder is easy to service. New Demapower speedvalve is based on logical elements with 420 bar working pressure for a reliable system with high flow performances. Valve consists of 2 valves; Main valve, located on cylinder for regulation of speed-force mode closing jaw. Second valve, located under the swivel for regulation of speed-force mode opening jaw. The hydraulic system has a safety device, which prevents the cylinders from blowing up, which could happen for example when return lines are blocked. Het hydraulic system has also a device which keep the jaw open without drifting, as long as the closing direction is not operated. New rotator head design has a new swivel flow through with high flow capacity and heavy duty slewing ring, and the gearbox is completely closed and sealed. The rotary drive is powered by forceful hydraulic motors for 3600 endless rotation. Maximum operating pressure of 380 bars is optimal for the new hydraulic excavators. Top performance: high closing force and large jaw opening in combination with fast cycle time and low weight of the shear. Optimal mouth design with large opening and offset angular position of the cutting blades All cutting blades can be used four times. Blade locking system in upper & lower jaw Replaceable piercing tip 2 degree release of the guiding blade pocket Operating Instructions DXS Shears 27-5-2020 DXS Shears 13 Swivel • with extra ports for high flow Capacity Hydraulic Motors • very powerful Shear Housing • stable design made of high strength steel Heavy Duty Bearing Upper Jaw one solid piece design, high strength steel Exchangeable Wear Parts • piercing tip • cutting blades can be used 4 times • blade locking system • 2° release guiding blade DemaPower cylinder • 25% more force • fast cycle time • upside down design • full protected Swivel joint DemaPower speedvalve • for closing • based on 420 bar logic elements DemaPower speedvalve • for opening Bid Zip IFB #4472/oahu used auto parts and recycling _333263/Solid_waste_permit.pdf SOLID WASTE MANAGEMENT PERMIT STATE OF HAWAIʻI DEPARTMENT OF HEALTH KA ʻOIHANA OLAKINO P. O. BOX 3378 HONOLULU, HI 96801-3378 May 23, 2023 S0511LM CERTIFIED MAIL NO. 7022 0410 0001 7652 4816 RETURN RECEIPT REQUESTED Mr. Patrick Tocher, General Manager Oahu Used Auto Parts and Recycling, LLC 94-223 Leonui Street Waipahu, Hawaii 96797 Dear Mr. Toucher: SUBJECT: Solid Waste Management Permit No. SV-0013-22 Recycling and Salvage Facility Oahu Used Auto Parts and Recycling, LLC 16-275 Mikahala Street, Keaau, Hawaii TMK: (3) 1-6-151:020 The Department of Health (DOH), Solid and Hazardous Waste Branch (SHWB), Solid Waste Section received your solid waste management permit application to establish and operate a recycling and salvage facility on February 25, 2022. The application package included the application form, Attachments P-1 through P-6, and the filing fee. On July 1, 2022, the DOH informed you that your application package, specifically Attachment P-3 (Operations Manual), was incomplete and requested additional information. Between August 4, 2022 and May 9, 2023, additional information, clarifications and revisions to the Operations Manual were provided. On April 15, 2023, the latest revised Operations Manual (Apr 2023) was received. The application and subsequent submissions have been reviewed and the enclosed permit is issued under the provisions of Hawaii Revised Statutes (HRS), Chapter 342H, Solid Waste Pollution, and Hawaii Administrative Rules, Title 11, Chapter 58.1, Solid Waste Management Control. Please be aware that the permit expiration date of November 15, 2026, is based on the termination date of your lease. The permittee may appeal to the Director of Health any of the conditions of the subject permit. The appeal must be in writing and submitted to the Director of Health within 20 days after the receipt of this notice. JOSH GREEN, M.D. GOVERNOR OF HAWAIʻI KE KIAʻĀINA O KA MOKUʻĀINA ʻO HAWAIʻI KENNETH S. FINK, MD, MGA, MPH DIRECTOR OF HEALTH KA LUNA HOʻOKELE In reply, please refer to: File: Mr. Patrick Tocher May 23, 2023 Page 2 HRS 342H-14 states that unless the submitted documents and other information secured by the DOH from the permittee contain confidential information, such as secret processes or methods of manufacture, they shall be made available for inspection by the public. Please notify the SHWB within 20 days of the receipt of this letter if you would like to make a claim of confidentiality. Otherwise, your entire application will be available for public inspection. Your application filing fee is included with this permit. If you have any questions regarding this letter, please contact Ms. Lenora Mau of the Solid and Hazardous Waste Branch at (808) 586-4226. Sincerely, JOANNA L. SETO, P.E., CHIEF Environmental Management Division Enclosures: Solid Waste Management Permit No. SV-0013-22 Filing fee receipt c: Wendy M. Yamada Trust PERMITTEE: Permit Number: SV-0013-22 Oahu Used Auto Parts and Recycling LLC Date of Issue: May 23, 2023 16-275 Mikahala Street Date of Expiration: November 15, 2026 Keaau, Hawaii 96749 Page: 1 of 17 SOLID WASTE MANAGEMENT PERMIT This permit is issued under the provisions of Hawaii Revised Statutes (HRS), Chapter 342H, Solid Waste Pollution, and Hawaii Administrative Rules (HAR), Title 11, Chapter 58.1, Solid Waste Management Control. The above-named permittee is hereby authorized to construct and operate the facility as shown on the submitted application received February 25, 2022, additional information received August 4, 2022, April 14, 2023, and May 9, 2023, the revised Operations Manual (Apr 2023) received April 15, 2023, and other approved documents on file with the Department of Health (DOH). To Construct and Operate: A recycling/salvage facility for waste vehicles, white goods, uncontaminated scrap metal (ferrous and non-ferrous), and propane cylinders. This facility may store a total of up to 22 unprocessed waste vehicles, 30 unprocessed white good units, 10 empty propane cylinders, 32 processed waste vehicles, 10 processed white good units, 40 tons of scrap metal, and 10 processed propane cylinders at any given time. The facility may also store up to 400 batteries and 500 tires at any given time. The operation shall be consistent with the application received February 25, 2022, additional information received August 4, 2022, April 14, 2023, and May 9, 2023, the revised Operations Manual (Apr 2023), and any approved subsequent submissions. Should there be any discrepancies between the submitted materials and permit conditions, the permit conditions shall take precedence. Location: 16-275 Mikahala Street, Keaau, Hawaii TMK: (3) 1-6-151:020 Subject to: HRS Chapter 342H, HAR 11-58.1, Part I - Standard Conditions, and Part II - Special Conditions. Acceptance of this permit constitutes an acknowledgment and agreement that the holder will comply with all rules, regulations, and orders of the DOH and the conditions precedent to the granting of this permit. ______________________________ (For) Director of Health State of Hawaii PERMITTEE: Permit Number: SV-0013-22 Oahu Used Auto Parts and Recycling LLC Date of Issue: May 23, 2023 16-275 Mikahala Street Date of Expiration: November 15, 2026 Keaau, Hawaii 96749 Page: 2 of 17 The solid waste management facility is subject to HRS Chapter 342H, Solid Waste Pollution, HRS Chapter 342I, Special Wastes Recycling, HAR Chapter 11-58.1, Solid Waste Management Control, and the following conditions: PART I - STANDARD CONDITIONS 1. The terms, conditions, requirements, limitations, and restrictions set forth herein are "Permit Conditions" and as such are binding upon the permittee and enforceable, pursuant to the authority of HRS §342H. The DOH will review this permit periodically and may initiate enforcement action for any violation of the "Permit Conditions" by the permittee, its agents, employees, servants, representatives, contractors, or subcontractors. If any term or condition of this permit becomes invalid as a result of a challenge to a portion of this permit, the other terms and conditions of this permit shall not be affected and shall remain valid. 2. This permit: a. shall not in any manner affect the title of the premises upon which the facility is or will be located; b. does not release the permittee from any liability for any loss due to personal injury or property damage caused by, resulting from, or arising out of the design, installation, construction, operation, maintenance, closure, or postclosure of the facility; c. does not release the permittee from compliance with other applicable statutes and regulations of the state of Hawaii or with applicable federal or local laws, regulations, or ordinances; d. in no way implies or suggests that the state of Hawaii, or its officers, agents, or employees assumes any liability, directly or indirectly, for any losses due to personal injury or property damage caused by, resulting from, or arising out of the design, construction, operation, or maintenance of the facility; and e. shall not constitute nor be construed to be an approval of the design, construction, operation, maintenance, closure, and post-closure of the facility beyond the regulatory requirements mandated by HRS §342H and HAR §11-58.1. 3. The permittee shall comply with all applicable federal, state, and local laws, regulations, ordinances, and requirements. Issuance of this permit does not preclude the responsibility of the permittee to obtain any and all necessary approvals and permits from the appropriate federal, state, and local agencies, including zoning clearances, prior to the start of operations. If there are any discrepancies between these permit conditions and other federal, state, or local laws, regulations, ordinances, or requirements, the permittee shall notify the DOH in writing. PERMITTEE: Permit Number: SV-0013-22 Oahu Used Auto Parts and Recycling LLC Date of Issue: May 23, 2023 16-275 Mikahala Street Date of Expiration: November 15, 2026 Keaau, Hawaii 96749 Page: 3 of 17 4. Unless the submitted documents and other information secured by the DOH from the permittee contain confidential information, such as secret processes or methods of manufacture, they shall be made available for inspection by the public (HRS §342H-14). The permittee shall be responsible for identifying, in writing, the specific information asserted to be confidential. The DOH shall review the assertion made by the permittee and determine if confidentiality is indeed warranted. 5. This permit is valid only for the specific processes and operations applied for and indicated in the submitted application and additional submissions approved by the DOH. Any unauthorized deviation that affects the facility’s design, operations, or procedures, or which could threaten human health and the environment, from the submitted application and supporting documents, submitted drawings, operations manual, and additional submissions or conditions of this permit may constitute grounds for suspension, modification, or revocation of this permit, and/or enforcement action by the DOH. Should there be any discrepancies between the submitted documents and the permit conditions, the permit conditions shall take precedence. A copy of the submitted application and additional submissions shall be maintained at the facility. 6. This permit is non-transferable whether by operation of law or otherwise, either from one location to another, from one solid waste disposal operation to another, or from one person to another without the written approval of the director [HAR §11-58.1-04(e)(2)]. 7. This permit, or a copy of the permit, shall be kept at or near the construction and operation site for which the permit is issued and shall be available upon request [HAR §11-58.1-04(f)]. A request for a duplicate permit shall be made in writing to the director within ten (10) days after the destruction, loss, or defacement of this permit. A fee of $50.00 shall be charged and submitted with the request [HAR §11-58.1-04(h)(3)]. 8. The permittee shall at all times properly operate and maintain the facility and systems of treatment, process, and control (and related appurtenances), as applicable to the facility, that are installed or used by the permittee to achieve compliance with the conditions of this permit, as required by the DOH rules. The facility shall be designed, constructed, and equipped in accordance with best practicable technology so as to operate without causing a violation of applicable rules and regulations. 9. Incident Notification Requirements. The permittee shall notify the DOH, in writing or fax, whenever there are incidents such as fire, explosion, or release of regulated material/waste, which could threaten human health or the environment (i.e., air, soil, or surface and subsurface waters). Initial notification may be by phone, fax or email PERMITTEE: Permit Number: SV-0013-22 Oahu Used Auto Parts and Recycling LLC Date of Issue: May 23, 2023 16-275 Mikahala Street Date of Expiration: November 15, 2026 Keaau, Hawaii 96749 Page: 4 of 17 and reported within eight hours, whenever possible, and no more than 24 hours. The notification report shall be completed and submitted by an Environmental Compliance Officer or other responsible official within seven (7) calendar days (three [3] calendar days for waste disposal facilities, such as landfills and incinerators) and shall include: a. name, address, and telephone number of the owner and operator; b. name, address, and telephone number of the facility at which the incident occurred; c. date, time, and type of incident (i.e., fire, explosion, release, etc.); d. name and quantity of material(s) involved; e. the extent of injuries, if any; f. an assessment of actual or potential hazards to human health or the environment, where this is applicable; g. estimated quantity and disposition of recovered and unrecovered material that resulted from the incident; h. evaluation of the circumstances that led to the incident; i. steps being taken to reduce, eliminate, and prevent recurrence, including an implementation schedule; and j. other information or monitoring as required by the DOH. Notification requirements for releases only apply to releases of a quantity equal or exceeding the reportable quantity listed in HAR §11-451. 10. Noncompliance Notification Requirements. If, for any reason, the permittee does not comply with, or will be unable to comply with, any condition or limitation specified in the permit, the permittee shall notify the DOH orally within 24 hours followed by a written report within seven calendar days (three [3] calendar days for waste disposal facilities, such as landfills and incinerators) of the verbal notification. The written report shall be completed and submitted by an Environmental Compliance Officer or other responsible official and contain the following information: a. description and cause of noncompliance; b. period of noncompliance, including exact dates and times; and, if not corrected, the anticipated duration that the noncompliance is expected to continue; c. steps that will be taken to correct the area of noncompliance; d. steps being taken to reduce, eliminate, and prevent recurrence of the noncompliance, including an implementation schedule; and e. other information or monitoring as required by the DOH. The permittee may be subject to enforcement action by the DOH, penalties, or revocation of this permit. PERMITTEE: Permit Number: SV-0013-22 Oahu Used Auto Parts and Recycling LLC Date of Issue: May 23, 2023 16-275 Mikahala Street Date of Expiration: November 15, 2026 Keaau, Hawaii 96749 Page: 5 of 17 The use of a fax or email for notifications is acceptable. Any data transmission or detailed explanations transmitted shall be accompanied by regular mail submittals. Failure to notify in accordance with this requirement may initiate enforcement action. 11. Monitoring and Recordkeeping Requirements. The permittee shall comply with the following monitoring and recordkeeping requirements: a. Upon request, the permittee shall furnish all records (e.g., transaction reports, disposal receipts, sampling, and testing results) and plans required by the DOH. The retention period for all records shall be a minimum of five (5) years, unless otherwise specified in Standard Condition No. 11.b; however, there shall be an indefinite retention period for all records associated with any unresolved enforcement action as determined by the DOH. b. The permittee shall retain at the facility or other location designated by this permit, records of all monitoring information (including all calibration and maintenance records and all original recordings of monitoring instrumentation), copies of all reports required by this permit, and records of all data used to complete the application for this permit. The retention period shall be a minimum of five years, or longer, as may be specified in the Special Conditions, from the date of the sample, measurement, report, or application unless otherwise specified by the DOH rule. The retention period shall be for the life of the facility, through closure and post-closure periods, for waste disposal facilities (such as landfills and incinerators). c. Records of monitoring information, if applicable, shall include: - the date, exact location, and time of sampling or measurements; - the person responsible for performing the sampling or measurements; - the date(s) analyses were performed; - the person responsible for performing the analyses; - analytical techniques or methods used; and - results of such analyses. 12. The permittee shall submit complete and detailed plans and reports on existing solid waste management systems and of any proposed addition to, modification of, or alteration of any such systems that affect the facility’s operations or procedures, or which could threaten human health and the environment and contain the information requested by the DOH in the form prescribed by the DOH. Any submission for permit modification shall be submitted in accordance with Standard Condition No. 13. The plans and reports shall be prepared by a competent person acceptable to the DOH, and at the expense of the permittee. 13. Should the permittee decide to modify the permit or continue operation of the solid waste facility beyond the expiration date of the permit, the permittee shall submit a complete permit modification or renewal application at least 180 days (one [1] year PERMITTEE: Permit Number: SV-0013-22 Oahu Used Auto Parts and Recycling LLC Date of Issue: May 23, 2023 16-275 Mikahala Street Date of Expiration: November 15, 2026 Keaau, Hawaii 96749 Page: 6 of 17 for municipal solid waste landfills) prior to the modification or the date of permit expiration. Any submission for permit modification does not affect these permit conditions until such modification becomes final in accordance with HAR §11-58.1-04, or as approved by the DOH. 14. Should the permittee decide to terminate the facility operation (or be facing lease termination or eviction, etc.), the permittee shall perform necessary closure activities including, but not limited to, the removal of all remaining solid waste and performing appropriate site assessments and remedial activities. Prior to termination of the operation, the permittee shall also notify the DOH in writing at least 90 calendar days of the facility’s closure [HAR §11-58.1-04(e)(3)]. The written notification shall include an updated closure plan, which should accomplish the following objectives: a. Provide an assessment of the site's present and future threat to public health and the environment due to contaminants possibly left on site from the facility's operation. b. Provide a plan of action to minimize or mitigate any threats to public health and the environment due to contaminants possibly left on site by the facility’s operation. c. Provide a schedule to implement the plan of action. Upon the DOH approval of the closure plan, the permittee shall implement the plan in accordance with the approved implementation schedule. 15. The director may, in accordance with HRS §342H-6, enter and inspect the facility for the purpose of: a. investigating an actual or suspected source of solid waste or other pollution; b. ascertaining compliance or noncompliance with any rule, regulation, permit condition, or standard promulgated by the DOH; and c. conducting tests in connection therewith (including collecting soil, water, air, ash, and any other material or samples). The permittee, by accepting this permit, specifically agrees to allow authorized DOH personnel, upon presentation of credentials or other documents as may be required by law, access to the premises. 16. The DOH may require the permittee to conduct sampling and testing to determine the degree of pollution, if any, from the solid waste facility (including soil, water, air, ash, and any other materials or samples). If contamination is identified, the permittee shall remediate to ensure protection of human health and the environment. PERMITTEE: Permit Number: SV-0013-22 Oahu Used Auto Parts and Recycling LLC Date of Issue: May 23, 2023 16-275 Mikahala Street Date of Expiration: November 15, 2026 Keaau, Hawaii 96749 Page: 7 of 17 17. When requested by the DOH, the permittee shall within a reasonable time, as specified by the DOH, furnish any information required by law, which is needed to determine compliance with the permit. If the permittee becomes aware that relevant facts were not submitted or were incorrect in the permit application or in any report to the DOH, such facts or information shall be submitted or corrected promptly. Upon the written request of the permittee, the deadline for submission of information may be extended, if the DOH determines that reasonable justification exists for the extension. 18. If the DOH determines that the permittee has violated or is violating any provision of HRS §342H, HAR §11-58.1, or these permit conditions, the DOH may pursue enforcement action in accordance with HRS §342H-7, Enforcement; §342H-9, Penalties; §342H-10, Administrative Penalties; §342H-11, Injunctive and other relief; or any other pertinent rules. 19. The DOH may, on its own motion, modify, suspend, or revoke a permit if, after affording the applicant a hearing in accordance with HRS 91, the DOH determines that any permit condition, rule, or provision of HRS §342H has been violated or that such is in the public interest [HAR §11-58.1-04(d)]. 20. If the governor or the director determines that an imminent peril to the public health and safety is, or will be, caused by the disposal of solid waste or any combination of discharges of other waste that requires immediate action, the governor or the director, without a public hearing, may order the permittee to immediately reduce or stop the disposal, discharge, or process, and may take any and all other actions as may be necessary (HRS §342H-8). PART II - SPECIAL CONDITIONS Operational, Storage, and Processing Requirements 1. The permittee shall construct and operate this facility in accordance with HAR §11-58.1-32, Recycling and materials recovery facilities and HAR §11-58.1-33, Solid waste salvage facilities. The permittee shall comply with the facility’s operations procedures as provided in the application and supporting documents received on February 25, 2022, additional information received August 4, 2022, April 14, 2023, and May 9, 2023, the revised Operations Manual (Apr 2023), and any subsequent submissions. Should there be any discrepancies between the submitted materials, permit conditions and applicable statutes and regulations, the permit conditions and applicable statutes and regulations shall take precedence. If there are discrepancies between the permit conditions and other applicable statutes and regulations, please notify the DOH immediately. PERMITTEE: Permit Number: SV-0013-22 Oahu Used Auto Parts and Recycling LLC Date of Issue: May 23, 2023 16-275 Mikahala Street Date of Expiration: November 15, 2026 Keaau, Hawaii 96749 Page: 8 of 17 2. The permittee may only: a. receive, store, process, and bale waste vehicles (e.g., accident, unwanted, derelict and/or abandoned vehicles as defined in accordance with HRS Chapter 290, Abandoned Vehicles); b. receive, store, process, and bale waste white goods (e.g., refrigerators, stoves, washing machines); c. receive, store, cut and bale uncontaminated scrap metal (ferrous and nonferrous); d. receive, store, process and bale empty propane cylinders that are not considered a hazardous waste; e. store and prepare for shipment batteries (lead-acid, lithium-ion, nickel-metal hydride [NiMH]); and f. store, de-rim and prepare for shipment vehicle tires. Processing means preparing a waste vehicle/white good/propane cylinder for recycling by removing parts and items, including those identified in Special Condition Nos. 12, 13, and 16-27. 3. Individual waste streams shall be stored separately. Waste streams shall not be commingled or mixed with other solid waste or other materials, such as dirt, rocks, and vegetation. Other wastes, such as plastic, paper, and other debris, shall be containerized. 4. All incoming material shall be screened to maintain compliance with Special Conditions Nos. 2, and 5-9. The facility shall not accept any other type of waste. The permittee shall inspect and maintain records of incoming waste for compliance with the Operations Manual (Apr 2023) and conditions of this permit. Waste that does not meet the screening requirements shall be rejected from the facility. 5. No regulated hazardous waste shall be accepted at this facility. 6. No radioactive wastes shall be accepted at this facility. 7. No polychlorinated biphenyls (PCB) as defined in 40 CFR Part 761 shall be accepted at this facility. 8. No infectious waste, in accordance with HAR Chapter 11-104.1, shall be accepted at this facility. 9. No asbestos waste shall be accepted at this facility. PERMITTEE: Permit Number: SV-0013-22 Oahu Used Auto Parts and Recycling LLC Date of Issue: May 23, 2023 16-275 Mikahala Street Date of Expiration: November 15, 2026 Keaau, Hawaii 96749 Page: 9 of 17 10. Should unacceptable material inadvertently enter the facility (including by-products or contaminants are removed during screening, sorting, and processing), this material shall be properly stored, managed, and disposed of at appropriate DOHpermitted disposal facilities prior to causing or creating a nuisance condition, health, safety or environmental hazard. If any of this waste or waste generated at the facility is determined to be hazardous, the waste should be properly managed and disposed of in accordance with state hazardous waste laws and regulations. 11. The permittee shall store, process, and cut/bale waste materials within the limits of the enclosed building, except as allowed by this permit. The enclosed metal building shall have a concrete floor and shall provide adequate protection for all materials and operations from the weather, such that the solid waste and the solid waste operations will not be affected by rain or storm water. Rain or storm water shall not be allowed to come into contact with processed solid waste or with areas of solid waste operations to prevent leachate generation and storm water runoff of contaminants. 12. The maximum storage capacity for empty propane cylinders shall be limited to ten (10) units, at any one time. Stacking of unprocessed cylinders is not allowed. a. Unprocessed empty propane cylinders shall be stored upright, outside the building, in a neat and orderly fashion, and in a well-ventilated area that will not cause a fire, health, or environmental concern. Accepted propane cylinders shall be processed within five (5) calendar days of receipt. b. The permittee shall perform residual propane venting operations and removal of valves in an open and well-ventilated area. The permittee shall take measures to ensure that all residual propane has been removed from the cylinders and that the cylinders do not present an explosion or fire hazard. No flaring shall be performed. c. The permittee shall exercise proper precautions to reduce fire, explosion, and other safety concerns during the storage, venting and management of propane cylinders. Any accidental releases or emergency situations shall be managed in accordance with the facility’s Emergency Response Plan. d. Empty propane cylinders that have been completely vented may be baled as scrap metal. e. Should non-empty propane cylinders be inadvertently received, the permittee may perform venting operations in accordance with state clean air laws and regulations or may transport the propane-containing cylinders to a permitted solid waste management facility allowed to and willing to accept the cylinders within three calendar days of receipt. Propane-containing cylinders, awaiting removal, shall be stored upright in the storage area. After the cylinders have been decommissioned, they may be re-accepted as scrap metal for baling. PERMITTEE: Permit Number: SV-0013-22 Oahu Used Auto Parts and Recycling LLC Date of Issue: May 23, 2023 16-275 Mikahala Street Date of Expiration: November 15, 2026 Keaau, Hawaii 96749 Page: 10 of 17 13. The maximum storage capacity of unprocessed white goods shall be limited to 30 units, at any one time. Stacking of unprocessed white goods is not allowed. a. All incoming white goods shall be stored and processed (removal of refrigerant, compressor oil and other fluids, mercury switches and PCB capacitors) within the building, in the designed area, identified on the Building Plan. Unprocessed white goods shall be stored in an upright position. b. There shall be adequate spill response materials and protocols in place, to respond to and contain any accidental release of fluids, and other contaminants. c. Processed white goods shall be sent to the baler. d. Incoming white goods that do not contain fluids, refrigerants or do not require the removal of mercury switches and other components may be sent to the baler. 14. The maximum storage capacity of unprocessed vehicles shall be limited to 22 vehicle units total, at any time. Stacking of unprocessed vehicles is not allowed. a. All vehicles accepted at the facility shall be delivered to the asphalt paved incoming vehicle receiving area, for inspection and temporary storage, until sent to the vehicle processing area (Enviro Rack) located inside the enclosed building. Due to space constraints, a maximum of six (6) unprocessed vehicles can be stored inside the building. The remaining 16 unprocessed vehicles shall remain in the vehicle receiving area awaiting processing. b. Vehicles with fluid-containing parts that are not intact or leaking shall be stored over portable secondary containment pans or other containment measures, until sent to the processing area. If fluid or rainwater is found in the secondary containment pans or other containment measures, the fluid/rainwater shall be removed and properly disposed of in accordance with applicable rules and regulations. c. All vehicles shall be sent to the vehicle processing area before baling. Burnt and leaking vehicles shall be stored indoors, whenever possible, over secondary containment pans and given priority for processing. d. There shall be adequate spill response materials and protocols in place, to respond and contain any accidental release of fluids and contaminants. e. All vehicles shall be placed on the vehicle rack (Enviro Rack) for removal of tires, fluids, mercury switches, capacitors, refrigerants, and non-ferrous parts. The vehicle rack’s secondary containment shall have adequate capacity to contain any releases. f. The permittee shall ensure that each vehicle has been drained and processed completely prior to removal from the vehicle rack. The vehicle may then be sent to the baler. PERMITTEE: Permit Number: SV-0013-22 Oahu Used Auto Parts and Recycling LLC Date of Issue: May 23, 2023 16-275 Mikahala Street Date of Expiration: November 15, 2026 Keaau, Hawaii 96749 Page: 11 of 17 g. Tire rims, wheel wells and catalytic converters shall be shipped to a permitted recycler. h. Fluids removed from the Enviro Rack system tanks shall be transferred into storage containers and placed into the fluid storage container (one 20-foot enclosed shipping container) located outside the building. The extraction of fluids shall be done in such a manner as to minimize releases. 15. The following materials shall be removed from vehicles and white good units and transported to a DOH-approved or permitted waste facility: used motor oil, brake fluid, radiator fluid, transmission fluid, power steering fluid, compressor oil, fluid containing parts that are not intact, refrigerants, batteries, tires, coolant/antifreeze, gasoline, diesel, PCB-containing capacitors, and mercury-containing switches, lamps, and controls. If any of these materials is hazardous waste, then the permittee shall comply with applicable hazardous waste rules. 16. The maximum on-site storage of removed materials shall be limited to the following capacity limits. These materials shall be stored in the building or in the designated storage shipping containers, located outside the building. a. Waste diesel/waste gasoline 200 gallons b. Used oil/brake/transmission/ 165 gallons (55-gallon drums) power steering fluids c. Waste antifreeze/radiator fluid 110 gallons (55-gallon drums) d. Used compressor oil 55 gallons e. Refrigerant/Freon 60 pounds f. Mercury switches, lamps, sensors one 2-gallon covered container g. PCB Capacitors one 2-gallon covered container h. Batteries (see Special Condition No. 26) 400 batteries i. Tires (see Special Condition No. 27) 500 waste tires (one 20-ft container) 17. Containers of fluids shall be clearly labeled with their contents. Containers shall always be closed, except when it is necessary to add or remove fluids. A container holding fluids shall not be opened, handled, or stored in a manner which may rupture the container or cause it to leak. 18. Containers used to store used oil must be labeled or marked clearly with the words, “Used Oil” (HAR 11-279.1, Standards for the Management of Used Oil). The storage area shall also comply with other applicable requirements of HAR 11-279.1 Standards for the Management of Used Oil. 19. Containers of used oil and other waste fluids shall be placed in a secondary containment that is capable of holding more than the contents of the largest PERMITTEE: Permit Number: SV-0013-22 Oahu Used Auto Parts and Recycling LLC Date of Issue: May 23, 2023 16-275 Mikahala Street Date of Expiration: November 15, 2026 Keaau, Hawaii 96749 Page: 12 of 17 container in the containment area. The secondary containment system shall not be used as fluid storage. If fluid or debris is found in the secondary containment system, the fluid and debris shall be removed immediately and properly disposed of, and the source of the fluid or leak determined and corrected. 20. Oil filters shall be subject to proper oil removal steps (i.e., 24-hour draining prior to disposal). The recovered oil shall be managed in accordance with Special Conditions Nos. 18 and 19. The drained oil filter should be recycled for metal. 21. Motor vehicle air conditioners and other types of refrigerant units (including, but not limited to refrigerators, freezers, chillers, and air conditioning units) that enter the waste stream with the charge intact shall be subject to “safe disposal requirements” under the U.S. Environmental Protection Agency’s (EPA’s) Refrigerant Recycling rule. The permittee shall be responsible for ensuring that the refrigerant is recovered using EPA-approved recycling/recovery equipment with a certified technician before final disposal to a permitted scrap metal recycler. Federal regulations prohibit venting refrigerants into the atmosphere. 22. The permittee shall comply with the disposal, collection, storage, and recycling requirement for mercury containing switches, lamps, relays, sensors and controls as specified under 40 CFR §273.13 as incorporated and amended in chapter 11-273.1-1, HAR. Mercury containing items shall be removed from vehicles and white goods prior to baling and managed of in accordance with applicable hazardous waste rules. 23. Used antifreeze, gasoline and diesel drained from vehicles shall be stored in separate containers in the fluids storage container, located outside the building, and shall be managed and disposed of properly. Used antifreeze may be reused or recycled through a commercial recycling facility. Good gasoline and diesel may be re-used on-site. 24. PCB-containing capacitors shall be removed, managed, stored in a closed container and disposed in accordance with applicable rules and regulations, including the Toxic Substance Control Act. 25. Air bag modules that remain in the vehicle are considered part of the vehicle, when the vehicle is recycled as scrap metal. During baling operations, the permittee shall ensure the protection of human health and the environment from the reactivity or release of the air bag contents. If the permittee removes the deployed air bag modules from the vehicles, as may be required by the vehicle or metal recycling facility, the permittee shall mange and dispose of the removed air bag module in accordance with 40 CFR section 261.4(j), as incorporated and amended in Chapter 11-261.1, HAR. PERMITTEE: Permit Number: SV-0013-22 Oahu Used Auto Parts and Recycling LLC Date of Issue: May 23, 2023 16-275 Mikahala Street Date of Expiration: November 15, 2026 Keaau, Hawaii 96749 Page: 13 of 17 26. The permittee shall comply with the disposal, collection, storage, and recycling requirements specified under HRS 342I, Lead Acid Battery Recycling, and HAR 11-273.1, Standards for Universal Waste Management and 40 CFR §273.2, as incorporated and amended in Chapter 11-273.1-1, HAR. a. On-site storage shall be limited to a total of 400 batteries (lead acid, lithium-ion and NiMH) at any one time. No loose batteries shall be accepted. b. Batteries shall be stored within the building, in a clearly delineated area, palletized and shrink wrapped or placed in a leak proof container, in accordance with the Operations Manual and Building Plan, while awaiting transport to authorized facilities willing and allowed to accept such waste. c. Batteries shall be stored by type in accordance with state hazardous waste laws and regulations. Waste batteries shall not be stored on the ground. d. Cracked or leaking batteries shall be handled and stored in accordance with applicable state hazardous waste laws and regulations. e. No dismantling, processing, crushing, shredding, or baling of batteries shall be performed at the facility. 27. The permittee shall comply with the tire disposal requirements specified under HRS 342I, Used Motor Vehicle Tire Recovery. On-site storage shall be limited to 500 waste tires and shall meet the applicable requirements of the local county fire code. No loose tires shall be accepted. a. Tires removed during vehicle processing will be moved to the Tire Demounting area, located inside the building, for removal of rims and wheel wells. b. Tires that are stacked and awaiting de-rimming shall not exceed ten feet in height. Once the rims and wheel wells have been removed, the tires shall be transferred directly into the enclosed 20-foot shipping container located outside the building. c. Tires must be free of all contaminants, such as oil, grease, gasoline, and diesel, that could create fire hazards. d. Tires shall be disposed only at a DOH-permitted recycling facility, out-of-state recycling facility or end markets allowed to accept waste tires. e. The permittee shall not dispose of whole motor vehicle tires in mixed municipal solid waste or discard or otherwise dispose of a motor vehicle tire, except by recycling through its tire recycling operation. No whole or cut tires shall be delivered to any person with the knowledge that the tires will be improperly used or disposed. f. Metal rims and wheel wells shall be recycled or reused. PERMITTEE: Permit Number: SV-0013-22 Oahu Used Auto Parts and Recycling LLC Date of Issue: May 23, 2023 16-275 Mikahala Street Date of Expiration: November 15, 2026 Keaau, Hawaii 96749 Page: 14 of 17 Scrap Metals (ferrous and non-ferrous) 28. The maximum storage capacity of scrap metal (ferrous and non-ferrous) shall be limited to a total of 40 tons, (excluding vehicles) within the building. a. S crap metal includes steel, insulated copper and aluminum wires, aluminum and copper/copper alloys, red metals, nickel/stainless/high temperature metals, red and yellow brass, and mixed metal components (electric motors) as identified in the Operations Manual. b. Scrap metal that contains fluids shall not be accepted. For this permit, uncontaminated means that the metal does not contain fluids or other contaminants that may cause a threat to human health or the environment (i.e., paints, oils solvents, coolants, etc.). c. No lumber, concrete or other non-metallic components shall be attached to the scrap metal in accordance with the Operations Manual. d. All scrap metal accepted at the facility shall be delivered to the designated receiving areas for sorting, storage, and processing (baled/cut) in accordance with the Operations Manual and Building Plan. Mixed metal components may be disassembled or manually cut to separate ferrous from non-ferrous parts. e. A ll scrap metal shall be segregated, stored in containers or in stacks within their designated areas in the enclosed building. There shall be adequate space for emergency access and implementation of environmental controls. Scrap Metal Baling and Cutting 29. The permittee may process scrap metals except for electric motors. Processing may include minor cutting and/or baling, provided the processing is performed in the baler area identified in the Building Plan. 30. Baling of processed vehicles, white goods, scrap metals and propane cylinders shall be performed in the baler area. The baler operation area shall have adequate containment capacity (steel berm) to contain any residual fluids or contaminants. 31. Scrap metal may be baled or cut to fit into shipping container. Baled recyclable materials will be stored in flat racks, within the building, awaiting shipment. A maximum of three flat racks shall be staged in the building. Unbaled scrap metal shall be stored in containers or in neat stacks until ready to be loaded into shipping containers. No shredding is allowed. 32. Processed vehicles may be transferred to the baler. Stacking of processed vehicles is not allowed. Baled vehicles shall be loaded onto on-site staged flat racks. Baled vehicles shall be limited to two flat racks (16 vehicles each rack). PERMITTEE: Permit Number: SV-0013-22 Oahu Used Auto Parts and Recycling LLC Date of Issue: May 23, 2023 16-275 Mikahala Street Date of Expiration: November 15, 2026 Keaau, Hawaii 96749 Page: 15 of 17 33. Metal fragments and cutting that are captured during the baling and cutting operations shall be collected, contained, and removed for recycling/disposal on a daily or more frequent basis. If the collected metal fragments are determined to be hazardous waste (i.e., toxicity characteristic), then this waste shall be managed on accordance with state hazardous waste laws and regulations. Releases that occur in these areas shall be removed immediately and disposed of properly. 34. R ecyclable materials shall be transported to DOH-permitted recycling or disposal facilities, out-of-state recycling facilities, or end-markets, allowed and willing to accept such waste. If recyclable materials will no longer be accepted by these recycling facilities or end-markets, then no associated incoming waste stream shall be accepted. 35. If contamination of the environment resulting from processing or storage of solid waste activity is suspected, appropriate measures, including sampling and analysis, shall be taken to assess and mitigate the contamination. 36. The permittee shall notify the DOH, in writing, of any operational changes (i.e., use of different processing equipment, relocation of operations, environmental controls, storage capacity, etc.). A revised operations manual reflecting these changes shall be submitted for the DOH’s review and approval prior to implementation. Depending on the extent of the proposed changes, a modification to this permit may be required. General Facility Conditions 37. The facility shall be designed, constructed, and maintained to withstand the proposed expected loads, storage, and processing activities. 38. T he metal enclosed building where recycling and salvage operations are conducted shall be concrete paved and maintained in good, intact condition such that the concrete will act as a preventive measure against surface and subsurface contamination. The areas designated for fluid storage, unloading and loading, storage of unprocessed vehicles and staging of shipping containers shall be on an asphalt paved surface and shall have containment measures to control any accidental releases or other contaminants. The permittee shall maintain the building, concrete floor, and asphalt surfaces to prevent releases to the environment. The unpaved/gravel area(s), shown on the Site Plan, shall not be used for any recycling or salvaging operations. 39. In the event the that the concrete/asphalt is not maintained in the areas that salvaging and recycling operations are being conducted, the permittee shall conduct soil sampling to demonstrate the area is not contaminated prior to resurfacing with PERMITTEE: Permit Number: SV-0013-22 Oahu Used Auto Parts and Recycling LLC Date of Issue: May 23, 2023 16-275 Mikahala Street Date of Expiration: November 15, 2026 Keaau, Hawaii 96749 Page: 16 of 17 concrete/asphalt. If resurfacing is warranted, the permittee shall submit a sampling plan and analytical results for review and approval. If contamination is found, the permittee shall submit a remediation plan for review and approval by the DOH. Concrete/asphalt placement shall not occur without approval by the DOH. All waste operations and storage shall be on concrete or asphalt surfaces. 40. The facility shall be supervised, secured by lockable gates and fences, or other measures to control unauthorized access to the facility. 41. The facility shall have a permanent sign identifying the facility, hours of operation, and a contact in case of emergencies. The sign shall be readable, weatherproof, and placed in conspicuous areas accessed by public and commercial entities. 42. The facility shall have a written fire plan that is designed to prevent and minimize fire hazards. The facility shall maintain a neat and orderly appearance and must be screened and buffered to minimize nuisances to neighboring properties. Access lanes shall be provided within the facility and building to allow for emergency response, vector control, and implementation of environmental controls. 43. Appropriate engineering controls shall be instituted and implemented to prevent the scattering of litter and other solid wastes, and to provide adequate drainage of rainwater for the site and surrounding areas. 44. Suitable means shall be employed to control nuisances and minimize odors and vectors (such as rodents and insects). The facility shall maintain a neat and orderly appearance and must be screened and buffered to minimize nuisances to neighboring properties. 45. Adequate measures shall be taken to prevent fluids and spills from being discharged or allowed to enter into sewers, drainage systems, surface or groundwater, water courses, marine waters, or onto the ground. Measures may include the use of structural catchment systems, the use of spill pans, berms, or absorbent materials. Discharges of wash water, stormwater, and wastewater from the facility processes and cleaning operations shall be in accordance with all applicable federal, state, and local rules and ordinances. 46. Any illegal dumping, especially of putrescible or combustible material, shall be removed immediately to DOH-permitted waste management facilities. 47. Scavenging at the facility is prohibited. PERMITTEE: Permit Number: SV-0013-22 Oahu Used Auto Parts and Recycling LLC Date of Issue: May 23, 2023 16-275 Mikahala Street Date of Expiration: November 15, 2026 Keaau, Hawaii 96749 Page: 17 of 17 Recordkeeping and Reporting Requirements 48. R ecords of screening and all transactions shall be kept a minimum of five (5) years. Copies shall be made available to the DOH for its use upon demand. The record information shall include: a. Monthly total number/tonnage of vehicles, white goods, scrap metal, and propane cylinders received and processed; b. Monthly total number of vehicles, white goods, scrap metal, propane cylinders, on-site; c. Monthly total quantity of ferrous and non-ferrous metal, used oil, and other fluids and waste streams on-site; d. Vehicles, white goods, scrap metal, propane cylinders acceptance dates, quantities, hauler/purchaser, and source; e. Vehicles, white goods, scrap metal, batteries, and tires disposal dates, quantities, hauler/purchaser, and destination; f. Quantity, type, and final destination of processing by-products (batteries, tires, refrigerant, used oil, and other materials received and/or removed from vehicles and white goods; and g. Copies of receipts of sale, recycling, or disposal of material. 49. The annual “Motor Vehicle Tire Recovery Summary” report shall be prepared and submitted to the DOH by July 31 of each fiscal year, listing the total quantity of used tires collected, and ultimate disposition of the used tires during the past fiscal year. 50. An annual report shall be prepared and submitted to the DOH reviewing the past fiscal year’s (July 1 to June 30) operations and detailing the final disposition: a. total units/tonnage of vehicles, white goods, batteries, tires, scrap metals, and propane cylinders that were received, processed, recycled, and disposed; b. quantity, type, and final destination of products removed from incoming material and processing (fluids, refrigerant, mercury switches, PCB capacitors, etc.); and c. a summary of incidents outside of normal operations. Reports shall be submitted to the following address by July 31 of each year. Department of Health Environmental Management Division Solid and Hazardous Waste Branch 2827 Waimano Home Road, #100 Pearl City, Hawaii 96782