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HomeMy WebLinkAbout2023-09-11 Minutes ApprovedPUBLIC ACCESS, OPEN SPACE, AND NATURAL RESOURCES PRESERVATION COMMISSION Public Meeting MINUTES September 11, 2023 I. CALL TO ORDER: On September 11, 2023, the regular meeting of the Public Access, Open Space, and Natural Resources Preservation Commission (PONC) was called to order at 10:00 a.m. by Chr. Chang welcomed all in attendance and introduced the Commissioners of the Commission and support staff. Those who were present constituted a quorum. Present: Deborah Chang, Chairperson (CHR.) CD-1 Alexandra "Alex" Kelepolo, Vice Chair (V.CHR.) CD-2 Deborah J. Ward, Commissioner CD-5 Jodie Rosam, Commissioner CD-6 La Crivello, Commissioner CD-8 Kamuela Plunkett, Commissioner CD-9 Absent: Shellie Bee Allen Naungayan, Commissioner CD-3 Justin Lee, Commissioner CD-7 District 4 (Vacant) Support Staff. Jean Campbell, Deputy Corporation Counsel Representative Hamana Ventura, Property Manager Department of Finance Maxine Cutler, Commission Secretary II. STATEMENT(S) FROM THE PUBLIC: Pursuant to HRS § 92-3, oral testimony may be provided at the beginning of the meeting or immediately preceding the agenda item to which the testimony relates. Chr. Chang opened the floor for public testimony, reminded the commission of written communications received, and asked everyone to silence their devices. Toni Withington, Secretary -Treasurer for Kohala Lihikai, a non-profit stewarding organization, said they have been stewarding lands in North Kohala for over 20 years, including seven open space parcels. She said they have applied for grant funding for 2020, '21, and '23 but have yet to receive funding from those applications and said they did not apply for this year because previous requests were not filled. She stated that they have Minutes of September 11, 2023, Approved Page 1 been paying out of their pockets for years. There are Council Resolutions regarding funding, but they have yet to receive any funds for the past years. She is waiting to meet with the Department of Finance to resolve this matter. There being no other public testimony, Chr. Chang closed public testimony and proceeded to the next item on the agenda. III. DEPUTY CORPORATION COUNSEL REPORT: Jean Campbell, Deputy Corporation Counsel, gave a brief reminder of allowable expenses that can be covered using maintenance fund grants; according to HCC 10- 16(g) of the County Charter, which lists 17 permitted expenditures, including preservation and conservation of the property, wildfire prevention, repair and replacement of specific signage, restoration of existing buildings, installation/repair of fences, and cattle guards. She said, "The Charter section 10-16(h) also allows for the compensation for specific duties such as labor, educational workshops, and maintenance work which can be paid to officers, board members and employees of the non-profit if those duties have been specifically identified and approved of in the detailed business plan as part of the grant proposal." She advised the commission to carefully check to confirm that the payment is only for the work effectuating the permitted task. She gave an example: fence installation is an identified task; an employee could be paid for the time they are installing the fence using maintenance funds, but their salary or wages should not be paid to the extent they are doing other tasks. She clarified that the maintenance fund cannot be used to pay the organization's administrative costs. She said this question comes up every year. The maintenance fund does not pay for employee benefits, bookkeeping or accounting costs, insurance premiums, or administrative fees charged by a non-profit for administering the grant on behalf of a recipient or similar costs. These are all simply the costs of operating the entity and must be borne through the entity's standard operating procedures, such as fundraising or other grants. Commissioner Ward asked for clarity about administrative costs to run the organization. Ms. Campbell replied that the maintenance fund does not pay for employees running the organization or administrative costs, and the organization might need to find other funding sources to pay for these costs. There being no further questions from the commission, Chr. Chang thanked Ms. Campbell and proceeded to the next item on the agenda. Chr. Chang invited V.Chr. Kelepolo to explain the grant process. Minutes of September 11, 2023, Approved Page 2 IV. NEW BUSINESS: 1. 2024 Stewardship Grant Applications. Commission to interview applicants, discuss, and make recommendations to the Department of Finance. V.Chr. Kelepolo gave a brief explanation of the grant process. She explained that the commission will make recommendations to the Department of Finance (Finance) on each grant application. Finance will review the PONC recommendations, evaluate each grant application, and report their findings as a communication to the County's Legislative Approvals and Acquisitions Committee (LAAC). When LAAC passes the Finance communication, council members are encouraged to present a resolution to award grant funding to the non-profit organization. After the County Council passes the resolutions, grant contracts are then processed by Finance. The 2024 Stewardship grant terms are July 1, 2024, through June 30, 2025. Commissioner Ward asked if the grant award is intended to be a reimbursement program and if it is intended for the non-profit to put their monies first. V.Chr. Kelepolo responded, "No." There are some grant awardees still catching up on previous years' grant awards. There being no further discussions, Chr. Chang reminded the applicants that no presentations are needed. Only 15 minutes were allowed for each application, and representatives were invited to the microphone. a) STU. 24-01, Stewardship Grant Application for Kohanaiki 'Ohana for O'oma Beach, Kona, Hawai'i. Tax Map Key No. (3) 7-3-009:004; requesting $41,400.00 for Maintenance Activities and Public Education. Ms. Karen Eoff, a member of Kohanaiki Ohana, a 501(c)3 organization, gave a brief introduction about the O'oma beach area. She gave a brief report of ongoing projects. Commissioner Ward asked for an explanation of the $10,000 for the students and volunteers working with the education. Ms. Eoff responded that there was a need for an educational worker to work with the students and volunteers. Commissioner Plunkett asked for confirmation that the educator (Krista) is compensated as a contractor. Ms. Eoff confirmed that there are no paid employees. Commissioner Crivello asked for clarification on the line items for student outreach coordinator, weed control, and maintenance. Ms. Eoff explained that Andrew and Ocean are contract workers like Krista. Chr. Chang asked to correct the timeline dates from July 1, 2024, through June 30, 2025, and correction be given to the secretary. MOTION: V.Chr. Kelepolo moved to approve Stewardship Grant Application 24- 01, subject to the following conditions: that Finance review for any duplications that were covered in last year's grant with this year's grant and evaluate the Minutes of September 11, 2023, Approved Page 3 proposed budget before transmitting the stewardship grant application to council, separating those expenses that do not fit into the Hawaii County Charter and Code from those expenses which can be approved. Commissioner Rosam seconded the motion. There being no discussion, Chr. Chang called for a roll -call vote. Commissioners Ward, Plunkett, Rosam, Kelepolo, Crivello, and Chr. Chang all verbally voted "Aye." With 6-Ayes, 2-Excused Absences, and 1- Vacancy, the motion passed unanimously. Chr. Chang asked for public testimony; there being none, she invited the next applicant to the microphone. b) STU. 24-02, Stewardship Grant Application for Pohaha I Ka Lani for Waipio Valley Lookout, Hamakua, Hawai'i. Tax Map Key No. (3) 4-8-004:006, requesting $114,900.00 for Maintenance Activities and Public Education. Mr. Jesse Potter, Executive Director and Project Manager for Pohaha I Ka Lani, has stewarded the Waipio Valley property for over eight years. Chr. Chang expressed appreciation for the applicant's very detailed budget. Pohaha has demonstrated the ability to complete the projects every year by judging the detailed reports that are submitted. Commissioner Plunkett asked if the long-range community plan was considered. Mr. Potter responded that the property serves as a buffer for the valley and community. He confirmed that the 1990 CD Plan was factored into their projects. Commissioner Ward commented on a great job on reports and asked how they deal with uninvited entry onto the property, theft, and fence/gate repair. Mr. Potter reported that plants were stolen due to easy access to the property and a lack of security during off hours. He explained the difficulty of finding a contractor to repair the damaged fence and gate. MOTION: V.Chr. Kelepolo moved to approve Stewardship Grant Application 24- 02, subject to the following conditions: that Finance review for any duplications that were covered in last year's grant with this year's grant and evaluate the proposed budget before transmitting the stewardship grant application to council, separating those expenses that do not fit into the Hawaii County Charter and Code from those expenses which can be approved. Commissioner Crivello seconded the motion. There being no discussion, Chr. Chang called for a roll -call vote. Commissioners Ward, Plunkett, Rosam, Kelepolo, Crivello, and Chr. Chang all verbally voted "Aye." With 6-Ayes, 2-Excused Absences, and 1- Vacancy, the motion passed unanimously. Chr. Chang asked for public testimony; there being none, she invited the next applicant to the microphone. Minutes of September 11, 2023, Approved Page 4 c) STU. 24-03, Stewardship Grant Application for Hawaii Environmental Restoration (HER) for WaVele, Puna, Hawaii. Tax Map Key No. (3) 1-4-003:003 and 037, requesting $23,587.00 for Maintenance Activities and Public Education. Mr. Diga Kern is a contractor for Hawaii Environmental Restoration (HER). Commissioner Plunkett asked, "Is there a best practices manual for fire ants control and containment?" Mr. Kern responded that insecticide is applied according to the instructions on the label, and many products have been researched. He asked for help and suggestions to control and contain these fire ants. Commissioner Rosam suggested consulting with the Ant Lab in Hilo as they might have best practices. Commissioner Ward commented that the Ant Lab offers training in standard best practices. MOTION: V.Chr. Kelepolo moved to approve Stewardship Grant Application 24- 03, subject to the following conditions: that Finance evaluate the proposed budget before transmitting the stewardship grant application to the council, separating those expenses that do not fit into the Hawaii County Charter and Code from those expenses which can be approved. Commissioner Rosam seconded the motion, and a discussion was held. Commissioner Plunkett sought clarification on whether more than one organization can maintain the trail. (Conversation held, inaudible) There being no further discussion, Chr. Chang called for a roll -call vote. Commissioners Ward, Plunkett, Rosam, Kelepolo, Crivello, and Chr. Chang all verbally voted "Aye." With 6-Ayes, 2-Excused Absences, and 1-Vacancy, the motion passed unanimously. Chr. Chang asked for public testimony; there being none, she invited the next applicant to the microphone. d) STU. 24-04, Stewardship Grant Application for Hawaii Environmental Restoration for WaVele, Puna, Hawaii. Tax Map Key No. (3) 1-4-003:003 and 037, requesting $7,990.00 for Management Planning. Mr. Diga Kern is a contractor for Hawaii Environmental Restoration (HER). Commissioner Ward expressed appreciation for working in Puna and asked for more information on whether this request was a component of the management plan or a precursor to the development of a management plan. Mr. Kern explained this tool's importance in providing layers of information for a short or long-term management plan and includes community involvement. A discussion ensued regarding question marks in the grant application and its meaning. Mr. Kern says the question marks are in areas that may need to Minutes of September 11, 2023, Approved Page 5 be determined if they fit permitted expenses in the charter. Commissioner Plunkett asked for clarification that the tool could be used as a resource for a future management plan. Chr. Chang asked whether HER would be looking for other funding resources besides the PONC maintenance fund. Mr. Kern confirmed. MOTION: V.Chr. Kelepolo moved to approve Stewardship Grant Application 24- 04, subject to the following conditions: that Finance evaluate the proposed budget before transmitting the stewardship grant application to the council, separating those expenses that do not fit into the Hawaii County Charter and Code from those expenses which can be approved. Commissioner Rosam seconded the motion, and a discussion was held. Commissioner Ward asked if the County conducted an Archaeological Survey that they committed to last year. The County replied, "No." Mr. Kern responded that the survey will be addressed in the Malama O Puna application. There being no further discussion, Chr. Chang called for a roll -call vote. Commissioners Ward, Plunkett, Rosam, Kelepolo, Crivello, and Chr. Chang all verbally voted "Aye." With 6-Ayes, 2-Excused Absences, and 1-Vacancy, the motion passed unanimously. Chr. Chang asked for public testimony; there being none, she invited the next applicant to the microphone. e) STU. 24-05, Stewardship Grant Application for Hawaii Farmers Union - Kohala Chapter; Fiscal Sponsor Hawaii Farmers Union Foundation for Banyans Trees, Hawi, N. Kohala, Hawaii. Tax Map Key No. (3) 5-5-015:042, requesting $29,500.00 for Management Planning and $29,000.00 for Maintenance Activities and Public Education. In -person were Miya Goodoni and Rebecca Woods, Hawaii Farmers Union - Kohala Chapter; Fiscal Sponsor Hawaii Farmers Union Foundation, with Ms. Gail Baber on the phone. Commissioner Ward asked for clarification on mowing and maintenance. Ms. Baber explained that Mr. Andrews mows the property on a volunteer basis and does not mow the property regularly. They desire regular mowing and tree trimming. Commissioner Rosam asked if there was a contract with Townscape. Ms. Baber responded that they have no contract with Townscape. V.Chr. Kelepolo asked about future farmers' market events. Ms. Baber agrees and hopes to work with local farmers; the problem is that there are no access easements with abutting landowners, except access from the highway. Commissioner Plunkett asked for clarification on paying Ms. Donna Ching's fee of $12,000 for a two-day training. Ms. Baber responded that Minutes of September 11, 2023, Approved Page 6 education and knowledge are valuable in maintaining and stewarding any property within the State. Ms. Baber stated that Ms. Ching's fee was reasonable and low. Commissioner Ward supports bringing back the farmer's market, but are there rules about vendors selling goods on County -owned parcels? Chr. Chang pointed out the discrepancies in the total grant request of $29,000 or $29,900, which is it? Ms. Baber will take another look and report back to the secretary. Chr. Chang asked for clarity regarding the "outline" deliverable. Chr. Chang suggested (and Ms. Baber agreed) that the deliverable be a "report" rather than an "outline." Ms. Baber hopes to deliver a comprehensive plan that would include land use, public outreach, historical information, and reports that would be drafted by the applicant, with Townscape in an advisory capacity. Commissioner Ward asked for clarification about "toilet" facilities. Ms. Baber explained that such capital improvements need to be first discussed with the community. MOTION: V.Chr. Kelepolo moved to approve Stewardship Grant Application 24- 05, subject to the following conditions: that Finance evaluate the proposed budget before transmitting the stewardship grant application to the council, separating those expenses that do not fit into the Hawaii County Charter and Code from those expenses which can be approved. Commissioner Rosam seconded the motion, and a discussion was held. Commissioner Ward commented on facilitating a fluid process of grant funding. Chr. Chang replied that the motion allows the Finance to evaluate what can be approved. Commissioner Plunkett recommended a more detailed project budget with a breakdown of Donna Ching's fees, training event costs, and Townscape costs. Commissioner Crivello commented on the positive impact of the proposal's training of youth in the community. There being no further discussion, Chr. Chang called for a roll -call vote. Commissioners Ward, Plunkett, Rosam, Kelepolo, Crivello, and Chr. Chang all verbally voted "Aye." With 6-Ayes, 2-Excused Absences, and 1-Vacancy, the motion passed unanimously. Chr. Chang asked for public testimony; there being none, she invited the next applicant to the microphone. f) STU. 24-06, Stewardship Grant Application for Ho`omalu Ka`u for Kahua `Olohu, Ka`u, Hawaii. Tax Map Key No. (3) 9-5-012:005, requesting $26,500.00 for Maintenance Activities and Public Education. Mr. Keoni Fox, Secretary/Treasurer for Ho'omalu Ka'u, was present. Commissioner Plunkett asked if there are other community uses besides the Makahiki Event. Mr. Fox responded that the property is open for staging Minutes of September 11, 2023, Approved Page 7 other cultural activities and parking for Kaunamano. Chr. Chang asked for Kupuna Oral History project information. Mr. Fox will look into it. Chr. Chang asked about the cost of Liability Insurance. Mr. Fox explained that for the Makahiki Events, it is a supplemental coverage. The increased cost depends on the number of participants required in the grant agreement. MOTION: V.Chr. Kelepolo moved to approve Stewardship Grant Application 24- 06, subject to the following conditions: that Finance evaluate the proposed budget before transmitting the stewardship grant application to the council, separating those expenses that do not fit into the Hawaii County Charter and Code from those expenses which can be approved. Commissioner Plunkett seconded the motion, and a discussion ensued. Chr. Chang commented that the application was well -written. Commissioner Ward asked why the rate of $30/hr. was used. Commissioner Crivello pointed out that is the "in -kind" rate. Mr. Fox explained that he consulted the annual publication "The Independent Sector," and Hawai`i's volunteer hourly rates are higher than most states. There being no further discussion, Chr. Chang called for a roll -call vote. Commissioners Ward, Plunkett, Rosam, Kelepolo, Crivello, and Chr. Chang all verbally voted "Aye." With 6-Ayes, 2-Excused Absences, and 1-Vacancy, the motion passed unanimously. Chr. Chang asked for public testimony. Ms. Kim Kaho`onei, Director of Friends of Amy BH Greenwell Ethnobotanical Gardens, testified. The AGEG consists of over 15 acres and hosts over 200 community events, including Arbor Day, bringing keiki back into the gardens, as well as educators and cultural practitioners. She asked the commission to continue their support for the gardens. President Alan Rolph reported increased community and volunteer participation in events and property maintenance. There being no other public testimony, Chr. Chang closed public testimony and invited the grant applicants to the microphone. g) STU. 24-07, Stewardship Grant Application for Friends of Amy BH Greenwell Ethnobotanical Gardens (AGEG) for Amy BH Greenwell Ethnobotanical Gardens, S. Kona, Hawaii. Tax Map Key No. (3) 8-013:002, 003, 014, 043, and 059, requesting $223,200.00 for Maintenance Activities and Public Education. President Alan Rolph and Director Kim Kaho`onei present for AGEG. Minutes of September 11, 2023, Approved Page 8 Chr. Chang asked about the Gaspar house and what are the conditions of the house. Pres. Rolph replied that the house is old, being repaired, and is located within the upper garden area. Commissioner Ward asked for clarification of the County purchase of the Gardens, ongoing agreements with Bishop Museum, and how events are held on the property. Pres. Rolph replied that Bishop Museum funding will end, focusing more on educational support. Bishop also helps with community fundraising events. Commissioner Plunkett asked for clarification of grant funding for each parcel, restoration amounts, and if there is a preservation plan for the heiau parcel. Pres. Rolph explained the continuous maintenance affecting three main connecting parcels. Ms. Kaho'onei spoke but inaudible. The heiau parcel is located in a subdivision with no parking. For now, AGEG is just doing brush control on the parcel. V.Chr. Kelepolo asked if there are plans for a Preservation Plan for future grant requests. Ms. Kaho'onei said that an archaeological report is in process for the heiau. MOTION: V.Chr. Kelepolo moved to approve Stewardship Grant Application 24- 07, subject to the following conditions: that Finance evaluate the proposed budget before transmitting the stewardship grant application to the council, separating those expenses that do not fit into the Hawaii County Charter and Code from those expenses which can be approved. Commissioner Rosam seconded the motion, and a discussion was held. Chr. Chang commented how she enjoys AGEG's native plant sales, especially on Arbor Day. The next plant sale is scheduled for November 4, 2023, at the Gardens. There being no further discussion, Chr. Chang called for a roll -call vote. Commissioners Ward, Plunkett, Rosam, Kelepolo, Crivello, and Chr. Chang all verbally voted "Aye." With 6-Ayes, 2-Excused Absences, and 1-Vacancy, the motion passed unanimously. Chr. Chang called for a 10-minute break and reconvened the meeting at 12:13 p.m. She asked for public testimony; there being none, she invited the next applicant to the microphone. h) STU. 24-08, Stewardship Grant Application for Ala Kahakai Trails Association (ATA) for Waikapuna, Kaunamano, and Kiolaka`a, Ka`u, Hawaii. Tax Map Key No. (3) 9-5-007:016, 9-5-011:001, 004, 005, 006, 9-5-012:00, 9-4-001:008, 009, 016, 017, and 023, requesting $132,500.00 for Maintenance Activities and Public Education. President Keoni Fox is a representative for ATA's grant for stewardship, public Minutes of September 11, 2023, Approved Page 9 education, and the Heritage Preserve Ranger Program. Commissioner Kelepolo commented on the importance of having security and witnessed first-hand illegal entry by someone trying to access the beach. She mentioned problems with fishermen who cut locks, break through fences, and move stones to get to the shoreline. Commissioner Crivello asked for clarification on hiring four rangers and one community intern and considerations for public safety and the safety of the rangers, i.e., more than one ranger on duty at a time. Pres. Fox explained the need to hire rangers for the 5,500 acres and provide education about these lands; the hiring process is happening now. Commissioner Plunkett seeks confirmation regarding the term "ranger, standards of, and enforcement roles." Pres. Fox admits the term "rangers" relates to cultural, native forestry education, facilitating fire watch, monitoring users' activities, implementing safety protocols, and aiding in rescue efforts to marine life or persons; rangers have no enforcement capabilities. Commissioner Plunkett asked if ATA is working with DOCARE. Pres. Fox confirmed that they are aware of protocols with DOCARE and will report any violations. Commissioner Kelepolo asked for clarification if ATA works only on these properties. Pres. Fox replied that since acquiring all three properties owned by ATA, they support other community concerns, such as the Kalae property owned by the Department of Hawaiian Home Lands. Chr. Chang asked for clarification about the process of accessing and using the properties. Pres. Fox replied that access to the properties was the same as the previous owner: users needed to sign up and sign waivers. The property access system has evolved since the Waikapuna Resource Management Plan was completed. With separate funding, hired personnel facilitates scheduling, rules, sign-ups, and waivers. The rangers are to monitor the users and make sure the sites are cleaned after each use. Pres. Fox says, "Comments from those who have used the area are positive, and the beach is cleaner than before." MOTION: V.Chr. Kelepolo moved to approve Stewardship Grant Application 24- 08, subject to the following conditions: that Finance review for any duplications that may be covered in last year's grant with this year's grant and evaluate the proposed budget before transmitting the stewardship grant application to council, separating those expenses that do not fit into the Hawaii County Charter and Code from those expenses which can be approved. Commissioner Plunkett seconded the motion. There being no discussion, Chr. Chang called for a roll -call vote. Commissioners Ward, Plunkett, Rosam, Kelepolo, Crivello, and Chr. Chang all verbally voted "Aye." With 6-Ayes, 2-Excused Absences, and 1-Vacancy, the motion passed unanimously. Minutes of September 11, 2023, Approved Page 10 i) STU. 24-09, Stewardship Grant Application for Ala Kahakai Trails Association for Waikapuna, Kaunamano, and Kiolaka'a, Ka'u Hawaii. Tax Map Key No. (3) 9- 5-011:001, 004, 005, 006, 9-5-012:001, requesting $80,000.00 for a Resource Management Plan. President Keoni Fox for ATA present. He corrected this agenda item. The grant request is for a Community Management Plan only on Kaunamano, Ka'u Hawai'i. TMK (3) 9-5-011:001, 004, 005, 006, 9-5-012:001, and not for Waikapuna or Kiolaka'a. Secretary Cutler noted the corrections and apologized. Chr. Chang asked for clarification of the plan to return at least half of this grant request. Pres. Fox confirmed that last year's grant request has just passed a County Council resolution, and completing the management plan may take up to 18 months. This year's grant funding is to compensate for the delay in receiving last year's grant request. Commissioner Ward commented on the complications in the grant funding process and asked, "How do you deal with this issue of not getting grant funding when you asked for it affect your work?" Pres. Fox mentioned that Ms. Cutler worked very hard to standardize the program, which has come a long way from the previous department. This is ATA's second grant request, and we hope the option for a multi -year grant request will be made available. Facilitation of a management plan does take longer than a year. MOTION: V. Chr. Kelepolo moved to approve Stewardship Grant Application 24- 09, subject to the following conditions: that Finance review for any duplications that may be covered in last year's grant with this year's grant and evaluate the proposed budget before transmitting the stewardship grant application to council, separating those expenses that do not fit into the Hawaii County Charter and Code from those expenses which can be approved. Commissioner Rosam seconded the motion, and a discussion ensued. Commissioner Plunkett asked ATA if consultation would be held with other agencies and community engagement. Pres. Fox replied that a list of stakeholders was created for the Waikapuna Community Resource Management Plan and foresees implementing the same with consultant Nohopapa. There being no further discussions, Chr. Chang called for a roll -call vote. Commissioners Ward, Plunkett, Rosam, Kelepolo, Crivello, and Chr. Chang all verbally voted "Aye." With 6-Ayes, 2-Excused Absences, and 1-Vacancy, the motion passed unanimously. Chr. Chang asked for public testimony; there being none, she invited the next applicant to the microphone. Minutes of September 11, 2023, Approved Page 11 j) STU. 24-10, Stewardship Grant Application for Ala Kahakai Trails Association for Kiolaka'a, Ka'u, Hawaii. Tax Map Key No. (3) 9-4-001:008, 009, 016, 017, and 023, requesting $173,500.00 for Management Planning. President Keoni Fox was present for ATA's grant for the Management Plan. Chr. Chang asked about the funding difference of $10,000 between the grant request of $173,500 and Nohopapa's quote of $163,507.00. Pres. Fox explained that the difference is for unforeseen issues and any additional work. He says they will return to the County if they don't use it. In the scope, they have scheduled over 30 oral interviews with about 100 questions, site visits, community outreach, and research documents. MOTION: V.Chr. Kelepolo moved to approve Stewardship Grant Application 24- 10, subject to the following conditions: that Finance review for any duplications that may be covered in last year's grant with this year's grant and evaluate the proposed budget before transmitting the stewardship grant application to council, separating those expenses that do not fit into the Hawaii County Charter and Code from those expenses which can be approved. Commissioner Plunkett seconded the motion, and a discussion ensued. Commissioner Plunkett commented on ATA's great work and efforts in Ka'o. There being no further discussion, Chr. Chang called for a roll -call vote. Commissioners Ward, Plunkett, Rosam, Kelepolo, Crivello, and Chr. Chang all verbally voted "Aye." With 6-Ayes, 2-Excused Absences, and 1-Vacancy, the motion passed unanimously. Chr. Chang asked for public testimony and invited the testifier to the microphone. Amedeo Markoff testified in support of STU. 24-11 and the need to protect areas frequently visited by the public. Puna is the fastest -growing community on the island, with increased illegal activity and limited resources. Puna needs help. k) STU. 24-11, Stewardship Grant Application for Na Maka Haloa O Waipi'o for Pohoiki, Puna, Hawai'i. Tax Map Key No. (3)1-3-008:097, requesting $260,000.00 for Maintenance Activities and Public Education. Executive Director Annamarie Kon introduced herself. Chr. Chang asked for the required documents that were missing. Secretary Cutler confirmed that some pages are blank, missing information, and documents are missing. She said they needed to review the application, which is the wrong version. Dir. Kon says the project name is Malama Puna O Pohoiki and confirmed that the grant application is for maintenance only. Secretary Cutler apologized and gave her copy to Mr. Ventura to make copies for the board. Chr. Chang excused this applicant while copies were being made and moved to Minutes of September 11, 2023, Approved Page 12 public testimony for the next agenda item. There being none, she invited representatives to the microphone. 1) STU. 24-12, Stewardship Grant Application for Malama O Puna for Wai'ele, Puna, Hawai'i. Tax Map Key No. (3) 1-4-003:003, 037, requesting $104,00.00 for Management Planning and $369,699.00 for Maintenance Activities and Public Education. Executive Director, Eileen O'Hara; President of the Board of Directors; Timothy Rowe; and Treasurer, Amedeo Markoff for Malama O Puna. Chr. Chang asked about the cost of staking. Dir. O'Hara replied that the survey is old, and staking must be done before fence work begins. Chr. Chang advised Malama o Puna to consult with the State Na Ala Hele Program regarding the ownership and maintenance of historic trails on the property. Commissioner Ward stated that the County is generally responsible for staking when acquiring these properties rather than through the maintenance fund, especially if "the borders are delineated like a rock wall." A brief discussion ensued regarding the characteristics of the property. Commissioner Plunkett asked for clarification regarding the relationship between the previous applicant "HER" and "MOP." Are they duplicates? Under the umbrella? Same properties? Project activities? Dir. O'Hara responded that both organizations are different and have separate project goals for the same property. He also commented on the importance of a public access management plan. Chr. Chang asked Mr. Ventura, who said the County would do the staking. Dir. O'Hara said that $34,000 of the grant request was budgeted for staking. A short discussion ensued regarding the archeological survey report and funding for it. Mr. Ventura supports MOP in getting this report done with ASM. Commissioner Rosam asked to clarify the funding for an archeological training program by Keoni Kalawe and lokepa Manukea. Mr. Markoff responded that the training would be about preservation and restoration of the property as an educational requirement. A brief discussion ensued regarding the importance of preserving the cultural sites from bulldozing, feral pigs, and the public trying to access the property. Ms. O'Hara also explained that the information will be used for the management plan. MOTION: V.Chr. Kelepolo moved to approve Stewardship Grant Application 24- 12, subject to the following conditions: that Finance review for any duplications that may be covered in last year's grant with this year's grant and evaluate the proposed budget before transmitting the stewardship grant application to council, separating those expenses that do not fit into the Hawaii County Charter and Code from those expenses which can be approved. Commissioner Crivello seconded the motion. There being no discussion, Chr. Chang called for Minutes of September 11, 2023, Approved Page 13 a roll -call vote. Commissioners Ward, Plunkett, Rosam, Kelepolo, Crivello, and Chr. Chang all verbally voted "Aye." With 6-Ayes, 2-Excused Absences, and 1- Vacancy, the motion passed unanimously. Chr. Chang called STU. 24-11 and Annamarie Kon back to the microphone to continue the commission review. k) STU. 24-11, Stewardship Grant Application for Na Maka Haloa O Waipi`o for Pohoiki, Puna, Hawaii. Tax Map Key No. (3)1-3-008:097, requesting $260,000.00 for Maintenance Activities and Public Education. Executive Director Annamarie Kon testified regarding community activity at Pohoiki, education goals, management goals, and education as described in their grant application. She explained issues such as tracking people squatting, nudity activity, cutting trails, trash, defecating, overgrowth, cutting trees to build shelters, and illegal dumping. Dir. Kon testified of an ongoing coalition of groups and the importance of working with them regarding road access to the boat harbor with the State of Hawaii. She said grant funding will help to facilitate coalition efforts, maintenance, and public education. Commissioner Ward focused on last year's management plan compared to this year's. Dir. Kon explained that last year's application needed more information to provide a quote. She continues to define the usage of the grant and the positive effects on the community. Chr. Chang asked if there are plans to get an Archaeological Survey. Dir. Kon explained that the State might do the AIS due to ongoing projects with the boat ramp project and the opportunity to participate with the State, giving testimony for their project. Commissioner Plunkett asked for clarification on maintenance work, access points, and how the funds will be used. Dir. Kon replied that grant funding will be used on parcel 097. The coalition groups are stewarding the Pohoiki boat and park area with Parks and Recreation. She explained that they have been stewarding the parcel with other funding sources, and there are several ways to access the property. A lengthy discussion ensued with Director Kon regarding the organization's goals, the need for a management plan, and more details of her ideas for a management plan. It was suggested that she hire a grant writer. A brief discussion was held on whether to defer or make a recommendation to Finance. MOTION: Chr. Chang moved to defer the discussion of Na Maka Haloa O Waipi`o to the next meeting on November 13, 2023, to give the applicant time to make the application more transparent on the goals, what they are doing, and the budget. Commissioner Crivello seconded the motion, and a discussion ensued. Minutes of September 11, 2023, Approved Page 14 Commissioners Rosam, Ward, and Plunkett agreed to approve the application with special provisions to work with Finance through line items. They urged the commission not to defer because the work is being done on the property, and last year's postponement was never put back on the agenda. Corporation Counsel Ms. Campbell suggested deferring it and suggested the commission assist the applicant in filling out the application because a pre - review of the application had been offered earlier. Commissioner Plunkett expressed concerns about the fairness of special treatment of this applicant. A project coordinator could be contracted to write these proposals. The commission expressed concerns that a management plan is needed to address the points made in the application and by the applicant. Dir. Kon supported the help, is willing to redo the application for the November meeting, and is willing to accept the commission's decision. As a result of this discussion, Chr. Chang withdrew her motion and continued to a new motion. MOTION: Chr. Chang moved that this application be deferred and assigned two commissioners to work with Dir. Kon will revise the grant application for the November 13, 2023, meeting with the possibility of deferring it to the January 2024 meeting, if necessary. V.Chr. Kelepolo seconded the motion, and a discussion ensued. Commissioner Plunkett asked if language in the Rules allows them to assist and if this action is deemed unfair to other applicants. Ms. Campbell reminded the commission that they offered to assist any applicant with the pre -review of their applications and, in the future, the plan is to continue to assist grant applicants. Commissioners Crivello and Rosam volunteered to work with Dir. Kon. There being no further discussions, Chr. Chang called for a roll -call vote. Commissioners Ward, Plunkett, Rosam, Kelepolo, Crivello, and Chr. Chang all verbally voted "Aye." With 6-Ayes, 2-Excused Absences, and 1-Vacancy, the motion passed unanimously. Chr. Chang called for a break and reconvened at 2:42 p.m. There being no public testimony, Chr. Chang moved to Old Business. III. OLD BUSINESS: 1. Report from the PInG for 2024 Suggestion Form. 2. Report from the PInG for Criteria Assessment Form. Chr. Chang reminded the commission that there are no discussions permitted on these agenda items, but they will be discussed in the November meeting. Due to the time, she asked if it was okay to give no verbal reports and encouraged the commission to read the Minutes of September 11, 2023, Approved Page 15 written reports. There were no objections from the commission. IV. MINUTES: (Motion(s) required) Minutes (draft) of July 10, 2023, regular meeting. MOTION: V.Chr. Kelepolo moved to approve the July 10, 2023, minutes as drafted. Commissioner Rosam seconded the motion. There being no corrections or discussion, Chr. Chang called for a raising of the hands vote. All voted except for Commissioner Ward, who abstained. The motion passed. Chr. Chang asked for public testimony; there being none, she elected to defer her report to the next meeting and continued to the Department of Finance Report. V. DEPARTMENT OF FINANCE REPORT: Property Manager Hamana Ventura reported the closing of the acquisition by Friday, two more closings in October, and is still monitoring the progress for Mahukona. Mr. Ventura met with a willing landowner for an east Hawaii parcel. He reported that the Status of Properties on the Past Prioritized List will be completed before the end of the year. He hopes that every district can be represented. Commissioner Ward asked if a Puna district representative applicant needs to meet with the Mayor for consideration. Mr. Ventura replied, "Yes." Chr. Chang asked for an update on Puapua`a in Kailua-Kona. Mr. Ventura updated the commission on securing outside funding for the various restoration projects permitting process; a consultation meeting was done on -site with the State of Hawaii Historic Preservation Division (SHPD), Commissioner Crivello, and ASM, Inc. Commissioner Crivello added that SHPD needs to approve the Long Term Preservation Plan and other archaeological requirements before the restoration can begin. Chr. Chang reported hearing public concerns that the goats used for brush control were damaging the archaeological and burial sites. Mr. Ventura replied that fire mitigation, security, removal of illegal campers, and maintenance are high priorities for Puapua`a. A brief discussion was held regarding the need to standardize management plans. There being no further discussions, Chr. Chang moved to Announcements. VI. ANNOUNCEMENTS: 1. The next public meeting is scheduled for Monday, November 13, 2023, at the Hilo Council Chamber in Hilo, Hawaii. 2. Agenda a) STU 24-11 Na Maka Haloa O Waipi`o grant review and interview to be continued. b) Discussion on the PInG Report and 2024 Suggestion Form Revisions. Minutes of September 11, 2023, Approved Page 16 c) Discussion on the PInG Report and Criteria Assessment Form Revisions. d) Forming a PInG to Explore Alternative Funding Sources. e) Review the Grant Application Interview Process (Discussion Only) f) Election of Officers for 2024. Commissioner Ward called out her concerns regarding funding delays and cited Malama O Puna's experience and others. The commission immediately ensued in a discussion amongst themselves and engaged remarks at County Staff. Recognizing the subject and discussion were a Roberts Rules of Order concern and not on the agenda, and Secretary Ms. Cutler suggested that Chr. Chang adjourn the meeting because the recorder was still recording. Chr. Chang called for a motion to adjourn. VII. ADJOURNMENT (Motion required) MOTION: V.Chr. Kelepolo moved to adjourn the meeting. Commissioner Crivello seconded the motion. Chr. Chang called for a verbal vote, and all present voted, "Aye." The motion passed, and the meeting adjourned at 3:15 p.m. PUBLIC ACCESS, OPEN SPACE, AND NATURAL RESOURCES PRESERVATION COMMISSION COMMISSIONER DEBORAH CHANG, Chairperson Draft posted on 10/20/2023 Approved by PONC on 11/13/2023 Approved posted on 11/15/2023 Minutes of September 11, 2023, Approved Page 17