HomeMy WebLinkAbout2024 PR Track and Field Program (Packet: Letter, Reminders, Age Group Entry Form, Exponent Entry Form and Registration Form)County of Hawaii
DEPARTMENT OF PARKS AND RECREATION
Recreation Division
TO: Physical Education Instructors or Track Coaches
FROM: Darrell Yamamoto: Recreation Specialist II
Recreation Division - 961-8735
Darrell.Yamamoto@hawaiicounty.gov
RE: 2024 Parks & Recreation Track & Field Program
The Department of Parks and Recreation has scheduled its 2024 Track &
Field program for February 3 & 17, 2024 at Kealakehe High School for the
West P&R Track & Field Meet. The East P&R Track Meet will be held
February 17 & March 2, 2024 at Waiakea High School. The Track & Field
meets will not be held on same dates on the East and West due to
scheduling conflicts. Also Konawaena High School track will be under
construction during these dates.
All 4 track meets will be Age Group Meets, we will not be having the
Exponent Meets from here on.
Enclosed in the packet are:
1. Entry forms for girls and boys in the age group meets on specific
meet dates.
2. Waiver forms, which can be duplicated, for each participant.
3. Reminders.
Entry deadline for the Age Group Track Meets are TWO WEEKS PRIOR
TO THE DATE OF THE MEET. SOME COACHES ARE LATE EVERY
MEET, DON'T BE LATE!!!
*All registrations after the deadline dates must register entrants on the day
of the track meet. Please be sure to arrive at least 1 hour prior to the start
of the meet.
For more information please call Darrell Yamamoto @ 809-961-8735 or
email Darrell.Yamamotoghawaiicou,nty gov.. All track forms are also
available on-line at
http_//www.parks.hawaiicounty.govlfacilities-parks/recreation.
DEPARTMENT OF PARKS AND RECREATION
RECREATION DIVISION
799 PiiIani St, Hilo, HI. 96720
Phone: 808-961-8735— Fax: 961-8736
Email: Darrell.Yamarnoto@hawaiicounty.gov
Dear Coaches,
The West Hawaii meet will be held at the Kealakehe High School Track while the East Hawaii meet will be held
at the Waiakea High School Stadium. The West Hawaii Track meet will be held on February 3 & 17 and the East
Hawaii Track meet will be held on February 17 & March 2, 2024. You may NOT participate in more than 2 meets} We
will be doing only Age Group meets and we have did away with Exponent meets.
Here are a few reminders and helpful hints:
1. All participants must submit a signed registration/waiver form before participating in any meets. Both sides of
the form must be signed by a parent or legal guardian. Forms may be submitted at the first meet. Forms will be
available in December 2023 and will also be available on-line at http://www.co.hawaii.hi.us/parks/recreation.htm.
2. Participants can enter only three events, one of which must be a field event. Relays are included in the three
events. Be sure chosen events are listed in participants division. Any participant competing in excess of three
events will automatically be disqualified from those events.
3. Participants must compete in their age group according to meet date.
4. Relay teams members must be of the same gender and division. Please designate members of a relay team, when
more than one team is entered in the same division and race.
5. At some time during the meet, field and track events will run simultaneously. Any runner competing in a field
event must inform the field event leader of his/her entry in an announced running event. The Runner will be
released to compete in the running event, but must return immediately to complete the field event.
6. All entrants should wear a nametag (include school/club name). Name tags for each running event will be
provided by the department, Relay nametag (list all runners) will be placed on the fourth runner only. Nameta.gs
will be removed from runners if they place in the top three places of each heat. Nametags will be available for
distribution upon receipt of entry forms. PLEASE HAVE NAME TAGS LEGIBLE!
Entry forms for all meets must be submitted at least two weeps prior to the meet date. For the Age Group
Meet on February 3 & 17, Deadline for entries is JANUARY 19 2024 & FEBRUARY 2 2024 For the Age
Group Meet on February 17 and March 2, 2024, Deadline for entries is February 2 and February 16, 2024.
Late entries may not get posted for the meet day. Please use separate entry forms for boys and girls. To ensure
entry and correct spelling of child's name, please print legibly or type names of entrants. Any changes must
be faxed to 961-8736 or emailed to Darrell.Yamamoto@hawaiicounty.gov.
8. Coaches must list phone/cell number(s) on the entry form so that we will be able to contact you in case a meet is
cancelled due to inclement weather.
9. No spikes will be allowed on the track, including any shoe designed for turf surface sports (natural or artificial),
e.g. football/soccer shoes. No athlete will be allowed to compete in bare feet. Running shoes only, no track shoes.
Department of Parks and Recreation
799 Piilani St. Hilo, HI. 96720
Phone - 961-8735 Fax - 961-8736
Team Name
Coach
Age Group Track & Field Meet
Boys Entry Form
Must be submitted 14 days prior to meet
FEBRUARY 3, 2024 WEST HAWAII
Phone
Fax
Division Events Limit: 3 Events, one must be a field event
6 - 8 yr.(8)
Standing Long Jump(SLJ),
Standing Triple Jump(STJ), Softball Throw(ST)
50M 70M
4 x 50M
9 & 10 yr.(10)
Standing Long Jump(SLJ),
Standing Triple Jump(STJ), Softball Throw(ST)
100M 200I1 400M
800M 4 x 100M
11 & 12 yr.(12)
Running Long Jump(RLJ),
Running Triple Jump(RTJ), Shot Put(SP), Discus(D)
100M 200M 400M 800M
1200M 4 x 100M High Jump(HJ)
13 & 14 yr.(14)
Running Long Jump(RLJ),
Running Triple Jump(RTJ), Shot Put(SP), Discus(D)
100M 200M 400M 800M
1600M 4 X 100M High Jump(HJ)
Group entries by age group
Age as of meet date lone must be a field event
Name
This section MUST be filled in
Events
Mon.
Day
Yr.
Age
Div.
#1
#2
#3
John Sprinter
10
26
93
11
12
RLJ
100M
4x100M
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
Department of Parks and Recreation
799 Piilani St. Hilo, HI, 96720
Phone - 961-8735 Fax - 961-8736
Team Name
Age Group Track & Field Meet
Girls Entry Form
Must be submitted 14 days prior to meet
FEBRUARY 3, 2024 WEST HAWAII
Coach Phone
Fax
Division Events Limit 3 Events, one must be a field event
6 - 8 yr.(8)
Standing Long Jump(SLJ),
Standing Triple Jump(STJ),
Softball Throw(ST)
50M 70M 4 x 50M
9 & 10 yr.(10)
Standing Long Jump(SLJ),
Standing Triple Jump(STJ),
Softball Throw(ST)
100M 200M 400M 800M
4 x 100M
11 & 12 yr.(12)
Running Long Jump(RLJ),
Running Triple Jump(RTJ),
Shot Put(SP), Discus(D)
100M 200M 400M 800M
1200M 4 x 100M
High Jump(HJ)
13 & 14 yr.(14)
Running Long Jump(RLJ),
Running Triple Jump(RTJ),
Shot Put(SP), Discus(D)
100M 200M 400M 800M
1600M 4 x 100M
High Jump(HJ)
Group entries by age group
Aqe as of meet date 10ne must be a field event
Name
This section MUST be filled in
Events
Mon..
Day
Yr.
Age
Div.
#1
#2
#3
Jane Sprinter
10
26
93
11
12
RLJ
100M
4x100M
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
Department of Parks and Recreation
799 Piilani St. Hilo, HI. 96720
Phone - 961-8735 Fax - 961-8736
Team Name
Division
Coach
Age Group Track & Field Meet
Boys Entry Form
Must be submitted 14 days prior to meet
FEBRUARY 17, 2024 WEST HAWAII
Phone
Fax
Events Limit: 3 Events, one must be a field event
6 - 8 yr.(S)
Standing Long Jump(SLJ),
Standing Triple Jump(STJ), Softball Throw(ST)
50M 70M
4 x 50M
9 & 10 yr.(10)
Standing Long Jump(SLJ),
Standing Triple Jump(STJ), Softball Throw(ST)
100M 200A 400M 800M 4 x 100M
11 & 12 yr.(12)
Running Long Jump(RLJ),
Running Triple Jump(RTJ), Shot Put(SP), Discus(D)
100M 200M 400M 800M
1200M 4 x 100M High Jump(HJ)
13 & 14 yr.(14)
Running Long Jump(RLJ),
Running Triple Jump(RTJ), Shot Put(SP), Discus(D)
100M 200M 400M 800M 1600M 4 X 100M High Jump(HJ)
Group entries by age group
Aqe as of meet date 10ne must be a field event
Name
This section MUST be filled in
Events
Mon.
Day
Yr.
Age
Div.
#1
#2
#3
John Sprinter
10
26
93
11
12
RLJ
100M
4x100M
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
Department of Parks and Recreation
799 Piilani St. Hilo, HI. 96720
Phone - 961-8735 Fax - 961-8736
Team Name
Division
Events
Coac
Age Group Track & Field Meet
Girls Entry Form
Must be submitted 14 days prior to meet
FEBRUARY 17, 2024 WEST HAWAII
I imit a F.iontc
Phone_
Fax
6 - 8 yr.(8)
Standing Long Jump(SLJ),
Standing Triple Jump(STJ),
Softball Throw(ST)
50M 70M 4 x 50M
9 & 10 yr.(10)
Standing Long Jump(SLJ),
Standing Triple Jump(STJ),
Softball Throw(ST)
100M 200M 400M 800M
4 x 100M
11 & 12 yr.(12)
Running Long Jump(RLJ),
Running Triple Jump(RTJ),
Shot Put(SP), Discus(D)
100M 200M 400M 800M
1200M 4 x 100M
High Jump(HJ)
13 & 14 yr.(14)
Running Long Jump(RLJ),
Running Triple Jump(RTJ),
Shot Put(SP), Discus(D)
100M 200M 400M 800M
1600M 4 x 100M
High Jump(HJ)
Group entries by aae aroun
AMP ac of mpnt rlata limn mild h- - C-1.4 ---4
Name
This section MUST be filled in
Events
Mon.
Day
Yr.
Age
Div.
#1
#2
#3
Jane Sprinter
10
26
93
11
12
RLJ
100M
4x100M
1
2
3
4
5
6
7
8
9
10
11
12'
13
14
15
16
17
18
19
20
Department of Parks and Recreation
799 Piilani St. Hilo, HI. 96720
Phone - 961-8735 Fax - 961-8736
Team Name
Division
Events
CO
Age Group Track & Field Meet
Boys Entry Form
Must be submitted 14 days prior to meet
FEBRUARY 17, 2024 EAST HAWAII
Phone_
Fax
Limit: 3 Events. one must he a field Pvent
6 - 8 yr.(8)
Standing Long Jump(SLJ),
Standing Triple Jump(STJ), Softball Throw(ST)
50M 70M
4 x 50M
9 & 10 yr.(10)
Standing Long Jump(SLJ),
Standing Triple Jump(STJ), Softball Throw(ST)
100M 20011 400M 800M 4 x 100M
11 & 12 yr.(12)
Running Long Jump(RLJ),
Running Triple Jump(RTJ), Shot Put(SP), Discus(D)
100M 200M 400M 800M
1200M 4 x 100M High Jump(HJ)
13 & 14 yr.(14)
Running Long Jump(RLJ),
Running Triple Jump(RTJ), Shot Put(SP), Discus(D)
100M 200M 400M 800M 1600M 4 X 100M High Jump(HJ)
Group entries by aae arouD
Aae as of meet elate Inno mimt ha a fialrl avant
Name
This section MUST be filled in
Events
Mon,
Day
Yr.
Age
Div.
#1
#2
#3
John S rinter
10
26
93
11
12
RLJ
100M
4x100M
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
Department of Parks and Recreation
799 Piilani St. Hilo, HI. 96720
Phone - 961-8735 Fax - 961-8736
Team Name
Division
Events
Coach
Age Group Track & Field Meet
Girls Entry Form
Must be submitted 14 days prior to meet
FEBRUARY 17, 2024 EAST HAWAII
Phone
Fax
l imit 3 Fventc nnp mimt ha a field nvnnt
6 - 8 yr.(8)
Standing Long Jump(SLJ),
Standing Triple Jump(STJ),
Softball Throw(ST)
50M 70M 4 x 50M
9 & 10 yr.(10)
Standing Long Jump(SLJ),
Standing Triple Jump(STJ),
Softball Throw(ST)
100M 200M 400M 800M
4 x 100M
11 & 12 yr.(12)
Running Long Jump(RLJ),
Running Triple Jump(RTJ),
Shot Put(SP), Discus(D)
100M 200M 400M 800M
1200M 4 x 100M
High Jump(HJ)
13 & 14 yr.(14)
Running Long Jump(RLJ),
Running Triple Jump(RTJ),
Shot Put(SP), Discus(D)
100M 200M 400M 800M
1600M 4 x 100M
High Jump(HJ)
Group entries by aae aroup
Ane as of meet date Ii)ne mild hp a fiald ovcnt
Name
This section MUST be filled in
Events
Mon.
Day
Yr.
Age
Div.
#1
#2
#3
Jane Sprinter
10
26
93
11
12
RLJ
100M
4x100M
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
Department of Parks and Recreation
799 Piilani St. Hilo, HI. 96720
Phone - 961-8735 Fax - 961-8736
Team Name
Coach
Age Group Track & Field Meet
Boys Entry Form
Must be submitted 14 days prior to meet
MARCH 2, 2024 EAST HAWAII
Phone
Fax
Division Events Limit: 3 Events. one must be a field event
6 - 8 yr.(8)
Standing Long Jump(SLJ),
Standing Triple Jump(STJ), Softball Throw(ST)
50M 70M
4 x 50M
9 & 10 yr.(10)
Standing Long Jump(SLJ),
Standing Triple Jump(STJ), Softball Throw(ST)
100M 200A 400M
800M 4 x 100M
11 & 12 yr.(12)
Running Long Jump(RLJ),
Running Triple Jump(RTJ), Shot Put(SP), Discus(D)
100M 200M 400M 800M
1200M 4 x 100M High Jump(HJ)
13 & 14 yr.(14)
Running Long Jump(RLJ),
Running Triple Jump(RTJ), Shot Put(SP), Discus(D)
100M 200M 400M 800M
1600M 4 X 100M High Jump(HJ)
Group entries by age group
Aqe as of meet date 10ne must be a field event
Name
This section MUST be filled in
Events
Mon.
Day
Yr.
Age
Div.
#1
#2
#3
John Sprinter
10
26
93
11
12
RLJ
100M
4x100M
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
Department of Parks and Recreation
799 Piilani St. Hilo, HI. 96720
Phone - 961-8735 Fax - 961-8736
Team Name
Division
Events
Coach
Age Group Track & Field Meet
Girls Entry Form
Must be submitted 14 days prior to meet
MARCH 2, 2024 EAST HAWAII
Limit 3 Fventc
Phone_
Fax
nnP mimt ha n fiald avan+
6 - 8 yr.(8)
Standing Long Jump(SLJ),
Standing Triple Jump(STJ),
Softball Throw(ST)
50M 70M 4 x 50M
9 & 10 yr.(1Q)
Standing Long Jump(SLJ),
Standing Triple Jump(STJ),
Softball Throw(ST)
100M 200M 400M 800M
4 x 100M
11 & 12 yr.(12)
Running Long Jump(RLJ),
Running Triple Jump(RTJ),
Shot Put(SP), Discus(D)
100M 200M 400M 800M
1200M 4 x 100M
High Jump(HJ)
13 & 14 yr.(14)
Running Long Jump(RLJ),
Running Triple Jump(RTJ),
Shot Put(SP), Discus(D)
100M 200M 400M 800M
1600M 4 x 100M
High Jump(HJ)
Group entries by aae aroup
Ana as of meet date 10m- mimf ha a field avant
Name
This section MUST be filled in
Events
Mon.
Day
Yr.
Age
Div.
#1
#2
#3
Jane Sprinter
10
26
93
11
12
RLJ
100M
4x100M
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
DISTRICT
SPORTIACTIVITY.
COUNTY OF HAWAI'I
DEPARTMENT OF PARKS AND RECREATION
REGISTRATION FORM I CONSENT I RELEASE OF CLAIMS
Date Form Fliled Out 120
GENERAL INFORMATION (Please PiMQ
AGE GROUP
PARTICIPANT'S NAME AGE BiRTHDATE=
flaat). (First)
PARENT/LEGAL GUARDIAN PHONE (home)
(Last) (Forst! IMt)
MAILING ADDRESS PHONE (work)
PHONE (cell)
SCHOOL GRADE
HEALTH & EMERGENCY INFORMATION
PLEASE LET US KNOW ANY MEDICAL INFORMATION RELEVANTTO THE CARE OF YOUR CHiLU;
CHILD'S DOCTOR PHONE HEALTH PLAN
EMERGENCY CONTACTS other than parentlguardion listed above,
NAME PHONE RELATIONSHIP,
NAME
PHONE _ RELATIONSHIP
We are committed to making our recreation programs accessible, Does your child need modifications due to a
& disability to effectively participate in our program? Please Check One.' YES NO
If yes, please complete a Modification Request with our Recreation Speciefist, ph.. 961-9581 Adult attendants or
skills trainers who accompany a child in our P&R programs must register belor4 the first day of the program.
MEDIA RELUSg
uWe Hereby give permission to the Department of Parks & Recreation, County of Hawal'i, to allow the news media to film and
photograph program activities provided: t) They are for news and non-commafdal purposes; 2) The program direrlar determines the
filming, a1e., writ not unduly interfere with or disturb the programs; and 3) Individual chili dren are not singled oul for demonstrating
photography or interview purposes against their wishes.
Please ChaCk One: YES, permission granted NO, permission denied
(If no horn Is checked, assumption. is -No, permission denied')
CONSENT
In consideration of the permission granted to me by the County of Hawaii, State of Hawai'i, for my minor child
("Child") to participate in the above -mentioned sportlactivity ("Activity'), the above -named PARENTILEGAL
GUARDIAN ("Parent') consents and agrees that:
a. Child is allowed to actively participate in Activity;
h. Child is participating voluntarily- and with Parent's approval and consent.
c. Child is in reasonably good physical and mental health, such that Minor can safely participate in Activity,
d. Parent recognizes and understands that participation in the Activity involves risk of death, personal
injury and/or property damages, commonly inherent in such Activity.
e. Parent shall notify a representative from the Department of Parks and Recreation if there is any change
in Child's physical and/or mental condition such that MINOR cannot safely participate in Activity.
f. The Department of parks & Recreation may refer Child, if injured or ill, to my family doctor when I cannot
be reached. When there is no family doctor, the Department has the discretion to select a doctor.
i also agree: 1, f have read BOTH SIDES of this registration form, including the Informed Consent,
Assumption of Risks, Code of Conduct, and Release of Claims on the back side of this page,
2. 1 understand and agree with all of its terms.
3. 1 have filled out the information on this form fully and completely.
4. 1 will notify the County immediately in writing of any changes to the information above.
5, 1 am signing this form voluntarily and with full knowledge of its significance.
IN WITNESS WHEREOF, I have executed this Registration, Consent and Assumption of Risks, Release of Claims
and indemnification and Code of Conduct at on the day and year first written above.
(Place of Execution)
Signature of Witness (Ape 18 or O)der)
Feinted Name & Mrtness Phone Number
Address City zip Cote
Signature of Pared! or Legal Guardian
Possession or consumption of alcohol by persons under 21 is prohibited.
County of Hawnll is an Equal opportunity Providerand Employer
Rev &23-d6, 8112
INFORMED CONSENT AIVO ASSUMPTION OF RISKS
The Department of Parks and Recreation provides a wide variety of activities and programs for persons of all ages in a sate and
pleasant environment. However, there are certain inherent risks in almost every activity. Please read the following informed
consent categories to acquaint yourself with the risks involved. If you are making a determination that you child is able to
participate in any activity, it is your responsibility to assess your child's maturity, healtNtitness and ability to obey safety rules and
decide if the risks associated with these activities are acceptable to you. While the County of Hawai'i hopes that every participant
enjoys an injury -free activity, by your signing this Release of Claims form, you assume all risks associated with the activity for
which you have registered your child. Please ask any questions of the instructor which you may need to make a fully informed
decision for your child to participate.
Certain sport activities, such as football, basketball, baseball and volleyball may have physical contact. All contact sports
necessarily and unavoidably carry with them the risk of high speed collisions with other persons, balls, and equipment. In addition,
irregular playing surfaces may be present and a child may be at risk for falling or minor lacerations. There are, therefore, risks of
orthopedic, dental, cervical, spinal, head or other types of injury. There is also the risk of lacerations and other Injury from
falling and/or colliding with people or objects.
In addition, all sports require a level of fitness and health that only your physician can determine you or your child possesses. We
strongly urge that you obtain medical advice as to whether contact sport activities are suitable for your child'. Many
undetected or chronic diseases such as cardiac disease or high blood pressure may be worsened by participation in these
activities.
Activities such as ceramics, painting, or cooking are examples of types of activities which may involve supplies or ingredients
which may be toxic when ingested, inhaled or when coming in contact with skin. There may also be allergic reactions or
individual sensitivity to these supplies or ingredients when Ingested, inhaled, or when in contact with skin.
Swimming at the beach or pool is another activity with inherent risks involved.
-- _
RELEASE OF CLAIMS AND INDEMNIFICA77ON _�__ ^^ ��
In consideration of permission granted to participant by the County of Hawaii, Department of Parks and Recreation, to participate
in the activities listed on the previous page:
I/we hereby release the County of Hawaii, its agents, employees, and independent contractors from all actions, causes of action,
damages, claims, or demands which I, my heirs, personal representatives, or assignees may have against the County of Hawaii,'
and other above -named parties for all injuries, known or unknown, which may incur by my child's participation in the above -
described activity or by my child's use of the above -described Facility.
l/we do further agree that I shag indemnify and save harmless the County of Hawaii, or any of its officers or employees, either
jointly or severally, from any and all claims, demands, damages, loss of service, or expense for property damage and For personal'
injuries or actions brought by a third party resulting or arising from my child's participation in the above -described activity or my
child's use of the Facility.
PARTJCIPANT'S 6 PARENTS CODE OF CONDUCT
I. I will encourage, but not force, my child to participate in any program or event.
2. 1 will remember that children participate to have fun, and that the program/event is for youth, not adults,
3. 1 will pay close attention to the physical conditioning and well-being of my child, and will refuse to jeopardize the health of
any individual for the sake of improving a person's or team's chance to win.
4. 1 will not ridicule or yell at my child or any other participant for making a mistake or losing,
5. 1(& guests) will be positive role models for my child, and encourage sportsmanship by showing respect and courtesy, and
by demonstrating positive support for all staff, players, coaches, officials, and spectators at every game, practice,
tournament, or event.
6. f will respect off icials and their decisions. I will not argue with an official in public, and will not yell, swear or be verbally
abusive. Any discussion or constructive comment shad be done in an unemotional and calm manner.
7. 1 will not engage in any physical or verbal confrontation or altercation before, during or alter any program, game or event,
with officials, coaches, players, staff, or spectators. Doing so shall result in. immediate action by the police and the
Director of the Department of Parks & Recreation.
e. All P&R Activities are drug and alcohol free for participants and adults. Anyone found to be under the influence,
intoxicated, or in possession of any of these will be TERMINATED from participating in the program. The Police and the
Director of the Department of Parks & Recreation will be notified.
I have read and understand the Informed Consent and Assumption of Risks, Release of Claims and Indemnification, and Code of
Conduct on this page 2
Signature of Parent/Legaf Guardian