HomeMy WebLinkAbout2024-01-23 Water Board Agenda DEPARTMENT OF WATER SUPPLY
COUNTY OF HAWAI'I
WATER BOARD MEETING
AGENDA
MEETING DATE: January 23, 2024
TIME: 10:00 a.m.
PLACE: Department of Water Supply, Hilo Operations; 889 Leilani Street,Hilo, Hawaii
Public testimony may be done in person or in writing by email(dws@hawaiidws.org), fax
(808-961-8657), or by mail: 345 Kek(iana6`a Street, Suite 20, Hilo, HI 96720. Please
indicate agenda item submitting for. All testimony, regardless of time of receipt, will be
part of the permanent record.
1) CALL TO ORDER— 10:00 a.m. (please turn cell phones off or set to silent)
2) STATEMENTS FROM THE PUBLIC—Pursuant to HRS §92-3, oral testimony may be provided entirely
at the beginning of the meeting, or immediately preceding the agenda item.
3) APPROVAL OF MINUTES—December 19, 2023,Water Board Meeting
4) APPROVAL OF ADDENDUM AND/OR SUPPLEMENTAL AGENDA(if necessary)
(Note: Roll Call Required)
5) POWER COST CHARGE:
Chair.- Is there any testimony for this item?
Departmental power costs from all power sources decreased since the last Power Cost Charge rate was
determined. The Department proposes to decrease the Power Cost Charge from$2.64 to $2.37 per
thousand gallons as a result of this decrease. Power cost charges over the past year were as follows:
Effective PCC
September 1,2023 $2.64
April 1, 2023 $2.70
January 1, 2023 $3.04
November 1,2022 $2.87
September 1,2022 $2.75
A Public Hearing will be held prior to this Board meeting to accept public testimony on this change.
RECOMMENDATION: It is recommended that the Board approve the decrease of the Power Cost
Charge from $2.64 to $2.37, effective February 1,2024.
Page 1 of 4 January 23,2024,Water Board Agenda
6) SOUTH KONA:
A. JOB NO. 2021-1179, KEEL#2AĹ BOOSTER REPAIR—REQUEST FOR TIME
EXTENSION:
The Contractor, Beylik/Energetic A JV is requesting a contract time extension of 60 calendar days.
The request is due to a delay from the impeller manufacturer in providing the pump manufacturer
with necessary pump components for assembly. This delay was beyond the control of the
Contractor.
Staff reviewed the request for the time extension and the accompanying supporting documentation
and found the 60 calendar days to be justified.Note: There are no additional costs associated 1+4th
this time extension.
Ext From(Date) To (Date) (Calendar)radar)ays Reason
Delays from Manufacturer regarding
1 01/13/2023 07/07/2023 175 recommended material and design
changes.
2 07/07/2023 12/31/2023 177 Delays from Manufacturer for equipment
and material substitution requests.
3 12/31/2023 01/31/2024 31 Delays from motor Manufacturer.
4 01/31/2024 03/31/2024 60 Delays from impeller Manufacturer.
Total Days(including this request) 443
RECOMMENDATION: It is recommended that the Board approve a contract time extension of
60 calendar days to Beylik/Energetic A JV,for JOB NO. 2021-1179, KEEI#2AB BOOSTER
REPAIR. If approved,the contract completion date will be revised from January 31,2024,to
March 31,2024.
7) MISCELLANEOUS:
A. DISCUSSION REGARDING 2024 WATER BOARD MEETING SCHEDULE:
Chair. Is there any testimony for this item?
For discussion and possible action.
Page 2 of 4 January 23,2024,Water Board Agenda
B. DEPARTMENT OF WATER SUPPLY COLLECTION AND DELINQUENCY POLICIES:
Chair: Is there any testimony for this item?
Information will be provided to the Board on current policies and procedures in place for collection
and water shut-offs due to delinquent balances for water service charges. Discussion will follow
along with any recommendations that should be considered for future action.
C. MONTHLY PROGRESS REPORT:
Chair: Is there any testimony for this item?
Submission of Progress Report of Projects by the Department. Department personnel will be
available to respond to questions by the Board regarding the status/progress of any project.
D. REVIEW OF MONTHLY FINANCIAL STATEMENTS:
Chair: Is there any testimony for this item?
Submission of financial statements and information relating to the financial status of the
Department. Department personnel will be available to respond to questions by the Board relating
to the financial status of the Department.
E. MANAGER-CHIEF ENGINEER'S REPORT:
Chair.- Is there any testimony for this item?
The Manager-Chief Engineer to provide an update on the following:
1. North Kona Wells
2. Pacific Water Conference
F. EXECUTIVE SESSION: MANAGER-CHIEF ENGINEER AND DEPUTY EVALUATION AND
COMPENSATION FOR CALENDAR YEAR 2023:
The Board anticipates convening an executive meeting to consider the evaluations of the
Manager-Chief Engineer and Deputy for its annual performance review, as authorized by
Hawai'i County Charter Section 7-4.6(d) and Hawaii Revised Statutes("HRS"), Sections 92-4 and
92-5(a)(2). The Board wishes to have its attorney present, in order to consult with the Board's
attorney on its questions and issues pertaining to the Board's powers, duties,privileges, immunities,
and liabilities pursuant to HRS Section 92-5(a)(4). A two-thirds vote of the members present,
pursuant to HRS Section 92-4, is necessary to hold an executive meeting,provided that the
affirmative vote constitutes a majority of the board.
G. MANAGER-CHIEF ENGINEER AND DEPUTY EVALUATION AND COMPENSATION FOR
CALENDAR YEAR 2023:
Chair: Is there any testimony for this item?
Discussion/action on Manager-Chief Engineer and Deputy evaluation and compensation.
Page 3 of 4 January 23,2024,Water Board Agenda
H. CHAIRPERSON'S REPORT:
1. Welcome new Water Board Member James "Kimo"Lee.
2. Chairperson to report on matters of interest to the Board.
8) ANNOUNCEMENTS:
1. Next Meeting: -February 27, 2024, 10:00 a.m., at the Department of Water Supply,Hilo Operations
Baseyard,Hilo, Hawaii.
9) ADJOURNMENT
Anyone requiring an accommodation or auxiliary aid and/or services to participate in this meeting
(i.e. sign language,interpreter,large print),please contact the Board Secretary, at(808) 961-8050 as
soon as possible,but no later than five days before the scheduled meeting.
Notice to Lobbyists: If you are a lobbyist,you must register with the Hawaii County Clerk within
five days of becoming a lobbyist. {Article 15, Section 2-91.3(b), Hawaii County Code} A
lobbyist means"any individual engaged for pay or other consideration who spends more than five
hours in any month or$275 in any six-month period for the purpose of attempting to influence
legislative or administrative action by communicating or urging others to communicate with public
officials." {Article 15, Section 2-91.3(a)(6),Hawaii County Code} Registration forms and
expenditure report documents are available at the Office of the County Clerk-Council, Hilo,
Hawaii.
Board Packet: Pursuant to Hawaii Revised Statutes, Section 92-7.5,the board packet provided to
members of the board for this meeting is available for public inspection during regular business
hours at the Department of Water Supply office, 345 Kekuana6`a Street, Suite 20,Hilo, Hawaii.
"The Department of Water Supply is an Equal Opportunity provider and employer."
Page 4 of 4 January 23,2024,Water Board Agenda