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HomeMy WebLinkAboutGMAC_ Organization and Meetings-5GAME MANAGEMENT ADVISORY COMMISSION DRAFT 11/08/2018 Rev. 1 1/31/2019 Rev. 2 6/17/2019 ORGANIZATION and MEETINGS A. ORGANIZATION The Game Management Advisory Commission shall consist of nine members. One member shall be a resident of each council district. The members shall be appointed by the Mayor and confirmed by the Council. The commission members appointed shall have a special interest to include, but not limited to; hunting, firearm usage, fishing, land use, gathering, conservation, Native Hawaiian rights, practices, and traditions. In addition: 1.) ELECTION OF CHAIR AND VICE CHAIR The Commission shall elect a Chair and Vice Chair from among its members. They shall serve for a term of one year or until their successors are duly elected. No member shall succeed themselves as Chair. In the event the Commission is not able to elect a regular Chair or Vice Chair from among its members at its last regular scheduled meeting, the incumbent Chair may serve on a hold-over basis for a term not to exceed ninety (90) days. In the absence of both Chair and Vice Chair, the remaining members shall elect an Acting Chair. 2.) Transaction of Business: A majority​ 5 votes of the Commission shall constitute a quorum for the transaction of business. A concurring vote of the majority of the Commission shall be necessary to take any action unless otherwise required by law. 3.) Committees: Committees may be appointed by the Chair, or as moved by a majority of the Commissioners. Commissioners appointed or moved by the commission to a committee, are voted with ​2/3rd's of the ​ a majority, commission members in a committee cannot extend to more than three (3) commission members, with non-commission members not extending to more than five (5). Committee chairperson must be selected within the commission. The appointment of the Committee chairpersons may be appointed by the Chair, ​or as​ and moved by a majority of the Commissioners. Committee chairpersons report to the Chairperson or Vice-Chairperson ​as needed​. B. MEETINGS Members of the Commission shall: 1.) Hold regular meetings on the second Tuesday of each month at 6:30 P.M, in exceptions of a holiday or prior commitment. The meeting shall take place in a public facility or other site accessible to the public as announced at the previous meeting or as agendized. a. The public will be given a reasonable opportunity to testify on agenda items. Any testimony may be limited to five (5) minutes in length. Repetitious or disruptive testimony will be curtailed by the Chair. Any person who does not abide by these rules shall be ruled out of order. It is recommended that ten (10) copies of the testimony be submitted to the Commission at any time prior to the meeting. 2.) Will comply with all provisions of the "Sunshine Law" and conduct meetings in accordance with "Robert's Rules of Order." 3.) Attend all regular and special meetings unless there is good cause for absence; notify the chair or vice-chair of absence. If a Commission member accrues five (5) unexcused absences within a twelve (12) month period, the Commission shall have the authority to recommend removal of the Commission member to the mayor. 4.) Give written public notice of any regular, special, or rescheduled meeting, or any executive meeting when anticipated in advance. The notice shall include an agenda, which lists all of the items to be considered at the meeting, the date, time, and place of the meeting, and in the case of an executive meeting, the purpose shall be stated. The agenda must be filed at least ​six​ seven ​(6)​ (7) calendar days prior to the meeting. 5.) A quorum of ​is​ ​2/3rds ​a majority[ shall be necessary] of currently appointed commissioners of the Game Management Advisory Commission ​shall be necessary​ for the transaction of business.