HomeMy WebLinkAboutGMAC Mtg Outline.Script Sheet
Game Management Advisory Commission Meeting Outline
1. CALL TO ORDER
Chair calls the meeting to order.
The meeting of the Game Management Advisory Commission will now come
to order. It is Wednesday, __(date)___, the time is 6:00 P.M. This meeting is
being held at the West Hawaii Civic Center and on Zoom.
INTRODUCTIONS
Introduction of Commissioners:
(Introduce each attending Commissioner & Vice Chair)
Commissioner(s) ___(names)____ are excused today. And I am the
Chairperson, Abraham Antonio.
We have a quorum to hold this meeting.
Introduction of staff:
Deputy Corporation Counsel Sylvia Wan (attorney for the Commission)
Commission Secretary Barbara Kossow
We have ___________ in Kona assisting with
We also have __(person’s name)___ in Hilo assisting us with the Zoom
component.
Housekeeping:
Please make sure your cell phones are turned off or on silent mode.
To all of us who are attending here in person, please remember to speak into
the microphone when you speak so that your statements can be recorded and
transcribed.
(If prior meeting canceled)
I’ll note that our _(date)_ meeting was cancelled due to a lack of quorum.
So all _(no.)_ items in the New Business section are from that agenda, and
then we have a couple of unfinished items today.
2. APPROVAL OF MINUTES
Review and Approval of the __(prior mtg date)___ Game Management
Advisory Commission Minutes.
The minutes from the (prior mtg date), meeting have been circulated (emailed
on _date_). Are there any corrections?
Motion to approve > Second > All those in favor, say aye > Any opposed?
The minutes of the (prior mtg date) meeting are approved as submitted/as
corrected.
3. STATEMENTS FROM THE PUBLIC ON AGENDA ITEMS
As is stated in the published agenda, statements from the public regarding any
items on this agenda will be taken either now at the beginning, or at the time the
particular item is called to order. If there is anyone here who would like to
testify, please fill out the sign-up form on the table and give it to our staff and
indicate at which time you would like to testify. You will only be called once to
submit your testimony.
Also, if you have any written testimony that has not been sent in earlier, you
may submit it now in person, or via email to the Commission Secretary Barbara
Kossow at Barbara.Kossow@hawaiicounty.gov.
Testifiers on Zoom, please put your first and last name in the Zoom Chat, along
with what area of the island you are from and which Agenda items you would
like to testify. Please also indicate if you would like to testify now, at the
beginning of the meeting, or when agenda item is called to order. You will be
placed in order accordingly.
All those that submit verbal testimony today will have 3 minutes to ensure
everyone has a chance to speak. If addressing multiple Agenda items, the time
will be 3 minutes per agenda item.
(Call for Kona/Hilo in-person Testifiers.)
Please begin your testimony with your name and town/area you live in. You
have 3 minutes.
(Go down the list for those that want to testify now.)
2
(Call for Zoom testifiers – go down the list for testimony now.)
Please begin your testimony with your name and town/area you live in. You
have 3 minutes.
4. PRESENTATIONS:
(Example)
a. Hawaii County Parks and Recreation Director Maurice Messina will
present on Update on the Laupahoehoe Boat Ramp closure.
The Commission will take public testimony after the staff presentation.
Staff presentation by Director Maurice Messina. (No Q&A at this time.)
Public Testimony:
(Go down list of in-person testifiers for this agenda item.)
Please begin your testimony with your name and the town you live in.
(Go through the list.)
(After each testifier) Commissioners, do you have any questions?
(When pau with the in-person list)
Are there any testifiers on Zoom at this time?
(If there are testifiers on Zoom)(Go down list of in-person testifiers
for this agenda item.)
Please begin your testimony with your name and the town you live in.
(Go through the list.)
(After each testifier) Commissioners, do you have any questions?
If there aren’t any more testifiers, may I have a motion to close public
testimony for this agenda item?
Motion to close public testimony for this agenda item > Second > All those
in favor, say aye > Any opposed? Public testimony is closed.
Fact finding:
Commissioners, are there any questions of presenter? (Q&A for the purpose
of fact finding. No discussion or debate at this time.)
3
Motion for action:
Commissioners, we need a motion made and seconded before we can
discuss. May I hear a motion for action?
Second? It’s been moved by Commissioner _____ and seconded by
Commissioner _____ (state the motion). Commissioners, any discussion on
the motion?
Hearing no further discussion, Barbara, please take a roll call vote.
(at this point the motion could be for any number of things: for the Commission to
move forward to the next agenda item, for Commission to take a specific action in
light of the presentation.)
(process to be repeated until presentations completed)
5. OLD BUSINESS
The Commission will take up the next Old Business items.
(present the Old Business item. Summarize the prior state of affairs, and any
update.)
Commissioners, are there any questions regarding (the old business)_?
At this time I’ll open the floor for public testimony.
Public Testimony:
(Go down list of in-person testifiers for this agenda item.)
Please begin your testimony with your name and the town you live in.
(Go through the list.)
(After each testifier) Commissioners, do you have any questions?
(When pau with in-person list)
Are there any testifiers on Zoom at this time?
(If there are testifiers on Zoom)(Go down list of in-person testifiers
for this agenda item.)
Please begin your testimony with your name and the town you live in.
(Go through the list.)
(After each testifier) Commissioners, do you have any questions?
4
If there aren’t any more testifiers, may I have a motion to close public
testimony for this agenda item?
Motion to close public testimony for this agenda item > Second > All those
in favor, say aye > Any opposed? Public testimony is closed.
Motions for Actions:
Commissioners, we need to vote on __________?
It’s been moved by Commissioner _____ and seconded by Commissioner
_____ (state the motion). Commissioners, any discussion on the motion?
(If a subsidiary motion is moved and seconded, discuss and take a roll call
vote on that first.)
Hearing no further discussion, staff, please take a roll call vote.
6. NEW BUSINESS
The Commission will take up the next the New Business items.
(repeat as above)
7. ANNOUNCEMENTS (etc.)
The Commission will take up the next the New Business items.
Chair recognizes Commissioner ____ to present on (Announcement). Any
updates?
(repeat as above)
ADJOURNMENT
Motion to adjourn > Second > All those in favor, say aye > Any opposed?
This meeting is adjourned at _____ A.M./P.M.
5