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Home My WebLink About2024-04-25 Merit Appeals Board AgendaMitckeLL D. Rotel n eeor Hawaii County Dept. of Human Resources 04/18/2024 07:56:22 AM County of Hawaii Merit Appeals Board .4upL,m,%Gev�,tev *101PnLCnkl .Stveet .Suite 2* HYLo, Hnvvni i96�20 (gog) 901-361 * F=ox (gog) Agenda April 25, 2024 (Thursday) 10:00 a.m. Hilo Council Chambers C,c nMeUca M. ac bvwas chazr �� MG�tGr2ws 1i�c2-CGr��x Hawaii County Building 25 Aupuni Street, First Floor, Room 1401 Hilo, HI 96720 Members of the public may attend this meeting either in-person at the meeting location or via ZOOM: https://www.zoomgov.com/j/1613558578?pwd=ZnpPRE13S IB3WHFLNWpBcFVX'NWpFZz09 Login: Meeting ID: 161 355 8578 Passcode: Apr25MAB Dial in: Phone No.: 1 669 254 5252 Meeting ID: 161 355 8578 Participant No: Press 4 Passcode: 79478704 To unmute: *6 The members of the Merit Appeals Board will attend this meeting in-person at the Hilo Council Chambers. The meeting shall be automatically recessed for up to thirty (30) minutes to restore communication when audiovisual communication cannot be maintained with all members participating in the meeting and with the in-person location identified in this agenda. The meeting may reconvene when either audiovisual communication is restored, or audio -only communication is established after an unsuccessful attempt to restore audiovisual communication. If it is not possible to reconvene the meeting as provided in this section within thirty (30) minutes after an interruption to communication, the meeting shall be automatically terminated. Suzi-Powc{, CkarLes I'vv,z, DavCc{ A. WEsev"v,, Mewtbers I HmcG Pi , aouv,t� Cs Give, EL(vct. o??ortvvi,ItI Prov%c{er civ GJ Evlt?Lo�er. Hawaii County Dept. of Human Resources 04/18/2024 07:56:22 AM Merit Appeals Board April 25, 2024 Oral Testimony: The public may provide oral testimony either in-person at the meeting location or via ZOOM. Pursuant to HRS Section 92-3, interested persons who want to provide oral testimony may do so either at the time the Board takes public statements on items on the agenda, or at the time the specific agenda item is called. 1) Call to Order 2) Addendum to Agenda (Requires four votes and must comply with Hawaii Revised Statutes § 92-7(d)) 3) Statements from the Public on Agenda Items — Oral testimony may be presented to the Board either at the outset of this meeting or immediately prior to the applicable agenda item. 10:00 a.m. HEARING RE COMMUNICATION NO. 24-02 Note: The hearing concerns the preliminary issue of whether the Board has jurisdiction to hear the appeal, under Section 76-14, Hawaii Revised Statutes. If it is determined that the Board has jurisdiction, the hearing will continue concerning the merits of the appeal. Communication No. 24-02, received on February 12, 2024, from Appellant, appealing the following actions by the County of Hawai`i's Department of Public Works: Recruitment and examination, classification or reclassification of a particular position, and initial pricing of class (of work); and Communication No. 24-02.01, received on March 20, 2024, regarding Appellee's Motion to Dismiss for Lack of Jurisdiction; Memorandum in Support of Motion; Declaration of Ryan K. Thomas; Exhibits "1" - "9"; Certificate of Service; and Communication No. 24-02.02, received on March 20, 2024, regarding Appellee's Witness List; Certificate of Service; and Communication No. 24-02.03, received on March 20, 2024, regarding Appellee's Exhibit List; Certificate of Service; and Communication No. 24-02.04, received on April 8, 2024, regarding Appellant's Opposition to Motion to Dismiss for Lack of Jurisdiction. Executive Session The Merit Appeals Board anticipates convening one or more executive meetings regarding the above matter, pursuant to HRS Sections 92-4, 92-5(a)(2) and 92-5(a)(4), for the purpose of evaluating an officer or employee of the County of Hawaii, where the consideration of matters affecting privacy will be involved and consulting with the Board's attorney on questions and issues pertaining to the Board's powers, duties, privileges, immunities, and liabilities. A 2/3 vote of the members present pursuant to HRS Section 92-4 is necessary to hold an executive meeting. Hawaii County Dept. of Human Resources 04/18/2024 07:56:22 AM Merit Appeals Board 4) Approval of Minutes o March 12, 2024 5) Communication(s) (None.) 6) New Business (for discussion and appropriate action) (None.) 7) Unfinished Business (for discussion and appropriate action) April 25, 2024 A) Discussion Concerning the Appeal Process and Providing a Fact Sheet for Individuals Who File an Appeal (Note: The above matter was listed on the October 25 and December 21, 2023, and February 23, and March 12, 2024, Merit Appeals Board agendas.) B) FY 2023-2024 Annual Performance Evaluation of the Director of Human Resources (HR) Process; and FY 2023-2024 Human Resources Employee Survey o Proposed timeline to distribute surveys and deadline for responses o SurveyMonkey questions for FY 2023-2024 (Line Department Survey) o SurveyMonkey questions for FY 2023-2024 (Employee Survey) o Merit Appeals Board's Evaluation Tool for the Director of HR for FY 2023-2024 o Define target audience/survey participants Executive Session The Merit Appeals Board anticipates convening one or more executive meetings regarding the above matter, pursuant to HRS Sections 92-4, 92-5(a)(2) and 92-5(a)(4), to consider the hire, evaluation, dismissal, or discipline of an officer or employee of the County of Hawaii, where considerations of matters affecting privacy will be involved and consulting with the Board's attorney on questions and issues pertaining to the Board's powers, duties, privileges, immunities, and liabilities. A 2/3 vote of the members present pursuant to HRS Section 92-4 is necessary to hold an executive meeting. Hawaii County Dept. of Human Resources 04/18/2024 07:56:22 AM Merit Appeals Board 8) Director's Report o MAB Quarterly Reports: January — March 2024 o MAB Monthly Divisional Activity Report: April 2024 9) Announcements 10) Schedule Next Meeting Date April 25, 2024 The Merit Appeals Board will convene its next meeting on Friday, May 24, 2024, at 10:00 a.m. at the Hilo Council Chambers, Hawaii County Building, 25 Aupuni Street, First Floor, Room 1401, Hilo, HI 96720. 11) Adjournment If you need an auxiliary aid/service or other accommodation due to a disability, please contact Glynis Yamada at (808) 961-8361 or by email at Glynis. Yamadaghawaiicounty. ov as soon as possible. Requests made as early as possible will allow adequate time to fulfill your request. Upon request, this notice is available in alternate formats such as large print, Braille, or electronic copy. Submitting Written Testimony: The Board encourages the public to submit thoughts, comments, and input via written testimony. To ensure timely delivery to Board Members prior to the meeting, written testimony must be submitted before 12:00 noon on the business day prior to the meeting by: (1) email to Glynis. Yamadaghawaiicounty. ov, (2) facsimile to (808) 961-8617, or (3) mail to the Merit Appeals Board at 101 Pauahi Street, Suite 2, Hilo, Hawaii 96720-4224. All written testimony, regardless of time of receipt, will be part of the permanent record. Board Packet: Pursuant to Hawaii Revised Statutes Section 92-7.5, the board packet provided to members of this board for this meeting is available for public inspection during regular business hours at 101 Pauahi Street, Suite 2, Hilo, Hawaii 96720. If you are a lobbyist, you must register with the Hawaii County Clerk within five days of becoming a lobbyist [Article 15, Section 2-91.3(b), Hawaii County Code]. A lobbyist means "any individual engaged for pay or other consideration who spends more than five hours in any month or $275 in any six-month period for the purpose of attempting to influence legislative or administrative action by communicating or urging others to communicate with public officials." [Article 15, Section 2-91.3 (a)(6), Hawai`i County Code]. Registration forms and expenditure report documents are available at the Office of the County Clerk -Council, 25 Aupuni Street, Hilo, Hawaii 96720.