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Home My WebLink About2024-05-28 Water Board Agenda �VVwnrA Stephen Kawena Lopez �'� f � ... ., , Kea Keolanui,Dist. 1,Board Member Chairperson James Kimo Lee,Dist,2,Board Member Dist.8 Thomas Brown,Dist.3,Board Member Emily Taaroa,Dist, 5,Board Member Michael Pono KekelaA Keith Unger,Dist. 6,Board Member Vice Chairperson Michael Bell,Dist. 7,Board Member Dist.4 �J h�„ ^°1 Benjamin Ney,Dist. 9,Board Member op DEPARTMENT OF WATER SUPPLY COUNTY OF HAWAI`I WATER BOARD MEETING AGENDA MEETING DATE: May 28, 2024 TIME: 10:00 a.m. IN-PERSON LOCATION: West Hawaii Civic Center; Building G, 74-5044 Ane Keohokalole Highway Kailua-Kona, Hawaii REMOTE MEETING LINK: lutes://www.facehook.cottt/i-lawai➢.)WS/live vicleos/ STATEMENTS FROM THE PUBLIC: Public testimony may be done in person or in writing by email (dws@hawaiidws.org), fax (808-961-8657), or by mail: 345 Kekuanao`a Street, Suite 20, Hilo, HI 96720. Please indicate agenda item submitting for. All testimony,regardless of time of receipt, will be part of the permanent record. Remote Oral Testimony: Telephone testimony may be presented by calling 1(669) 254-5252 and entering meeting ID 160 778 4106. Please wait for the Chair to ask for testimony on the item you are interested in. The Chair will unmute testifiers who call in, one phone number at a time. Optional Alternative to Present Remote Oral Testimony: If you would like to testify via an online video link,please email dws@hawaiidws.org at least 24 hours before the meeting to request the link.You may also email to pre-register to present telephone testimony if you wish to be called on by name or before those who have not pre-registered. Testifiers who wish to remain anonymous or have not pre-registered may still call the testimony phone number and follow the instructions listed above. ADDITIONAL INFORMATION: Information about all the board's meetings is available here General information about the board is available at About the Water Board. In the event the online remote connection is interrupted during the Water Board meeting,the Board shall recess for up to 30 minutes to allow for reestablishing the online remote connections. If the online remote connection cannot be reestablished after 30 minutes the meeting shall be adjourned and then reconvene per the following contingency plans: Board shall reconvene on: May 29, 2024, 10:00 a.m. Board shall reconvene at: DWS, Hilo Operations, 889 Leilani Street. If you would like to testify via an online video link,please email dws@hawaiidws.org before the meeting to request the weblink or phone number to testify. 1) CALL TO ORDER— 10:00 a.m. (please turn cell phones off or set to silent) 2) STATEMENTS FROM THE PUBLIC—Pursuant to HRS §92-3, oral testimony may be provided entirely at the beginning of the meeting, or immediately preceding the agenda item. 3) APPROVAL OF MINUTES: • Minutes of the April 23,2024,Public Hearing on the Power Cost Charge • Minutes of the April 23,2024, Water Board Meeting • Minutes of the April 23,2024,Public Hearing on the Water Rate Schedule (Hilo) • Minutes of the April 24,2024,Public Hearing on the Water Rate Schedule(Kona) 4) APPROVAL OF ADDENDUM AND/OR SUPPLEMENTAL AGENDA (if necessary) (Note: Roll Call Required) 5) DEPARTMENT OF WATER SUPPLY PROPOSED AMENDED OPERATING AND 5-YEAR CAPITAL IMPROVEMENT PROJECTS (C.LP.)BUDGETS FOR FISCAL YEAR 2025: Chair: Is there any testimony for this item? The Department's Fiscal Year 2025 Operating Budget,totaling $69,151,304.00, and 5-Year C.I.P. Budget for Fiscal Year 2025-2029,totaling$203,335,000.00 has been distributed for the Board's review. A public hearing was held on March 19, 2024,to accept testimony. The Board may change either Budget or adopt them as presented over two readings. RECOMMENDATION: It is recommended that the Board approve the Department's Amended Fiscal Year 2025 Operating and C.I.P. Budgets on this first of two readings. 6) WATER RATE STUDY: Chair: Is there any testimony for this item? The consulting firm of Harris&Associates was contracted to determine water rates for the Department for the 5-year period, Fiscal Year 2023 to Fiscal Year 2027. The Water Board held public hearings on the Proposed Water Rates on April 23, 2024 at the Liquor Conference Room, 101 Aupuni Street,Unit 230, Hilo,Hawaii, and on April 24, 2024 at the West Hawaii Civic Center, Build G, 74-5044 Ane Keohokalole Highway, Kailua-Kona,Hawaii to accept testimony on the proposed water rate increases that were published in the newspapers in Hilo and Kona on April 1,2024. RECOMMENDATION: The Department recommends the Board approve the proposed water rate increases of 9.5% each year, for Fiscal Year 2025, Fiscal Year 2026, and Fiscal Year 2027 under the existing rate structure for the consumption and standby water rates, to be effective July 1, 2024, July 1, 2025, and July 1,2026. 7) SOUTH KOHALA: A. WATER TREATMENT PROPOSAL NO. 2024-06, FURNISH AND DELIVERING VARIOUS TREATMENT CHEMICALS (LIQUID AMMONIA; 50%LIQUID CAUSTIC SODA; C-9 POLYPHOSPHATE; 38% SODIUM BISULFITE; 50% SULFURIC ACID; 12.5% SODIUM HYPOCHLORITE; 50% SODIUM HYDROXIDE, ACCU-TABS SI TABLETS, AND SODA ASH) Page 2 of 15 May 28,2024,Water Board Agenda TO THE WAIMEA WATER TREATMENT PLANT, DISTRICT OF SOUTH KOHALA(ON AN AS-NEEDED BASIS): Chair: Is there any testimony for this item? This bid generally consists of furnishing all labor,materials,tools and equipment necessary to deliver various treatment chemicals to the Waimea Water Treatment Plant,for a period not to exceed two years. Bids were opened on May 2,2024, at 2:00 p.m., and the following are the bid results: South Malama Pacific Gold Estimated LLC db Brenntag Solutions & Phoenix a Shannon Chemical Combine Cdst Based Pacific Supplies, LLC DBA on Mat:I1id LLC BEI Hawaii Corporation Chemstation 2022-05 Hawaii Part A—Liquid Ammonia, delivery once per Non- month, (90 Responsive No Bid No Bid No Bid No Bid $669,28 cylinders per year) Cost per 100 pound cylinders Part B—50% Liquid Caustic Soda(4 dry tons No Bid $2,855.96 $2,307.42 No Bid No Bid $"2,101.52 per 5 weeks) Cost per dry ton Part C—C-9 Polyphosphate(7 drums per month) No Bid $1,219.50 $1,221.30 $1,127.27 $1,131.00 $1,64100 Cost per 30 gallon drum Part D—38% Sodium Bisulfite Non- (Delivery once per Responsive $820.00 $404.47 No Bid $605.90 $519,40 3 weeks) Cost per 50 gallon drum Part E—50% Sulfuric Acid Non- (Delivery once per Responsive $795.00 $425.17 No Bid $766.76 $722,00 3 weeks) Cost per 750 pound drum Page 3 of 15 May 28,2024,Water Board Agenda South Malama phoenix V Shannon Pacific Gold Estimated, Brenntag Solutions & Combine CostBased LLC dba Chemical Pacific Supplies, LLC DBA on Ma"t.,id LLC BEI Hawaii Corporation Chemstation 2022-05 Hawaii Part F— 12.5% Sodium Hypochlorite(3 Non- $389.50 $392.91 No Bid $495.00 $389.62 drums per month) Responsive Cost per 53 gallon drum Part G—50% Sodium Hydroxide Non- (Delivery once per Responsive $925.00 $450.37 No Bid $495.00 $38 .65 month) Cost per 650 pound drum Part H—Accu- Tabs SI Tablets Non- (14 buckets per Responsive $240.00 $187.99 No Bid $256.97 $197.08' month) Cost per 60 pound bucket Part I— Soda Ash (62 bags per 3 Non- weeks) Cost per Responsive $31.85 $32.00 No Bid $38.24 $2 ,20 50 pound bag RECOMMENDATION: It is recommended that the Board award the contract for WATER TREATMENT PROPOSAL NO. 2024-06 FURNISH AND DELIVER VARIOUS TREATMENT PLANT CHEMICALS TO WAIMEA WATER TREATMENT PLANT by Parts to the following for the amounts shown above, and that either the Chairperson or the Vice-Chairperson be authorized to sign the contract(s), subject to review as to form and legality of the contract(s)by Corporation Counsel. The price agreement shall be from July 1, 2024,to June 30, 2026. Parts B, D, E, G, and H to Phoenix V LLC dba BEI Hawaii Parts F, and I to Malama Solutions & Supplies, LLC Part C to Shannon Chemical Corporation For Part A No Bids were received. Staff will seek alternative procurement pursuant to HAR 3-122-35 to secure pricing in the best interest of the Department. 8) NORTH KONA: A. JOB NO. 2016-1056, WAI`AHA DEEPWELL REPAIR—REQUEST FOR ADDITIONAL FUNDS: Chair: Is there any testimony for this item? The Department is requesting a contract change order for the additional work for inclusion of special coating for threading on the positive check valve, and special anti-seize compound. The request for Page 4 of 15 May 28,2024,Water Board Agenda these precautions were made to prevent or significantly reduce the chances of galling occurring with the stainless-steel check valve the Contractor specified to furnish as part of Change Order#2. The description of the additional work and associated fees are as follows: ITEM DESCRIPTION AMOUNT Phenolic coating for stainless steel check valve $ 1,130.89 1 threads and thread lubricant. TOTAL $ 1,130.89 Original Contract Amount: $ 650,000.00 Original Contingency Amount: $ 65,000.00 1st Additional Funds Request: $ 380,080.50 2nd Additional Funds Request: $ 1,130.89 Total Revised Contract Amount: $ 1,096,211.39 Staff reviewed the request for additional funds and found that the $1,130.89 can be considered justified. RECOMMENDATION: It is recommended that the Board approve an increase in contingency of $1,130.89 to Derrick's Well Drilling&Pump Services, LLC,for a total project cost of$1,096,211.39 for JOB NO. 2016-1056,WAI`AHA DEEPWELL REPAIR. B. JOB NO. 2023-08 (MAT),F&D SPARE PUMP AND MOTOR SET FOR KALAOA#1 DEEPWELL —REQUEST FOR ADDITIONAL FUNDS AND TIME EXTENSION: Chair: Is there any testimony for this item? The Department is requesting a contract time extension of 40 calendar days, due to the delays from resolving the motor lead and testing issues. The 40 calendar days was assessed from 01/30/2024,the date the motor manufacturer received the motor from the pump manufacturer to 04/08/2024,the date the pump manufacturer received the motor back from the motor manufacturer.Note: There are no additional costs associated with this time extension. Ext. From To Days Reason # (Date) (Date) (Calendar) 1 03/31/2024 04/23/2024 23 Delay due to need for additional funding. 2 04/23/2024 05/08/2024 15 Delay due to DWS submittal review. 3 05/08/2024 06/17/2024 40 Delay due to resolving equipment issues and DWS submittal review. Total Days (including this request) 78 1 st time extension—23 calendar days 2nd time extension— 15 calendar days 3rd time extension—40 calendar days Page 5 of 15 May 28,2024,Water Board Agenda RECOMMENDATION: It is recommended that the Board approve a contract time extension of calendar days for JOB NO. 2023-08 (MAT), F&D SPARE PUMP AND MOTOR SET FOR KALAOA#1 DEEPWELL. If approved,the contract completion date will be revised from May 8, 2024 to June 17,2024. 9) MISCELLANEOUS: A. MATERIAL BID NO. 2024-01 —FURNISHING AND DELIVERING PIPES,FITTINGS, WATER METERS,FIRE HYDRANTS, BRASS GOODS,VALVES, ELECTRICAL SUPPLIES, ELECTRICAL EQUIPMENT, SCADA, WATER QUALITY EQUIPMENT, CHLORINATORS, MOTORS AND MISCELLANEOUS ITEMS FOR THE DEPARTMENT OF WATER SUPPLY STOCK: Chair: Is there any testimony for this item? Bids were opened on May 9,2024 at 1:30 p.m., and the following are the bid results: Section Estimated Cost No. Description Bidder Amount Based on Mat. Bid 2023-01 1 DUCTILE IRON PIPE, Core&Main LP dba $113,000.00 $108,000.00 PUSH-ON TYPE JOINT Pacific Pipe Company 2 DUCTILE IRON Core&Main LP dba $193,082.00 $161,385.00* FITTINGS Pacific Pipe Company DUCTILE IRON Core& Main LP dba 3 FITTINGS— $12,705.00 $33,035.00 CORROSIVE SERVICE Pacific Pipe Company 4 DUCTILE IRON SOLID Core&Main LP dba $72,330.00 $65,702.70 BODY SLEEVES Pacific Pipe Company 5 FLANGE GASKETS No Bids No Bids 6 NUTS, BOLTS,AND No Bids $71,930.20 THREADED RODS 7 COPPER TUBING Ferguson Enterprises, LLC $174,015.95 $194,750.00 GALVANIZED PIPES Core&Main LP dba 8 T&C(THREADED & $34,915.00 $101,436.30 COUPLED) Pacific Pipe Company 9 METER BOXES Ferguson Enterprises, LLC $56,425.00 $47,643.00 10 METER COVERS Ferguson Enterprises, LLC $7,900.00 $8,200.00 11 AUTOMATIC METER Ferguson Enterprises, LLC $101,160.00 No Bids READING UNIT 12 SMART WATER Core&Main LP dba $221,206.00 $200,432.00 METERS Pacific Pipe Company 13 5/8"WATER METERS Badger Meter, Inc. $71,712.00 $64,422.00 Page 6 of 15 May 28,2024,Water Board Agenda Section Estimated Cost No. Description Bidder Amount Based on Mat. Bid 2023-01 14 NEPTUNE T-10 SERIES Ferguson Enterprises, LLC $118,765.00 No Bids METER PARTS 15 BADGER RECORDALL Badger Meter,Inc. $5,526.00 $5,175.26 SERIES METER PARTS 16 1"- 2" WATER METERS Badger Meter,Inc. $13,976.90 $11,920.00 17 COMPOUND WATER Badger Meter,Inc. $14,774.22 $11,755.00 METERS 18 TURBINE METERS Badger Meter, Inc. $26,074.85 $23,204.00 19 DETECTOR CHECK Core&Main LP dba $7,805.00 $7,000.00 METERS Pacific Pipe Company 20 FIRE SERVICE METERS Badger Meter, Inc. $80,404.40 $63,771.00 21 FIRE HYDRANTS Core&Main LP dba $244,000.00 $200,671.00 Pacific Pipe Company 22 TAMPER-RESISTANT No Bids $201,420.00 FIRE HYDRANTS 23 MUELLER FIRE Core& Main LP dba $29 528.00 $24,549.91 HYDRANT PARTS Pacific Pipe Company 24 M&H VALVE FIRE Core&Main LP dba $28,402.00 No Bids HYDRANT PARTS Pacific Pipe Company 25 AMERICAN DARLING Core& Main LP dba $29,548.00 No Bids FIRE HYDRANT PARTS Pacific Pipe Company 26 BALL METER VALVES Core& Main LP dba $90,250.00 $79,742.50 Pacific Pipe Company BALL VALVE,PACK Core&Main LP dba 27 JOINT X METER $67,240.00 $55,854.40 COUPLING/FIP Pacific Pipe Company 28 COMPRESSION JOINT Core&Main LP dba $9,000.00 $8,372.00 COUPLING Pacific Pipe Company 29 METER FLANGE Core&Main LP dba $6,350.00 $5,623.50 COUPLING Pacific Pipe Company PACK JOINT Core&Main LP dba 30 COUPLING Pacific Pipe Company $60,270.00 $54 917.25 CORPORATION AND Core&Main LP dba 31 CURB STOPS—BALL Pacific Pipe Company $147,455.00 $128,223.80* TYPE Page 7 of 15 May 28,2024,Water Board Agenda Section Estimated Cost No. Description Bidder Amount Based on Mat. Bid 2023-01 32 HOSE BIBBS Ferguson Enterprises, LLC $5,260.00 No Bids INVERTED MARKING Safety Systems and Signs 33 PAINT Hawaii,Inc. dba Statewide $17,544.00 $14,450.00 Safety Systems 34 AIR RELIEF VALVES Core&Main LP dba $48,300.00 $52,250.00 Pacific Pipe Company SLOW CLOSING 35 No Bids AIR/VACUUM VALVES 36 SILENT CHECK Core&Main LP dba $152,800.00 $138,156.50 VALVES Pacific Pipe Company 37 DUCKBILL CHECK Core&Main LP dba $111,080.00 $125,530.30 VALVES Pacific Pipe Company GATE VALVES—3" Core&Main LP dba 38 AND LARGER 125# $89 888.00 $77 510.54 CLASS Pacific Pipe Company GATE VALVES—3" Core&Main LP dba 39 AND LARGER 250# $150 733.00 $137 045.24 CLASS Pacific Pipe Company BUTTERFLY VALVES— Core& Main LP dba 40 3"AND LARGER 125# $20 761.00 CLASS Pacific Pipe Company 41 AUTOMATIC Core&Main LP dba $2,661,400.68 $2,735,602.16 CONTROL VALVES Pacific Pipe Company ROTARY PUMP 42 CONTROL VALVES No Bids No Bids AND ACTUATION 43 RESERVOIR LEVEL TK Process Hawaii, LLC $14,109.20 $12,614.28 INDICATOR 44 HATCH FRAMES AND No Bids No Bids COVERS EMERGENCY Safety Systems and Signs 45 EYEWASH/SHOWER Hawaii,Inc. dba Statewide $169,847.30 $157,636.70 STATIONS Safety Systems Safety Systems and Signs 46 SUPPLEMENTAL PPE Hawaii, Inc. dba Statewide $8,776.76 $7,829.00 Safety Systems 47 ELECTRICAL GLOVES No Bids $2,605.00 Page 8 of 15 May 28,2024,Water Board Agenda Section Estimated Cost No. Description Bidder Amount Based on Mat. Bid 2023-01 48 PORTABLE POWER No Bids No Bids CABLE&FITTINGS 49 INDUSTRIAL MOTOR No Bids $154,860.00 LEAD CABLE 50 INDUSTRIAL No Bids $13,425.00 CONTROL WIRING 51 HEAVY-DUTY SAFETY No Bids No Bids SWITCH MEDIUM-VOLTAGE 52 REDUCED VOLTAGE TK Process Hawaii, LLC $374,369.60 $538,718.99 SOFTSTARTER 53 ULH VARIABLE No Bids $1,422,213.00* FREQUENCY DRIVES 54 VARIABLE TK Process Hawaii, LLC $3,370,222.58 $3,268,314.41 FREQUENCY DRIVES 55 POWER QUALITY No Bids No Bids EQUIPMENT 56 SURGE PROTECTION TK Process Hawaii, LLC $90,766.18 $90,595.81 DEVICES 57 PROGRAMMING SCADA&Control $1,135.00 $560.00 SERVICES Systems, LLC PRESSURE 58 TRANSDUCER—WELL No Bid No Bids LEVEL PRESSURE 59 TRANSDUCER— No Bid No Bids RESERVOIR LEVEL 60 PRESSURE TK Process Hawaii, LLC $4,988.26 $4,846.46 TRANSMITTER 61 FLOW SWITCH TK Process Hawaii, LLC $2,648.66 $2,335.28 ELECTROMAGNETIC 62 FLOW METER—WELL No Bids No Bids &BOOSTER ELECTROMAGNETIC 63 FLOW METER— No Bids No Bids RESERVOIR&PRV Page 9 of 15 May 28,2024,Water Board Agenda Section Estimated Cost No. Description Bidder Amount Based on Mat. Bid 2023-01 REAGENTLESS 64 CHLORINE RESIDUAL No Bids No Bids ANALYZERS 65 WATER QUALITY TK Process Hawaii, LLC $108,513.63 No Bids EQUIPMENT 66 REAGENTS AND TK Process Hawaii, LLC $14,687.32 No Bids STANDARDS 67 MULTISTAGE No Bids No Bids BOOSTER PUMPS 68 DIGITAL CHLORINE TK Process Hawaii, LLC $53,200.80 No Bids CYLINDER SCALE CHLORINE GAS 69 No Bids EXHAUST FANS 70 CHLORINE GAS No Bids No Bids FEEDER 71 MECHANICAL SEALS No Bids No Bids 72 MOTORS No Bids No Bids 73 INDUSTRIAL No Bids No Bids LUBRICANTS LEGACY LEAK NOISE 74A DATA LOGGER& Wong's Equipment& $5,940.86 $1,967.54* PARTS Service, LLC 75 LEAK NOISE DATA TK Process Hawaii, LLC $69,094.32 $49,814.32 LOGGERS 76 LIGHT EMITTING TK Process Hawaii, LLC $4,786.65 $4,782.75 DIODE LUMINARIES *Item(s)in this Part for Material Bid 2023-01 may have been different or additional items were added to this Part for Material Bid 2024-01. The contract period for all Parts is one year, from July 1, 2024, to June 30, 2025. All Parts are established price agreements for materials on an"As-Needed Basis." RECOMMENDATION: It is recommended that the Board award the contract for MATERIAL BID NO. 2024-01, FURNISHING AND DELIVERING PIPES, FITTINGS, WATER METERS, FIRE HYDRANTS, BRASS GOODS,VALVES, ELECTRICAL SUPPLIES, ELECTRICAL EQUIPMENT, SCADA,WATER QUALITY EQUIPMENT, CHLORINATORS, MOTORS AND MISCELLANEOUS ITEMS FOR THE DEPARTMENT OF WATER SUPPLY STOCK by Parts to the following for the amounts shown above, on an as-needed basis, and that either the Chairperson of the Vice-Chairperson be authorized to sign the contract(s), subject to review as to form and legality of Page 10 of 15 May 28,2024,Water Board Agenda the contract(s)by Corporation Counsel. The contract period shall be from July 1,2024,to June 30, 2025. Parts 1,2, 3, 4, 8, 12, 19,21,23, 24, 25, 26, 27,28,29, 30, 31, 34, 36, 37, 38, 39,40, and 41 to Core&Main LP dba Pacific Pipe Co., Inc. Parts 7, 9, 10, 11, 14, and 32 to Ferguson Enterprises, LLC Parts 15, 16, 17, 18, and 20 to Badger Meter,Inc. Parts 33,45, and 46 to Safety Systems & Signs Hawaii, Inc. Parts 43, 52, 54, 56, 60, 61, 65, 66, 68, 75, and 76 to TK Process Hawaii, LLC Part 57 to SCADA& Control Systems, LLC Part 74A to Wong's Equipment& Services, LLC For the Parts where no bids were received, staff shall seek alternative procurement pursuant to HAR 3-122-35 to procure the required materials in the best interests of the Department. B. MATERIAL BID NO. 2024-02 -FURNISH BASE COURSE, SAND, COLD MIX,HOT MIX, AND NO. 3F ROCK TO THE DEPARTMENT OF WATER: Chair: Is there any testimony for this item? Bids were opened on May 2,2023, at 2:30 p.m., and the following are the bid results: Edwin Estimated Deluz Grace Jas.W. Puna Rock Cost'Rased Trucking Pacific, Glover, Company on & Gravel, LLC Ltd. Limited Mat.Bid LLC 2023-02 DISTRICT I: IA. 3/4-Inch Base Course(Cost per ton) No Bid No Bid $21.00 $20.80 $20.f15. 1B. 1'/a-Inch Base Course No Bid No Bid $21.00 $19.75 (Cost per ton) No. 3F Rock 1 C. (Cost per ton) No Bid No Bid $41.00 $24.3523.00 1 D. #4 Sand(Cost per ton) No Bid No Bid $49.00 $43.95 $43.95 IE. Mortar Sand-ASTM No Bid No Bid $64.00 No Bid $63.90 C144 (Cost per ton) Cold Mix-ASTM 1F. D4215-87 (Cost per No Bid No Bid No Bid No Bid No Bid, ton) Page 11 of 15 May 28,2024,Water Board Agenda Edwin Estimated Deluz Grace Jas.W. Puna Rock Cost$ased Trucking Pacific, Glover, Company on & Gravel, LLC Ltd. Limited Mat:Bid LLC 242 -02 Blended Material 60% 1G. #4 Sand and 40% No. No Bid No Bid $57.00 $26.95 $21.70 3F Rock(Cost per ton) 1H. Hot Mix- County Mix IV(Cost per ton) No Bid No Bid $186.00 No Bid No Bid DISTRICT II: 3/4-Inch Base Course 2A. (Cost per ton) $15.90 No Bid No Bid No Bid No Bid 2B 1%-Inch Base Course $15.15 No Bid No Bid No Bid No Bid (Cost per ton) 2C No. 3F Rock $22 90 No Bid No Bid No Bid No Bid (Cost per ton) 2D. #4 Sand(Cost per ton) $29.95 No Bid No Bid No Bid No Bid 2E. Mortar Sand -ASTM C144 (Cost per ton) $75.00 No Bid No Bid No Bid No Bid Cold Mix-ASTM 2F. D4215-87 (Cost per No Bid No Bid No Bid No Bid $177.10, ton) Blended Material 60% 2G. #4 Sand and 40%No. $22.15 No Bid No Bid No Bid No Bid 3F Rock(Cost per ton) DISTRICT III: 3/4-Inch Base Course 3A. (Cost per ton) No Bid No Bid No Bid No Bid No Bid 3B. 1'/z-Inch Base Course No Bid No Bid No Bid No Bid No Bid. (Cost per ton) 3C. (C per ton)Rock (Cost No Bid No Bid No Bid No Bid No Bid 3D. #4 Sand(Cost per ton) No Bid No Bid No Bid No Bid No Bid Page 12 of 15 May 28,2024,Water Board Agenda Edwin Estimated Deluz Grace Jas.W. Puna Rock Cost Based Trucking Pacific, Glover, Company on & Gravel, LLC Ltd. Limited Mat. Bid LLC 202 -02 3E. Mortar Sand -ASTM No Bid No Bid No Bid No Bid N6 Bid- C144 (Cost per ton) Cold Mix-ASTM 3F. D4215-87 (Cost per No Bid No Bid No Bid No Bid $184,00. ton) 3G. Hot Mix- County Mix No Bid $250.50 No Bid No Bid $116.50, IV(Cost per ton) RECOMMENDATION: It is recommended that the Board approve the contract for MATERIAL BID NO. 2024-02, FURNISH BASE COURSE, SAND, COLD MIX,HOT MIX,AND NO. 3F ROCK TO THE DEPARTMENT OF WATER SUPPLY by Parts to the following for the amounts shown above, and that either the Chairperson or the Vice-Chairperson be authorized to sign the contract(s), subject to review as to form and legality of the contract(s) by Corporation Counsel. The price agreement shall be from July 1,2024,to June 30, 2025. District I - Parts IA, 1B, 1C, 1D, and I to Puna Rock Company, Limited Part I to Jas. W. Glover,Ltd. District II - Parts 2A, 213, 2C, 2D, 2E, and 2G to Edwin DeLuz Trucking& Gravel,LLC District III - Parts 3G to Grace Pacific,LLC For Parts 1F, 2F, 3A, 3B, 3C, 3D, 3E, and 3F no bids were received. Staff will seek alternative procurement pursuant to HAR§3-122-35 to secure pricing in the best interest of the Department. C. MEMORANDUM OF AGREEMENT (MOA)FOR THE EMERGENCY POWER TRANSFER SWITCHING CAPABILITY FOR CRITICAL WATER INFRASTRUCTURE: Chair.- Is there any testimony for this item? The Department of Water Supply(DWS)is proposing to enter into a MOA with the Hawaii Emergency Management Agency to facilitate the allocation of FEMA Hazard Mitigation Grant Program funds to DWS' Emergency Power Transfer Switching Capability for Critical Water Infrastructure project. This project involves the installation of power transfer switches and supporting infrastructure at six(6)well sites(Honoka°a,Makapala,Parker#1, Lalamilo C, Kahalu`u A&C, and Keahuolu wells). The federal share will be 90% of the total project cost,not to exceed $702,000.00. DWS share will be a 10%match. DWS will be responsible for the procurement of the professional services and construction. Federal Share(90%): $ 702,000 DWS Share(10%): $ 78,000 Total Est. Project Cost: $ 780,000 RECOMMENDATION: It is recommended that the Board approve the MOA with the Hawaii Emergency Management Agency for the Emergency Power Transfer Switching Capability for Critical Page 13 of 15 May 28,2024,Water Board Agenda Water Infrastructure, and that either the Chairperson or the Vice-Chairperson be authorized to sign the MOA, subject to review as to form and legality by Corporation Counsel. D. MEMORANDUM OF UNDERSTANDING(MOU)BETWEEN COUNTY OF HAWAl'1 FINANCE DEPARTMENT (FIN)AND COUNTY OF HAWAI'I DEPARTMENT OF WATER SUPPLY(DWS) FOR UTILIZATION OF STATE AND LOCAL FISCAL RECOVERY FUNDS: Chair: Is there any testimony for this item? The United States Congress,through the Coronavirus State and Local Fiscal Recovery Funds (SLFRF) a part of the American Rescue Plan, allocated $350 billion to state, local, and Tribal governments across the country to support their response to aid recovery from the COVID-19 public health emergency. One of the permitted uses for these funds is to make necessary investments in water, sewer, or broadband infrastructure. Hawaii County("COH")received an award for sixty million,two hundred thirty-three thousand six hundred thirteen dollars($60,233,613). Under the SLFRF program,funds must be used for costs incurred on or after March 3,2021. Further, funds must be obligated by December 31, 2024, and expended by December 31,2026, defined as the period of performance. FIN desires to enter into a MOU with the DWS to award funds for a portion of the cost of the construction of the Lalamilo 10 million-gallon(MG)Reservoir for the Lalamilo Water System. The MOU is currently in draft form. RECOMMENDATION: It is recommended that the Board approve entering into a MOU with FIN to receive SLFRF funds for a portion of the construction costs of the Lalamilo 10 MG Reservoir, subject to the approval of the Corporation Counsel and that the Chairman or Vice-Chairman be authorized to sign the MOU. E. DISCUSSION ON STRATEGIES TO IMPROVE DEEPWELL RELIABILITY: Chair: Is there any testimony for this item? Information will be provided to the Board on updates on efforts to improve the longevity of well operation and reduce duration of repairs. Discussion will follow along with any recommendations that should be considered for future action. F. DEPARTMENT OF WATER SUPPLY COLLECTION AND DELINQUENCY POLICIES: Chair.- Is there any testimony for this item? Information will be provided to the Board on status updates on collection efforts due to delinquent balances for water service charges with information on current policies and procedures in place for collection and water shut offs. Discussion will follow along with any recommendations that should be considered for future action. G. MONTHLY PROGRESS REPORT: Chair: Is there any testimony for this item? Submission of Progress Report of Projects by the Department. Department personnel will be available to respond to questions by the Board regarding the status/progress of any project. Page 14 of 15 May 28,2024,Water Board Agenda H. REVIEW OF MONTHLY FINANCIAL STATEMENTS: Chair: Is there any testimony for this item? Submission of financial statements and information relating to the financial status of the Department. Department personnel will be available to respond to questions by the Board relating to the financial status of the Department. L MANAGER-CHIEF ENGINEER'S REPORT: The Manager-Chief Engineer to provide an update on the following: 1. North Kona Wells 2. Department of Water Supply Energy Report 3. AWWA ACE24—June 10-14, 2024 4. 2024 Keiki Water Conservation poster contest results 5. Retirees of the Department of Water Supply- Marvin R. Rivera and Carl T.Nishimura J. CHAIRPERSON'S REPORT: 1. Chairperson to report on matters of interest to the Board. 10) ANNOUNCEMENTS: 0 Next Meeting—June 25, 2024, 10:00 a.m., Hilo Operations, 889 Leilam Street,Hilo, Hawaii 11) ADJOURNMENT: Anyone requiring an accommodation or auxiliary aid and/or services to participate in this meeting(i.e. sign language,interpreter, large print),please contact the Board Secretary, at(808) 961-8050 as soon as possible, but no later than five days before the scheduled meeting. Notice to Lobbyists: If you are a lobbyist,you must register with the Hawaii County Clerk within five days of becoming a lobbyist. {Article 15, Section 2-91.3(b),Hawaii County Code} A lobbyist means"any individual engaged for pay or other consideration who spends more than five hours in any month or$275 in any six-month period for the purpose of attempting to influence legislative or administrative action by communicating or urging others to communicate with public officials." {Article 15, Section 2-91.3(a)(6), Hawaii County Code} Registration forms and expenditure report documents are available at the Office of the County Clerk-Council,Hilo,Hawaii. Board Packet: Pursuant to Hawaii Revised Statutes, Section 92-7.5, the board packet provided to members of the board for this meeting is available for public inspection during regular business hours at the Department of Water Supply office, 345 Kekuanao`a Street, Suite 20, Hilo, Hawaii. "The Department of Water Supply is an Equal Opportunity provider and employer." Page 15 of 15 May 28,2024,Water Board Agenda