HomeMy WebLinkAbout2024-06-25 Water Board Agenda �VV wn rA
Stephen Kawena Lopez � ;t�� ............ Kea Keolanui,Dist. 1,Board Member
Chairperson y ' +� James Kimo Lee,Dist,2,Board Member
Dist.8 "� .ua° Thomas Brown,Dist.3,Board Member
491 Emily Taaroa,Dist, 5,Board Member
Keith Unger,Dist. 6,Board Member Michael Pono Kekela �
Vice Chairperson Michael Bell,Dist. 7,Board Member
Dist.4 �J h�„ ^°1 Benjamin Ney,Dist. 9,Board Member
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DEPARTMENT OF WATER SUPPLY
COUNTY OF HAWAVI
WATER BOARD MEETING
AGENDA
MEETING DATE: June 25, 2024
TIME: 10:00 a.m.
IN-PERSON LOCATION: Department of Water Supply, Hilo Operations;
889 Leilani Street, Hilo,Hawaii
REMOTE MEETING LINK:
bttp,;:// f'acebook cc)m/FlawaiiDW�S/rive videos,/
STATEMENTS FROM THE PUBLIC:
Public testimony may be done in person or in writing by email (dws@hawaiidws.org), fax (808-961-8657), or by
mail: 345 Kek6anao`a Street, Suite 20,Hilo,HI 96720. Please indicate agenda item submitting for. All testimony,
regardless of time of receipt, will be part of the permanent record.
Remote Oral Testimony:
Telephone testimony may be presented by calling 1(669) 254-5252 and entering meeting ID 161 808 7127.
Please wait for the Chair to ask for testimony on the item you are interested in. The Chair will unmute testifiers
who call in, one phone number at a time.
Optional Alternative to Present Remote Oral Testimony:
If you would like to testify via an online video link, please email dws@hawaiidws.org at least 24 hours before
the meeting to request the link. You may also email to pre-register to present telephone testimony if you wish to
be called on by name or before those who have not pre-registered. Testifiers who wish to remain anonymous or
have not pre-registered may still call the testimony phone number and follow the instructions listed above.
ADDITIONAL INFORMATION:
Information about all the board's meetings is available here General information about the board is available at
About the Water Board.
In the event the online remote connection is interrupted during the Water Board meeting,the Board shall recess for
up to 30 minutes to allow for reestablishing the online remote connections. If the online remote connection cannot
be reestablished after 30 minutes the meeting shall be adjourned and then reconvene per the following contingency
plans:
Board shall reconvene on: June 26, 2024, 10:00 a.m.
Board shall reconvene at: DWS, Hilo Operations, 889 Leilani Street.
If you would like to testify via an online video link,please email dws@hawaiidws.org before the meeting to request
the weblink or phone number to testify.
1) CALL TO ORDER— 10:00 a.m. (please turn cell phones off or set to silent)
2) STATEMENTS FROM THE PUBLIC—Pursuant to HRS §92-3, oral testimony may be provided entirely
at the beginning of the meeting, or immediately preceding the agenda item.
3) APPROVAL OF MINUTES: Minutes of the May 28,2024, Water Board Meeting
4) APPROVAL OF ADDENDUM AND/OR SUPPLEMENTAL AGENDA(if necessary)
(Note: Roll Call Required)
5) PRESENTATION OF AUDITED FINANCIAL STATEMENTS—JUNE 30, 2023:
Chair: Is there any testimony for this item?
Copies of the Department's Audited Financial Statements for the fiscal year ended June 30, 2023,have
been distributed to Board Members. Representatives of Plante &Moran,PLLC,the Department's
independent auditors, will be present to answer any questions the Board may have regarding the report.
6) DEPARTMENT OF WATER SUPPLY PROPOSED AMENDED OPERATING AND 5-YEAR CAPITAL
IMPROVEMENT PROJECTS (C.I.P.)BUDGETS FOR FISCAL YEAR 2025:
Chair: Is there any testimony for this item?
The Department's Fiscal Year 2025 Operating Budget,totaling $69,151,304.00, and 5-Year C.I.P. Budget
for Fiscal Year 2025-2029,totaling $203,335,000.00 has been distributed for the Board's review. A public
hearing was held on March 19, 2024,to accept testimony. The Board may change either Budget or adopt
them as presented over two readings.
RECOMMENDATION: It is recommended that the Board approve the Department's Amended Fiscal Year
2025 Operating and C.I.P. Budgets on this second of two readings.
7) SOUTH HILO:
A. JOB NO. 2023-1231,KULA`IMANO DEEPWELL B REPAIR:
Chair: Is there any testimony for this item?
This project generally consists of furnishing all labor,materials,tools and equipment necessary to
remove the existing pump,motor, and column assemblies; install the Contractor furnished and/or
modified surface plate assembly, column assembly, submersible pump bowl assembly, submersible
motor,power cable, shroud, and all appurtenant materials; well rehabilitation; video survey; borehole
alignment survey; machine work; electrical work; column pre-fill; chlorinate the well and pumping
assembly; daily clean-up of the job site at the conclusion of each work day; complete an efficiency test;
and perform all incidental work necessary to complete repair in accordance with the specifications.
Bids for this project were opened on June 13, 2024, at 1:30 p.m., and the following are the bid results:
Bidder Bid Amount
Derrick's Well Drilling and Pump Services, LLC $858,154.00
Hawai'i Drilling&Pump Service, LLC $1,393,530.00
Page 2 of 7 June 25,2024,Water Board Agenda
Project Costs:
1. Low Bidder(Derrick's Well Drilling and Pump Services, LLC) $ 858,154.00
2. Contingencies (-10%) $ 85,815.00
Total Cost: S 943,969.00
Funding for this project will be from DWS's CIP Budget under Repair and Agreement. The contractor
will have 300 calendar days to complete the well repair with the Contractor's furnished equipment. The
Engineering estimate for this project is $484,000.00.
Well History:
Kula`imano Deepwell B:
Original Installation: June 2013
RECOMMENDATION: It is recommended that the Board award the contract for JOB NO. 2023-1231,
KULA`IMANO DEEPWELL B REPAIR, to the lowest responsible bidder, Derrick's Well Drilling and
Pump Services, LLC, for their bid amount of$858,154.00,plus $85,815.00 for contingencies, for a total
contract amount of$943,969.00. It is further recommended that either the Chairperson or the Vice-
Chairperson be authorized to sign the contract, subject to review as to form and legality by Corporation
Counsel.
8) SOUTH KOHALA:
A. JOB NO. 2021-1175—LALAMILO C DEEPWELL REPAIR:
Chair: Is there any testimony for this item?
This project generally consists of furnishing all labor,materials,tools and equipment necessary to
remove the existing lines shaft pump, motor, and column assembly; install a Contractor furnished
vertical turbine pump,vertical hollow shaft motor, column assembly, sounding tube, airline tubing,
selected portions of the discharge piping, and all appurtenant materials; well rehabilitation;borehole
alignment survey; electrical and related trenching work; chlorinate the well and pumping assembly;
daily clean-up of the job site at the conclusion of each work day; ensure vibration of well assembly as
measured by peak velocity is less than 0.05 ips; complete an efficiency test; and perform all incidental
work necessary to complete repair in accordance with the specifications.
Bids for this project were opened on June 13, 2024, at 2:00 p.m., and the following are the bid results:
Bidder Bid Amount
Derrick's Well Drilling and Pump Services, LLC $1,604,372.00
Hawai'i Drilling&Pump Service, LLC $1,995,365.00
Project Costs:
1. Low Bidder(Derrick's Well Drilling and Pump Services, LLC) $ 1,604,372.00
2. Contingencies (-10%) $ 160,437.00
Total Cost: S 1,764,809.00
Page 3 of 7 June 25,2024,Water Board Agenda
Funding for this project will be from DWS's CIP Budget under Repair and Agreement. The contractor
will have 240 calendar days to complete the well repair with the Contractor's furnished equipment. The
Engineering estimate for this project is $1,201,750.00.
Well History:
Laldmilo C Deepwell:
Original Installation: January 1981
Repaired: August 1984
Repaired: December 2008
RECOMMENDATION: It is recommended that the Board award the contract for JOB NO. 2021-1175,
LALAMILO C DEEPWELL REPAIR,to the lowest responsible bidder, Derrick's Well Drilling and
Pump Services, LLC,for their bid amount of$1,604,372.00,plus $160,437.00 for contingencies,for a
total contract amount of$1,764,809.00. It is further recommended that either the Chairperson or the
Vice-Chairperson be authorized to sign the contract, subject to review as to form and legality by
Corporation Counsel.
B. WATER TREATMENT PROPOSAL NO. 2024-05—FURNISHING AND DELIVERING
COAGULANTS TO THE WAIMEA WATER TREATMENT PLANT:
Chair: Is there any testimony for this item?
This project generally consists of furnishing all labor,materials,tools and equipment necessary to
deliver coagulants to the Waimea Water Treatment Plant, for a period not to exceed two years.
Bids for this bid were opened on June 6, at 2:30 p.m., and the following are the bid results:
Description Pural Water Malama Solutions &
Specialty Co.,Inc. Supplies,LLC
Estimated Coagulant Cost for the
24-Month Contract Period $208,216.44 $229,038.08
(dry basis)
Bidder Amount
I. Pural Water Specialty Co., Inc. $ 208,216.44
2. Contingency $ 175,161.00
Total Contract Price S 383.377.44
A higher-than-normal contingency amount was utilized for this contract as the source water's turbidity
fluctuates during the year due to unstable weather conditions,which means that more coagulants are
potentially used to meet the water quality requirements of the State of Hawaii, Department of Health.
The Engineering estimate for this project is $209,992.86.
RECOMMENDATION: It is recommended that the Board award the contract for WATER
TREATMENT BID NO. 2024-05,FURNISHING AND DELIVERY COAGULANTS TO THE
WAIMEA WATER TREATMENT PLANT, to Pural Water Specialty Co., Inc. for the bid price of
$208,216.44,plus $175,161.00 in contingency,for a total contract price of$383,377.44 for the period
Page 4 of 7 June 25,2024,Water Board Agenda
from July 1,2024,to June 30,2026,and that either the Chairperson or the Vice-Chairperson be
authorized to sign the contracts, subject to review as to form and legality by Corporation Counsel.
C. WATER TREATMENT PROPOSAL NO. 2024-06,FURNISHING AND DELIVERING VARIOUS
TREATMENT CHEMICALS (LIQUID AMMONIA; 50% LIQUID CAUSTIC SODA, C-9
POLYPHOSPHATE; 38% SODIUM BISULFITE; 50% SULFURIC ACID; 12.5% SODIUM
HYPOCHLORITE; 50% SODIUM HYDROXIDE, ACCU-TABS SI TABLETS, AND SODA ASH)
TO THE WAIMEA WATER TREATMENT PLANT, DISTRICT OF SOUTH KOHALA (ON AN
AS-NEEDED BASIS):
Chair: Is there any testimony for this item?
This bid generally consists of furnishing all labor,materials,tools and equipment necessary to deliver
various treatment chemicals to the Waimea Water Treatment Plant,for a period not to exceed two
years.
Bids were opened on May 2,2024, at 2:00 p.m., and the following are the bid results:
South
Malama phoenix V Shannon Pacific Gold
Brenntag Solutions& LLC dba BEI Chemical Combine u
Pacific Supplies, LLC DBA
LLC Hawaii Corporation Chemstation
Hawaii
Part C—C-9
Polyphosphate
(7 drums per No Bid $1 219.50 $1,221.30 Non- $1 131.00
month) Cost Responsive
per 30-gallon
drum
RECOMMENDATION: It is recommended that the Board award the contract for WATER
TREATMENT PROPOSAL NO. 2024-06 FURNISH AND DELIVER VARIOUS TREATMENT
PLANT CHEMICALS TO WAIMEA WATER TREATMENT PLANT by Parts to the following for
the amounts shown above, and that either the Chairperson or the Vice-Chairperson be authorized to
sign the contract(s), subject to review as to form and legality of the contract(s)by Corporation Counsel.
The price agreement shall be from July 1, 2024, to June 30, 2026.
Part C to South Pacific Gold Combine LLC dba Chemstation Hawaii
9) MISCELLANEOUS:
A. DEDICATION OF WATER SYSTEMS:
Chair: Is there any testimony for this item?
We received the following documents for action by the Water Board. The water systems have been
constructed in accordance with the Department's standards and are in acceptable condition for
dedication.
Page 5 of 7 June 25,2024,Water Board Agenda
1. Grant of Easement
Grantor: Nohea at Mauna Lani 11 LLC
Tax Map Key (3) 6-8-043:037 (por.)
Waikoloa, South Kohala,Island of Hawaii, Hawaii
Facilities Charge: $85,573.80 Date Paid: 5/17/2024
2. Grant of Easement and Bill of Sale
Grantor: Holt Investments LLC
Tax Map Key(3) 6-5-007:077 (por.)
Waimea Homesteads, South Kohala,Island of Hawaii,Hawaii
Facilities Charge: not applicable
Final Inspection Date: 6/13/2024
Water System Cost: $50,000.00
RECOMMENDATION: It is recommended that the Water Board accepts these dedications subject to
the approval of the Corporation Counsel and that either the Chairman or the Vice-Chairman be
authorized to sign the documents.
B. MATERIAL BID NO. 2023-15, FURNISHING AND DELIVERING CHLORINE GAS ALARM
SYSTEMS:
Chair: Is there any testimonyfor this item?
This project generally consists of furnishing all labor,materials,tools, and equipment necessary to
deliver chlorine gas alarm systems to the Department's Hilo Baseyard.
Bids for this project were opened on June 6, 2024, at 2:00 p.m., and the following are the bid results:
Bidder Bid Amount
No Bids Received n/a
The Engineering estimate for this project is $90,000.00.
RECOMMENDATION: No bids were received. Staff will seek alternative procurement pursuant to
HAR 3-122-35 to procure the required services.
C. DEPARTMENT OF WATER SUPPLY COLLECTION AND DELINQUENCY POLICIES:
Chair: Is there any testimony for this item?
Information will be provided to the Board on status updates on collection efforts due to delinquent
balances for water service charges with information on current policies and procedures in place for
collection and water shut offs. Discussion will follow along with any recommendations that should be
considered for future action.
Page 6 of 7 June 25,2024,Water Board Agenda
D. MONTHLY PROGRESS REPORT:
Chair: Is there any testimony for this item?
Submission of Progress Report of Projects by the Department. Department personnel will be available
to respond to questions by the Board regarding the status/progress of any project.
E. REVIEW OF MONTHLY FINANCIAL STATEMENTS:
Chair: Is there any testimony for this item?
Submission of financial statements and information relating to the financial status of the Department.
Department personnel will be available to respond to questions by the Board relating to the financial
status of the Department.
F. MANAGER-CHIEF ENGINEER'S REPORT:
The Manager-Chief Engineer to provide an update on the following:
1. North Kona Wells
G. CHAIRPERSON'S REPORT:
1. Chairperson to report on matters of interest to the Board.
2. AWWA ACE24—Report by Board Members who attended the event on 6/10-14/24
10) ANNOUNCEMENTS:
a Next Meeting—July 23, 2024, 10:00 a.m., Hilo Operations, 889 Leilam Street, Hilo, Hawaii
11) ADJOURNMENT:
Anyone requiring an accommodation or auxiliary aid and/or services to participate in this meeting(i.e. sign
language,interpreter, large print),please contact the Board Secretary, at(808) 961-8050 as soon as
possible,but no later than five days before the scheduled meeting.
Notice to Lobbyists: If you are a lobbyist,you must register with the Hawaii County Clerk within five
days of becoming a lobbyist. {Article 15, Section 2-91.3(b),Hawaii County Code} A lobbyist means
"any individual engaged for pay or other consideration who spends more than five hours in any month or
$275 in any six-month period for the purpose of attempting to influence legislative or administrative action
by communicating or urging others to communicate with public officials." f Article 15,
Section 2-91.3(a)(6),Hawaii County Code} Registration forms and expenditure report documents are
available at the Office of the County Clerk-Council, Hilo, Hawaii.
Board Packet: Pursuant to Hawaii Revised Statutes, Section 92-7.5,the board packet provided to members
of the board for this meeting is available for public inspection during regular business hours at the
Department of Water Supply office, 345 Kekuana6`a Street, Suite 20, Hilo, Hawaii.
"The Department of Water Supply is an Equal Opportunity provider and employer."
Page 7 of 7 June 25,2024,Water Board Agenda