HomeMy WebLinkAbout2023-24 DAE - District 3 - Susan Lee Loy
Form DAE-2
ACCOUNTING OF COUNCIL DISTRICT ALLOWANCE EXPENSES
Accounting of Council District Allowance Expenses
FISCAL YEAR 2023-2024
COUNCIL MEMBER
DISTRICT 3
Susan Lee Loy
ENTERED DATE AVAILABLE
DESCRIPTIONCOST
DATE INCURREDBALANCE
7/1/20237/1/2023Total Appropriation for Fiscal Year 2023-24$15,000.00
7/21/20237/17/20232 Certificate Frames for Irene Nagao & Sidney Fuke, Junior Achievement$8.90$14,991.10
2023 National Association of Counties (NACo) Annual Conference 07/19/23 - 07/25/23
$14,991.10
7/21/20237/20/2023Pre NACo Annual Conference 07/19/23 - 07/20/23 Hotel Stay$322.27$14,668.83
8/22/20237/31/2023$445.00$14,223.83
NACo Annual Conference per diem (6.00 days x $145/day = 87.00 less 5 nights x $85/night = 425.00)
7/27/20237/27/2023Color Copies Request - EK Quarter Japanese Card (2 color pgs x 10 copies x 0.05/page)$1.00$14,222.83
2023 Hawaiʻi Congress of Planning Officials (HCPO) 09/06/23 - 09/08/23
$14,222.83
8/21/20238/14/2023Airfare - Hawaiian Airlines for HCPO 09/06/23 - 09/08/23 - Council Member Lee Loy$111.99$14,110.84
8/21/20238/14/2023Airfare - Hawaiian Airlines for HCPO 09/06/23 - 09/08/23 - Council Aide Valdez$111.99$13,998.85
8/21/20235/31/2023HCPO 09/20/23 - 09/23/23 - Registration Fee - Council Aide Valdez$325.00$13,673.85
9/11/20239/5/2023Hotel Stay for HCPO 09/06/23 - 09/08/23 - Council Aide Valdez$493.08$13,180.77
9/11/20239/6/2023Hotel Stay for HCPO 09/06/23 - 09/08/23 - Council Member Lee Loy$493.08$12,687.69
9/11/20239/6/2023Uber Transportation for HCPO 09/06/23 - Airport to Hotel - Council Member Lee Loy$35.06$12,652.63
9/11/20239/7/2023Uber Transportation for HCPO 09/07/23 - Hotel to Conference Site - Council Member Lee Loy$14.97$12,637.66
9/11/20239/7/2023Uber Transportation for HCPO 09/07/23 - Hotel to Aloha Reception - Council Member Lee Loy$8.42$12,629.24
9/11/20239/8/2023Uber Transportation for HCPO 09/08/23 - Hotel to Conference Site - Council Member Lee Loy$8.73$12,620.51
9/11/20239/8/2023Uber Transportation for HCPO 09/08/23 - Conference Site to Hotel - Council Member Lee Loy$22.96$12,597.55
Form DAE-2
ACCOUNTING OF COUNCIL DISTRICT ALLOWANCE EXPENSES
Accounting of Council District Allowance Expenses
FISCAL YEAR 2023-2024
COUNCIL MEMBER
DISTRICT 3
Susan Lee Loy
ENTERED DATE AVAILABLE
DESCRIPTIONCOST
DATE INCURREDBALANCE
9/11/20239/8/2023Uber Transportation for HCPO 09/08/23 - Hotel to Airport - Council Member Lee Loy$22.93$12,574.62
9/11/20239/6/2023Uber Transportation for HCPO 09/06/23 - Airport to Hotel - Council Aide Valdez$20.20$12,554.42
9/11/20239/6/2023Uber Transportation for HCPO 09/06/23 - Hotel to Conference Site - Council Aide Valdez$9.99$12,544.43
9/11/20239/6/2023Uber Transportation for HCPO 09/06/23 - Conference Site to Walking Tour - Council Aide Valdez$19.55$12,524.88
9/11/20239/6/2023Uber Transportation for HCPO 09/06/23 - Walking Tour to Hotel - Council Aide Valdez$11.97$12,512.91
9/11/20239/7/2023Uber Transportation for HCPO 09/07/23 - Conference Site to Hotel - Council Aide Valdez$9.99$12,502.92
9/11/20239/8/2023$43.00$12,459.92
Hilo Airport Parking for HCPO 09/06/23 - 09/08/23 - Council Member Lee Loy
9/11/20239/8/2023$102.50$12,357.42
Per diem (2.25 days x $90/day = 202.50 less 2 nights x $50/night = 100.00) - Council Member Lee Loy
9/11/20239/8/2023$125.00$12,232.42
Per diem (2.5 days x $90/day = 225.00 less 2 nights x $50/night = 100.00) - Council Aide Valdez
2023 Hawaiʻi State Association of Counties Conference (HSAC) 09/20/23 - 09/22/23
$12,232.42
9/29/20239/22/2023Hotel Stay for HSAC 09/20/23 - 09/22/23$506.05$11,726.37
9/29/20239/14/2023Airfare - Southwest Airlines for HSAC 09/20/23 - 09/22/23$136.40$11,589.97
9/29/20239/20/2023Uber Transportation for HSAC 09/20/23 - Airport to Enterprise$12.07$11,577.90
9/29/20239/22/2023$77.00$11,500.90
Enterprise Car Rental for HSAC 09/20/23 - 09/22/23
8/21/20238/16/2023Color Copies Request - Uncle Billy's Existing Condition (24 color pgs x 2 copies x 0.05/page)$2.40$11,498.50
9/18/20239/18/2023Hawaiʻi Island Chamber of Commerce Young Professionals Gala Registration$35.00$11,463.50
9/27/20239/26/2023$13.35$11,450.15
3 Certificate Frames for Officers Caldwell-Kaʻai, Sailer, and Nahele, HSLEOA Officer of the Year Award
Form DAE-2
ACCOUNTING OF COUNCIL DISTRICT ALLOWANCE EXPENSES
Accounting of Council District Allowance Expenses
FISCAL YEAR 2023-2024
COUNCIL MEMBER
DISTRICT 3
Susan Lee Loy
ENTERED DATE AVAILABLE
DESCRIPTIONCOST
DATE INCURREDBALANCE
9/27/20239/26/2023$2.79$11,447.36
Certificate Matting for Officers Caldwell-Kaʻai, Sailer, and Nahele, HSLEOA Officer of the Year Award
9/29/20239/29/2023Hotel for the Hawaiʻi State Law Enforcement Officials Association Conference 09/20/23 - 09/22/22$321.42$11,125.94
10/5/202310/5/2023Registration for 76th Hawaiʻi Farm Bureau (HFB) Annual Convention 10/24/23 - 10/25/23$105.56$11,020.38
10/20/202310/11/2023Epson glossy photo paper, 11" x 17", 20 sheets$31.55$10,988.83
10/20/202310/19/2023$13.35$10,975.48
3 Certificate Frames for Hawaiʻi Island Chamber of Commerce Young Professionals Awards
10/23/202310/20/2023Registration for Hawai'i Island Contractorʻs Association General Membership Meeting 10/19/23$85.00$10,890.48
10/23/202310/21/2023Hotel for Hawaiʻi Water Works Association Conference 10/26/23 - 10/27/23$423.48$10,467.00
10/23/202310/23/2023Registration for Hawaiʻi Water Works Association Conference 10/26/23 - 10/27/23$250.00$10,217.00
2023 NACo Fall Board of Directors Meeting 11/28/23 - 12/03/23
$10,217.00
11/14/202311/8/2023Airfare - United Airlines for NACo Fall Board of Directors Meeting 11/28/23 - 12/03/23$645.29$9,571.71
12/11/2023Per diem (5.0 days x $145/day = 725.00 less 4 nights x $85/night = 385.00)$385.00$9,186.71
12/11/202312/3/2023Hotel Stay for NACo Fall Board of Directors Meeting 11/29/23 - 12/03/23$723.08$8,463.63
12/11/202312/3/2023Kona Airport Parking for NACo Fall Board of Directors Meeting 11/28/23 - 12/03/23$75.00$8,388.63
12/11/202311/29/2023Uber Transportation for NACo Fall Board of Directors Meeting 11/29/23 - MSP Airport to Hotel$24.93$8,363.70
12/11/202311/29/2023Uber Transportation for NACo Fall Board of Directors Meeting 11/29/23 Uber - Dinner Meeting$22.55$8,341.15
12/11/202312/3/2023Uber Transportation for NACo Fall Board of Directors Meeting 12/03/23 - Hotel to MSP Airport$59.94$8,281.21
12/11/202311/28/2023$35.00$8,246.21
United Airlines Standard Checked Baggage Fee for NACo Fall Board of Directors Meeting 11/29/23
Form DAE-2
ACCOUNTING OF COUNCIL DISTRICT ALLOWANCE EXPENSES
Accounting of Council District Allowance Expenses
FISCAL YEAR 2023-2024
COUNCIL MEMBER
DISTRICT 3
Susan Lee Loy
ENTERED DATE AVAILABLE
DESCRIPTIONCOST
DATE INCURREDBALANCE
12/11/202312/2/2023$35.00$8,211.21
United Airlines Standard Checked Baggage Fee for NACo Fall Board of Directors Meeting 12/03/23
12/11/202312/3/2023$100.00$8,111.21
United Airlines Overweight Checked Baggage Fee for NACo Fall Board of Directors Meeting 12/03/23
11/27/202311/27/20231 Certificate Frame for HHSAA Air Riflery Girls Individual Champion$4.45$8,106.76
12/6/202312/6/20231 Pua Keni Keni Lei for HHSAA Air Riflery Girls Individual Champion$10.00$8,096.76
12/6/202312/6/2023JCCIH 2023 Winter General Membership Meeting Registration Fee 12/13/23$45.00$8,051.76
Meetings w/the Department of Land & Natural Resources and Hawaiʻi State Legislators
$8,051.76
01/09/24 - 01/10/24
1/8/20241/5/2024Airfare - Southwest Airlines for Mtgs w/DLNR and HI State Legislators 01/09/24 - 01/10/24$129.19$7,922.57
1/8/20241/10/2024Hotel Stay for Mtgs w/DLNR and HI State Legislators 01/09/24 - 01/10/24$340.70$7,581.87
1/12/20241/10/2024Per diem (1.25 days x $90/day = 112.50 less 1 nights x $50/night = 62.50)$62.50$7,519.37
1/12/20241/9/2024Uber Transportation for Mtgs w/DLNR and HI State Legislators 01/09/24 - Airport to Capitol$37.91$7,481.46
1/12/20241/9/2024Uber Transportation for Mtgs w/DLNR and HI State Legislators 01/09/24 - Capitol to Hotel$24.13$7,457.33
1/12/20241/10/2024Uber Transportation for Mtgs w/DLNR and HI State Legislators 01/10/24 - Hotel to Airport$24.16$7,433.17
1/12/20241/10/2024Hilo Airport Parking 01/09/24 - 01/10/24$15.00$7,418.17
Hawaiʻi State Legislature Opening and meetings with Hawaiʻi State Legislators 01/16/24 -
$7,418.17
01/18/24
Airfare - Hawaiian Airlines for HI State Leg Opening and mtgs w/HI State Legislators 01/16/24 -
1/8/20241/8/2024$114.30$7,303.87
01/18/24
1/17/20241/17/2024Hotel Stay for HI State Leg Opening and mtgs w/HI State Legislators 01/16/24 - 01/18/24$398.70$6,905.17
1/17/20241/18/2024Per diem (2.5 days x $90/day = 225.00 less 2 nights x $50/night = 125.00)$125.00$6,780.17
Form DAE-2
ACCOUNTING OF COUNCIL DISTRICT ALLOWANCE EXPENSES
Accounting of Council District Allowance Expenses
FISCAL YEAR 2023-2024
COUNCIL MEMBER
DISTRICT 3
Susan Lee Loy
ENTERED DATE AVAILABLE
DESCRIPTIONCOST
DATE INCURREDBALANCE
Uber Transportation HI State Legislature Opening and mtgs w/HI State Legislators 01/16/24 - HNL
1/17/20241/16/2024$24.90$6,755.27
Airport to Capitol
Uber Transportation HI State Legislature Opening and mtgs w/HI State Legislators 01/16/24 -
1/17/20241/16/2024$14.99$6,740.28
Capitol to Hotel
Uber Transportation HI State Legislature Opening and mtgs w/HI State Legislators 01/17/24 - Hotel
1/17/20241/17/2024$16.91$6,723.37
to Lei Shop
Uber Transportation HI State Legislature Opening and mtgs w/HI State Legislators 01/17/24 - State
1/17/20241/17/2024$10.99$6,712.38
Capitol to Hotel
Uber Transportation HI State Legislature Opening and mtgs w/HI State Legislators 01/18/24 - Hotel
1/18/20241/18/2024$13.71$6,698.67
to State Capitol
Uber Transportation HI State Legislature Opening and mtgs w/HI State Legislators 01/18/24 - State
1/18/20241/18/2024$11.98$6,686.69
Capitol to Hotel
Uber Transportation HI State Legislature Opening and mtgs w/HI State Legislators 01/18/24 - Hotel
1/18/20241/18/2024$10.95$6,675.74
to State Capitol
Uber Transportation HI State Legislature Opening and mtgs w/HI State Legislators 01/18/24 - IBEW
1/18/20241/18/2024$8.98$6,666.76
1260 to HI Fire Fighters Association
Uber Transportation HI State Legislature Opening and mtgs w/HI State Legislators 01/18/24 - HI Fire
1/18/20241/18/2024$7.34$6,659.42
Fighters Association to State Capitol
Uber Transportation HI State Legislature Opening and mtgs w/HI State Legislators 01/18/24 - State
1/18/20241/18/2024$18.97$6,640.45
Capitol to HNL Airport
1/18/20241/18/2024Hilo Airport Parking 01/16/24 - 01/18/24$45.00$6,595.45
1/10/20241/9/20241 Certificate Frame for Na Po'e Paʻahana Recipient Irene Pacheco 01/10/24$4.45$6,591.00
1/10/20241/10/20241 Pua Keni Keni Lei for Na Po'e Paʻahana Recipient Irene Pacheco 01/10/24$10.00$6,581.00
1/17/20241/9/2024Registration for Hawai'i Island Contractorʻs Association General Membership Meeting 01/18/24$30.00$6,551.00
Per diem for 2024 NACo Legislative Conference 02/07/24 - 02/14/24 (7.25 days x $145/day =
4/1/20242/14/2024$541.25$6,009.75
$1051.25 less 6 nights x $84/night = $541.25)
Meetings w/Hawaiʻi State Legislators and Committee Testimony 02/23/24
$6,009.75
3/1/20242/22/2024Airfare - Hawaiian Airlines for Mtgs w/HI State Legislators and Committee Testimony 02/23/24$215.60$5,794.15
Form DAE-2
ACCOUNTING OF COUNCIL DISTRICT ALLOWANCE EXPENSES
Accounting of Council District Allowance Expenses
FISCAL YEAR 2023-2024
COUNCIL MEMBER
DISTRICT 3
Susan Lee Loy
ENTERED DATE AVAILABLE
DESCRIPTIONCOST
DATE INCURREDBALANCE
Uber Transportation Mtgs w/HI State Legislators and Committee Testimony 02/23/24 - Kuhio
3/1/20242/23/2024$9.89$5,784.26
Federal Building to State Capitol
Attend & provide testimony on legislative matters relevant to the county at the State Capitol
$5,784.26
03/04/24 - 03/05/24
3/5/20243/4/2024Departing Airfare - Hawaiian Airlines 03/04/24$71.39$5,712.87
3/5/20243/4/2024Returning Airfare - Southwest Airlines 03/05/24$74.59$5,638.28
3/5/20243/5/2024Hotel Stay 03/04/24 - 03/05/24$199.35$5,438.93
3/5/20243/5/2024Per diem (1.25 days x $90/day = 112.50 less 1 night x $50/night = 62.50)$62.50$5,376.43
3/5/20243/4/2024Uber Transportation 03/04/24 - HNL Airport to Hotel$48.23$5,328.20
3/5/20243/5/2024Uber Transportation 03/05/24 - Hotel to Hawai'i State Capitol$15.05$5,313.15
3/5/20243/5/2024Uber Transportation 03/05/24 - Hawai'i State Capitol to HNL Airport$18.95$5,294.20
3/5/20243/5/20241 - HP 414X (W2020X) Original High Yield Laser Toner Cartridge - Black$175.28$5,118.92
Request for color copies of Kuʻu Home Stewardship Program Slide Deck
3/13/20243/13/2024$1.55$5,117.37
(31 color pages x 1 copy x $.05/page = $1.55)
Request for color copies of Correa Ballfield petition constituent thank you letters (337 color pages x
3/18/20243/18/2024$16.85$5,100.52
1 copy x $.05/page = $16.85)
Request for color copies of Correa Ballfield press release (2 color pages x 337 copies x $.05/page =
3/18/20243/18/2024$33.70$5,066.82
$33.70)
4/1/20243/22/2024Postage for Correa Ballfield thank you letters (259 letters x 0.64/letter = $165.76)$165.76$4,901.06
Luggage delivery service from Ana Crowne Plaza Hotel in Hiroshima to Oriential Hotel in Okinawa
4/29/20244/15/2024$60.93$4,840.13
for Japan Sister City Goodwill Trip
5/1/20244/12/2024Postage for Correa Ballfield thank you letters (353 letters x 0.64/letter = $225.92)$225.92$4,614.21
2024 Western Interstate Region (WIR) Conference 05/06/24 - 05/11/24
$4,614.21
Form DAE-2
ACCOUNTING OF COUNCIL DISTRICT ALLOWANCE EXPENSES
Accounting of Council District Allowance Expenses
FISCAL YEAR 2023-2024
COUNCIL MEMBER
DISTRICT 3
Susan Lee Loy
ENTERED DATE AVAILABLE
DESCRIPTIONCOST
DATE INCURREDBALANCE
4/29/20243/1/2024Registration for WIR Conference$475.00$4,139.21
6/21/20243/2/2024First Night Deposit for Hotel Stay for WIR Conference 05/07/24 - 05/08/24$328.02$3,811.19
6/21/20245/10/2024Hotel Stay for WIR Conference 05/07/24 - 05/10/24$694.29$3,116.90
6/21/20245/10/2024Hotel Stay for WIR Conference 05/10/24 - 05/11/24$490.62$2,626.28
4/29/20244/29/2024Airfare - United Airlines for WIR Conference - 05/06/24 - 05/11/24$717.40$1,908.88
5/7/20245/6/2024Request for color copies of HSAC Conference flyer (1 color page x 20 copies x $.05/page = $1.00)$1.00$1,907.88
5/8/20244/30/20242 Tickets (@ $50/ea) to the Older American Award Luncheon 05/10/24$100.00$1,807.88
5/28/20245/10/2024Claim for Mileage Payment for 05/10/24 Older American Award Luncheon - Shelly Ogata$93.80$1,714.08
5/15/20245/11/20243 certificate frames for Stacy Fujitani, Rory Inouye, and Community Children's Council 05/15/24$19.63$1,694.45
5/15/20245/15/20244 single orchid lei for Stacy Fujitani, Rory Inouye, and Community Children's Council 05/15/24$49.38$1,645.07
5/24/20245/24/2024JCCIH Installation Banquet and General Membership Meeting Registration Fee 06/19/24$75.00$1,570.07
6/5/20245/24/20241 - Box of 3,000 Avery Address Labels & 1 - 250 Pack of Neenah Card Stock$86.49$1,483.58
6/5/20246/4/20242 certificate frames for OAM Awardees Amy Hamane and Robert Terukina 06/05/24$39.56$1,444.02
6/5/20246/5/20242 pua keni keni Lei for OAM Awardees Amy Hamane and Robert Terukina 06/05/24$24.00$1,420.02
6/5/20246/5/20244ʻx15ʻ full color 18 oz James "Jimmy" Correa Ballfield vinyl banner 06/15/2024$281.25$1,138.77
6/6/20246/5/2024James "Jimmy" Correa Ballfield Full Sheet Cake 06/15/2024$105.76$1,033.01
Do Not Use
Form DAE-2
ACCOUNTING OF COUNCIL DISTRICT ALLOWANCE EXPENSES
Accounting of Council District Allowance Expenses
FISCAL YEAR 2023-2024
COUNCIL MEMBER
DISTRICT 3
Susan Lee Loy
ENTERED DATE AVAILABLE
DESCRIPTIONCOST
DATE INCURREDBALANCE
TOTAL EXPENSE
$13,966.99