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Home My WebLink About2024-07-23 Water Board Agenda Stephen Kawena Lopez Kea Keolanui,Dist. 1,Board Member Chairperson ai,"j ,. James Kimo Lee,Dist.2,Board Member q Dist.8 �� ,_r Thomas Brown,Dist.3,Board Member az Emily Taaroa,Dist. 5,Board Member Michael Pono Kekela ; �x � � Keith Unger,Dist. 6,Board Member Vice Chairperson �, � ��e Michael Bell,Dist. 7,Board Member Dist.4 ��j° x ,u rw,�0p y�, Benjamin Ney,Dist.9,Board Member �[nw� �r DEPARTMENT OF WATER SUPPLY COUNTY OF HAWAVI WATER BOARD MEETING AGENDA MEETING DATE: July 23, 2024 TIME: 10:00 a.m. IN-PERSON LOCATION: Department of Water Supply, Hilo Operations; 889 Leilani Street, Hilo,Hawaii REMOTE MEETING LINK: full;pL//www.fa eeboolk.com/l-lawaiiDWS/live, videos/ STATEMENTS FROM THE PUBLIC: Public testimony may be done in person or in writing by email (dws@hawaiidws.org), fax (808-961-8657), or by mail: 345 Kekuana6`a Street, Suite 20,Hilo,HI 96720. Please indicate agenda item submitting for. All testimony, regardless of time of receipt, will be part of the permanent record. Remote Oral Testimony: Telephone testimony may be presented by calling 1(669) 254-5252 and entering meeting ID 160 433 0735. Please wait for the Chair to ask for testimony on the item you are interested in. The Chair will unmute testifiers who call in, one phone number at a time. Optional Alternative to Present Remote Oral Testimony: If you would like to testify via an online video link,please email dws@hawaiidws.org at least 24 hours before the meeting to request the link. You may also email to pre-register to present telephone testimony if you wish to be called on by name or before those who have not pre-registered. Testifiers who wish to remain anonymous or have not pre-registered may still call the testimony phone number and follow the instructions listed above. ADDITIONAL INFORMATION: Information about all the board's meetings is available here General information about the board is available at About the Water Board. In the event the online remote connection is interrupted during the Water Board meeting,the Board shall recess for up to 30 minutes to allow for reestablishing the online remote connections. If the online remote connection cannot be reestablished after 30 minutes the meeting shall be adjourned and then reconvene per the following contingency plans: Board shall reconvene on: July 24, 2024, 10:00 a.m. Board shall reconvene at: DWS, Hilo Operations, 889 Leilani Street. If you would like to testify via an online video link,please email dws@hawaiidws.org before the meeting to request the weblink or phone number to testify. 1) CALL TO ORDER— 10:00 a.m. (please turn cell phones off or set to silent) 2) STATEMENTS FROM THE PUBLIC—Pursuant to HRS §92-3, oral testimony may be provided entirely at the beginning of the meeting, or immediately preceding the agenda item. 3) APPROVAL OF MINUTES: Minutes of the June 25,2024, Water Board Meeting 4) APPROVAL OF ADDENDUM AND/OR SUPPLEMENTAL AGENDA(if necessary) (Note: Roll Call Required) 5) POWER COST CHARGE: Chair: Is there any testimony for this item? Departmental power costs from all power sources increased since the last Power Cost Charge rate was determined. The Department proposes to increase the Power Cost Charge from$2.77 to $3.04 per thousand gallons as a result of this increase. Power cost charges over the past year were as follows: Effective PCC May 1,2024 $2.77 February 1, 2024 $2.37 September 1,2023 $2.64 April 1, 2023 $2.70 Before the Power Cost Charge is changed, a Public Hearing shall be scheduled to accept public testimony. RECOMMENDATION: It is recommended that the Board approve holding a Public Hearing on August 27,2024, at 9:45 a.m.,to receive testimony on increasing the Power Cost Charge from$2.77 to $3.04, effective September 1, 2024. 6) PUNA: A. JOB NO. 2023-1227,KEONEPOKO NUI BOOSTER A&B REPAIR—REQUEST FOR TIME EXTENSION: Chair: Is there any testimony for this item? The Contractor,Derrick's Well Drilling and Pump Services, LLC. is requesting a contract time extension of 70 calendar days, due to delays from the product manufacturer. This was beyond the control of the Contractor. Staff reviewed the request for the time extension and the accompanying supporting documentation and found the 70 calendar days to be justified. Note: There are no additional costs associated with this time extension. Ext. From(Date) To (Date) (Ca ens Reason 1 8/l/2024 10/10/2024 70 Delays from product manufacturer. Total Days (including this request) 70 Page 2 of 5 July 23,2024,Water Board Agenda RECOMMENDATION: It is recommended that the Board approve a contract time extension of 70 calendar days to Derrick's Well Drilling and Pump Services, LLC.,for JOB NO. 2023-1227, KEONEPOKO NUl BOOSTER A&B REPAIR. If approved, the contract completion date will be revised from August 1, 2024 to October 10, 2024. 7) NORTH KONA: A. KA WAI KIEKIE WELL MEMORANDUM OF AGREEMENT—WAIAHA SYSTEM, LLC: Chair: Is there any testimony for this item? The Developer,Waiaha System, LLC (WAIAHA)is seeping to enter into a Memorandum of Agreement(MOA) and intends to drill and develop a well on Tax Map Key(3) 7-5-017:044,that would tap into fresh water at a depth below sea level that has been encountered in other wells in North Kona. Upon approval of this MOA,the Department of Water Supply (DWS) and WAIAHA will proceed to negotiate a developers agreement(AGREEMENT)to formalize the necessary infrastructure improvements as well as the water commitments should the well be successful. If an AGREEMENT cannot be reached within two (2)years from the date of this MOA,this MOA will be null and void and of no further force or effect. RECOMMENDATION: It is recommended that the Board approve the KA WAI KIEKIE WELL MEMORANDUM OF AGREEMENT subject to the approval of the Corporation Counsel and that either the Chairperson or Vice-Chairperson be authorized to sign the documents. 8) MISCELLANEOUS: A. DEDICATION OF WATER SYSTEMS: Chair: Is there any testimony for this item? The following documents were received for action by the Water Board. The water systems have been constructed in accordance with the Department's standards and are in acceptable condition for dedication. 1. Grant of Easement and Bill of Sale Ching Subdivision Grantor: Herbert J. Ching and Jennifer J. Ching Tax Map Key(3) 7-7-007:011 La`aloa 1st,North Kona,Island of Hawaii, Hawaii Facilities Charge: $15,135.00 Date Paid: 5/17/2024 RECOMMENDATION: It is recommended that the Water Board accepts this dedication subject to the approval of the Corporation Counsel and that either the Chairman or the Vice-Chairman be authorized to sign the documents. B. JOB NO. 2022-1213,FURNISHING AND DELIVERING A 1,000kW GENERATOR SET— REQUEST FOR TIME EXTENSION: Chair: Is there any testimony for this item? The Contractor,King Power Systems Inc. is requesting a contract time extension of 134 calendar days, due to delays from the generator manufacturer. This was beyond the control of the Contractor. Page 3 of 5 July 23,2024,Water Board Agenda Staff reviewed the request for the time extension and the accompanying supporting documentation and found the 134 calendar days to be justified.Note: There are no additional costs associated with this time extension. Ext. From(Date) To (Date) (Ca ens Reason 1 8/2/2024 12/14/2024 134 Delays from generator manufacturer. Total Days (including this request) 134 RECOMMENDATION: It is recommended that the Board approve a contract time extension of 134 calendar days to King Power Systems Inc.,for JOB NO. 2022-1213,FURNISHING AND DELIVERING A 1,000M GENERATOR SET. If approved,the contract completion date will be revised from August 2, 2024 to December 14, 2024. C. LEAD AND COPPER RULE REVISIONS STATUS UPDATE: Chair: Is there any testimonyfor this item? The Department's consultant, Brown and Caldwell, will provide an update on the project status as well as a summary of the road map ahead regarding the Lead and Copper Rule Revisions (LCRR) as well as the proposed Lead and Copper Rule Improvements (LCRI). D. DEPARTMENT OF WATER SUPPLY COLLECTION AND DELINQUENCY POLICIES: Chair: Is there any testimony for this item? Information will be provided to the Board on status updates on collection efforts due to delinquent balances for water service charges with information on current policies and procedures in place for collection and water shut-offs. Discussion will follow along with any recommendations that should be considered for future action. E. MONTHLY PROGRESS REPORT: Chair: Is there any testimony for this item? Submission of Progress Report of Projects by the Department. Department personnel will be available to respond to questions by the Board regarding the status/progress of any project. F. REVIEW OF MONTHLY FINANCIAL STATEMENTS: Chair: Is there any testimony for this item? Submission of financial statements and information relating to the financial status of the Department. Department personnel will be available to respond to questions by the Board relating to the financial status of the Department. Page 4 of 5 July 23,2024,Water Board Agenda G. MANAGER-CHIEF ENGINEER'S REPORT: The Manager-Chief Engineer to provide an update on the following: 1. North Kona Wells H. CHAIRPERSON'S REPORT: 1. Chairperson to report on matters of interest to the Board. 9) ANNOUNCEMENTS: • Next Meeting—August 27, 2024, 10:00 a.m., West Hawaii Civic Center, Building G, 74-5044 Ane Keohokalole Highway,Kailua-Kona, Hawaii 10) ADJOURNMENT: Anyone requiring an accommodation or auxiliary aid and/or services to participate in this meeting(i.e. sign language, interpreter, large print),please contact the Board Secretary, at(808) 961-8050 as soon as possible,but no later than five days before the scheduled meeting. Notice to Lobbyists: If you are a lobbyist,you must register with the Hawaii County Clerk within five days of becoming a lobbyist. {Article 15, Section 2-91.3(b),Hawaii County Code} A lobbyist means "any individual engaged for pay or other consideration who spends more than five hours in any month or $275 in any six-month period for the purpose of attempting to influence legislative or administrative action by communicating or urging others to communicate with public officials." {Article 15, Section 2-91.3(a)(6),Hawaii County Code} Registration forms and expenditure report documents are available at the Office of the County Clerk-Council, Hilo, Hawaii. Board Packet: Pursuant to Hawaii Revised Statutes, Section 92-7.5, the board packet provided to members of the board for this meeting is available for public inspection during regular business hours at the Department of Water Supply office, 345 Kekuana6`a Street, Suite 20, Hilo, Hawaii. "The Department of Water Supply is an Equal Opportunity provider and employer." Page 5 of 5 July 23,2024,Water Board Agenda