HomeMy WebLinkAbout2024-08-27 Water Board Agenda Stephen Kawena Lopez Kea Keolanui,Dist. 1,Board Member
Chairperson ai,"j �� James Kimo Lee,Dist.2,Board Member
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Dist.8 �� ,_r Thomas Brown,Dist.3,Board Member
a z Emily Taaroa,Dist. 5,Board Member
Michael Pono Kekela ; �x � � Keith Unger,Dist. 6,Board Member
Vice Chairperson �, � ��e Michael Bell,Dist. 7,Board Member
Dist.4 ��j op Benjamin Ney,Dist.9,Board Member
DEPARTMENT OF WATER SUPPLY
COUNTY OF HAWAVI
WATER BOARD MEETING
AGENDA
MEETING DATE: August 27, 2024
TIME: 10:00 a.m.
IN-PERSON LOCATION: West Hawaii Civic Center
Building G, 74-5044 Ane Keohokalole Hwy.,Kailua-Kona, Hawaii
REMOTE MEETING LINK:
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STATEMENTS FROM THE PUBLIC:
Public testimony may be done in person or in writing by email (dws@hawaiidws.org), fax (808-961-8657), or by
mail: 345 Kekuana6`a Street, Suite 20,Hilo,HI 96720. Please indicate agenda item submitting for. All testimony,
regardless of time of receipt,will be part of the permanent record.
Remote Oral Testimony:
Telephone testimony may be presented by calling 1(669) 254-5252 and entering meeting ID 160 921 9068.
Please wait for the Chair to ask for testimony on the item you are interested in. The Chair will unmute testifiers
who call in, one phone number at a time.
Optional Alternative to Present Remote Oral Testimony:
If you would like to testify via an online video link,please email dws@hawaiidws.org at least 24 hours before
the meeting to request the link. You may also email to pre-register to present telephone testimony if you wish to
be called on by name or before those who have not pre-registered. Testifiers who wish to remain anonymous or
have not pre-registered may still call the testimony phone number and follow the instructions listed above.
ADDITIONAL INFORMATION:
Information about all the board's meetings is available here. General information about the board is available at
About the Water Board.
In the event the online remote connection is interrupted during the Water Board meeting,the Board shall recess for
up to 30 minutes to allow for reestablishing the online remote connections. If the online remote connection cannot
be reestablished after 30 minutes the meeting shall be adjourned and then reconvene per the following contingency
plans:
Board shall reconvene on: August 28, 2024, 10:00 a.m.
Board shall reconvene at: DWS, Hilo Operations, 889 Leilani Street.
If you would like to testify via an online video link,please email dws@hawaiidws.org before the meeting to request
the weblink or phone number to testify.
1) CALL TO ORDER— 10:00 a.m. (please turn cell phones off or set to silent)
2) STATEMENTS FROM THE PUBLIC—Pursuant to HRS §92-3, oral testimony may be provided entirely
at the beginning of the meeting, or immediately preceding the agenda item.
3) APPROVAL OF MINUTES: Minutes of the July 23, 2024, Water Board Meeting
4) APPROVAL OF ADDENDUM AND/OR SUPPLEMENTAL AGENDA(if necessary)
(Note: Roll Call Required)
5) POWER COST CHARGE:
Chair: Is there any testimony for this item?
Departmental power costs from all power sources increased since the last Power Cost Charge rate was
determined. The Department proposes to increase the Power Cost Charge from$2.77 to $3.04 per thousand
gallons as a result of this increase. Power cost charges over the past year were as follows:
Effective PCC
May 1,2024 $2.77
February 1, 2024 $2.37
September 1,2023 $2.64
April 1, 2023 $2.70
A Public Hearing will be held prior to this Board meeting to accept public testimony on this change.
RECOMMENDATION: It is recommended that the Board approve the increase of the Power Cost Charge
from$2.77 to $3.04, effective September 1, 2024.
6) NORTH HILO:
A. JOB NO. 2021-1162 (REBID), LAUPAHOEHOE DEEPWELL B REPAIR—REQUEST FOR TIME
EXTENSION:
Chair: Is there any testimony for this item?
The Department of Water Supply(DWS) is requesting a contract time extension of 151 calendar days,
due to delays associated with receiving approval from Department of Health for water quality and the
troubleshooting and repair of MCC equipment required to start the well.
Note: There are no additional costs associated with this time extension.
Ext. From(Date) To (Date) (Calendar)ays Reason
1 10/31/2022 3/31/2023 151 Manufacturer delays in providing submittals
and receiving materials for pump production.
2 3/31/2023 6/16/2023 77 Manufacturer delays in motor production.
3 6/16/2023 8/15/2023 60 Manufacturer requests motor substitution,
delaying shipment.
Page 2 of 5 August 27,2024,Water Board Agenda
4 8/15/2023 9/30/2023 46 Vendor staffing challenges.
5 9/30/2023 10/14/2023 21 HECO power shutdown.
10/14/23 1/19/24 Project suspension.
6 1/19/24 6/19/24 151 DOH water quality approvals and repairs to
MCC.
Total Days (including this request) 506
RECOMMENDATION: It is recommended that the Board approve a contract time extension of 151
calendar days to Derrick's Well Drilling and Pump Services, LLC., for JOB NO. 2021-1162(REBID),
LAUPAHOEHOE DEEPWELL B REPAIR. If approved,the contract completion date will be revised
from January 19,2024,to August 27, 2024.
7) NORTH KONA:
A. JOB NO. 2016-1056,WAI`AHA DEEPWELL REPAIR—REQUEST FOR TIME EXTENSIONS:
(placeholder)
Chair: Is there any testimony for this item?
The Contractor,Derrick's Well Drilling and Pump Services, LLC., is requesting a contract time
extension of 95 calendar days, due to manufacturer material delays and delays with the pump and motor
testing. These delays were beyond the control of the Contractor.
Staff reviewed the request for the time extension and the accompanying supporting documentation and
found 95 calendar days to be justified.Note: There are no additional costs associated with,this time
extension.
Days
Ext. From(Date) To (Date) (Calendar) Reason
1 7/31/2017 9/15/2024 2603 Project completion date was revised as a part
of Change Order#2.
Manufacturer delays for submittals for surface
2 9/15/2024 12/19/2024 95 plate and motor shroud assemblies, and pump
and motor testing.
Total Days(including this request) 2698
RECOMMENDATION: It is recommended that the Board approve a contract time extension of
95 calendar days to Derrick's Well Drilling and Pump Services, LLC., for JOB NO. 2016-1056,
WAI`AHA DEEPWELL REPAIR. If approved,the contract completion date will be revised from
September 15,2024,to December 19,2024,
Page 3 of 5 August 27,2024,Water Board Agenda
8) MISCELLANEOUS:
A. DEPARTMENT OF WATER SUPPLY COLLECTION AND DELINQUENCY POLICIES:
Chair: Is there any testimony for this item?
Information will be provided to the Board on status updates on collection efforts due to delinquent
balances for water service charges with information on current policies and procedures in place for
collection and water shut-offs. Discussion will follow along with any recommendations that should be
considered for future action.
B. MONTHLY PROGRESS REPORT:
Chair: Is there any,testimony for this item?
Submission of Progress Report of Projects by the Department. Department personnel will be available
to respond to questions by the Board regarding the status/progress of any project.
C. REVIEW OF MONTHLY FINANCIAL STATEMENTS:
Chair: Is there any testimony for this item?
Submission of financial statements and information relating to the financial status of the Department.
Department personnel will be available to respond to questions by the Board relating to the financial
status of the Department.
D. EXECUTIVE SESSION REGARDING OPEN LITIGATION FOR CIVIL NO. 3CCV-20-0000007,
LALAMILO WIND COMPANY,LLC
The Board anticipates convening an executive meeting for the purposes of discussing the legal rights,
duties and liabilities of the Board concerning open litigation against the Board, as authorized by
Hawaii County Charter Section 8-2 and Hawaii Revised Statutes ("HRS"), Sections 92-4 and 92-
5(a)(4). The Board wishes to have its attorney present,in order to consult with the Board's attorney on
its questions and issues pertaining to the Board's powers, duties,privileges,immunities, and liabilities
pursuant to HRS Section 92-5(a)(4). A two-thirds vote of the members present,pursuant to HRS
Section 92-4, is necessary to hold an executive meeting,provided the affirmative vote constitutes a
majority of the Board.
E. MANAGER-CHIEF ENGINEER'S REPORT:
The Manager-Chief Engineer to provide an update on the following:
1. North Kona Wells
2. Department of Water Supply Quarterly Energy Report
3. Report on Alternative Procurement for FY 24-25 (Is'quarter)
4. 2024 Hawaii Water Works Association Conference—Lihue, Kaua'i
F. CHAIRPERSON'S REPORT:
1. Chairperson to report on matters of interest to the Board.
Page 4 of 5 August 27,2024,Water Board Agenda
9) ANNOUNCEMENTS:
• Next Meeting—September 24, 2024, 10:00 a.m., Department of Water Supply,Hilo Operations,
889 Leilani Street,Hilo,Hawaii
10) ADJOURNMENT:
Anyone requiring an accommodation or auxiliary aid and/or services to participate in this meeting(i.e. sign
language,interpreter, large print),please contact the Board Secretary, at(808) 961-8050 as soon as
possible,but no later than five days before the scheduled meeting.
Notice to Lobby: If you are a lobbyist,you must register with the Hawaii County Clerk within five
days of becoming a lobbyist. {Article 15, Section 2-91.3(b),Hawaii Comity Code} A lobbyist means
"any individual engaged for pay or other consideration who spends more than five hours in any month or
$275 in any six-month period for the purpose of attempting to influence legislative or administrative action
by cominunicating or urging others to communicate with public officials." {Article 15,
Section 2-91.3(a)(6),Hawaii County Code} Registration forms and expenditure report documents are
available at the Office of the County Clerk-Council, Hilo, Hawaii.
Board Packet: Pursuant to Hawaii Revised Statutes, Section 92-7.5,the board packet provided to members
of the board for this meeting is available for public inspection during regular business hours at the
Department of Water Supply office, 345 Kekuana6`a Street, Suite 20, Hilo, Hawaii.
"The Department of Water Supply is an Equal Opportunity provider and employer."
Page 5 of 5 August 27,2024,Water Board Agenda