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Home My WebLink About2024-10-04 Merit Appeals Board AgendaMitckeLL D. Rotel n eeor Hawaii County Dept. of Human Resources 09/27/2024 01:10:22 PM County of Hawaii Merit Appeals Board .4upL,m,%Gev�,tev *101PnLCnkl .Stveet .Suite 2* HYLo, Hnvvni i96�20 (gog) 9o1-gZol * F=ox (gog) Agenda October 4, 2024 (Friday) 9:00 a.m. Hilo Council Chambers C,c nMeLLa M. ac bvwas chazr �� MG�tGr2ws 1i�c2-CGr��x Hawaii County Building 25 Aupuni Street, First Floor, Room 1401 Hilo, HI 96720 Members of the public may attend this meeting either in-person at the meeting location or via ZOOM: Join ZoomGov Meeting https://www.zoom2ov.com/i/1611350924?pwd=cM2bF2f5AcicrJMdnSm2YiVfb24lz9s.1 Meeting ID: 161 135 0924 Passcode: Oct04MAB Dial by your location Phone No: 1 669 254 5252 Meeting ID: 161 135 0924 Participant No: Press # Passcode: 83919475 To unmute: *6 The members of the Merit Appeals Board will attend this meeting in-person at the Hilo Council Chambers and via Zoom. The meeting shall be automatically recessed for up to thirty (30) minutes to restore communication when audiovisual communication cannot be maintained with all members participating in the meeting and with the in-person location identified in this agenda. The meeting may reconvene when either audiovisual communication is restored, or audio -only communication is established after an unsuccessful attempt to restore audiovisual communication. If it is not possible to reconvene the meeting as provided in this section within thirty (30) minutes after an interruption to communication, the meeting shall be automatically terminated. Suzi-Powc{, CkarLes I'vv,z, DavCc{ A. WEsev"v,, Mewtbers I HmcG Pi , aouv,t� Cs Give, EL(vct. o??ortvvi,ItI Prov%c{er civ GJ Evlt?Lo�er. Hawaii County Dept. of Human Resources 09/27/2024 01:10:22 PM Merit Appeals Board October 4, 2024 1) Call to Order 2) Addendum to Agenda (Requires four votes and must comply with Hawaii Revised Statutes § 92-7(d)) 3) Statements from the Public on Agenda Items — Oral testimony may be presented to the Board either at the outset of this meeting or immediately prior to the applicable agenda item. 9:00 A.M.: HEARING RE COMMUNICATION NO. 24-13 Note: The hearing concerns the preliminary issue of whether the Board has jurisdiction to hear the appeal, under Section 76-14, Hawaii Revised Statutes. If it is determined that the Board has jurisdiction, an additional hearing will be scheduled concerning the merits of the appeal. Communication No. 24-13: Received on July 25, 2024, from Appellant, appealing the following action by the County of Hawai`i's Office of the Mayor: An employment action taken under Chapter 76, Hawaii Revised Statutes; and Communication No. 24-13.01: Received on August 29, 2024, from Appellant, transmitting documents entitled "Representation and Correspondence." The Appellant requests the following: 1) The hearing be delayed until the Appellant can obtain proper legal counsel; and 2) Merit Appeals Board Chair, Gabriella Cabanas, be recused from making any decisions involving Appellants appeal; and Communication No. 24-13.02: Received on August 29, 2024, from Appellee regarding Appellee's Position Statement; Exhibits "A" —"H". Executive Session The Merit Appeals Board anticipates convening one or more executive meetings regarding the above matter, pursuant to HRS Sections 92-4, 92-5(a)(2) and 92-5(a)(4), for the purpose of evaluating an officer or employee of the County of Hawaii, where the consideration of matters affecting privacy will be involved and consulting with the Board's attorney on questions and issues pertaining to the Board's powers, duties, privileges, immunities, and liabilities. A 2/3 vote of the members present pursuant to HRS Section 92-4 is necessary to hold an executive meeting. Hawaii County Dept. of Human Resources 09/27/2024 01:10:22 PM Merit Appeals Board 4) Approval of Minutes (None.) 5) Director's Report o Departmental Staff Updates October 4, 2024 o Update re Internal Complaint Procedures and Filing Appeals with the Merit Appeals Board 6) Communication(s) Communication No. 24-15, copy of letter from Rick Robinson, Chair, Police Commission, to Sommer J. Tokihiro, Director, Department of Human Resources, requesting the reclassification of the secretary position that currently serves both the Police and Fire Commissions. Board action required: Receive and close file. 7) New Business (for discussion and appropriate action) (None.) 8) Unfinished Business (for discussion and appropriate action) (None.) 9) Announcements 10) Schedule Next Meeting Date The Merit Appeals Board will convene its next meeting on Tuesday, November 26, 2024, at 9:00 a.m., at the Hilo Council Chambers, Hawaii County Building, 25 Aupuni Street, First Floor, Room 1401, Hilo, HI 96720. 11) Adjournment If you need an auxiliary aid/service or other accommodation due to a disability, please contact Glynis Yamada at (808) 961-8361 or by email at Glynis. Yamadaghawaiicounty. ov as soon as possible. Requests made as early as possible will allow adequate time to fulfill your request. Upon request, this notice is available in alternate formats such as large print, Braille, or electronic copy. Merit Appeals Board Hawaii County Dept. of Human Resources 09/27/2024 01:10:22 PM October 4, 2024 Submitting Written Testimony: The Board encourages the public to submit thoughts, comments, and input via written testimony. To ensure timely delivery to Board Members prior to the meeting, written testimony must be submitted before 12:00 noon on the business day prior to the meeting by: (1) email to Glynis. Yamadaghawaiicounty. ov, (2) facsimile to (808) 961-8617, or (3) mail to the Merit Appeals Board at 101 Pauahi Street, Suite 2, Hilo, Hawaii 96720-4224. All written testimony, regardless of time of receipt, will be part of the permanent record. Board Packet: Pursuant to Hawaii Revised Statutes Section 92-7.5, the board packet provided to members of this board for this meeting is available for public inspection during regular business hours at 101 Pauahi Street, Suite 2, Hilo, Hawaii 96720. If you are a lobbyist, you must register with the Hawaii County Clerk within five days of becoming a lobbyist [Article 15, Section 2-91.3(b), Hawaii County Code]. A lobbyist means "any individual engaged for pay or other consideration who spends more than five hours in any month or $275 in any six-month period for the purpose of attempting to influence legislative or administrative action by communicating or urging others to communicate with public officials." [Article 15, Section 2-91.3 (a)(6), Hawai`i County Code]. Registration forms and expenditure report documents are available at the Office of the County Clerk -Council, 25 Aupuni Street, Hilo, Hawaii 96720.