HomeMy WebLinkAbout2024-10-22 Water Board Agenda Stephen Kawena Lopez Kea Keolanui,Dist. 1,Board Member
Chanperson F3 a• James Kimo Lee,Dist.2,Board Member
Dist.8 tr � 3 Thomas Brown,Dist.3,Board Member
K P 49, Emily Taaroa,Dist. 5,Board Member
Michael Pono Kekela � � � � Keith Unger,Dist. 6,Board Member
Vice Clvazrperson Michael Bell,Dist. 7,Board Member
Dist.4
Benjamin Ney,Dist.9,Board Member
DEPARTMENT OF WATER SUPPLY
COUNTY OF HAWAI`I
WATER BOARD MEETING
AGENDA
MEETING DATE: October 22, 2024
TIME: 10:00 a.m.
IN-PERSON LOCATION: Department of Water Supply, Hilo Operations
889 Leilani Street, Hilo, Hawaii
REMOTE MEETING LINK:
It s.//www..faccf}.00k.com/Ilawa''DW_ /live videos/
STATEMENTS FROM THE PUBLIC:
Public testimony may be done in person or in writing by email(dws@hawaiidws.org), fax(808-961-8657), or by
mail: 345 Kekuana6`a Street, Suite 20,Hilo,HI 96720. Please indicate agenda item submitting for. All testimony,
regardless of time of receipt, will be part of the permanent record.
Remote Oral Testimony:
Telephone testimony may be presented by calling 1(669) 254-5252 and entering meeting ID 161 028 6500.
Please wait for the Chair to ask for testimony on the item you are interested in. The Chair will unmute testifiers
who call in, one phone number at a time.
Optional Alternative to Present Remote Oral Testimony:
If you would like to testify via an online video link,please email dws@hawaiidws.org at least 24 hours before
the meeting to request the link. You may also email to pre-register to present telephone testimony if you wish
to be called on by name or before those who have not pre-registered. Testifiers who wish to remain anonymous
or have not pre-registered may still call the testimony phone number and follow the instructions listed above.
ADDITIONAL INFORMATION:
Information about all the board's meetings is available here General information about the board is available at
About the Water Board.
In the event the online remote connection is interrupted during the Water Board meeting, the Board shall recess
for up to 30 minutes to allow for reestablishing the online remote connections. If the online remote connection
cannot be reestablished after 30 minutes the meeting shall be adjourned and then reconvene per the following
contingency plans:
Board shall reconvene on: October 23, 2024, 10:00 a.m.
Board shall reconvene at: DWS, Hilo Operations, 889 Leilani Street.
If you would like to testify via an online video link,please email dws@hawaiidws.org before the meeting to request
the weblink or phone number to testify.
1) CALL TO ORDER— 10:00 a.m. (please turn cell phones off or set to silent)
2) STATEMENTS FROM THE PUBLIC—Pursuant to HRS §92-3, oral testimony may be provided entirely
at the beginning of the meeting,or immediately preceding the agenda item.
3) APPROVAL OF MINUTES:
• Minutes of the September 24, 2024,Water Board Meeting
4) APPROVAL OF ADDENDUM AND/OR SUPPLEMENTAL AGENDA (if necessary)
(Note: Roll Call Required)
5) SOUTH HILO:
A. JOB NO. 2022-1193,PI`IHONUA 92 BOOSTER A REPAIR—REQUEST FOR TIME
EXTENSION:
Chair:Is there any testimony for this item?
The Contractor, Derrick's Well Drilling &Pump Services, LLC,is requesting a contract time extension
of 30 calendar days due to the Department's directive to prioritize the repair of the Waimea Deepwell
Emergency Repair work. This was beyond the control of the Contractor. Note: There are no additional
costs associated with this time extension.
Ext. # From (Date) To (Date) (Calendar) Reason
Delays from prioritizing emergency repair
1 10/31/2024 11/30/2024 30 work.
Total Days (including this request) 30
RECOMMENDATION: It is recommended that the Board approve a contract time extension of 30
calendar days for JOB NO. 2022-1193,PI`IHONUA 92 BOOSTER A REPAIR. If approved,the
contract completion date will be revised from October 31, 2024 to November 30, 2024.
6) NORTH KONA:
A. AMENDED AND RESTATED WELL DEVELOPMENT AGREEMENT:
Chair:Is there any testimony for this item?
The developers, Lanihau Properties, LLC, West Hawaii Business Park, LLC, and Palani Ranch
Company, Inc., are proposing to enter into an Amended and Restated Well Development Agreement
that would supersede the original well development agreement as well as the First and Second
supplemental well development agreements in regard to Palani Well No. 1. This Amended and
Restated Well Development Agreement identifies and commits two potential well sites to the
Department of Water Supply(DWS)for well development in lieu of mitigation measures outlined in
the Second Supplemental Well Development Agreement. One of the potential well sites would be a
backup to the existing Palani Well No. 1. A second potential well site is also committed for future
consideration.
Page 2 of 6 October 22,2024,Water Board Agenda
Should the Amended and Restated Well Development Agreement be approved, the Second
Supplemental Well Development Agreement should be terminated to remove unique encumbrances
recorded on properties as security for the mitigation measures that are being replaced by well sites.
RECOMMENDATION: It is recommended that the Board approve the Amended and Restated Well
Development Agreement and that either the Chairperson or the Vice-Chairperson be authorized to sign
the contract, subject to the review as to form and legality by Corporation Counsel.
B. TERMINATION OF SECOND SUPPLEMENTAL WELL DEVELOPMENT AGREEMENT:
Chair:Is there any testimony for this item?
The developers, Lanihau Properties, LLC, West Hawaii Business Park, LLC, and Palam Ranch
Company, Inc., subject to the approval of the Amended and Restated Well Development Agreement,
propose to Terminate the Second Supplemental Well Development Agreement to remove
encumbrances on properties identified in the Second Supplemental Well Development Agreement as
security for mitigation measures which are being replaced with well sites.
RECOMMENDATION: It is recommended that the Board approve the Termination of Second
Supplemental Well Development Agreement and that either the Chairperson or the Vice-Chairperson
be authorized to sign the contract, subject to the review as to form and legality by Corporation Counsel.
7) SOUTH KONA:
A. JOB NO. 2021-1179, KEEI 92A &93B BOOSTER REPAIR—REQUEST FOR TIME EXTENSION:
Chair:Is there any testimony for this item?
The Contractor, Hawaii Drilling and Pump Service (previously known as Beylik/Energetic A JV)is
requesting a contract time extension of 88 calendar days, due to delays from the impeller Manufacturer
with providing the pump Manufacturer with the pump components for assembly and to correct mistakes
with the impeller caused by the impeller Manufacturer. This was beyond the control of the Contractor.
Staff reviewed the request for the time extension and the accompanying supporting documentation and
found that 69 of the requested 88 calendar days to be justified. Note: There are no additional costs
associated with this time extension.
Ext. From (Date) To (Date) (Calendar) Reason
Delays from Manufacturer regarding
1 01/13/2023 07/07/2023 175 recommended material and design
changes.
2 07/07/2023 12/31/2023 177 Delays from Manufacturer for equipment
and material substitution requests.
Delays from motor Manufacturer with
3 12/31/2023 01/31/2024 31 providing the motor to the pump
Manufacturer for fitment and shipping.
Page 3 of 6 October 22,2024,Water Board Agenda
Ext. From (Date) To (Date) (Calendar) Reason
Delays from impeller Manufacturer with
4 01/31/2024 03/31/2024 60 providing the pump Manufacturer with the
pump components for assembly.
Delays from impeller Manufacturer with
5 03/31/2024 06/08/2024 69 providing the pump Manufacturer with the
pump components for assembly.
Total Days (including this request) 512
RECOMMENDATION: It is recommended that the Board approve a contract time extension of 69
calendar days to Hawaii Drilling and Pump Service, for JOB NO. 2021-1179, KEEI 92A AND 93B
BOOSTER REPAIR. If approved, the contract completion date will be revised from March 31, 2024
to June 08, 2024.
8) MISCELLANEOUS:
A. MATERIAL BID NO. 2024-15, FURNISHING AND DELIVERING OF IRRIGATION
CONTROLLERS AND WIRELESS RAIN SENSORS FOR THE DEPARTMENT OF WATER
SUPPLY:
Chair:Is there any testimony for this item?
Bids were received and opened on October 3, 2024, at 2:30 p.m., and the following are the bid results.
This project is to purchase materials to incentivize and assist customers in reducing water consumption
used for irrigation. This project is in the first year of a two-year project funded jointly by the Hawaii
Community Foundation's Fresh Water Initiative grant program and DWS that seeks to increase
Hawai`i's long-term potable water security through conservation,recharge, and reuse across the state.
DESCRIPTION Bidder Unit Price Total Bid
150 Irrigation Controllers Central Supply Inc. $114.03 $17,104.50
150 Wireless Rain Sensors Central Supply Inc. $68.32 $10,248.00
$27,352.50
Purchase(s)of materials will be made on an as-needed basis. Delivery to DWS is to occur no later than
sixty (60) calendar days after the date an order is placed.
RECOMMENDATION: It is recommended that the Board award the contract for MATERIAL BID
NO. 2024-15, FURNISHING AND DELIVERING OF IRRIGATION CONTROLLERS AND
WIRELESS RAIN SENSORS FOR THE DEPARTMENT OF WATER SUPPLY to CENTRAL
SUPPLY INC. for an amount of$27,352.50 and that either the Chairperson or the Vice-Chairperson be
authorized to sign the contract, subject to review as to form and legality of the contract by Corporation
Counsel.
Page 4 of 6 October 22,2024,Water Board Agenda
B. DEPARTMENT OF WATER SUPPLY COLLECTION AND DELINQUENCY POLICIES:
Chair:Is there any testimony for this item?
Information will be provided to the Board on status updates on collection efforts due to delinquent
balances for water service charges with information on current policies and procedures in place for
collection and water shut-offs. Discussion will follow along with any recommendations that should
be considered for future action.
C. MONTHLY PROGRESS REPORT:
Chair:Is there any testimony for this item?
Submission of Progress Report of Projects by the Department. Department personnel will be available
to respond to questions by the Board regarding the status/progress of any project.
D. REVIEW OF MONTHLY FINANCIAL STATEMENTS:
Chair: Is there any testimony for this item?
Submission of financial statements and information relating to the financial status of the Department.
Department personnel will be available to respond to questions by the Board relating to the financial
status of the Department.
E. MANAGER-CHIEF ENGINEER'S REPORT:
The Manager-Chief Engineer to provide an update on the following:
1. North Kona Wells
2. Employee of the Quarter
F. CHAIRPERSON'S REPORT:
1. Chairperson to report on matters of interest to the Board
9) ANNOUNCEMENTS:
• Next Meeting—November 26, 2024, 10:00 a.m.,West Hawaii Civic Center, Building G,
74-5044 Ane Keohokalole Highway, Kailua-Kona,Hawaii
10) ADJOURNMENT:
Anyone requiring an accommodation or auxiliary aid and/or services to participate in this meeting (i.e. sign
language,interpreter, large print),please contact the Board Secretary, at(808) 961-8050 as soon as
possible,but no later than five days before the scheduled meeting.
Notice to Lobbyists: If you are a lobbyist,you must register with the Hawaii County Clerk within five
days of becoming a lobbyist. {Article 15, Section 2-91.3(b),Hawaii County Code} A lobbyist means
any individual engaged for pay or other consideration who spends more than five hours in any month or
$275 in any six-month period for the purpose of attempting to influence legislative or administrative action
by communicating or urging others to communicate with public officials." {Article 15,
Page 5 of 6 October 22,2024,Water Board Agenda
Section 2-91.3(a)(6),Hawaii County Code} Registration forms and expenditure report documents are
available at the Office of the County Clerk-Council,Hilo,Hawaii.
Board Packet: Pursuant to Hawaii Revised Statutes, Section 92-7.5, the board packet provided to members
of the board for this meeting is available for public inspection during regular business hours at the
Department of Water Supply office, 345 Kekuanao`a Street, Suite 20,Hilo,Hawaii.
"The Department of Water Supply is an Equal Opportunity provider and employer."
Page 6 of 6 October 22,2024,Water Board Agenda