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COUNTY OF HAWAIʻI
DEPARTMENT OF PUBLIC WORKS
BUILDING DIVISION
PERMIT APPLICANT CHECKLIST
Permit Contacts
Property Owner Email Requirement
The Property Owner with a valid email address is required to be listed as a Permit
Contact.
Please obtain the Property Owner’s contact information directly from the owner to avoid
creating duplicate accounts and communication errors.
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Design Professional Email Requirement
A Licensed Design Professional (Architect or Structural Engineer) with a valid email
address is required to be listed as a Permit Contact.
Please obtain the Design Professional’s contact information directly from the design
professional to avoid creating duplicate accounts and communication errors.
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Property Ownership Please note: If required documents are not submitted with the application, it may not be
accepted for processing.
Property Owner Declaration Form
The Property Owner Declaration Form is required.
The Property Owner listed on the form must match the owner shown on the County of
Hawaii Real Property Tax Office website.
For example, if the Real Property Tax records list the owner as a Trust, Corporation, LLC,
or other entity, that same entity must be listed as the Property Owner.
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Proof of Ownership
Proof of Ownership is required if the Property Owner is different from the owner listed
on the County of Hawaii Real Property Tax Office website.
If the property was recently purchased, provide one of the following:
•A filed conveyance deed showing the property was transferred to the permit
applicant.
The deed must be filed with the Hawaii Bureau of Conveyances and include a file
stamp, the State of Hawaii seal, and a document number.
•A final settlement statement from an escrow company showing the property
purchase.
•A notarized letter of sale that states the property is in escrow and ownership will
be transferred upon issuance of the Building Permit.
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Property Ownership
Please note: If required documents are not submitted with the application, it may not be
accepted for processing.
Department of Hawaiian Home Lands (DHHL) Approval
Approval from the Department of Hawaiian Home Lands is required if the property is
located on Hawaiian Home Lands.
Please submit a letter of approval from DHHL with your application.
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Agency Approvals
Flood Zone Packet
A Flood Zone Packet is required if the property is located within a FEMA Special Flood
Hazard Area, including Flood Zones A, AE, AH, AO, V, or VE.
To determine whether your property is in a flood zone, visit the Flood Hazard Assessment
Tool (FHAT) website.
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Historic Property Certification Form
The Building Division Historic Property Certification form is required for all applications.
Use the appropriate form based on project type:
• State and County projects: Historic Property Certification 6E-8
• Privately owned properties: Historic Property Certification 6E-10
To download the most current list and related information, visit the State of Hawaii State
Historic Preservation Division website.
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Habitat for Humanity Approval
Approval documentation is required if the project is associated with Habitat for
Humanity.
Please submit documentation confirming approval from Habitat for Humanity with your
application.
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Project-Specific Forms
Project Declaration Form
The Project Declaration Form is required at the time of application for the following
permit types:
• Electrical Only
• Plumbing Only
• Photovoltaic
• Solar Hot Water Heater
For all other permit types, the Project Declaration Form is not required at the time of
application but must be submitted prior to permit issuance.
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Project-Specific Forms
Residential PV Worksheet
The Residential PV Worksheet is required if the drawings are not prepared and
stamped by a licensed professional architect or structural engineer registered in the
State of Hawaiʻi.
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Solar Water Heater Variance Approval (if alternate system is used)
Approved Solar Water Heater Variance Approval is required when an alternate type of
water heater is installed in place of a solar water heater. ☐
Agricultural Structure Declaration of Compliance (HRS 46-88 / Act 203)
The Building Division Agricultural Structure Declaration of Compliance for HRS 46-88 (Act
203) is required when:
• The HRS 46-88 exemption is being used;
• The permit is for a structure that will not be used as a dwelling or lodging unit; and
•The structure meets the floor area requirements under HRS 46-88.
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ADA Certification / Exemption Documentation
Building Division ADA Certification, or documentation of ADA exemption, is required
for all privately owned non-residential and commercial projects. ☐
DCAB Review / Approval Letter
A review and approval letter from the Disability and Communication Access Board
(DCAB) is required for all State and County of Hawaii projects. ☐
Special Inspections Form
The Building Division Special Inspections Form is required in accordance with the 2018
International Building Code (IBC), Chapter 17. ☐
LED Outdoor Light Fixture Certification
LED Outdoor Light Fixture Certification is required if outdoor lighting fixtures are
included in the project.
This requirement is based on Hawaiʻi County Code, Chapter 14, Article 9 (Outdoor
Lighting Ordinance) and Chapter 5D (Electrical Code).
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Sign Permit – Special Design District Approval
For sign permit applications, an acknowledgement letter is required from either the
Kailua Village Design Commission or the Pahoa Village District when the sign is located
within the Kailua Village or Pahoa Village Special Design Districts, as required under
Hawaiʻi County Code, Chapter 3 – Signs.
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