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HomeMy WebLinkAboutSTU.25-04 Kohanaiki Ohana - Ooma ,5..x:;4 County of Hawaii +t� •N OFFICIAL USE ONLY.• Department of Finance Property Management Division STU.25-_04 25 Aupuni Street, Suite 1101 , Rcv d: 9/3/2410:10a +� Hilo, HI 96720 Telephone: (808) 961-8069 Approved: DEADLINE TO FILE IS September 3, 2024, BY 4:30 PM as evidenced by the County of Hawaii time clock (HST) ❑ Management Planning (see Instructions) ❑ Maintenance Activities and Public Education (see Instructions) STEWARDSHIP GRANT APPLICATION Public Access, Open Space, and Natural Resources Preservation Maintenance Fund • Applications may be returned if instructions are not followed. • Please use the tables provided. Do not substitute other formats or alter the application form. • Fit responses in the fields provided and use additional pages, as needed. • Attachments (i.e., maps, labeled photos illustrating your project activities, detailed budget narratives, consultant proposals, etc.) can be included in addition to the required documents. • ��� rQ4l r I " 'I I�.�.I "`ti�. ", �. irl rt of"' of'lx "Y�"Y 16 r �.14 l"'0., 6:4 l"I'I�i",Y� �. ", �. 'I "Y�"Y l6 r �.14 'I rt`.r "'`.r (c""trl "'trld "ita'h) rlit i1. " "i he � ( �� 1��� � , � " y�ot'lu.. lslsl ,� �.��r�� (c"otI'ld l A. NAME AND ADDRESS OF ORGANIZATION: Kohanaiki 'Ohana P.O. Box 4753 Kailua Kona HI 96745 B. PERSON TO CONTACT: Karen Eoff "'tttf'e"rld "'trl ire Q,, 10:00 ',,rri to 2:00 lrsrrl? Yes ❑ No If you checked no, please assign someone from your organization to attend with knowledge of the proposed projects, budget costs, and provide an email address above. FINAL 2025 stewardship Grant Application,Page I of 13 C. PROJECT NAME (see Instniclions): Malama O'oma, Stewardship Project D. PROJECT LOCATION (Use MKs. See Insti-tictions) TUL 7-3-009:004 0"oma Shoreline Beach Park E. PROJECT COST (see k7St1-11Ct101T5), For Management Planning J For Maintenance Activities and Public Education Amount Requested- Amount Requested: $ 48,000.00 Applicm-it Sham Applicant Share: $ 20, 000.00 Other Resources: Other Resources: $ 14,400.00 F. REQUIRED DOCUMENTS: FV/ Non-profit 501 (c)(3), IRS Letter of Detennination Copy of Organization Bylaws and Mission Statement W I D( I'A I'ertificate of Vendor Compliance ZLetter of Authorized Signer for Organization G. CERTIFICATION: The c,-ilrplicciiit,shall,secitrc,all Piecessaty,aj)jrovtds carr:1wrinitsfivin other t'iffectetifederal, state, atid cuntY e1, encies as necessaty to complv ivith alt applicahle le.nvs and regulalimn. This maj,requirepermitsfrom the Department qf Land and Natural Resources (DLNJ�) Yparcels art? ivilhin the State Laird U (,"onsel-vation District or contain hisloric sites, burials, and,16rsensitive natural or cultural resources, The applicant certes that the it ear contained in this,application is true and correct to the best of his/her knowledge. Name of Authorized Representative,- 'ritle: Karen Eoff, Vice Chair Kohanaiki "Ohaina Signed- Date &X24 FINAL 2025 Stewardship Grant Application.Page 2 of 1-4 ,5..x:;4 PROJECT PLAN A. PROJECT NAME (see Instructions): Malama O'oma Stewardship Project B. PROJECT LOCATION (Use TMKs. See Instructions): TML 7-3-009:004 O'oma Shoreline Beach Park C. IDENTIFY PERSONS AND ORGANIZATIONS WHOM YOU EXPECT WILL PARTICIPATE IN THE PROPOSED PROJECT ACTIVITIES (see Instructions): *West Hawaii Explorations Academy- Students, Teachers *Hawaii Technology Academy- Students, Teachers *Innovations Public Charter School - Students, Teachers *Kealakehe High School - Students, Teachers *Kohanaiki Shores - Steve Rose, Reggie Lee *Ridge to Reef School Outreach Program - Kater Hiney,Malama Kai Foundation No. Kona Coordinator D. PROPOSAL AND PROJECT DESCRIPTION (Briefly describe the long-range goals) for the property and the objectives of your proposal for stewardship grant funding. See example in Instructions.) What is the long-range goal or vision for the property? In 2018 we received our !st Stewardship Grant from the PONC Maintenance Fund. Since then we have been awarded funds each year to meet the long-range goals to remove invasives and to re-establish the strand vegetation and native habitat as recommended in the October 2014 Flora and Fauna Study conducted by Geometrician Associates LLC for the O'oma shoreline. These native host plants protect shoreline eco-systerms, support endemic hylaeus bees as well as native birds. Educate the community and student volunteers about the importance of responsible stewardship of natural and cultural resources by participating in the entire process of growing native plants from seed to maturity. Our vision is to expand on the cleared area and maintain approximately 6 acres of fenced in land. Half of that land area is already free of invasives, irrigation has been installed and plants in the ground are thriving. We are anticipating that the fencing project for the entire 6 acre section will be complete by the end of 2024. Once the area is safe from the goats, we will be able to finish out-planting the over 500 native plants, consisting of 20 varieties, being propagated in our nursery. Terraformations is also providing another 250 plants. FINAL 2025 Stewardship Grant Application,Page 3 of 13 ,5..x;;4 What are the objectives of the proposed project? Choose only one category and use additional pages as needed. F] Management Planning Maintenance Activities and Public Education Our objective is to continue to remove invasive species and re-establish native host plants and strand vegetation. Our team of labor workers, community volunteers and students help propagate seedlings and out-plant them on site at O'oma, keep the planting site cleared and weeded, make sure plants are watered and cared for. Local schools have incorporated this stewardship program into their curriculum for the school year with planned regular site visits for work days and education. Project manager will host students and community volunteers as well as organize constant propagation, maintenance, and watering of strand vegetation, conduct beach clean-ups and promote a healthy, safe and clean environment. We have recently collaborated with the Ridge to Reef Project. Each school will have students and teaching staff attend field trips approximately 1-3 times during the School Year. Field trip curriculum consists of Kilo observations, invasive plant species removal, native out-planting, nursery propagation, watering, plant identification and beach clean ups, FINAL 2025 Stewardship Grant Application,Page 4 of 13 ,5..x;;4 What are the objectives of the proposed project? Choose only one category and use additional pages as needed. �F—I Management Planning F-1 Maintenance Activities and Public Education FINAL 2025 Stewardship Grant Application,Page 5 of 13 C)) a) a) 0 0 0 U, OT 0 of E E E 0 w E0 E 0 E 0 0 (A as 0 0 JO 0 a im (.5 0 ca 4) -FoM M M m > m 0) (n 0 m (1) = (D cu (D M E E C) Y E u E 0 w 4- .5; C) (D w 4- Co C c c 0 U 0 U -0 -0 1 C c 0 im 0 u 0 .0 M im () 3 (D CL 0 M a- 0 CL E, 0 c 0 00 O b 0 Q) 0 0) U a)w = 0 w Co if W F- 4- � 2 - > W M a) > W M > W M IL T 12 M ,91 0 m 0 0> ar to 0 go C14 CN CN CN (D C14 (D CIJ (r) CN (.0 CN (14 CN CN Lin 0 0 0 0 (14 (14 �J 0 a) 0' CL a) 4-- im > r- :3 M 4- > C: > im TUU4- a) Z E -P co CLm w to 0 0 -r- 4- 0 I-- E� o 0) 0 r_ 0 a) m 0 > o c 4- �;-- im u Z U NC c 4- 6- C M M 0 4- zm u 0 m C c 0 im m (D > Z c: io 0 0 _0 C C C imm a) 0 0 E —0 :3 CL ia) 2 c 0 > 0 v CL im 10 0 c 0 U) c CL 4- c c CL M (D 0 c 40; 9z C Q 1 *2 c c 0 c 1= M — 4- 0 im .2t IM 4� CY) 2 M 0 M 0 > 0-0 C: C E m CL 0 > 0 w CL 35 41) sz sz ,5..x:;4 F. PERMITS/APPROVALS (See Instructions for examples of permits/approvals. Remember that it is the applicant's responsibility to comply with and secure all necessary approvals and permits from federal, state, and county agencies as required.) Do any of the proposed stewardship activities require any federal, state, or county permits or approvals? If yes, explain why. If not needed, explain why. It was determined that the activity proposed in this grant application will not require a new SMA Permit and would be covered under existing: 2009 Special Management Area Minor Permit No. 09-000103 2009 Special Management Area Minor Permit No. 09-000100 FINAL 2025 Stewardship Grant Application,Page 8 of 13 ,5..x:;4 G. MANAGEMENT/PRESERVATION PLANS REVIEWED (See Instructions. Use additional pages as needed.) 1. Please elaborate on how the proposed project activities align with existing plans, if there are existing plans. We are following the recommendations included in: Flora and Fauna Survey O`oma Property North Kona District, Island of Hawaii By Ron Terry, Ph.D., Patrick J. Hart Ph.D., and Curtis Ewing, Ph.D. Geometrician Associates, LLC October 2014 2. If you are proposing to produce a management and/or preservation plan, please explain why such additional planning is needed. FINAL 2025 Stewardship Grant Application,Page 9 of 13 OD to Ni w " M tv r N s a vk a 40 111Z co, to Zz CL .amu 0 Q, 47 , 4 0 co C CCi Cd E0 m 05 CL C . C7 ,' .0 th rL} 4 a 2 cE c 0 air _ uj "MA' C: 0 CI CD b a IN a �a O u cr sa a,► w+ «w a ,5..x;;4 I. APPLICANT INFORMATION 1. Brief history of the applicant organization. Include the date of incorporation as a non-profit organization. The Kohanaiki 'Ohana is a 501 (c)(3) non-profit organization formed in 1990 and incorporated in 1995. Our mission is to enrich the social understanding and appreciation of Hawaii's native culture and environments and to protect the natural and cultural resources and historic treasures along the Kohanaiki and 'O'oma coastline on the West coast of Hawai'i island. The 'Ohana is dedicated to creating a positive park environment, to nurturing healthy and safe family building activities, and to promoting community stewardship and sustainability through respect for the people, the land and the sea. We have been actively involved in the stewardship of O'oma since the late 1990's and have received PONC Grant funds since 2018 to help restore and maintain the native ecosystem and health amd safety along the shoreline. The 2013 purchase of'O 'oma with PONC funds was the culmination of over 25 years of efforts on the part of the Kohanaiki 'Ohana and the Kona community to protect this parcel of conservation land. 2. Other source(s) of financial support: PONC Stewardship Grant Annual Keiki Surf for the Earth and Beach Clean Up (now in its 25th year) Community Donations/Contributions Foundation Grants Kohanaiki Shores FINAL 2025 Stewardship Grant Application,Page 12 of 13 2�'�01 3. Please provide up to three examples of successfully completed projects or related experiences. Annual Keiki Surf for the Earth and Beach Clean Up (25 years) 2018-2024 PONC, Stewardship Grant Awards & Malarna O'orna, Days Marnalahoa Trail Restoration Project Cuilturai Educational Center and Native Plant Garden at Kohaniaiki I Please initial below that the applicant understands the following documents, shall be required if awarded stewardship grant funds. Initial Documents Certificate of insufarree with Comity of Hawal'i manned as additioiial insured. Semi and annual reports, which shall include acconiplishinents, financial statements explaining expenditures, prqjects ill Eocess' conuillillity involvement, and overall status of projects. Organization shall inurrediately contact the Departirient of Finance, Property Managenietit Division, upoji dissolution of the orgarrizati011or changes M the orgaiiizatioti that irtay affect the Stewardship Grant Applicatioti or Agreerste nts, ()II-garrization i.nay be required to provide other docturienIs as, requested by the County of Hawaii, Department of Finance. Nlahalo! Should you have any questions,please contact the Property Management Division at (80�8) 961-8069 or by Email- FINAL 20�25 Stewardship Grant Application,Page 13 of 113 25 04 C 0 04 > w- r'I O '"D 'M "0 C > c c 0 Co f, C ,r con 0 Liu '0 n ' FIMNNM 0 to r-� CL = .-, 0 M 0 � LL Cn ub 0 IA.! 7i+' CO:, „ 0. U. LL w C c to LUU Amp LLI c n C 1 ,5..x;;4 RESTORING AND MAINTAINING STRAND VEGETATION AT 'O'OMA By removing the invasive Christmas Berry and Fountain Grass, the native plants are thriving and propagating themselves. We see the native polinators (Hyleus Bees) returning and new vegetation coming up. We will continue out-planting from our nursery and work to increase the successes. No PAPA' i. 02 ocrvrvwnx'v6 i SIV I" o 1 11 11 P"A"K"A POHU'EH ,5..x;;4 WHIEA STUDENTS CLEARING FOUNTAIN GRASS & CHRISTMAS BERRY Students work with our labor team to remove invaives. County of Hawaii and Kohanaiki Shores helps load into large dumpsters to take to greenwaste faility. Ir1�111V , o.. r I I I w. �i� „ """�� / � Ill,,,�✓ IIIIIIIIIIIIIIIIIII i w i VV' I u, INSTALLING IIRRIGA ION SYSTEM AND 25 ()4 PLANTING IN AREACLEARED F INVASIVES Whir 1 VPNJII� irr',,� O„ r r��ry s � r � � a✓ rr v o �r✓�r �riuV r� , ".1 rHltil���ra�y4�+ 6 �r W y �r 77","'M xr p t�aiNr,.r ✓�r��C.lw'• . . ur �R//a y„ % LABOR CREW left to right: Ocean Salmis-Donaldson �o Andrew Keale ' rlta Donaldson Gary E off Jaya Davenport INTERNAL REVEMJE SERVICE IDEPAKMENT OF THE TREASUPY DISTRICT DIPECTOR 2 CUVANIA CIRCLE MONTEREY PA&K, CA 91755-7406 u Emplo at Ideentificaticri Nmber- uq_ _r Date: 1J Case 00��Ier Mwim PROTECT' KOHANAIKI ICHAKA, INC. Contact Person: P 0 BOX S92 JULIE Y. CMAN KEALAKEKUA, HI 96750 Contact Telephone Number: (213) 725.6619 Accounting Period Ending. December 31 Form 990 Required: yes Addendum App 1 i e s yes Dear Applicant - Based on infoation supplied, and as,suming 'your operations will be as stated in your application for recognition of exemption, we have determined you are exempt from Federal income tax under section 501 (a) of the Internal Revenue Code, as an organization described in section 501 (c) (3) . we, have further determined that you are not a private foundation within the meaning of section S09W of the Code, because: you are an organization described in section S09 (a) (2) . If your sources of support, or your purposes, character, or method of operation change, please let us know so we can consider the effect of the change on your exempt status and foundation status . In the case of an amend- ment to your organizational document or bylaws, please send us a copy of the amended document or bylaws, Also, you should inform Lis of all chances in name or address. As of January 1, 1984, you are liable: for taxes under the Federal Insurance Contributions Act (social security taxes) on remuneration cf S100, or more you pay to each of your employees during a calendar year. You are not liable for the tax imposed tinder the Federal Unemployment Tax Act (FtTrAo Since 'you are riot a private foundation, you are not subject to the exc-, ss taxes under Chapter 42 of the Code. However, you are not automatically exerr.::,t! from other Federal excise taxes. if you have any c.pies�tions about exc,-se, employment, or other Federal taxes, please, let us .now. Donors may deduct contributions to you as p,rovided in section 11*71 of the Code. Beqilasts, legacies, dievises, transfers, or gifts to you or fcr your are deductible for Federal estate and gift tax purposes if they meet tie applicable provisions of Code sections 2055, 1,106, and 2522 . Contribution deductions are allowable to donors only to the extent that their contributions are gifts, with no consideration, received. Ticieer' pur- chases and similar payments 3.n conjunction with fUndraising events, may not, necessarily qualify as deductible contributions, depending cn the circum- stances. See Revenue Ruling 67-246, published in Cumulative Sulletin -1967.: Letter ^�-47 (C'-" 2�'�01 2- PROTECT KOHANAIKI 'OAANA, INC on page 1014, which sets forth guidelines regarding the deductibility, as char-- table contributions, of payments made by taxpayers for admission to or other participation in fundraising activities for charity, In the heading of this letter we have indicated whether you must file Fo= 990, Peturn of Organization Exempt From Income Tax, If Yes is indicated, you are required to file Form 990 only if your, gross receipts each year are normally more then $25,0000. However, if you receive a Form 990 package in the mail, please file the return even if you do not exceed the gross receipts test. if you are not required to file, simply attach the label provided, check. the box in the heading to indicate that your annual gross receipts are normally $25,000 or less, and sign the return. If a return is required, it must be filed, by the 15th day of the f'ift'h month after the end of your annual accounting period. A penalty of $10 a day is charged, when a return, is filed late, unless there is reasonable cause for the delay. However, the maximum penalty charged cannot exceed $5,000, or 5 per- cent of your gross receipts for the year, whichever is less . This penalty me-, also be charged if a return is not complete, so please be sure your return -, a complete before: you file it , You are not required to file Federal income tax returns unless you are subject to the tax on unrelated business income under section 511 of the Code , if you are subject to this tax, you must file an income tax return oil Form 9190-T, Exempt Organization Business 'Income Tax Return,. in, this letter we are not determining whether any of your present or proposed activities are unre- lated trade or business as defined in section 13 of the Code,. You need an employer identification number even if you have no employees if an, employer identification number was not entered on your application, a number will be assigned to you and you will be advised of it , Please use tha-_ number on all :,eturna, you file and in all, correspondence with the. Internal Revenue Service. If we have indicated in the heading of this letter that an addend,= applies, the enclosed addendum is an integral part of this letter. Because chis letter could help resolve any questions about your exempt status and fc--ndation status, you should Yeep it in your permanent records. Letter 947 MO 2�'�01 3- PROTECT KOVIAMIKI 'OHAKA, INC, If you have any questions, please contact the person whose name and telephone number are shown in the heading, of this letter. Sincerely yours, Richard ROrosco District Director Addendum -4- PROTECT KO,HANA,IKI 'OHANA, INC. The effective date, of this determination letter is ebr w 1991. 2°,u 01 BYLAW'S OF the 'PROTECT KOHANAIKI OHANA This, organizat�.,ion shall be known, as thePROTECT KOH ANAIKI OHANA ................................. The location of the Principal office of this organization shall be in KEALAKEKUA, HAWAII, State of Hawaii. It may have other or branch offices in such places within the State of Hawaii or elsewhere as may be requisite or necessary for transacting the affairs or in furthering the Purposes of this organization. PURPOSES This organization is organized exclusively for the protection and pres- ervation of cultural, spiritual, and environmental integrity of the coastE area of North Kona known as Kohan,aiki. It' s goals are as follows: I - Preservation and protection of indigenous, Hawaiians to access, fish, ar gather and participate in culturally relevant activities. 2 - Preserve and protect the many cultural and historical sites at Kohana- iki . 3 - Maintain and enhance the integrity of Kaloko-Honokohau National Park t protecting the Congressionally authorized Park, boundary. 4 - Preserve and protect anchialineponds, coastal and marine ecosystems. 5 - Protect endangered species at Kohanaiki. 6 - Promote balanced developmental planning. 2�'�01 MEMBERSHIP Anyone may join. Membership costs $3. 00�. 2. ADMISSION: Eligible persons meetin,g the qualifications may become members by registring with the Organization. The Board of Directors will establish rules and regulations for membership not inconsiste!nt with these bylaws. 3. DUES AND FEES : The Board of Dirctors may establish dues and fees in accordance with the wishes of the membership and these bylav-9 4 . MEETINGS : A . Ann,ual - Annual meetings, will be called, by the Board of Directors . The purpose of the annual meeting is to revie%v and to tali actions on annual reports, election of officers, and to conduct othe: business as needed. B. Eptcial - Special meetings may be called by the Board of Directors from time to time as required . C. Notices - Notices of annual meetings shall be given to members at least 15 days in advance othe annual, meeting . —, Notices Of special meetings shall be given to members at least days in advance of the special meeting . the annual mee�ting amid at special _qj!orum - The quorum at MAJORITY of the mem�bership. I i i 1.11111111, - r rth meetings shall be s 2�,�01 ti E . 'Vot,ing Ri,Ehts - Member's shall have one(l ) vote per member . Voting by proxy SHALL be permitted. shill7sEal not DIRECTORS 1. POWERS AND, SIZE : A. Powers - The Board of Directors shall conduct tie bines� of the organization and shall accede to the wishes of the membership as determined at the annual meetings and special meetings . B. Size - The Board of Directors all consist of no less than three( 3) members and no more than 10 member indiegie, mail-W—umnumber 2. ELECTION: Directors shall be elected, by the membership at the annual meeting for terms of5 --.— years . indicate num Ber—of years 3 . RESIGNATION, REMOVAL, AND VACANCIES : A. a2fjZnation - A Director may resign from of"fice providin� notice is give,n to the Secretary. B. Removal - A Director may be removed from office by the membership at the annual meeting or at a, special meeting by a vote oJORITY of the membership. ' The causes and decision for —2 rd 574i5i; animous vote of the Board of remov,ai shall be 'determin,ed by an un Directors at a duly called Director ' s meeting . The director In question may, not vote on, the question . C. Vacancies - The Board of Directors shall fill vacancies on the Board . Appointed Board members shall serve out the terms of those they have replaced . 4 . A quorum o�f the Board of Directors 'shall consist _R20RUh' of MAJORITY -- of the Board mmber . a ma, crit 3/4ths 5. COd 111ITTEES : The Board of Directors may from time to time form committees as it deems necessary., VI ., OFFICERS OFFICERS , There shall be f'our(4) elected officers - President, vice President, Treasurer, and Secretary. 2. QUALIFICATIONS , officers shall be memrs of the organizatic and judged by the membership as being fit to serve., 3. ELECTION : officers shall be elected at the annual, meeting amend may serve a maximum of two(2) consecutive terms of office. T'h,e term of office shall be for one(l) year. 4 . RESIGNATION' REN!OVAL ANb VACANCIES : 1, A. Re Lgpation - An officer may resign from office providir the majority of the Board of Dirctors accepts the resignation . B. Removal - An officer may be removed from office by an, unanimous vote of the Board of Directurs . The officer in question may not vote on the question . 2�,�01 C. Vacancies - The President shall appoint i new of'f'icer of acancy occu ring ., If a, vacancy occurs in the in th,e event, a, v office of President , the Vice President shall serve as, President for the: remainder of the term. S,, DUTIES ., The duties of the Officer's shall be those normally ssned to parti cular office and shall include, others that are aigthe prescribled by the membership . A. President, - The President shall be the principal officer of the organi7,ation. In general , the President shall oversee the business and affairs of. the organization . The President shall be an ex-o,fficiO member of all committees and shall preside over all bu,s,ines,s, meetings of the members and the: Board of Directors. The President shall sign all contracts and other instruments authorized be executed, unless th'e signing and the execution are expressly deI4 by these bylaws or by the Board of Directors , or are required, by la' to be performed by , so me other officer or agent of the organization . The President shall perform such other duties as are: incident, to the office or required by the Board of Directors . B, yice President - The Vice president shall assist the f all committees " In President and shall be an e x_of�ficio me!mbe,r 0 the absence of the President , the Vice president shall assume the and duties Of the President . In case of vacancy in the powers office of President , the vice President shall autOm atically becOm( Presi ident and serve the unexpired term of the predecessor n offi< 2�,�01 C. Secretar - The Secretary shall ( 1) keep the minutes of meetings of the members and the Board of Directors, (2) see that all notices of meetings of members and the Board of Directors are gi ven as required by law and by these bylaws, ( 3ensure the proper maintenance o,f the organization ' s records , (4) keep a, membership roll containing the names of all members of the organization , (' 5) sign with the President , all contracts and other instruments authori: to be executed , unless the s�igning and execution are expressly dlegaLted by these bylaws or by the Board of Directors . or are requi'. by law to be performed by s�ome other officer or agent of the organ,iz The Secretary shall perform such other duties as are incident to the office or required by the President*. D. Treasurer - The Treasurer shall (1) have charge, and cus of and be res�ponible' for all funds and securities Of the or anis ( 2) ens; ure the Proper keeping and maintenance, of' the organization ' s books of accounts ,, (3) assure that all monies and funds of the or, are deposited to the credit of the organization in s,ucl banks or other depositories as shall be designated by the Board of Directors, (4 ) make certain that all payments and disbursements or the or ami ation % s funds are for organizational purposes and as directed by the membership or the Board of Directors, (5 ) see that all expenditures are, duly authorized and are evidenced by propper receipts and vouchers , (6) receive all monies and funds paid to the organization , (7) make to members at the close Of the fiscal YE el 2�,�01 and at such other times as directed by the Board of Directors such reports and financial statements regarding the finances of the organization, and (8) in general perfo rm all such other duties as are in, idem to the office of Treasurer and as may be assigned by the President .I The organization' s books and accounts shall be on en at, all times for inspection by any member of the organization and shall be audited from time to time as required by law or as directec by the Board of Directors or the membership . 6 . SUBORDINATE OpFICERS : The Board of Directors, may from tim to time employ sucb subordinate off'icers and employees as the affai ,of the organization may requirre at such salaries and on such terms and conditi+ s as the Board of Directors may determine . VTY pnnVRTIS RULES OF ORDER Robert ' s Rules of Order, newly revised, shall govern the proceedin of all meetings Of the organization and its constitutent parts , except as Otherwise Provided in, these bylaws. 'III vyvr:U'TI,ON OF INSTRU4ENTS All checks , drafts , or other orders of Payment of moey , notes or other evidences of indebtedness issued in the name of the organiz shall be signed by the President and the Treasurer ., The Board of' Directors may expressly, delegate the authority to sign such instr and Other organizational documents to .some other officer or agent 2�,�01 agents of the organization , The delegation of authority to sign may neral or confined to specific instances. IX. fI.KCAL YEAR The fiscal year of the organization shall be from JANUAnRY I --B-e--giE�ga t�e to DECEMBER 31 Project years may vary depending upon the cone Tu—dingdate respective funding source . X. CIORPORATE SEAL The President shall, be the keeper of the organizational seal and shall use it on all oilicial documents of the icar gan,ization . AMENDMENTS Amendments to these 'bylaws shall be submitted by members to the Board of Directors . Amendments shall be in writing and must be suitte ' days prior to an annual membership meeting or l4—ITi-T-3-6 All amendments shall 2. special me:eting called fear that purpose. require aMAJORITY vote of the members present at a member 3/4--th—s meeting. XI I . ITONPROFIT The organization is nolt organized for I profit and it shall not iss 2�,�01 ,any stock, and no part of its assets, income , or earnings shall inure, to the benefit of or be distributed to any of its members, directors , or officers, except that the orga,nization may pay reasonable compen- sation f'or services actually rendered to the organization or its program and/or projects. No substantial part of the activities of the organization shall be the carr ing on of propaganda, or, otherwise attempting to influence legislation , and the organization shall not participate in, or intervene in any political campaign on behalf of any candidatefor public office . Notwithstanding any other provi : of these ylaws, the organization shall not carrY on any other activities not permitted to be carried on by a rganization exempt from Federal income tax under section 501( c)(3) of the Internal Revenue Code of 19154 , or the corrponding provision of any future TJnited States Internal Revenue Law, or by an oirani zation, contributions; to which are deductible under siectio170(c,) (2) of the Internal Revenue Code of 1954, or the corresponding provision of any future United States! Internal "Revenue Law. XIII . DISSOMITION When the organization ceases to 'fulfill its stated purposes, the Board of Director's may declare the dissolution of the organization at a membership meeting . The members present at such a marting shall vote on, the matter, . A 2/3rd vote shall ble required _ff Tyr__d_T­57_4'E_h_s to dissolve the organization . Six(6) months after, the vote of dissolution and the payment of all ­­­ ^,,%, iantinns;. the Board of Directors shall donate remaining funds and other assets to other, no ft organizations tax-exempt under section 501(c) ( 3) of the Internal Revenue Code. U0,111,Api ation o late f-1R1-aq i f i'cat ion by miem hip Date meat Date of amen ent, 2�'�01 FIRST ADDENDUM TO BYLAWS OF KOIIANAHU 'awl IANA This First AddendurnTo Bylaws of Kohanaiki Ohana is made on January 22, 2014 pursuant to Article XI of the Bylaws of Protect Kohanaiki Obana dated February 20, 1 during a Special, Meeting of the Meru berstup was called by the Board of Directors of Ianaiki Obang on January 22, 2014, which special meeting was duly noticed on January 7, 20,14, For the Purpose of conforming to the Articles of Amendment to Change Corporate panne filed m the Department of Commerce and Consumer Affairs of the State of Hawai'i on Deccmber 23, 1999, which changed the corporate name frorn"'Protect Kohanaiki Ohana" to "Kohanaiki Ohana", this First Arnendment shall be referred to as "'First Amendment to Bylaws,of Kohanaiki Ohana". The Board of Directors have elected to arnend the Bylaws of Protect Kohanalki 0hana, a Hawai'i Non-Profit Corporation, dated February 20, 1,9,91, by adding clauses entitled "Conflict of Interest" and "Nepotism" for the purpose of complying w ith eligibility requirements for non-profit grant processes, which sections shall read as follows: CONFLICT OF INTEREST, No action taken by a Director or Board Member will result in ineasurable direct benefit to Inni or herself'. When a Director or Officer has a fularicial of personal interest or a potential appearance or conflict of interest in any matter coming before the Board of Directors, that Director or Officer shall: A, Fully disclose the nature of the potential interest; and 13. Withdraw ftorn discussion, lobbying, and voting on the matter. Arty transaction or vote involving a potential conflict ofinterest shall be approved only when a majority of disinterested Directors determine that it is in the best interest of the Corporation to do so. The ntinutes of meetings at which such votes are taken shall record such disclosure, abstention and rational for,approval. NEPOTISM, There will be no appointment of persons to positions on the basis of their blood or marital relationship to the appointing authority,rather than on merit or ability. Ifa farruly member of a Board Member is interested,in a position that person should apply through standard channels. No immediate family member of a current staff member will be considered for a position wherein one member would have supervisory duties over the other, Affidavit of President This First Addendum was subi-nitted for consideration by Rebecca Villegas, president of Kohanaiki 0hana, at a duly noticed Special N4eeting of the Membersh,ip held on January 22, MIA whel-e a total of five (5) members were present. This submitted amendment was adopted with five (5) votes in the affirmative. Kailua-Koiria, Hawaii, January 22, 2014 4.54EC/4VIEGAS, President ,6..x;;4 gyp, !1 STATE OF HAWAII STATE PROCUREMENT OFFICE CERTIFICATE OF VENDOR COMPLIANCE This document presents the compliance status of the vendor identified below on the issue date with respect to certificates required from the Hawaii Department of Taxation(DOTAX),the Internal Revenue Service,the Hawaii Department of Labor and Industrial Relations (DLIR),and the Hawaii Department of Commerce and Consumer Affairs (DCCA). Vendor Name: Kohanaiki Ohana DSA/Trade Name: Kohanaiki Ohana Issue Date: 08/30/2024 Status: Compliant Hawaii Tax#: New Hawaii Tax#: FEIN/SSN#: UI#: No record DCCA FILE#: Status of Compliance for this Vendor on issue date: Form Department(s) Status A-6 Hawaii Department of Taxation Compliant 8821 . Internal Revenue Service Compliant COGS Hawaii Department of Commerce&Consumer Affairs Exempt LIR27 Hawaii Department of Labor&Industrial Relations Compliant Status Legend: Status Description Exempt The entity is exempt from this requirement Compliant The entity is compliant with this requirement or the entity is in agreement with agency and actively working towards compliance Pending A status determination has not yet been made Submitted The entity has applied for the certificate but it is awaiting approval Not Compliant The entity is not in compliance with the requirement and should contact the issuing agency for more information ,5..r:;4 OFI,�..1p �'"�p�ppQppppppyrpl ,ppp 9 % 15 Cr Wm ✓ O M p p M{ ppp4 p/i4ryp. fyYy$dLFVi p�pl�p4,�ppypw� Department of Commerce and Consumer Affairs CERTIFICATE OF GOOD STANDING I, the undersigned Director of Commerce and Consumer Affairs of the State of Hawaii, do hereby certify that KOHANAIKI 'OHANA was incorporated under the laws of Hawaii on 02/12/1991 ; that it is an existing nonprofit corporation; and that, as far as the records of this Department reveal, has complied with all of the provisions of the Hawaii Nonprofit Corporations Act, regulating domestic nonprofit corporations. IN WITNESS WHEREOF, I have hereunto set �MERC E ANo my hand and affixed the seal of the roo C0 Department of Commerce and Consumer o ti G Affairs, at Honolulu, Hawaii. z 13 Dated: August 30 2024 W � n r T s a o- O 7 5 s�gTe o F H Director of Commerce and Consumer Affairs To check the authenticity of this certificate, please visit:http://hhe.ehawaii.gov/documents/authenticate.html Authentication Code: 511455-COGSPDF-82902D2 COWERCfAL UNES POLICY ,COMMON POLICY DECLARATIONS NAUTILUS INSURANCE COMPANY Scuttsdate,4xxxta TumsmcHaaTypc mcwv, Pohqy No. pimevvkij OF FJOK"Y 0 Ono Elmo ctaeyo�$ e Sawa 'rhit insuranoo,oor*W ts,issued by art IInsuratwhidii FOC [s,W kensod kq,Wo Stalo of Hawaii aM is not Nawwd Inv4 amdMailing Add,***9 Subia&to,"Ift roguldon W Of We insur& ........�p C"U'M#'ftj� W IN=inj,,clakns,�u�r OiJs corttrw n, ao 0 01 0OWW"d by am Y guamm t6y fun rj Q1 the,"Slale,01 Hawail. TO Box t ..... 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Wro and EndumenwnNs rru7vU,,,,a parl,Qtl ftii arc y al l r"Wf tswr Rellor I*Schoftffo of corms aod Findorsomoots. .......................................... C,u u n sert,4 g ii,wwj ............... W4110100e)'151�AAW" 040 0 hl"1101hll 404Y ""'cv ofyd4t A PIA'AT 10'k'A''kA'* (4"" 4'F E ON, *WPAV NUMd",kh'A)F"'071(W'.* 40'1,t N4'c�",j 001, Q,J,44)7 7`7 COMMERCIAL GENERAL LIABILITYCOVERAGE PART DELLA TION POLICY NUPolIN ER-,�� Extension ofIM ^ l ura + rs Is aftiached,, Effective,dote. „w,"r 2 ,1 IZO 1 AM, Standard Ti nor LIMUS OF INISURANCE General A99mgate Unit i.r Than,ProductsorAxnpletedwwOm rafionn s)pwpwpwpw PMdud8Xwip1e4od Oper&ionsAgei Unit 1 rr.,1 1,;dr 1, Personal r f st Injury.t.irntt Any,Ne Pmwi�I r INpriyadr E"ach Ociiini Liuri Damage To I Premises, rwW To You,,Lim �1 �q��u MyOne 1prem rs N'r �rdJ p N EAen Limit r SUSM ESS DESCRAIPTION AND LOCAMN OF PREMISES �of Land LOCATION 0,FX.1 (PREMISES YOU OWN, !RENT OR 000U ; Loca ltio m address is saw as mv ding add res ns, 'I q.3r�arna Lk,.L S1 eN urriti ice'hl p of Land" KaL II Bea Ja.mia, IA904C "n' " dlr M N NN hug^ TrrmrN I NnhMN NA S01CATN N+N AND PREMIUM RATE Ft1l11 CODE# CLASSIFOCAPONSMS p PREMIUM i c l ub ti C m 1,C„ s av r m i, e or "6 ry e'3 dwy„r V 4„rave„ r,yr., a » 1'i ar ,t,r:t for, Hf r��r l P.�rF t°°� ��a N..l�� ,� r��t�..n A.������ . Pr V ,m wm arm,-� r I ib%,u t rr r t 1. 50.000 5 "ein I tF A d tei r;�s o t 51Ir)l 1.%,1 cVia'j, Perrr,!Lts ox, a9.(aa..r a "rut.�rcra ra:r�ar drr rr ruj.I:G? ea r r"n e,,,; . aurum, au Conilractor1, .. ahP,dr,rLaodi Re t tr ow':'t Cr iq A n r za t,o r", I r r, ”i um 1'tr if",u;r'I I 'r" an?"a nr i PREMIUM BASIS SYMBOLSPra4ut: Cote lata N Opara&ong aro sui to the 04motal Aqqregata Urns t 1 q 1,000� , f area), "olal v Mr I mrnditu r ,M Gr) SW (r� 11,000 0,rimF M l ;'�" p r(por 34,000 d Tw bili Cow) 4pa r$1,000"CMAII 01ronobfi FxWrd1 gem) t m, Sine Classification, " rm Nrr nsl mr 1 r r r rw m r r a °ur* Lar$1,000 cA Payrrjlll rarer PIREVI NrM 5'014, 1"I1 I F (',:]A%1ER,00'02", . ?w.R ""N'20 �rl� FOR MS AND EN DORSE NEN TS' o! r than Mikable Fonm arnrd 'n enrs showi,aIV rdr ar(a In theP—dicyi Forms and'Er rs rn nt"s applying,1' this Coverage Part and imade part of thwis policy ait tirnect issue.; Refer rr N dul e of Formis,and En4omariaents rwpl i %n w l w� m F F ara, ,t F F I , � r m l r a aur 'r F a r F YHE uWuRED 0 THE i PF RIM 160('0623) 1w ud,ft ur w V Med Wu"OW rr1 hauramee serAces Offl e,Mr.,Mth ON err rrsrrbrmrr,, N0016 1 of 1; 0 O,'�T'PtIMMIDWYYYY) AC<>R1DI` CERTIFICATE OF LIABILITY INSURANCE 9@312024 THIS, CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONIFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES IBEILOW. THIS CERTIFICATE OF IINSURAINCE DOES, NOT CONSTITUTE A CONTRACT BETWEEN THE IISSUIING IINSUIREII AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. lMPORTAINT- If the certificate holder IS an ADDITIONAL INSURED,the poficy(Jes)must have ADD11TlONAL INSURED Provisions or The endorsed. If SUBROATION IS WAIIVED,subject to the terms and Conditions of the policy,certain Policies, may require an endorsement. A statement on this certificate does not confer rights to the certificate,holder In lieu of such endiorsemient(s). PR(.X)iU(MR CONTACT NAME� Debbie Biown Aloha Insurance Serwes, Inc F. 808 334 00,44 FA 808 334 W15 21 (A)�L,Na)� 75-59311 Wallua Road 1PA'12 Fxt): E-IMAIL Kaflua-Kona,Ht 06740 AI det)t���e,goalohainsura�'ice.co�ii IINSURER(S)AFFORIDING COVERAGE MAIC# INSURER A Nautilus insurance Co 17 70 INSURED Kohartaiki 0hana INSURER 8 P.0 Box 4753 INSURER C ailua-Kona,HI 96745 INSURER D INSURER E INSURER F COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIIFY THAT THE POLICIES OF INSURANCE I ISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POUCY PERIOD INDiCATIED NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDIT110N OUF ANY CONTRACT OR OTHIER DOCIUMENT WITH RESPECT TO WHICH THIS CERT11PICATE MAY BE IISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SILEJEc'r TO ALL THE TERMS, EXCLUSIONS AND CONDiTIONS OFSU0 I POLICIES LUAITS SHOUWN MAY I INVE BEEN REDUCED BY PAID CLAIMS = IN�SR AV,LX1t (PO61CF F P0 ICY ry DlyYjF m LTR IYPE OF INSURANCE INSI) POLKY NUMBER MM yy) I mmay'yFXPy LImn's A VIN,-()MMERCI,Okl,,GENFRALI,,IA[ilt,AIT'Y y NNIG97932 WQ5,Q024 07/25r2025 EACHOCCURRENCE $ 1,000,000 -P�AILIIMAI 'R CLAWS,IMADE V OCCUR $ I010,0100 MEL)EXP(Any one peirson $ 5,0100 7�s wisura ni.',e (,xntn,,ct a nssue',I by an ma x'er Mwhicll Isof PERSONAL&ADV INJURY $ 1,0010,0100 GEN1 AGGREGArE UMI r APPLES PER' LJDFVM�,C by re Sw e or iswajr,aii i s nw su oje,�,t M 9S GENERAL ArcrAEGAM $ 2,0010,0100 PRO- reguWin uarr @XalMinsVon. Othe jn,%urer k fcuindImsdyent, POLICY ILOU MWOPAGG $ Excluded jEc,r CIwirilis undPI'lhiS 000rad are nm,�,,vwervd by wl,� guar PIRCOUCrIi-CO orHER, Faid offlie Slwe ofIi3wa4.' 5 GUE L ITO IT AUTOMOBILE L A8JLffY 411111'OHA 44SIUR4,NCE 7,,FR1)ICFS, ME mill�D 3 IN ANY AU70 (Suirp,Ws bines Brover I BCORN INJUR),(PoxperwiN S OWNED SCHEDULED BCORY JNJI(UR1Y(Poxaccdeno S AUTOS ONLY AUTOS HIRED NC)IN47NNIED PROPERTYDAFAAGE AUTOS ONLY AUTOS ONLY (P(jr Lictidont) UMBRE11A LIAR OCCUR EACH OCCURRENCE $ EACESS LIAB GLAMS-MADE AGGRIEGME $ DED RETENTION$ $ WORKERS COMPENSATION PER OTH- AND EMPLOYERS'LIABILITY YYN STATUTE IER ANYPROPRIE TORRPAR FNEWEXECU(IV'E E I EACH ACCOEW1 $ CFFIK,• R)?JEM6EREXC1UU1DE09 N(A (Maridatary in NI E I DiSEASE-EA EMPLOYEE $ 11dewibe under m RIPT1101401FOPERATI101,61Wow E I DISEASE-POUCY LIMI r $ D�E.SCRIPTION:CNF OPERATI,ONSILOCATIONS IVr,lfl('.I,,ES (ACORD 1011,Addibionai Remarks Schalule,may be attadvA d MOM Wace is required Re Coma Slewardshp Project,IKohana ki 01hana Shoreline Beach Park Certificate Holder iis narned as an Additional Insured under the policy to the extent set forth In the pollicy pTrovis,ilons CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POUCHES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED 11N County of Hawaiii ACCORDANCE WITH THE POLICY PROVISIONS. 25 AUP'Uni St. Hilo, H11 96L 720 AWWRIZED REPRESENTATiVE (a 1988-20115 ACORD CORPORATION. All rights reserved. ACORD 25(2016103) The ACORD name and logo are registered marks of ACORD K10hanaiki 'Uhana 1�0. Box 4753 Kzdlua-Kona,Hawai'i 96745 ............ aloha 'aina .................................................................................. ....................................................................................... August 20, 2024 RE: LETTER OF AUTHORIZATION FOR SIGNATURE To Whom It May Concern, This letter is provided to confirm that Kohanaikii 'Ghana authorizes and designates Karen Eoff to be the official contact person and signatory for all communications and contracts regarding the Malama O'orna Stewardship Project Grant Application. Karen Eoff is the Vice Chair/ Director of the IKohanaiki 'Ohaina, Contact information for Karen is; Mahalo for the opportunity to be considered for this very important work. Efisha, Broderson, President, Kohanaki 'Ghana 1h,,nvvai'i ............