HomeMy WebLinkAboutNotice to Applicants FY 2025-26 COUNTY OF HAWAI`I
NONPROFIT GRANTS PROGRAM (FY 2025-26)
NOTICE TO APPLICANTS
Key Items:
1. You will be required to enter into a written contract to accept an award.
2. Awards cannot provide funds for Capital Improvements (Costs of Construction, materials,
insurance or securities) on private properties unless otherwise authorized by law.
3. Awards will not be provided for administrative and/or overhead costs that exceed 10% of the total
application request. Administrative costs are those incurred by grant recipients or sub-recipients
in support of the day-to-day operations of their organization. These overhead costs are the
expenses that are not directly tied to a specific program purpose.
4. You will be required to provide proof of authorization of binding signature(s).
5. Council will be able to specify changes to your grant allocation(s) of program expenditures and
program measures, and to provide additional directives regarding your award.
6. You will be required to enroll with Hawaii Compliance Express and be compliant prior to
receiving mny payment(s) (to register, go to: http://vendors.ehawaii.gov).
7. You will be required to provide and maintain a current general liability insurance certificate
(General Liability coverage of$1 million each occurrence and $2 million general aggregate)
specifically listing the County of Hawaii as an additional insured before receiving your first
payment.
8. Please do not request lump-sum full-payment up-front. Final payment will not be granted prior to
January 1 of the contractual year as indicated in SECTION 3 of the grant agreement.
1.) IMPORTANT NOTICE:
Please ensure that you provide the correct email address to save your application progress before
submission. Upon saving your application progress (before submittal),you will receive an email
containing a link to take you back to your application. Do not lose or delete that email. The link that
is provided cannot be retrieved or duplicated by our system. If your application is in progress and
your link is lost,you will have to start the application process over.
2.) Applications must be submitted electronically and received by the Department of Finance, no later
than 11:59 P.M. on Friday, January 31, 2025, with all supporting documents. Applicants are
responsible to ensure that their application(s) are submitted and received by the deadline.
Applicants have full responsibility to ensure that all documents are complete and accurate
prior to submittal. You can however contact Lisa Tada, Budget Specialist at(808) 961-8489 for
questions regarding the submittal process and/or required documents or Jessica Valdez, at(808) 961-
8387 regarding completion of the application or questions regarding the overall grant process, at any
time prior to submittal.
3.) Please be sure to carefully read the application instructions and to submit all of the requested
supporting documentation. Failure to do so will result in the disqualification of your application.
4.) To familiarize yourself with the County's Nonprofit Grant Program,we suggest you take a look at
Chapter 2, Article 25 of the Hawaii County Code, available on the County of Hawai`i's website,
https://www.hawaiicount .gov/home/showpublisheddocument/302516/637981489320030000
Hawaz`z County is an Equal Opportunity Provider and Employer
5.) Contact Lisa Tada, Budget Specialist, at(808) 961-8489 for questions regarding required
organizational materials/documents, or Jessica Valdez, at(808) 961-8387 regarding completion of
the application or questions regarding the overall grant process at any time prior to submission.
Please allow yourself sufficient time to submit a complete application, as incomplete applications
will be disqualified.
Timeline of nonprofit grants program
• January 31, 2025, 11:59 P.M. —cut-off for application submittal. Please note that the system will be
locked at 11:59 P.M. and if the application submission is in progress, an incomplete application may
be received by the Department of Finance, which will result in disqualification.
• February-March 2025 —Department of Finance reviews required documents for organizational
eligibility& Council reviews applications for award recommendations.
• August 31, 2025 —a contract and award letter is sent to those nonprofits receiving an award no later
than this date.
• January 31, 2026—six-month progress report is due. This report is necessary for an organization to
access the remaining half of the grant award.
• August 29, 2026—final report is due (within 60 days of the contractual year). No late or incomplete
reports will be accepted; unspent grant funds must be returned with the final report. The required
final report template will be available in May 2026 at:
https://www.hawaiicounty.gov/departments/finance/bud etg /nonprofit-grant-forms
Once again, any questions regarding the application process or required documents should be directed to
Lisa Tada, Budget Specialist at(808) 961-8489, and any questions with respect to the preparation and
submission of the application or concerning the overall grant process should be directed to Jessica Valdez,
at(808) 961-8387.
Hawaz`z County is an Equal Opportunity Provider and Employer