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Home My WebLink About2025-02-25 Water Board Agenda �7 h qy Stephen Kakv rrrr Lopez �� vacant, pa)ist I„f�cy°►rd�t�nrp:au r r` <rirc�^r.x rr , ° �r`rr "�° " f�a►nrc '.irrrr) Lee, Dist, ,ftrw,rr`rl McnD �r t7isr. �r r �r Vacant, f)jst i, Board Mernbe:r rRr aa f nrrl j'err°rrsr, f)rwt ,Board Mernbcr Michael PonD Keke la �� Keith finger„ Dist F; Bowd N't nrber r air r �revrr aa.rcn ^ro'r °r'' lict),jewl [01,Dki /,Board M nib r t°Dw ti v Vacant,NA 9, Board !��erriber DEPARTMENT PART1'4' El' T OF `'4 ATCIS SUPPLV COUNTY OF*HAWAI'l WATER HOARD MEETING AGENDA MFETINGIr DATE: February 25, 2025 A) TIME: 10:00 a.m.(Regular Meeting) ,PLACE: Wairneau Community Center(next to the ball park); 65-1260 E awailaae Road, 'Kamucla, Flawaui°i B) TIME: Site Visit Immediately Following Recess of'Regular Board Meeting PLACE: Assemble at Waimea Water Treatment Plant,(65-1190 Silencer Road,Kamu lay, f-I1). Members of the public must have their own transportation to the site, Meeting will recess during transit and reconvene in front of the Waimea.Water Treatment Plant site., Gates to the site will be closed but unlocked so that members of tile public call gain access. (�h'or direclions, see announcements itenr below) STATEMENTS FROM THE PUBLIC: Public testimony may be done in person or in writing by email (dws cz,hawaiidws.org), fax(808-961-8657), or by mail: 345 Kek5ana6`a Street,Suite 20,Hilo, H1 96720. Please indicate agenda item submitting tor. All testimony, regardless of time of receipt, will be part of the permanent record. ADDITIONAL INFOIZMAT10N: Information about all the board's meetings is available here. General information about the board is available at About the Water Board. I) CALL. 'O ORDER— 10:00 a.m.(please turn cell phones off or set to silent) 2) STA-F MENTS FROM 11-1E PUBLIC— Pursuant to HRS §92-3, oral testimony may be provided entirely, at the beginning of the meeting or immediately preceding the agenda item. 3) APPROVAL OF MINUTES: • Minutes of'Jamua►ry 28, 2025, Public Hearing on the Power Cost Charge • Minutes of January 28, 2025, Water Board Meeting 4) / I'PI�C>VAI.., CC:) _AL717 NI C.Ji r TlC7/OR;S11P1'I.XMEN'I,"'AL, AGENDA (itnecessary) (Note: 11oll Call lieyuired) l'a-e l of`4 February 25,2P:25, Water Etoara°d.1.gemia , II t. :w C) 3..�"° �..A.1..1 IN f�(.�1 I t "�".1'C� ,I,;..1 _IRANS ..1 l SWI..("f III.. N� f `()L _", /3% tN.,. .% ,`III( fi pl 1 1.%w�a.cl 1"N ,ll_IONUAw.,��ww: Chair:Is,there cmt-,test#n wgrfi r this Win? This project consists of furnishings and installing power transfer switches, conduit,conductors„ supports, acc.essc>ries, 111(,l incidentals, in ►►ecordance with the plans and specifications, Bids for this project were opened on February 6,2025,at 2:00 p.m.,and the following are the bid results: Bidder Biel Amount Jas. W. Glover, Ltd. � 1,227,000.00 Wasa.Electrical Services, IncmmmmWWWW $838,105.00 -* I',. rcjK(t C asts: I) Low Bidder(Wasa Electrical Services,, Inc.) $ 838,105.00 2) Contingencies(-10.0%) 83,795.00 Total Cost: Funding for this project,will be from I7'W 's CIP Budget:and the Housing and Urban Development, Community Development Block Grant- Hazard 'Mitigation. The contractor will have 510 calendar days to complete this project. The Engineering estimate for this project was $775,000.00, R.ECCJMMENQAA ION: It is recommended that the Board award the contract for JOB NO, 2023-1233, EMERGENCY POWER TRANSFER SWITCHES AT`0L.A`A##3, `OL..A`A##4,PI`ILIONUA##I,AND PI`II IONUA 0,to the lowest responsible bidder, Wasa Electrical Services, Inc., for their bid amount of $838,105.00, plus$83,795.00 for contingencies, for a total contract amount of$921,900.00. It is further reco►nmctided that either the Chairperson or the Vice-Chairperson be authorized to sign the contract, subject to review as to form and legality by Corporation Counsel. B. DISCUSSION OF EFFECTIVE UTILITY MANAGEMENT"ROADMAP Chair:Is there any test#rnotq for•this item? Effective Utility Management Roadmap document was distributed to Board members for review. Discussion will follow along;with any recommendations that should be considered for future action. C. DEPARTMENT OF WATER SUPPLY PROPOSED OPERATING AND 5-YEAR CAPITAL IMPROVEMENT PROJECTS C.I.P. BUDGETS FOR FISCAL YEAR 2026: Chair.Is there airy testimmiy far this item? The Department's Fiscal Year 2026 Operating,Budget,totaling$77,597,000.00,and 5-Year C.I.P.Budget for Fiscal Year 2026-2030,totaling$235,500,000,00 have been distributed for the Board's review. RECOMMENDATION: It is recommended that the Board approve a public hearing to be held on Tuesday, March 25, 2025,at 9:30 a.m., prior to the Water Board`s regular rmeeting, to accept public testimony regarding the Department's Fiscal Year 2026 Operating and C.C.P. Budgets, Pa—e 2 of'4 February 25,2025, Wt►te,r Board Agenda MON1,111-X , PR()("R R upo f�ss lo% — A thet,e ojry tegij)j()jiyfiw this ilent? Submission of progress Deport of'Projects by the Departinent. F)cf),jrtmerjt per,qwtinel wi I I be available to resIVIld to questions From the Board regarding the status/progress of any project, RY', 13,W MONTHLY FINANCIAL STATENIf.NTS: Chifii: Is there anY lesliniony,fin-this itent? Submission of financial statements and information relating to the financial statris of the Department, Department personnel will be available to respond to questions from the Board relating to the financial st,, 'itus of tire Department, M ,,ANAQ�L,R-QH rr F NGINF KS 0 RTm 'Fhe Manager-Chief Engineer to provide an update on the following: I. North Kona Wells 2. Department of Water Supply Quarterly Energy Report 3. AWWA's 2025 Annual Conference and I-I'xpo(June 8-11,2025) G. CHAIRPERSON'S REP( R'r: 1. Chairperson to report on matters of interest to the Board I Report of AWWA Conference from Board members that attended. 6) ANNOUNCEMENTS: I. Next Meeting—March 25,2025, 10:00 a.m., West Hawaii Civic Center, Building G, 74-5044 Acre Keohok5lole Highway, Kallua-Kona, Hawai'i 2. Site Visit Todav: Site visit to Waimea Water Treatment Plant,(65-1190 Spencer Road, Kaniucla, 1-11). Directions: From Kawailrae Road,turn on Lindsey Road past Parker School and continue rnauka;turn right onto Kapi'olani Street arid keep going to the end of the street. Turn left onto Spencer Road. At the first paved driveway to the riv-lit is the Department of'Water Supply gate(this is thefirst gate leading to the Waimea Water Treatment Plant), Meeting will take place at the Tf7ahney Water Treatment Plant site, which is at the end of the twad after t7assin throtwh a second Berle. 7) ADJOURNMENT: Anyone requiring accommodation or auxiliary aid and/or services to participate in this meeting(i.e. sign Z-1 language, interpreter, large print),please contact the Board Secretary,at(808)961-8050 as soon as possible, but no later than five days before the scheduled meeting. Notice to Lobbyists: Ifyou are a lobbyist,you Must register with the Hawaii County Clerk within five days of becoming a lobbyist. (Article 15, Section 2-91 3(b), Flawai'i County Code) A lobbyist means"any individual engaged for pay or other consideration who spends more than five hours in any month or$275 in -my six-month period for the purpose of attempting to influence legislative or administrative action by communicating or urging others to communicate with public officials,' lAiliclel5, Section 2-9l,')(a)(6), Page 3 of 4 February 25,202,5, Water Board Agenda If awai`i ("ounty Code,, Registration forins and expenditwe repml doc"Iflents are avadaWe at the Of cc�Of the County C,lerk.-Council, Ifilo, llaNvai"i,, R Lm LU I a'ck'c't.!, Pursuant to Hawai'i Revised Statutes, section 92-T5, the board packct provided to mcm[x,-,rs ofthe board fior this mecting is available For public inspection during regular business 1100n;at the Depailment of Water Supply office, 14 5 KckoanaWa Street, Suite 20. 1 filo, [lawai'i, "The Dcparfillerat of Water Supply is arl E(ltjrjj ()pportlillity provider and cinploycr, Page 4 of'4 February 2.5,2025„Water Board Agenda