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Home My WebLink AboutSTU.23-07 - Final ReportOFFICIAL USE ONLY: PO No. Vendor # Rcv’d: Approved for payment: Dated: County of Hawai‘i Department of Finance Property Management Division 25 Aupuni Street, Suite 1101 Hilo, HI 96720 Telephone: (808) 961-8069 PLEASE CHECK TYPE OF PROGRESS REPORT: SEMI-ANNUAL ENTER INFORMATION IN THE FIELDS PROVIDED. 1.NAME AND ADDRESS OF ORGANIZATION: Pōhāhā I Ka Lani, P.O. Box 412 Kurtistown, HI 96760 ANNUAL 2.PERSON TO CONTACT: Jesse Keone Potter 3.CONTRACT NO.: 4.CONTRACT AWARD AMOUNT: $56,100 5.PROJECT NAME (same name used on contract): Waipi'o Valley Lookout Stewardship Program 6: PROJECT PERIOD: July 1, 2023 - June 30, 2024 7: PROGRESS REPORT PERIOD: January 1, 2024 - June 30, 2024 8: PROJECT LOCATION (list all TMKs from the contract): 4-8-04:06 9: CERTIFICATION: The Applicant certifies that the information contained in this report is true and correct to the best of his/her knowledge. NAME OF AUTHORIZED OFFICIAL: Kūlia K. Tolentino-Potter TITLE OF AUTHORIZED OFFICIAL: President SIGNED: DATE: STEWARDSHIP GRANT PROGRESS REPORT ✔ 07/30/24 A.PROJECT OVERVIEW We were able to continue to provide educational programs to local and visiting schools, and families. In addition, Pōhāhā I Ka Lani has been partnering with other organizations to mālama Waipi'o Valley Lookout PONC parcel. Local families and organizations continued to contact us to do protocol with their family or groups at the site before heading into the valley. We also opened space to do storytelling to groups wanting to hear mo’olelo of Waipi’o Valley and surrounding area. Through the help of many, there has been much progress in the clean-up efforts. We are still finding old rusted pieces of metal and a large amount of trash. We also brought in an excavator with a forestry mulcher multiple times to help with the regrowth of bamboo in the back of the parcel and guinea grass regrowth. B.PROJECT ACCOMPLISHMENTS We rented a chipper to help chip larger branches on the parcel and trees that were cut down a few years ago. We hired an operator to help with leveling different sections of the parcel. We continued to work with students from different schools and visitors. Schools also asked us to host excursions in which students brought along their family to participate as well. Expanded more partnerships with different organizations to assist with stewardship programs. Continuing to offer more opportunities for Hawai’i island residents and visitors to participate in programs we offer at the Waipi’o Valley Lookout PONC parcel. PROJECT CHALLENGES No PONC Funds coming in for 2023 made it difficult. We don’t have additional grants for this project due to the way PONC is set up in which we need to reapply each year. We tried to apply for grants but when we were asked to show documents granting us stewardship of the PONC parcel for the time period the grant would be awarded, we did not have any documents to provide. With this, we were not able to be awarded those grants. It has been a struggle for our family and other families who continue to help us as we needed to cover expenses for the entire year in addition to doing the physical labor to care for the parcel. To accommodate requests coming in to host groups, to prepare the site for families and other groups to utilize the space to do protocol and mo’olelo has been difficult when needing to cover additional expenses beyond our typical costs for the groups that we are hosting. This has been a challenge for us since our first year of stewardship in 2016. The continuation of theft from gardens, finding human waste on the parcel, no water for volunteers to wash their hands as needed has put an extra burden on the stewardship. A huge section of the vetiver has been stolen so we are needing to start over with planting vetiver to protect against erosion. C.FUTURE PLANS RELATING TO THE PROJECT We will continue to collaborate with schools and other organizations in addition to welcoming many families/individuals to participate in our programs. Providing opportunitites to learn and be part of caring for Waipiʻo Valley Lookout PONC Parcel. D.PHOTOGRAPHS, MAPS, AND OTHER EXHIBITS (Use additional sheets and be sure to label every exhibit with sufficient information. See Instructions.) Please see attachments. Stewardship Grant Progress Report, Page 3 of 10 (Use the table format below for details on your project’s progress. See example in Instructions.) Type of Activity Completion Date and/or % Complete Contractors/Collaborators Yard & Fence Line Maint., General 100% T Apiki, M Galardo, K. Tolentino, J. Potter, J. Woolford, F. Weingartner Native Garden Maint., General 100% T. Apiki, M. Galardo, J. Potter, F. Weingartner, Honoka’a School, T. Fast, J. Woolford Forestry Mulching of bamboo 100% O. Wilcox Forestry Mulching of overgrown slope 100% O. Wilcox Fence and/or Gate Repair 70% Hawaiian Up, W. Wong, J. Potter, Judah Woolford *Please note, we only added in a budget to repair fencing and gates. The application was put in prior to the storm that took place which damaged one of the heavy duty gates. The fencing that we had just installed prior to the storm was damaged as the tent from those camping at the lookout blew up and took our fencing with it. Instead of repairing, we are in need of redoing the fencing and replacing the gate (s). Costs are way more than what we had budget so we are almost complete but am waiting for funding to come in. Host Volunteers & Mālama Aina Events 100% J. Potter, K. Tolentino-Potter, F. Weingartner, Judah Woolford, M. Galardo F. PROJECT ACTIVITIES Stewardship Grant Progress Report, Page 4 of 10 (Use the table formats below for details on your project’s budget. See example in Instructions.) Date Parcel TMK(s) Project Activity Grant Amount Requested Grant Amount Encumbered and/or Spent 07/01/2023 - Present 4-8-04:06 Site maintenance of grass, front fence maintenance $6,000.00 $6,000.00 07/01/2023 - Present 4-8-04:06 Misc. Vegetation maintenance $ 3,000.00 $2,694.58 07/01/2023 - Present 4-8-04:06 Native Garden Maintenance $ 24,000.00 $23,689.65 07/01/2023 - Present 4-8-04:06 Forestry Mulching of bamboo $ 2,000.00 $2,000 07/01/2023 - Present 4-8-04:06 Forestry Mulching of overgrown slope $ 5,000.00 $5,000 07/01/2023 - Present 4-8-04:06 Fence and/or Gate Repair $2,000.00 $2,115.00 07/01/2023 - Present 4-8-04:06 Host Volunteers & Malama Aina Events $14,100.00 $14,600.77 TOTAL FOR REPORTING PERIOD $56,100.00 $56,100.00 G. BUDGET DETAILS FOR CONTRACT NO. Stewardship Grant Progress Report, Page 5 of 10 (Use the table formats below for details on your project’s budget. See example in Instructions.) Date Parcel TMK(s) Project Activity Grant Amount Requested Grant Amount Encumbered and/or Spent TOTAL FOR REPORTING PERIOD $ 0.00 $ 0.00 GRAND TOTAL OF GRANT AMOUNT REQUESTED (if two tables are used): GRAND TOTAL OF GRANT AMOUNT ENCUMBERED/SPENT (if two tables are used): G. BUDGET DETAILS FOR CONTRACT NO. (continued) Stewardship Grant Progress Report, Page 6 of 10 (Please be prepared to provide documentation upon request to the Dept. of Finance.) Date of Payme nt Type of Expense Vendor Recei pt No. Amount 01/03/24 Fence and/or Gate Repair Judah Woolford Ch. 1761 $315.00 01/09/24 Fence and/or Gate Repair Judah Woolford Ch. 1745 $270.00 01/17/24 Fence and/or Gate Repair Judah Woolford Ch. 1764 $292.50 01/04/24 Native Garden Maintenance Fiona Weingartner Ch. 1810 $150.00 01/17/24 Native Garden Maintenance Jake Sykes Ch.1763 $75.00 01/18/24 Native Garden Maintenance Fiona Weingartner Ch. 1746 $300.00 01/25/24 Native Garden Maintenance Fiona Weingartner Ch. 1765 $125.00 01/30/24 Native Garden Maintenance Kanale Mole-Kaaihue Ch. 1747 $125.00 01/30/24 Native Garden Maintenance Stanford Mole-Kaaihue Ch. 1748 $125.00 01/30/24 Native Garden Maintenance Grow Native Ch. 1766 $215.00 01/30/24 Native Garden Maintenance Pōhāhā I Ka Lani Inv 2320 $800 02/01/24 Native Garden Maintenance Judah Woolford Ch 1749 $1102.50 02/01/24 Native Garden Maintenance Fiona Weingartner Ch. 1768 $200.00 02/08/24 Native Garden Maintenance Fiona Weingartner Ch. 1750 $175.00 02/10/24 Native Garden Maintenance Judah Woolford Ch. 1811 $720.00 02/13/24 Native Garden Maintenance Fiona Weingartner Ch. 1770 $75.00 02/15/24 Native Garden Maintenance Judah Woolford Ch. 1771 $400.00 02/24/24 Native Garden Maintenance Judah Woolford Ch. 1783 $37.45 02/29/24 Native Garden Maintenance Pōhāhā I Ka Lani Inv 2321 $800 03/27/24 Native Garden Maintenance Judah Woolford Ch. 1782 $26.16 03/31/24 Native Garden Maintenance Pōhāhā I Ka Lani Inv 2322 $800 04/16/24 Native Garden Maintenance Judah Woolford Ch. 1784 $180.00 04/27/24 Native Garden Maintenance Jeannette Acierto Ch.1966 $192.00 4/30/24 Native Garden Maintenance Pōhāhā I Ka Lani Inv 2323 $800 05/16/24 Native Garden Maintenance Fiona Weingartner Ch.1787 $225.00 05/18/24 Native Garden Maintenance Kaliko Zarate Ch. 9003 $700.00 05/18/24 Native Garden Maintenance Sam Lee Ch. 9002 $367.05 05/21/24 Native Garden Maintenance Judah Woolford Ch. 1788 $128.49 05/21/24 Native Garden Maintenance Judah Woolford Ch. 1789 $125.00 05/23/24 Native Garden Maintenance Fiona Weingartner Ch. 1790 $200.00 05/23/24 Native Garden Maintenance Kaliko Zarate Ch. 1815 $31.00 05/31/24 Native Garden Maintenance Pōhāhā I Ka Lani Inv 2324 $800 06/06/24 Native Garden Maintenance Fiona Weingartner Ch. 1975 $325.00 06/20/24 Native Garden Maintenance Fiona Weingartner Ch. 1820 $300.00 06/20/24 Native Garden Maintenance Elemental Plants Ch. 1819 $300.00 6/30/24 Native Garden Maintenance Pōhāhā I Ka Lani Inv 2325 $800 6/30/24 Native Garden Maintenance Pōhāhā I Ka Lani Inv 633 $3000 06/30/24 Forestry Mulching of overgrown slope Pōhāhā I Ka Lani Inv. 2313 $2,000.00 01/31/24 Site maintenance of grass, front fence maintenance Pōhāhā I Ka Lani Inv. 2314 $500.00 02/29/24 Site maintenance of grass, front fence maintenance Pōhāhā I Ka Lani Inv. 2315 $500.00 03/31/24 Site maintenance of grass, front fence maintenance Pōhāhā I Ka Lani Inv. 2316 $500.00 H. PROJECT RECEIPTS (GRANT FUNDS ONLY) Stewardship Grant Progress Report, Page 7 of 10 04/30/24 Site maintenance of grass, front fence maintenance Pōhāhā I Ka Lani Inv. 2317 $500.00 05/31/24 Site maintenance of grass, front fence maintenance Pōhāhā I Ka Lani Inv. 2318 $500.00 06/30/24 Site maintenance of grass, front fence maintenance Pōhāhā I Ka Lani Inv. 2319 $500.00 01/05/24 Misc. Vegetation maintenance Amazon 114-4094145- 6210656 $44.75 01/09/24 Misc. Vegetation maintenance Amazon 113-4159781-7935406 $129.15 1/27/24 Misc. Vegetation maintenance Amazon 114- 0844781-2953818 $73.54 1/27/24 Misc. Vegetation maintenance Amazon 114- 1703842-9070668 $15.05 2/4/24 Misc. Vegetation maintenance Amazon 114-8859684- 0341041 $70.61 2/4/24 Misc. Vegetation maintenance Amazon 114-2375869- 7857026 $55.35 2/15/24 Misc. Vegetation maintenance Amazon 114-5613976-7027436 $16.74 2/17/24 Misc. Vegetation maintenance Amazon 114- 5613976-7027436 $88.99 2/25/24 Misc. Vegetation maintenance Amazon 113- 6369617-5505857 $128.01 2/25/24 Misc. Vegetation maintenance Amazon 113- 6749796-8248225 $239.41 3/25/24 Misc. Vegetation maintenance Amazon 114-0495294- 7657865 $75.39 4/7/24 Misc. Vegetation maintenance Amazon 111-9802473-9935437 $215.69 4/16/24 Misc. Vegetation maintenance Amazon 113- 6670149-4395435 $88.15 4/27/24 Misc. Vegetation maintenance Amazon 114- 1282282-1955444 $298.39 5/4/24 Misc. Vegetation maintenance Amazon 114-2963511-3999410 165.30 5/17/24 Misc. Vegetation maintenance Amazon 111-8775048- 2139450 $705.96 6/17/24 Misc. Vegetation maintenance Amazon 113-8262202- 1602649 $19.34 (Attach copy of any warranty documents.) Item Description Cost Purchase Date Model/Serial No. Location TOTAL COST I. EQUIPMENT INVENTORY ≥ $1,000.00 (GRANT FUNDS ONLY) (See Instructions.) Date Activity Person/Organization # of Participants Calculation of In- Kind Value Other Resources 01/03/24 Weeding garden, mulching with wood chips, planting native, endemic plants/trees to replace items that were taken. Visitors 26 $1300 01/04/24 Weeding gardens & mulching Puna Residents 15 $750 01/10/2024 Weeding and mulching gardens Hawaiʻi island residents 15 $1125 01/18/2024 Weeding, weed eating, mulching Honoka’a School 9 $150 01/25/2024 Native Garden Maint. Honokaʻa School 6 $300 01/26/2024 Native Garden Maint. Sharing of Mo’olelo Kanu O Ka ‘Āina Homeschool Children & Their Families 12 $300 J. IN-KIND SERVICES AND OTHER RESOURCES 2/6/24 Digging guinea grass clumps Hāmākua families 11 $825 2/08/24 Moʻolelo Sharing Mālama ʻĀina Kanu O Ka ‘Āina 50 $1250 2/13/24 Moʻolelo, Mālama ʻĀina UHH / HCC Students 22 $550 2/24/2024 Moʻolelo & Mālama ʻĀina HCC English Students 11 $275 03/2/2024 Moʻolelo & Native Garden Maint. UHH / HCC Students 20 $500 03/9/2024 Sharing of Moʻolelo / Huakaʻi, Mālama ʻĀina Hāmākua, Puna, Hilo residents 19 $475 04/10/24 Moʻolelo & Native Garden Maint. HPA Students 15 $375 04/20/24 Mālama ʻĀina Puna Residents 8 $600 05/5/2024 Mālama ʻĀina Puna Residents 8 $600 05/07/2024 Mālama ʻĀina Honokaʻa, Waimea Residents 7 $525 50/8/2024 Mālama ʻĀina: Weeding and mulching Honokaʻa, Hilo and Puna Residents 9 $675 5/14/2024 Mālama ʻĀina Hilo and Puna Residents 8 $600 5/16/2024 Mālama ʻĀina Hilo and Puna Residents 8 $600 05/27/2024 Replanting ʻaʻaliʻi, and vetiver Honokaʻa & Puna Residents 9 $675 05/31/24 Workshop for healers coming in from different parts of the world Healers from different parts of the world 30 $750 6/7/24 Sharing of Moʻolelo Visitors, Kona Residents, Keaʻau High School teachers and students. 27 $1,350 06/11/24 Mālama ʻĀina, weeding gardens Hawaiʻi Island Residents 19 $950 06/17/24 Weeding Gardens, replanting ti leaves that were snapped and left on the ground, cleaning up banana trees and was cut and left on the ground Families from Hilo & Puna 16 $800 TOTAL OF IN-KIND VALUES & OTHER RESOURCES $ 16,300