HomeMy WebLinkAbout2004-02-24 Water Board AgendaDEPARTMENT OF WATER SUPPLY
COUNTY OF HAWAII
AGENDA
WATER BOARD MEETING
MEETING DATE: February 24, 2004
PLACE: King Kamehameha's Kona Beach Hotel, Kamakahonu Ballroom (Room 42);
75 -5660 Palam Road, Kailua -Kona, Hawaii
TIME: 10:00 a.m.
1) CALL TO ORDER - 10:00 a.m.
2) STATEMENTS FROM THE PUBLIC
3) APPROVAL OF MINUTES — 1) January 27, 2004, Water Board Meeting
2) November 13 & 14, 2003, Special Water Board Meeting
4) APPROVAL OF ADDENDUM AND /OR SUPPLEMENTAL AGENDA (if necessary)
(Note: Addendum requires Roll Call Vote)
5) MISCELLANEOUS:
A. DEDICATION OF WATER SYSTEMS:
We received the following documents for action by the Water Board. The water systems have been
constructed in accordance with the Department's standards and are in acceptable condition for
dedication.
1. QUITCLAIM DEED
Proposed Ho`okena Standpipe Site (Ho`okena Courthouse Lot)
Grantor: Water Board of the County of Hawaii
Grantee: County ofHawai`i
Tax Map Key: (3) 8 -6- 009:011
Note: This parcel of land was given to the Water Commission "aka" Water Board of the County
of Hawaii by the County of Hawaii free of charge for the purpose of a new Ho`okena
Standpipe Site. This project was cancelled due to some environmental and land ownership
issues.
2. DEDICATION DEED
Well and Tank Site (Makalei Estates)
Grantor: Hiluhilu Development, LLC
Tax Map Key: (3) 7 -2- 015:083, Lot 43 (Well Site)
(3) 7 -2- 015:084, Lot 44 (Tank Site)
3. GRANT OF EASEMENT AND BILL OF SALE
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Ahiahi Street Waterline Extension
E.W.O. NO.: 2002 -087
Grantor /Seller: Thomas C. Blackburn and Katherine M. Bell
TMK: (3) 7 -3- 005:004
Lots: 3
Facilities Charge: $ 11,000.00 CAF: $1,000.00
Final Inspection Date: 11/17/2003
Water System Cost: $13,635.00
4. LICENSE EASEMENT NO. 595
Pressure Breaker Tank Site
(Non- Benefit/Non- Exclusive Right)
Licensor: Department of Hawaiian Home Lands
Tax Map Key: (3) 6 -4 -030: Portion 016
RECOMMENDATION: It is recommended that the Water Board accept these documents subject to
the approval of the Corporation Counsel and that either the Chairman or the Vice - Chairman be
authorized to sign the documents.
B. 2003 TABLE OF ORGANIZATION CHANGE - ADMINISTRATION DIVISION,
PERSONNEL BRANCH:
Amend the Table of Organization for the Administration Division, Personnel Branch by creating 15
each Student Helper Positions. The positions will be in the Personnel Branch but will be assigned
to each Division as needed. The creation of these positions means the Department will no longer
need to execute Personal Services Contracts every year to hire the Summer Students. The
Department has been averaging 12 student hires per summer: two for Administration, two for
Finance, two for Engineering, two for the Micro -Lab and four for Operations. This will cut down
on the paperwork required and save on time and effort.
Additionally, these positions can be used to hire year -round student helpers who are able to work up
to 19 hours per week and not more than 90 full -time days during their breaks. Dennis Lee, Chief of
Operations, and Patsy Takeguchi, Secretary- Administrative Assistant, have requested year -round
student helpers to perform routine clerical work such as typing, filing, data entry, etc.
Depending on the student hired and the type of work they will be performing, the cost
would either be $6.25 per hour for Student Helper I and $6.75 for Student Helper II. Attached are
the existing and proposed tables of organization.
RECOMMENDATION: It is recommended that the Water Board approve this change to the 2003
Table of Organization for the Administration Division.
C. WATER BILL ADJUSTMENT - LEAKS IN PRIVATE WATER SYSTEMS:
This Agenda item is by request. For discussion and /or action.
D. KONA WATER SYSTEM QUALITY:
For information and discussion.
E. IMPLEMENTATION OF A DWS STRATEGIC INITIATIVES PROGRAM:
Report to be given.
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F. MONTHLY PROGRESS REPORT:
Staff to review updates to the report.
G. MONTHLY FINANCIAL REPORT:
Review of monthly financial statements.
H. EMPLOYEE OF THE QUARTER PRESENTATION:
Employee of the Quarter (4f' quarter 2003) - Michael Omija
I. MANAGER'S REPORT:
1. Kona Coastview/Wonderview Status
2. USGS Drilling Program
3. AWWA National Conference, June 13-17,2004, Orlando, Florida
J. REFERRAL FOR EXECUTIVE SESSION:
1) Carl Matsumoto /Matsumoto Water Company
The purpose of the Executive Session will be to consult with the Board's attorney on questions
and issues pertaining to the Board's powers, duties, privileges, immunities and liabilities as per
HRS 92- 5(a)(4) on Matsumoto's overdue water bill.
2) Claim filed by Kulana at Kona
The purpose of the Executive Session will be to consult with the Board's attorney on questions
and issues pertaining to the Board's powers, duties, privileges, immunities and liabilities as per
HRS 92- 5(a)(4).
K. CHAIRMAN'S REPORT:
6) ANNOUNCEMENTS:
A. Next Meeting: The next Water Board Meeting will be held on March 23, 2004,
10:00 a.m., at the Department of Water Supply, Hilo Operations Center conference room, Hilo,
Hawai `i.
7) ADJOURNMENT
If you require an accommodation or auxiliary aid and /or
services to participate in this meeting (i.e., sign language,
interpreter, and large print), please call this number 961 -8050.
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