HomeMy WebLinkAbout2004-04-27 Water Board AgendaDEPARTMENT OF WATER SUPPLY
COUNTY OF HAWAII
AGENDA
WATER BOARD MEETING
MEETING DATE: April 27, 2004
PLACE: Ocean View Community Center
Leilam Parkway, off of Hawaii Belt Road (mauka between 77 -mile and 78 -mile
markers), past the cross streets of Luau, Coral, and Kona; large blue building on the
right
TIME: 10:00 a.m.
1) CALL TO ORDER - 10:00 a.m.
2) STATEMENTS FROM THE PUBLIC
3) APPROVAL OF MINUTES — March 23, 2004
4) APPROVAL OF ADDENDUM AND /OR SUPPLEMENTAL AGENDA (if necessary)
(Note: Addendum requires Roll Call Vote)
5) SOUTH HILO:
A. JOB NO. 98 -705, HONOMU EXPLORATORY WELL:
The contractor, Water Resources International, Inc., has requested a 123 - calendar day time extension.
Minus weekends and holidays, this equates to eighty -two (82) working days. This request is due to
delays encountered beyond the control of the contractor due to weather, as well as revising the project
site layout by the Department. The delay due to the revised site layout is due to a misunderstanding
between the current landowner, Mauna Kea Agribusiness, and the Department, and an adjacent future
landowner. The adjacent landowner was not aware that Mauna Kea Agribusiness had committed a
portion of property to the Department for a future tank. The Department, therefore, modified the well -
site layout to address the concerns, causing a 24- working day delay to the contractor. The remaining
days are being claimed as "rain -out" days by the contractor. Staff has reviewed the request and finds
that 58 working days are justified.
RECOMMENDATION: It is recommended that the Board approve a contract time extension of
fifty -eight (5 8) working days from May 19, 2004, to August 12, 2004, for JOB NO. 98 -705, HONOMU
EXPLORATORY WELL.
B. JOB NO. 99 -754 PUAPUAA 2.0 MG CONCRETE RESERVOIR:
The Contractor, Willocks Construction Corporation (WCC), has submitted a request for a time
extension of 122 calendar days due to a drainage problem at the entry of the access road. The
Department of Public Works (DPW) has required that the improvements to the access road be to county
dedicable standards since it was determined that the access road is under the County's jurisdiction. The
required work is for the neighboring self storage development with which our Department has made an
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agreement with for them to complete the road improvements. Since this work is being held up by the
self - storage project, the required road and drainage improvements are beyond the control of our
Contractor, WCC.
This would be the second time extension to the contract. Engineering staff has reviewed the request
and confirmed with DPW, and subsequently, finds that the 122 calendar days are justified for a time
extension to the project.
RECOMMENDATION: It is recommended that the Board grant this extension of contract time of 122
calendar days to Willocks Construction Corporation for JOB NO. 99 -754, CONSTRUCTION OF
PUAPUAA 2.0 MG CONCRETE RESERVOIR. If approved, the contract completion date will be
extended from March 30, 2004, to July 30, 2004.
6) 14AMAKUA:
A. JOB NO. 95 -621, POHAKEA WATER SYSTEM IMPROVEMENTS:
The Contractor, Willocks Construction Corp. (WCC), has submitted a request for a contract time
extension of 91 calendar days due to delays as stated in their request. The necessary easement from the
property owner has not been finalized; however, we have made progress and the description is now with
HELCO. The situation is beyond the Contractor's control and DWS is actively pursuing the easement
along with HELCO to complete the necessary improvements.
This would be the fourth time extension to the contract. Engineering staff has reviewed the request and
finds that the 91 calendar days are justified to complete the remaining portions of the project.
RECOMMENDATION: It is recommended that the Board grant this extension of contract time of 91
calendar days to WCC. If approved, the contract completion date will be extended from April 30, 2004,
to July 30, 2004.
7) SOUTH KOHALA:
A. JOB NO. 97 -684, CONSTRUCTION OF THE PUUKAPU - NIENIE BOOSTER PUMP STATION
NO. 1 & NO. 2 REPLACEMENT:
Dick Pacific Construction Company, Ltd., is requesting an extension of contract time. Attached is a
copy of their letter dated March 31, 2004, and supporting documentation explaining the reasons for the
time extension. This is the contractor's first time extension request. Staff has evaluated this request and
finds that the 78- calendar day extension from May 13, 2004, to July 30, 2004, is justified.
RECOMMENDATION: It is recommended that the Board grant Dick Pacific Construction Company,
Ltd., a 78- calendar day extension for JOB NO. 97 -684, CONSTRUCTION OF THE PUUKAPU-
NIENIE BOOSTER PUMP STATION NO. 1 & NO. 2 REPLACEMENT, from May 13, 2004, to
July 30, 2004.
B. INDEMNIFICATION AGREEMENT -THE HIGH BLUFFS AT MAUNA KEA COMMUNITY
ASSOCIATION:
As a condition of a gated community, an indemnification agreement between the Water Board/
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Department of Water Supply and The High Bluffs at Mauna Kea Community Association, has been
submitted. The Agreement specifies the conditions of indemnification, in consideration for the
maintenance and operations of the water system within this gated community in South Kohala.
RECOMMENDATION: It is recommended that the Board approve this agreement, subject to the
approval of the Corporation Counsel and that either the Chairman or the Vice - Chairman be authorized
to sign the document.
8) NORTH KONA:
A. JOB NO. 2001 -790, KONA COASTVIEW /WONDER VIEW SUBDIVISION WATER SYSTEM
IMPROVEMENTS:
Bids were opened on April 7, 2004; and following are the bid results:
Bidder Amount
Isemoto Contracting Company, Ltd. 4,942,024.00
Goodfellow Brothers, Inc. 5,795,806.00
Jas. W. Glover, Ltd. 5,888,560.90
Kiewit Pacific Co. 6,940,582.00
Project Scope: The project consists of furnishing and paying for all labor, materials, tools and
equipment necessary for constructing the following:
Two 0.10 M.G. Reinforced Concrete Reservoir and Site Improvements, including, but not limited to
excavation, embankment, concrete work, paving, metal work, inlet controls, painting, site work,
planting, trenching, backfill, ductile iron pipelines, miscellaneous piping, valves, fittings, air relief
valve units, meter boxes and meters, chlorination, electrical work, and all necessary incidentals and
appurtenant work, in place complete, all in accordance with the plans and specifications, and ready
for operation as intended.
• 8 -inch, 6 -inch, and 4 -inch Ductile Iron Pipelines, including but not limited to, trenching, backfill,
miscellaneous piping, gate valves, valve boxes, fittings, air relief valve units, clean out units, thrust
blocks, chlorination, and all incidentals and all appurtenant work necessary, in place complete, all in
accordance with the plans and specifications, and ready for operation.
• Pressure Reducing Valve Units.
• Service Laterals and appurtenances.
• Fire Hydrants and appurtenances.
Project Cost:
1. Low Bidder ( Isemoto Contracting Company, Ltd.)
2. Construction Contingency (10 %)
Total Construction Cost:
$4,942,024.00
494,200.00
$5,436,224.00
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Funding for this project will be from the USDA's Rural Utilities Service Water and Waste Water Loan
and Grant program and County G.O. Bonds (Loan - $2,776,400, Grant - $1,823,600 and Total
$4,600,000; remainder from the County of Hawai`i).
The contractor will have 480 calendar days to complete this project.
RECOMMENDATION: It is recommended that the Board award the contract for JOB NO. 2001 -790,
CONSTRUCTION OF KONA COASTVIEW/WONDER VIEW SUBDIVISION WATER SYSTEM
IMPROVEMENTS, to the lowest responsible bidder, Isemoto Contracting Company, Ltd., for their bid
amount of $4,942,024.00 plus $494,200.00 in construction contingency for a total contract amount of
$5,436,224.00, subject to review as to form and legality of the contract by Corporation Counsel and the
acceptance by the Hawaii County Council and homeowners of the Improvement District Assessment
amount.
B. JOB NO. 2001 -785, CONSTRUCTION OF THE WAIAHA
PRODUCTION WELL AND 2.0 MG RESERVOIR:
Bids were opened on April 15, 2004; and following are the bid results:
Bidder
Isemoto Contracting Company, Ltd.
Unlimited Construction Services, Inc.
Jas. W. Glover, Ltd.
Kiewit Pacific Company
Robison Construction Inc.
Amount
$4,365,307.00
$4,515,490.41 *
$4,967,328.00
$5,581,040.00
$5,695,128.00 *
* Indicates corrected total.
Project Scope: This project consists of installing a 1,400 - gallon per minute well pump, constructing a
2.0- million gallon water storage reservoir and connecting waterlines, sewage vault, pump controls,
installing chlorination equipment, constructing a control building, constructing miscellaneous site
improvements, and demolishing /removing existing water treatment plant facilities at the project site.
Project Cost:
1) Low Bidder (Isemoto Contracting Company, Ltd.) $4,365,307.00
2) Construction Contingency (12 %) 523,833.00
Total Construction Cost: $4,889,140.00
Funding for this project will be from the Department of Water Supply's Capital Improvement Project
(C.LP.) budget.
The contractor will have 360 calendar days to complete this project.
RECOMMENDATION: It is recommended that the Board award the contract for JOB NO.
JOB NO. 2001 -785, CONSTRUCTION OF THE WAIAHA PRODUCTION WELL AND
2.0 MG RESERVOIR, to the lowest responsible bidder, Isemoto Contracting Company, Ltd., for their
bid amount of $4,365,307.00 plus $523,833.00 in construction contingency for a total contract amount
of $4,889,140.00, subject to review as to form and legality of the contract by Corporation Counsel.
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9) KA`U:
A. SOUTH KONA — KA`U WATER MASTER PLAN:
Update /discussion of the "Ka`u to South Kona Water Master Plan" by Townscape, Inc.
B. UNITED STATES GEOLOGICAL SURVEY (USGS) DRILLING PROGRAM:
Update of the Drilling Rig Program by Mr. Gordon Tribble of the USGS.
10) MISCELLANEOUS:
A. DEDICATION OF WATER SYSTEM:
We received the following document for action by the Water Board. The water system has been
constructed in accordance with the Department's standards and is in acceptable condition for dedication.
1. GRANT OF EASEMENT AND BILL OF SALE
Keahole View Subdivision, Increment 2
E.W.O. NO.: 2002 -137
Grantors: Kim A. Maier and Carol L. Maier
TMK: (3) 7 -3 -003: 005
Lots: 10
Zoning: A -la
Facilities Charge: $39,150.00; CAF: $4,500.00
Final Inspection Date: August 7, 2003
Water System Cost: $47,700.00
2. GRANT OF EASEMENT AND BILL OF SALE
PUALANI ESTATES SUBDIVISION, PHASE I (Phased Construction Plans)
E.W.O. NO.: 2003 -004
Grantor: D. R. Horton - Schuler Homes, LLC
TMK (3) 7 -5- 017:028 & 029
Lots: 31
Zoning: RS -7.5
Facilities Charge: Paid (Portion of 302 Units)
Final Inspection Date: April 19, 2004
Water System Cost: $76,069.00
RECOMMENDATION: It is recommended that the Water Board accept this document subject to the
approval of the Corporation Counsel and that either the Chairman or the Vice - Chairman be authorized
to sign the document.
B. SURVEY AND EXPLORATION RIGHT -OF- ENTRY:
The Department of the Army is asking for an irrevocable right to enter upon our Tank and Well Site at
any time within a period of ONE (1) from the date of this instrument, in order to survey, make test
borings, and carry out such exploratory work. This is for Tax Map Key (3) 6 -2 -001: 0061 ( "Kawaihae
Tank & Well Site). This site is a portion of the Army's maneuver area during World War IL They will
survey, explore and investigate possible unexploded ordnance left in the area.
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RECOMMENDATION: It is recommended that the Water Board grant this Survey and Exploration
Right -of -Entry subject to the approval of the Corporation Counsel and that either the Chairman or the
Vice - Chairman be authorized to sign the document.
C. MATERIAL BID NO. 2004 -01, FURNISH BASE COURSE, SAND, COLD MIX, PORTLAND
CEMENT, OUIKRETE, AND NO. 3F ROCK TO THE DEPARTMENT OF WATER SUPPLY:
Bids were opened on April 14, 2004; and following are the bid results:
Page 6 of 8 April 27, 2004, Water Board Agenda (Ocean View).doc
JAS. W. GLOVER,
LTD.
GRACE PACIFIC
CORPORATION
DISTRICT L•
A.
3/4 -Inch Base Course (Cost per ton)
$10.42
No Bid
B.
1' /z -Inch Base Course (Cost per ton)
$7.03
No Bid
C.
No. 3F Rock (Cost per ton)
$13.03
No Bid
D.
#4 Sand (Cost per ton)
$14.32
No Bid
E.
Mortar Sand - ASTM C144 (Cost per ton)
$32.81
No Bid
F.
Portland Cement 94 lb. bags (Cost per bag)
No bid
No Bid
G.
Quikrete - 60 -1b. bags (Cost per bag)
No bid
No Bid
H.
Cold Mix - ASTM D4215 -87 (Cost per ton)
$72.19
No Bid
L
Blended Material (Cost per ton)
$16.15
No Bid
J.
Hot Mix - County Mix IV
$56.67
No Bid
DISTRICT IL•
A.
3/4 -Inch Base Course (Cost per ton)
No Bid
No Bid
B.
1' /z -Inch Base Course (Cost per ton)
No Bid
No Bid
C.
No. 3F Rock (Cost per ton)
No Bid
No Bid
D.
#4 Sand (Cost per ton)
No Bid
No Bid
E.
Mortar Sand - ASTM C144 (Cost per ton)
No Bid
No Bid
F.
Portland Cement 94 lb. bags (Cost per bag)
No Bid
No Bid
G.
Quikrete - 60 -1b. bags (Cost per bag)
No Bid
No Bid
H.
Cold Mix - ASTM D4215 -87 (Cost per ton)
No Bid
$87.50
DISTRICT III:
A.
3/4 -Inch Base Course (Cost per ton)
No Bid
No Bid
B.
1' /z -Inch Base Course (Cost per ton)
No Bid
No Bid
C.
No. 3F Rock (Cost per ton)
No Bid
No Bid
D.
#4 Sand (Cost per ton)
No Bid
No Bid
E.
Mortar Sand - ASTM C144 (Cost per ton)
No Bid
No Bid
F.
Portland Cement 94 lb. bags (Cost per bag)
No Bid
No Bid
G.
Quikrete - 60 -1b. bags (Cost per bag)
No Bid
No Bid
H.
Cold Mix — ASTM D4215 -87 (Cost per ton)
No Bid
$82.00
L
Hot Mix - County Mix IV
No Bid
$71.00
Page 6 of 8 April 27, 2004, Water Board Agenda (Ocean View).doc
RECOMMENDATION: It is recommended that the Board award the contract for MATERIAL BID
NO. 2004 -01, FURNISH BASE COURSE, SAND, COLD MIX, PORTLAND CEMENT, QUIKRETE,
AND NO. 3F ROCK TO THE DEPARTMENT OF WATER SUPPLY, by Parts to the following for the
amounts shown above and subject to review as to form and legality of the contract by Corporation
Counsel:
District I — Parts A, B, C, D, E, H, I, and J - to Jas. W. Glover, Ltd.
District II — Part H to Grace Pacific Corporation
District III — Parts H and I to Grace Pacific Corporation.
For the Parts where no bids were received, staff shall obtain quotations in the best interest of the
Department. The contract period shall be from July 1, 2004, to June 30, 2005.
D. GASOLINE BID NO. 2004 -04, FURNISHING AND DELIVERING GASOLINE
AND DIESEL TO THE DEPARTMENT OF WATER SUPPLY:
One (1) bid was received and opened on April 15, 2004, with the following results:
RECOMMENDATION: It is recommended that the Board award the contract for GASOLINE BID
NO. 2004 -04, FURNISHING AND DELIVERING GASOLINE AND DIESEL TO THE
DEPARTMENT OF WATER SUPPLY, to Hawaii Petroleum, Inc., for Parts A, B, and C, for the
amounts shown above and subject to review as to form and legality of the contract by Corporation
Counsel. The contract period shall be from July 1, 2004, to June 30, 2006.
E. WATER TREATMENT BID NO. 2004 -02, A - FURNISHING AND DELIVERING LIQUID
CHLORINE TO VARIOUS LOCATIONS IN THE ISLAND OF HAWAII (ON AN
AS- NEEDED BASIS); B - FURNISHING AND DELIVERING LIQUID AMMONIA TO
WAIMEA WATER TREATMENT PLANT, DISTRICT OF SOUTH KOHALA (ON AN
AS- NEEDED BASIS); AND C - FURNISHING AND DELIVERING 50% LIQUID CAUSTIC
SODA TO WAIMEA WATER TREATMENT PLANT, DISTRICT OF SOUTH KOHALA (ON
AN AS- NEEDED BASIS):
Bids will be opened on April 21, 2004; and the results will be provided at the meeting.
F. PROPOSED TABLE OF ORGANIZATION — OPERATIONS DIVISION
The Operations Division proposes several new positions to the current Table of Organization that was
funded under this fiscal year 2003 /2004. They are the following:
Customer Service Representative I Office help in Waimea with customer service functions
Customer Service Representative I Office help in Kona with customer service functions
Meter Reader As- needed position in Ka`u for meter reading functions
Water Plant Electrician Mechanic As- needed position in Ka`u for Plant maintenance functions
Page 7 of 8 April 27, 2004, Water Board Agenda (Ocean View).doc
Hawai'i Petroleum, Inc.
Part
"A" Hilo Base and
1.
I Unleaded Plus Gasoline (delivered gallon
rice)
$1.8167
Part
`B" Kona Base and
1.
Unleaded Plus Gasoline (delivered gallon
rice)
$1.8167
2.
Low Sulfur Diesel delivered gallon
rice
$1.6995
Part
"C" Waimea Base and
1.
I Unleaded Plus Gasoline (delivered gallon
rice)
$1.8167
RECOMMENDATION: It is recommended that the Board award the contract for GASOLINE BID
NO. 2004 -04, FURNISHING AND DELIVERING GASOLINE AND DIESEL TO THE
DEPARTMENT OF WATER SUPPLY, to Hawaii Petroleum, Inc., for Parts A, B, and C, for the
amounts shown above and subject to review as to form and legality of the contract by Corporation
Counsel. The contract period shall be from July 1, 2004, to June 30, 2006.
E. WATER TREATMENT BID NO. 2004 -02, A - FURNISHING AND DELIVERING LIQUID
CHLORINE TO VARIOUS LOCATIONS IN THE ISLAND OF HAWAII (ON AN
AS- NEEDED BASIS); B - FURNISHING AND DELIVERING LIQUID AMMONIA TO
WAIMEA WATER TREATMENT PLANT, DISTRICT OF SOUTH KOHALA (ON AN
AS- NEEDED BASIS); AND C - FURNISHING AND DELIVERING 50% LIQUID CAUSTIC
SODA TO WAIMEA WATER TREATMENT PLANT, DISTRICT OF SOUTH KOHALA (ON
AN AS- NEEDED BASIS):
Bids will be opened on April 21, 2004; and the results will be provided at the meeting.
F. PROPOSED TABLE OF ORGANIZATION — OPERATIONS DIVISION
The Operations Division proposes several new positions to the current Table of Organization that was
funded under this fiscal year 2003 /2004. They are the following:
Customer Service Representative I Office help in Waimea with customer service functions
Customer Service Representative I Office help in Kona with customer service functions
Meter Reader As- needed position in Ka`u for meter reading functions
Water Plant Electrician Mechanic As- needed position in Ka`u for Plant maintenance functions
Page 7 of 8 April 27, 2004, Water Board Agenda (Ocean View).doc
The current budget allocates $60,080.00 for the above positions. The justification and Table of
Organization changes are attached for your review.
RECOMMENDATION: It is recommended that the Board approve of the proposed additions for the
four (4) new positions in the Operations Division -- Customer Services Representative I in both Kohala
and Kona Districts, Meter Reader (Temporary As Needed), and Water Plant Electrician Mechanic
(Temporary As Needed), both in the Ka`u District.
G. MONTHLY PROGRESS REPORT:
Staff to review updates to the report.
H. MONTHLY FINANCIAL REPORT:
Review of monthly financial statements.
I. MANAGER'S REPORT:
1. Kona Coastview/Wonderview Status
2. AWWA National Conference, June 13-17,2004, Orlando, Florida
3. AWWA Hawai'i Section Conference, Ilikai Hotel, Honolulu - May 12 to 14, 2004
J. REPORTS BY SUBCOMMITTEES:
1. Report of the Financial Subcommittee
2. Report of the Kona Water Quality Subcommittee
K. CHAIRMAN'S REPORT:
11) ANNOUNCEMENTS:
A. Special Water Board Meeting: Wednesday, April 28, 2004, 10:00 a.m., in the Hilo Operations Center
Conference Room
B. Next Regular Water Board Meeting: The next Water Board Meeting will be held on Tuesday,
May 25, 2004, 10:00 a.m., in the Royal Kona Resort, Discovery Room.
12) STATEMENTS FROM THE PUBLIC
13) ADJOURNMENT
If you require an accommodation or auxiliary aid and /or
services to participate in this meeting (i.e., sign language,
interpreter, and large print), please call this number 961 -8050.
Page 8 of 8 April 27, 2004, Water Board Agenda (Ocean View).doc