HomeMy WebLinkAbout2004-11-23 Water Board AgendaDEPARTMENT OF WATER SUPPLY
COUNTY OF HAWAII
WATER BOARD MEETING
AGENDA
MEETING DATE: November 23, 2004
PLACE: Royal Kona Resort, Discovery Room; 75 -5852 Ali`i Drive, Kailua -Kona, Hawaii
TIME: 10:00 a.m.
1) CALL TO ORDER - 10:00 a.m.
2) STATEMENTS FROM THE PUBLIC
3) APPROVAL OF MINUTES -Minutes of the October 26, 2004, Water Board Meeting
4) APPROVAL OF ADDENDUM AND /OR SUPPLEMENTAL AGENDA (if necessary)
(Note: Addendum requires Roll Call Vote)
5) NORTH KOHALA:
A. CONSTRUCTION RIGHT- OF-ENTRY AGREEMENT - HALAULA WELL SITE:
The Department is desirous of installing a production well, within a portion of Tax Map Key
5 -3- 004:001, more specifically upgradient of our existing tank site in Halauala (5 -3- 004:005).
In order that we may expeditiously proceed with the soil testing, conducting surveys, and
drilling the exploratory well, prior to finalizing the land acquisition from Surety Kohala, the
current owner, it was deemed appropriate to obtain this right -of -entry agreement in the
interim.
RECOMMENDATION: It is recommended that the Board approve this agreement, subject
to the approval of the Corporation Counsel and that either the Chairman or the
Vice - Chairman be authorized to sign the document
6) NORTH KONA:
A. ASSIGNMENT OF HASEKO WATER AGREEMENT WATER UNITS:
This matter was deferred at the October 26, 2004, Water Board Meeting.
As part of a tri -party agreement dated May 4, 2000, between HASEKO (HAWAII), Inc.,
Keopuolani Estates Associates (KEA), and the Water Commission, KEA, the owner of TMK
7 -5- 001:044, was granted forty -six (46) units to be assigned to the same parcel in exchange
for a well and well site. Now, SUNRA COFFEE, LLC, successor to KEA, desires to assign
fifteen (15) of these units to Wainani 42 LLC to be used on TMK 7 -5- 001:027.
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Section 5 of the subject agreement provides for the assignment of all or part of the 46 units to
other parcels in the North Kona water system, subject to whatever water system
improvements are required by the Department.
RECOMMENDATION: It is recommended that the Board approve this assignment and
consent, subject to the approval of the Corporation Counsel, and that either the Chairman or
the Vice - Chairman be authorized to sign the document.
B. AGREEMENT FOR ASSIGNMENT AND TRANSFER OF WATER
COMMITMENTS FOR KONA SOURCE AGREEMENT IL•
Pualani Estates, Inc., previous owner of Tax Map Key 7 -5- 017:035, wishes to assign seventy
two (72) Kona Source Agreement II commitments, currently assigned to said parcel, to
D.R. Horton- Schuler Homes, LLC, the current owners of the parcel.
RECOMMENDATION: It is recommended that the Board approve this Assignment
Agreement, subject to the approval of the Corporation Counsel and that either the Chairman
or the Vice - Chairman be authorized to sign the document.
7) SOUTH KONA:
A. STANDARD OPERATING PROCEDURE REGARDING SODIUM:
At the last Water Board meeting, action was deferred pending staffs research as to how
many additional sources would need to be tested if the threshold was lowered to 20 mg/L.
An additional 22 sources will need to be tested if threshold is lowered to 20 mg/L versus 60
mg/L. Of these 22, 5 (Akaka Falls Spring, Murphy Tunnel, Papaikou Spring, Maukaloa
Spring, and Chaves Spring) are most likely influenced by water treatment for corrosion
control. These sources are or were being treated by soda ash (which contains sodium) at the
time they were analyzed.
RECOMMENDATION: It is recommended that the Water Board approve the procedure
regarding sodium for sources that have shown sodium levels greater than or equal to 60 mg/L
and or chloride levels greater than or equal to 250 mg/L.
8) MISCELLANEOUS:
A. PROFESSIONAL SERVICES AGREEMENT:
Professional Services Agreement contract for the following Department of Water Supply
projects is currently being processed. However, the project is not officially listed on the
Department's current 5 -year Capital Improvement Projects list.
1) ENVIRONMENTAL ASSESSMENT FOR THE CONSTRUCTION OF THE
ISLAND -WIDE WATER SPIGOTS FACILITIES
DWS Job No. 2004 -841
Consultant: M & E Pacific, Inc.
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Fee: $107,500.00
The United States Environmental Protection Agency is providing $780,000.00 to the County
of Hawaii for the design and construction of the project. The project involves the
acquisition, development, and eventual construction of six potable water spigot sites in the
County of Hawaii. The project goal is to upgrade the existing water system and to provide
the public with six sanitary water spigot sites to obtain potable water for domestic use.
Possible locations for the spigot sites include Puna, Kau, South Kona, and Hilo.
The Professional Services Agreement contract with M & E Pacific, Inc., is for the
preparation and filing of the Environmental Assessment of ten possible spigot sites.
Upon completion of the Environmental Assessment, the County of Hawaii will enter
into lease agreement, purchase agreement, or permanent easement for the six approved
sites. The Department of Water Supply is managing the environmental assessment,
design, and construction phases of the project for the County of Hawaii.
Pursuant to Resolution 04 -01, it is recommended that the Water Board approve the
Agreement contract for this project. Upon approval, the projects' Agreement contract
may then be fully executed.
2. Reed's Island Waterline Replacement
Project Scope: The scope of work for this project includes the topographic survey,
design, preparation of plans and specifications, and the construction of approximately
2,500 feet of 6 -inch waterline replacement along Reed's Island Road with replacement
of the existing galvanized service laterals.
Public Works is scheduling the repaving of this road in June 2005 and according to their
current policies, any utility work within a recently paved road will require the repaving
of the entire road. Based on this policy and the recurring waterline and service lateral
breaks in this section, a condensed project implementation schedule became paramount.
With this in mind, it was decided to utilize a design /build effort, a first for the
Engineering Division, in order to expedite this project.
Construction Cost Estimate: $ 250,000
RECOMMENDATION: It is recommended that the Board award the consultant
contract for Job No. 2004 -841 (Environmental Assessment) to M & E Pacific, Inc., for
$107,500.00 and that the Board approve a consultant contract for the design of Reed's
Island Waterline Replacement, estimated construction cost $250,000.00, and that either
the Chairman or the Vice - Chairman be authorized to sign the documents, subject to
approval of our Corporation Counsel.
B. SSFM INTERNATIONAL, INC., AGREEMENT - VULNERABILITY ASSESSMENT
AND EMERGENCY RESPONSE PLAN FOR ISLAND OF HAWAII WATER
SYSTEM, JOB NO. 2003 -835, CHANGE ORDER NO. 1 AND REQUEST FOR
ADDITIONAL FUNDS:
This change order consists of providing all professional services necessary to perform a
Vulnerability Assessment and Emergency Response Plan in accordance with the Public
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Health Security and Bioterrorism Preparedness and Response Act of 2002 (P.L. 107 -188) and
42 USC 300I, P.L. 108 -76 (' Bioterrorism Act ") for the Island of Hawaii for the South Kona
district. The South Kona district was inadvertently left out of the original contract. The
Department and the Department of Health recently determined that the South Kona district
served more than 3,300 persons. Since the original contract does not have funding for this
Change Order No. 1, a request is also to provide additional funding in the amount of
$17,100.00.
RECOMMENDATION: It is recommended that a change order for the above services be
awarded to S SFM International, Inc., for an additional $17,100.00, and that an additional
$17,100.00 be added to the contract funding, for a final total of $267,085.00 and that either
the Chairman or the Vice - Chairman be authorized to sign the change order for said services
subject to the approval of Corporation Counsel.
C. STRATEGIC PLAN /ANNUAL BUSINESS PLAN:
Information presentation to be made by the "champions" of the next three strategic initiatives
and tactics listed in the 2004 -2005 Annual Business Plan:
1. Glenn Ahuna — review and improve CIP planning and prioritization process.
2. Keith Okamoto — Develop Regulatory Compliance Plan (RCP) that tracks, anticipates and
provides strategies to address EPA/DOH regulations.
3. Larry Beck — Prepare and implement dynamic Water Master Plan for DWS systems that
supports County General Plan and identifies funding and personnel needs.
D. MONTHLY PROGRESS REPORT:
Review of progress report of projects.
E. REVIEW OF MONTHLY FINANCIAL STATEMENTS:
Review of financial statements and information.
F. EXECUTIVE SESSION:
1) Manager's Evaluation
The purpose of this meeting is to consider the evaluations of the Manager, as authorized
by Hawaii Revised Statutes, Sections 92 -4 and 92- 5(a)(2).
2) First Insurance of Hawaii ( Kaulana at Kona)
The purpose of this meeting is to consult with the Board's attorney on questions and
issues pertaining to the Board's powers, duties, and liabilities, as authorized by Hawaii
Revised Statutes, Section 92 -4 and 92- 5(a)(5).
3) Association of Apartment Owners Kaulana at Kona
The purpose of this meeting is to consult with the Board's attorney on questions and
issues pertaining to the Board's powers, duties, and liabilities, as authorized by Hawaii
Revised Statutes, Section 92 -4 and 92- 5(a)(5).
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G. MANAGER'S EVALUATION:
Discussion /Action on Manager's and Deputy Manager's Salary.
H. 2005 WATER BOARD MEETING SCHEDULE:
Attached is a tentative schedule for discussion and /or agreement.
I. DWS DRILLING PROGRAM:
For discussion.
J. SPECIAL WATER BOARD MEETING:
Based on a polling of Board Members and six responses, the majority decided to have a
Special Meeting to discuss issues facing the Board. This item is up for discussion as to topic,
time, and place of Special Meeting.
K. MANAGER'S REPORT:
1. Kona Coastview/Wonderview status
2. USGS Drilling Program
3. Kona Water Quality
L. CHAIRMAN'S REPORT:
9) ANNOUNCEMENTS:
Next Meeting:
The next meeting of the Water Board will be held on December 21, 2004, in the Hilo
Operations Center Conference Room, 889 Leilani Street, Hilo, Hawaii.
10) STATEMENTS FROM THE PUBLIC
11) ADJOURNMENT
If you require an accommodation or auxiliary aid and /or
services to participate in this meeting (i.e., sign language
interpreter, and large print), please call this number 961 -8050.
The Department of Water Supply is an Equal Opportunity provider and employer. To file a complaint of
discrimination, write: USDA, Director, Office of Civil Rights, Room 326 -W, Whitten Building, 14a` and Independence
Avenue, SW, Washington DC 20250 -9410. Or call (202) 720 -5964 (voice and TDD)
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