HomeMy WebLinkAbout2005-02-22 Water Board AgendaDEPARTMENT OF WATER SUPPLY
COUNTY OF HAWAII
WATER BOARD MEETING
AGENDA
MEETING DATE: February 22, 2005
PLACE: Hilo Operations Center Conference Room; 889 Leilani Street, Hilo, Hawaii
TIME: 10:00 a.m.
1) CALL TO ORDER - 10:00 a.m.
2) STATEMENTS FROM THE PUBLIC
3) APPROVAL OF MINUTES - 1) Minutes of the January 25, 2005, Water Board Meeting
2) Minutes of the January 26, 2005, Special Water Board Meeting
4) APPROVAL OF ADDENDUM AND /OR SUPPLEMENTAL AGENDA (if necessary)
(Note: Addendum requires Roll Call Vote)
5) SOUTH HILO:
A. JOB NO. 2004-848, CONSTRUCTION OF THE KULAIMANO BOOSTER STATION
IMPROVEMENTS:
Bids for this project were received and opened on February 10, 2005, at 2:00 p.m.; and
following are the bid results:
Bidder
Amount
Edward H. Higa dba Ed Higa General Contracting
$126,948.00
Primatech Construction, Inc.
$228,100.00*
R. L Namba Construction, Inc.
$209,646.00
*Corrected bid total
Project Scope: This project consists of installing a booster pump station, controls and
appurtenant piping.
Project Cost:
1) Low Bidder (Edward H. Higa dba Ed Higa General Contracting) $126,948.00
2) Construction Contingency ( -10 %) 12,652.00
Total Construction Cost: $139,600.00
Funding for this project will be from the Department's C.I.P. budget. The contractor will have
180 calendar days from the date of Notice to Proceed to complete this project.
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RECOMMENDATION: It is recommended that the Board award the contract for JOB
NO. 2004 -848, CONSTRUCTION OF THE KULAIMANO BOOSTER STATION
IMPROVEMENTS, to the lowest responsible bidder, Edward H. Higa dba Ed Higa General
Contracting, for their bid amount of $126,948.00 plus $12,652.00 in construction contingency
for a total contract amount of $139,600.00, subject to review as to form and legality of the
contract by Corporation Counsel.
6) HAMAKUA:
7)
A. JOB NO. 2000-766, CONSTRUCTION OF THE AHUALOA NOS. 1 AND 2,
0.10 -MG RESERVOIRS FOR THE DEPARTMENT OF WATER SUPPLY:
Attached is a letter dated February 10, 2005, from Goodfellow Brothers, Inc., requesting for an
extension of contract time for the reasons stated. The additional working days (34) are related
to the testing of the materials for demolition of the two steel tanks and the removal of two
additional trees not identified on the plans.
This is the second time extension request. Staff has reviewed this 2nd time extension request
and finds that the 34 working days are justifiable.
RECOMMENDATION: It is recommended that the Board grant Goodfellow Brothers, Inc.,
this extension of contract time for JOB NO. 2000 -766, CONSTRUCTION OF THE
AHUALOA NOS. 1 AND 2, 0.10 -MG RESERVOIRS FOR THE DEPARTMENT OF
WATER SUPPLY, from February 25, 2005, to April 15, 2005.
MISCELLANEOUS:
A. DEDICATION OF WATER SYSTEMS:
The Department received the following documents for action by the Water Board. The water
systems have been constructed in accordance with the Department's standards and are in
acceptable condition for dedication.
GRANT OF EASEMENT AND BILL OF SALE
`IOLANI, INCREMENT IV, PHASE 2
Subdivision Application No. 82 -168 (Part IV)
Grantor: Maryl Group, Inc., formerly known as Maryl Development, Inc.
E.W.O.: 2005 -009
TMK: (3) 7 -6- 012:149 to 154, inclusive
Lots: 5
Facilities Charge: $7,500.00 (4 units through Mamalahoa North Water System Improvements
@ $500.00 per unit and 1 unit @ $5,500.00)
Capital Assessment Fee: $500.00
Final Inspection Date: February 8, 2005
Water System Cost: $30,480.00
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2. GRANT OF EASEMENT AND BILL OF SALE
ALII HEIGHTS, UNIT 2, PHASE I AND PHASE 11
Subdivision Application No. 2002 -118
Grantor: Towne Keauhou, LLC, a Hawaii limited liability company
E.W.O.: 2004 -060 (Unit 2, Phase I) and 2004 -092 (Unit 2, Phase 11)
TMK: (3) 7 -7- 028:017
Lots: 16 Lots with 1 reservoir lot and 45 Lots + 1 remainder
Facilities Charge: $324,500.00
Final Inspection Date: February 10, 2005
Water System Cost: $405,081.84
3. GRANT OF EASEMENT AND BILL OF SALE
PUALANI ESTATES, PHASE I, Increment 2
Subdivision Application No. 90 -143
Grantor: D.R. Horton — Schuler Homes, LLC
E.W.O.: 2004 -027 & 2003 -004
TMK: 7 -5- 017:028 & 029
Lots: 68 (Units)
Facilities Charge: $122,400.00 (68 units through Kealakekua Source Agreement @ $1,800.00 per unit)
Final Inspection Date: December 9, 2004
Water System Cost: $464,039.00
4. GRANT OF EASEMENT
(For Access and Waterline Easements)
HILO HOSPITAL COMPLEX AND ALLIED FACILITIES
Grantor: Hawaii Health Systems Corporation
E.W.O.: 2005 -050
TMK: 2 -3- 027:002
5. PROPOSED ACCESS AND WATERLINE EASEMENT
FOR WATER BOARD APPROVAL
OOKALA WATER SYSTEM
Grantor: William F. Hewetson
TMK: 3 -9- 001:037
The Department of Water Supply offered to pay Mr. Hewetson the amount of
thirty cents ($30) per square foot for the use of two (2) easements. Mr. Hewetson has
agreed to the amount of $3,312.60 for both easements that total 11,042 square feet,
subject to the approval of the Water Board.
RECOMMENDATION: It is recommended that the Water Board accept these documents
subject to the approval of the Corporation Counsel and that either the Chairman or the
Vice - Chairman be authorized to sign the documents. Further, it is recommended that the
Water Board accept the purchase amount of $3,312.60 for the 11,042 - square foot easement
from William F. Hewetson described above in Item 7)A.5.
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B. MATERIAL BID NO. 2005-01, SALE OF USED VEHICLES, EQUIPMENT, OFFICE
EQUIPMENT, OFFICE FURNITURE, FIRST AID HITS, SCRAP COPPER, AND
SCRAP BRASS FROM THE DEPARTMENT OF WATER SUPPLY:
Bids were opened on February 9, 2005, at 2:00 p.m. (see attached sheets for results). All
items for which the Department received bids and the successful bidders are as follows:
Item #
Description
Bidder
Amount
1
Scrap Brass Goods
Atlas Recycling Center
$0.405/lb.
2
Scrap Copper
Hawaii Junk Ltd.
$0.7253/lb.
3
1981 Ford 1 -ton dump truck, DWS 18
Michael Omija
$1,652.00
4
Worthington Air Compressor, 81- 001 -C2
Jack Coghlan
$153.00
5
Worthington Air Compressor, 31 -004 -C
Jack Coghlan
$53.00
6
Ingersoll Rand Air Compressor, 31 -005 -C
Jack Coghlan
$13.00
8
Rockwell 9" mitersaw, #83E68919
Jack Coghlan
$11.00
9
Panasonic Air Conditioner, window unit, 11,500
BTU, #1427829692
Nick Reis
$51.00
10
Panasonic Air Conditioner, window unit, 11,500
BTU, #1427829685
Nick Reis
$51.00
12
Milwaukee 12 Volt 3/8" hi- torque driver /drill,
#784 - 8595503054, including charger and batteries
Jack Coghlan
$6.00
13
Micron, 19" Monitor, 9A10, #9339A1 1H00292
Daniel Escalona Jr.
$11.26
14
Micron, 19- Monitor, UM09A11, #13 519A110133
Nick Reis
$11.00
15
Micron, 17- Monitor, 700FGX, #FK8150225
Aimee Takamoto
$11.00
16
Micron, 17-Monitor, 700FGX, #FG7461878
Daniel Escalona Jr.
$11.26
17
Micron, 17- Monitor, 700FGX, #FA7621486
Daniel Escalona Jr.
$11.26
18
Micron, 17- Monitor, 700FGX, #FG7525668
Earl Fukunaga
$25.00
24
Micron, 17-Monitor, LM1764, #62100CR2064795613
Nick Reis
$6.00
25
Micron, 17- Monitor, 700FGX, #7307L1100890
Nick Reis
$6.00
28
Viewsonic, 17" Monitor, GT770, #J1370101376
Nick Reis
$6.00
33
Micron Millennia XKU PII -333 Mhz Tower,
#1196073 -0001
Nick Reis
$26.00
37
Micron Millennia XRU, PII -266 Mhz Tower,
#1017489 -0049
Daniel Escalona Jr.
$15.61
38
Micron Millennia XKU, PII -333 Mhz Tower,
#31196137 -0002
Earl Fukunaga
$50.00
52
Aldek Aluminum Scaffolding System
Leonard Baybayan Jr.
$302.00
RECOMMENDATION: It is recommended that the Board approve all of the high bids for
MATERIAL BID NO. 2005 -01, SALE OF USED VEHICLES, EQUIPMENT, OFFICE
EQUIPMENT, OFFICE FURNITURE, FIRST AID KITS, SCRAP COPPER, AND SCRAP
BRASS FROM THE DEPARTMENT OF WATER SUPPLY, as listed above and also
authorize the Manager to dispose of all items for which no bids were received.
C. ADMINISTRATION DIVISION, PERSONNEL SECTION:
Approval is requested to create a new Personnel Assistant II position within the Personnel
Services Branch of the Administration Division. Annual salary for this new position is
$31,512.00. This position would be under the general supervision of Wanda K. Kapahu,
Personnel Management Specialist II.
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The scope of responsibility for personnel has increased tremendously over the past several
years with the increase in departmental staff, the implementation of the Civil Service Reform
Act and other new laws, rules and regulations and recordkeeping requirements. The existing
staff, which includes the Personnel Management Specialist II and the Departmental Personnel
Clerk, require additional help in order to effectively perform all of the duties required of the
Personnel Services Branch.
This new position will be responsible to oversee the Department's industrial safety needs and
programs including education, compliance, in- service training, etc. This position will also
coordinate with the Worker's Compensation Unit of the County of Hawaii to process and
monitor all workers' compensation claims as well as provide support to the Personnel
Management Specialist II.
RECOMMENDATION: It is recommended that the Water Board approve the creation of the
Personnel Assistant II position in the Administration Division and the corresponding Table of
Organization, Chart II -A.
D. MONTHLY PROGRESS REPORT:
Review of progress report of projects.
E. REVIEW OF MONTHLY FINANCIAL STATEMENTS:
Review of financial statements and information.
F. MATSUMOTO WATER COMPANY:
Information to be provided at the meeting.
G. EXECUTIVE SESSION:
1) Disciplinary Actions of Employees
The purpose of this meeting is: 1) to consult with the Board's attorney on questions and
issues pertaining to the Board's powers, duties, privileges, immunities, and liabilities;
and 2) to deliberate or make a decision upon a matter that requires the consideration of
information that must be kept confidential pursuant to a state or federal law, or a court
order, as authorized by Hawaii Revised Statutes, Sections 92 -4 and 92- 5(a)(4) and (8).
2) First Insurance of Hawaii (Kaulana at Kona)
The purpose of this meeting is to consult with the Board's attorney on questions and
issues pertaining to the Board's powers, duties, and liabilities, as authorized by Hawaii
Revised Statutes, Section 92 -4 and 92- 5(a)(5).
3) Association of Apartment Owners Kaulana at Kona
The purpose of this meeting is to consult with the Board's attorney on questions and
issues pertaining to the Board's powers, duties, and liabilities, as authorized by Hawaii
Revised Statutes, Section 92 -4 and 92- 5(a)(5).
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H. MANAGER'S REPORT:
1) Kona Coastview/Wonderview status
2) USGS Drilling Program
3) Kona Water Quality
4) AWWA National Conference, June
I. CHAIRMAN'S REPORT:
8) ANNOUNCEMENTS:
12 -16, 2005, San Francisco
Next Meeting:
The next meeting of the Water Board will be held on March 22, 2005, 10:00 a.m., in the Royal
Kona Resort, Discovery Room, 75 -5852 Ali`i Drive, Kailua -Kona, Hawaii.
9) STATEMENTS FROM THE PUBLIC
10) ADJOURNMENT
If you require an accommodation or auxiliary aid and/or
services to participate in this meeting (i.e., sign language
interpreter, and large print), please call this number 961 -8050.
The Department of Water Supply is an Equal Opportunity provider and employer. To file a complaint of
discrimination, write: USDA, Director, Office of Civil Rights, Room 326 -W, Whitten Building, 14th and Independence
Avenue, SW, Washington DC 20250 -9410. Or call (202) 720 -5964 (voice and TDD)
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