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Home My WebLink About2005-06-28 Water Board AgendaDEPARTMENT OF WATER SUPPLY COUNTY OF HAWAII WATER BOARD MEETING AGENDA MEETING DATE: June 28, 2005 PLACE: Hilo Operations Center Conference Room; 889 Leilani Street, Hilo, Hawaii TIME: 10:00 a.m. 1) CALL TO ORDER - 10:00 a.m. 2) STATEMENTS FROM THE PUBLIC 3) APPROVAL OF MINUTES -Minutes of the May 24, 2005, Water Board Meeting 4) APPROVAL OF ADDENDUM AND /OR SUPPLEMENTAL AGENDA (if necessary) (Note: Addendum requires Roll Call Vote) 5) AUDIT REPORT FOR THE YEAR ENDED JUNE 30,2004: Ralph Kanetoku, Partner, from the accounting firm of KPMG LLP is here to present their audit report of the Department for the year ended June 30, 2004, and to answer any questions of the Board regarding the audit. 6) NORTH KONA: A. JOB NO. 2003 -821, CONSTRUCTION OF KUAKINI HIGHWAY 16 -INCH WATERLINE IMPROVEMENTS: Bids for this project were received and opened on June 16, 2005, at 2:00 p.m.; and following are the bid results: Bidder Amount E. M. Rivera & Sons, Inc. $2,824,000.00 Isemoto Contracting Co., Ltd. $3,033,365.00 Willocks Construction Corporation $3,271,308.00 Project Scope: This project consists of the construction of approximately 9,000 lineal feet of 16 -inch transmission pipeline including valves, fittings, air relief valves, connections to existing waterlines, reinforced concrete jackets and various waterline appurtenances and road restoration due to waterline installation. Page 1 of 5 6 -28 -05 Agenda Project Cost: 1) Low Bidder (E.M. Rivera & Sons, Inc.) $2,824,000.00 2) Construction Contingency ( -10 %) 282,000.00 Total Construction Cost: SLD0 6- 000.00 Funding for this project will be from DWS C.I.P. Budget. The contractor will have 270 calendar days to complete this project. RECOMMENDATION: It is recommended that the Board award the contract for JOB NO. 2003 -821, CONSTRUCTION OF KUAKINI HIGHWAY 16 -INCH WATERLINE IMPROVEMENTS, to the lowest responsible bidder, E. M. Rivera & Sons, Inc., for their bid amount of $ 2,824,000.00 plus $282,000.00 in construction contingency for a total contract amount of $ 3,106,000.00, subject to review as to form and legality of the contract by Corporation Counsel. 7) MISCELLANEOUS: A. DEDICATION OF WATER SYSTEMS: The Department received the following documents for action by the Water Board. The water systems have been constructed in accordance with the Department's standards and are in acceptable condition for dedication. 1. GRANT OF EASEMENT AND BILL OF SALE HAP TALLMAN SUBDIVISION Subdivision Application No. 97 -75 Grantor: Surety Kohala Corporation E.W.O.: 97 -048 TMK: (3) 5 -3- 007:001 portion Lots: 3 Zoning: A -20a Facilities Charge: $7,313.00 Paid: 4/24/98 Final Inspection Date: 2/03/98 Water System Cost: $15,346.96 2. GRANT OF EASEMENT OOKALA WATER SYSTEM Access and Utility Easement Grantor: William F. Hewetson and Elisa G. Hewetson TMK: (3) 3- 9- 001:portion 037 The Water Board, at its February 22, 2005 meeting, approved payment of $3,312.60 to the Hewetsons for the use of the easements. Page 2 of 5 6 -28 -05 Agenda ME 3. GRANT OF EASEMENT AND BILL OF SALE KONA PLANTATION ESTATES Grantor: Kona Plantation Estates, LLC E.W.O.: 2005 -037 TMK: (3) 7 -4- 007:098 Lots: 1 existing 8 additional 9 Total Zoning: A -IA Facilities Charge: $44,000.00 Paid: December 6, 2004 Final Inspection Date: March 15, 2005 Water System Cost: $47,758.80 RECOMMENDATION: It is recommended that the Water Board accept these documents subject to the approval of the Corporation Counsel and that either the Chairman or the Vice - Chairman be authorized to sign the documents. ADMINISTRATION DIVISION, INFORMATION SYSTEMS BRANCH: The Department's computer hardware and software installation, maintenance, and repair is currently done by contracted outside sources and by employees in the Geographic Information Systems (GIS) Services Branch in the Administration Division and the Computer Services (CS) Branch in the Finance Division. The Department, like almost every establishment, public and private, is faced with the ever changing technology of the computer and increasing dependence on it. The amount of time spent on installations, maintenance and repair have become unbearably overwhelming to those performing the duties as well as to those whose duties depend on the computer. Therefore, the Department proposes to reorganize its GIS Services and CS branches. The existing GIS Services Branch will become the new Information Systems Branch in the Administration Division. The new branch will have two (2) sections, the GIS Services Section and the Information Technology Support (ITS) Section. To head the new branch is a new position, Data Processing Systems Analyst III, SR26. The existing positions within the existing GIS Services Branch will be kept intact within the new GIS Services Section. The new ITS Section will have a Data Processing Systems Analyst II, SR24 position transferred from the existing CS Branch in the Finance Division. The new section will also include Computer Support Technicians, I -SRI 5, 11-SRI 7, and III - SR19. The existing Computer Services Branch in the Finance Division will be transformed into a new Billing Section in the Customer Services Branch of the Division. Four existing positions in existing CS Branch, namely, Computer Operator I, SRI 5, two (2) Data Processing Clerks, SRI 0, and a Data Entry Operator, SR08, will remain intact in the new Billing Section. Four existing positions, namely, two (2) Computer Programmer HI, SR20, Computer Programmer II, SRI 8, and Computer Programmer I, SRI 6, will be eliminated in the transformation. As part of the proposed reorganization, the existing Assistant Customer Service Supervisor in the Customer Service Branch will be upgraded from an SR15 to an SR16. This upgrade is Page 3 of 5 6 -28 -05 Agenda necessary since the transformation described in the previous paragraph will result in an SRI position to be located in the Branch. A subordinate position cannot have a supervisor with the same rating. In summary, the proposed reorganization will result in four (4) new positions created, four (4) existing positions eliminated, and one position upgraded. Financially, the resultant additional annual cost of funding the positions is $6,396.00. In the Strategic and Business Plans, the proposed reorganization aligns with the "Issue — Staff and Management should better understand and operate within their roles and responsibilities," the "Goal — A responsible environment is created that achieves employee empowerment, satisfaction, accountability and efficiency," and the "Strategy — Identify core competencies for current and future needs; review /revise roles and responsibilities for Department position descriptions; and adjust and train staff accordingly." The corresponding "Tactics" to accomplish the Strategy are listed in the Business Plan. RECOMMENDATION: It is recommended that the Water Board approve the reorganization in the Administration and Finance Divisions and the corresponding Table of Organization charts. C. DEPARTMENT OF WATER SUPPLY PROPOSED OPERATING AND CAPITAL IMPROVEMENT BUDGETS FOR FISCAL YEAR 2005 -2006: The proposed Operating and Capital Improvement Budgets for Fiscal Year 2005 -2006 were published in the newspapers for presentation at the Public Hearing held on June 28, 2005, at 9:30 a.m. RECOMMENDATION: It is recommended that the Board approve the proposed Operating and Capital Improvement Budgets for the Fiscal Year 2005 -2006. D. MONTHLY PROGRESS REPORT: Review of progress report of projects. E. REVIEW OF MONTHLY FINANCIAL STATEMENTS: Review of financial statements and information. F. MANAGER'S REPORT: 1) Kona Coastview/Wonderview status 2) USGS Drilling Program 3) Kona Water Quality 4) Personnel Needs 5) Water Commitments 6) Agricultural Rate Renewal Page 4 of 5 6 -28 -05 Agenda G. CHAIRMAN'S REPORT: 1) Follow -up to Ms. Scarr's survey H. EXECUTIVE SESSION: 1) Department of Water Supply and Water Board of the County of Hawai `i vs. Lillian Matsumoto, et al.; Civil No. 05- 01 -080K The purpose of this executive session is to consult with the Board's attorney on questions and issues pertaining to the Board's powers, duties, privileges, immunities, and liabilities as they relate to this agenda item, as authorized by Hawaii Revised Statutes, Sections 92 -4 and 92- 5(a)(4). 8) ANNOUNCEMENTS: Next Meeting: The next meeting of the Water Board will be held on July 26, 2005, 10:00 a.m., in the Royal Kona Resort, Discovery Room, 75 -5852 Ali`i Drive, Kailua -Kona, Hawaii. 9) STATEMENTS FROM THE PUBLIC 10) ADJOURNMENT If you require an accommodation or auxiliary aid and /or services to participate in this meeting (i.e., sign language interpreter, and large print), please call this number 961 -8050. The Department of Water Supply is an Equal Opportunity provider and employer. To file a complaint of discrimination, write: USDA, Director, Office of Civil Rights, Room 326 -W, Whitten Building, 14a` and Independence Avenue, SW, Washington DC 20250 -9410. Or call (202) 720 -5964 (voice and TDD) Page 5 of 5 6 -28 -05 Agenda