HomeMy WebLinkAbout2005-10-25 Water Board AgendaDEPARTMENT OF WATER SUPPLY
COUNTY OF HAWAII
WATER BOARD MEETING
AGENDA
MEETING DATE: October 25, 2005
PLACE: Hilo Operations Center Conference Room; 889 Leilani Street, Hilo, Hawaii
TIME: 10:00 a.m.
1) CALL TO ORDER - 10:00 a.m.
2) STATEMENTS FROM THE PUBLIC
3) APPROVAL OF MINUTES - Minutes of the September 27, 2005, Water Board Meeting
4) APPROVAL OF ADDENDUM AND /OR SUPPLEMENTAL AGENDA (if necessary)
(Note: Addendum requires Roll Call Vote)
5) NORTH KONA:
A. JOB NO. 2001-785, CONSTRUCTION OF THE WAIAHA PRODUCTION WELL
AND 2.0 MG RESERVOIR:
Attached is a copy of a letter dated October 11, 2005, from Isemoto Contracting Company,
Ltd., requesting an extension of contract time. The contractor is requesting a 28- calendar day
extension to allow for the late delivery of the gas detection control panel. The supplier had
originally planned to ship the control panel to our contractor on September 23, 2005.
However, due to the damage caused by Hurricane Rita to the production facility, the shipping
date was postponed until October 21, 2005, a total of 28 calendar days.
This is the contractor's third time extension request. Staff has evaluated this request and
finds that the 28- calendar day extension is justified.
RECOMMENDATION: It is recommended that the Board grant Isemoto Contracting
Company, Ltd., a 28- calendar day extension for JOB NO. 2001 -785, CONSTRUCTION OF
THE WAIAHA PRODUCTION WELL AND 2.0 MG RESERVOIR, from November 2,
2005, to November 30, 2005.
6) MISCELLANEOUS:
A. DEDICATION OF WATER SYSTEMS:
The Department received the following documents for action by the Water Board. The water
systems have been constructed in accordance with the Department's standards and are in
acceptable condition for dedication.
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1. GRANT OF EASEMENT AND BILL OF SALE
HILOLANI SUBDIVISION
Subdivision Application No. 2003 -175
Grantor: Hilolani Enterprises, LLC
E.W.O.: 2005 -090
T.M.K.: (3) 2 -2- 044:041
Lots: 43 plus 1 roadway lot Zoning: RS -10
Facilities Charge: $232,190.00 Paid: January 19, 2005
Final Inspection Date: 9/30/2005
Water System Cost: $157,466.00
2. GRANT OF EASEMENT AND BILL OF SALE
DEED
BILL OF SALE
KOHANAIKI INDUSTRIAL PARK, PHASE II
Subdivision Application No. 2000 -043
Grantor: Kona Business Park Phase II LLC
E.W.O.: 2003 -031
T.M.K.: (3) 7 -3- 009:015
Lots: 24 plus 1 roadway lot Zoning: ML -IA
Facilities Charge: $104,400.00 Paid: December 4, 2002
Capital Assessment Fee: $500.00 Paid: December 4, 2002
Final Inspection Date: 10/17/2005
Water System Cost: $2,306,295.00
3. GRANT OF EASEMENT AND BILL OF SALE
HUALALAI HEIGHTS SUBDIVISION
Grantor: International Development Projects Ltd.
E.W.O.: 2004 -086
T.M.K.: 7 -5- 017:032
Lots: 28 plus 8 Roadway Lots Zoning: RS 7.5 & RS 20
Facilities Charge: $11,000.00 Paid: 2/11/2005
Water System Cost: $275,716.00
Final Inspection Date: 9/23/2005
RECOMMENDATION: It is recommended that the Water Board accept these documents
subject to the approval of the Corporation Counsel and that either the Chairman or the
Vice - Chairman be authorized to sign the documents.
B. VEHICLE BID NO. 2005-07, FURNISHING AND DELIVERING
VEHICLES TO THE DEPARTMENT OF WATER SUPPLY:
At its September 27, 2005, meeting, the Water Board awarded Parts A, C, and F, of the
subject vehicle bid to Inter Pacific Motors, Inc., dba Orchid Isle Auto Center (Inter Pacific
Motors), at a cost of $96,172.19. After award of the bid, Inter Pacific Motors requested an
exemption to the bid that the size of the engine be smaller than specified in the specifications
for all of the parts (see attached letter).
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Staff reviewed the request and found it to be unacceptable. Any exceptions to the
specifications should have been requested before the bid opening and specified on the bidding
documents per bid requirements.
RECOMMENDATION: It is recommended that the Board cancel the award to Inter Pacific
Motors, Inc., dba Orchid Isle Auto Center, for Parts A, C, and F of VEHICLE BID
NO. 2005 -07, FURNISHING AND DELIVERING VEHICLES TO THE DEPARTMENT
OF WATER SUPPLY, and award the bid for Parts A, C, and F to the next bidder, Clark
Automotive Group, Inc., dba Island Chevrolet at a new contract price of $103,667.88 and that
either the Chairman or the Vice - Chairman be authorized to sign the documents, subject to
approval of Corporation Counsel. (Additional resulting expenditure is $7,495.69.)
C. MONTHLY PROGRESS REPORT:
Submission of Progress Report of Projects by Department (see attached). Department
personnel will be available to respond to questions by the Board regarding the status /progress
of any project.
D. REVIEW OF MONTHLY FINANCIAL STATEMENTS:
Submission of financial statements and information relating to the financial status of the
Department. Department personnel will be available to respond to questions by the Board
relating to the financial status of the Department.
E. WAIAKEA OFFICE PLAZA LEASE AMENDMENT NO. 1 - STATE OF HAWAII,
DEPARTMENT OF COMMERCE AND CONSUMER AFFAIRS:
The State of Hawaii, Department of Commerce and Consumer Affairs, is a tenant at the
Waiakea Office Plaza, leasing 546 square feet of office space. This lease amendment
provides for the following lease terms and monthly rents:
July 1, 2004, to June 30, 2005 $982.80 ($1.80 /sf)
July 1, 2005, to June 30, 2006 $1,037.40 ($1.90 /sf)
RECOMMENDATION: It is recommended that the Board approve Lease Amendment No
for the State of Hawaii, Department of Commerce and Consumer Affairs.
F. RATE BLOCK THRESHOLDS:
As requested by the Water Board at their last month's meeting, this item is being included in
this Agenda for discussion and/or action. See attached sheet for threshold limits and
corresponding rates.
The Block Thresholds and corresponding rates are commonly referred to as inverted block
rates. It is structured to promote conservation of water and discourage waste since the more
water is used, the more expensive it is per 1000 gallons. It should be noted also that
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projected revenues depend in part by the inverted block structure. Modifying the Block
Thresholds will have an effect on future revenues.
G. FUNDING AGREEMENT WITH UNITED STATES GEOLOGICAL SURVEY:
Funding Agreement with USGS will be discussed and Department personnel will be available
to respond to questions by the Board regarding the status /progress.
H. PROPOSED REVISION TO SERVICE LATERAL INSTALLATION CHARGES FOR
STATE RIGHT -OF -WAYS:
Currently, the fee to install a service lateral connection for a 5/8 -inch meter on State
right -of -ways pursuant to our published Water Rates is $4,600.00. This is a flat rate fee and
applies to either side of the highway regardless of the location of the pipeline. The actual
cost the Department incurs for a service lateral connection on State right -of -ways, which
crosses the highway, is averaging $25,002.46 islandwide. This average includes the cost to
do the design and plans as required by State Highways. The specific district cost averages
are: Hilo -Puna, $22,095.25; Hamakua - Kohala, $16,200.00; and Kona, $26,792.50. For
every service lateral connection, the Department provides on State right -of -ways, which
crosses the highway, we are losing an average of $20,402.46. To revise the fee we charge to
our prospective consumers for service lateral connections on State right -of -ways, the Water
Rates need to be changed through the public hearing process. An alternate revision, which
would provide our prospective consumers greater flexibility, is to allow them to contract on
their own for the design and plans and for the construction of the service lateral connection,
providing that the construction is done by a licensed contractor. In this case, we would
perform the wet tap to the pipeline and provide inspection of the construction to assure
conformance to our Water System Standards. To assure fairness to residents alongside a
State Highway, this alternate revision should apply to either side of the highway, regardless
of where the pipeline is.
RECOMMENDATION: It is recommended that the Board agree in concept to the above
proposed alternate revision to our published Water Rates and that staff prepare a draft
amendment to the Water Rates for the Board's review at the November 2005 regular Board
meeting and that public hearings for this purpose be scheduled in 2006.
I. EXECUTIVE SESSION:
The Board anticipates convening an executive meeting regarding the following case, pursuant
to Section 92- 5(a)(4), Hawaii Revised Statutes (HRS), as amended, for the purpose of
consulting with its attorney on questions and issues pertaining to the Board's powers, duties,
privileges, immunities, and liabilities. A two - thirds vote, pursuant to HRS Section 92 -4, is
necessary to hold an executive meeting.
1. Attorneys, BAUMAN, LOEWE & WITT, claim for subrogation on behalf of The Hartford
and John & Irene Mcculloch regarding damages to Unit #A103, Kaulana at Kona.
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J. MANAGER'S REPORT:
1) The Manager will provide a report/update of the construction /status of the Kona
Coastview/Wonderview Improvement District project.
2) The Manager will provide an update on the status of the projects undertaken by the
USGS Drilling Program and will discuss participation in the Program in general.
3) The Manager will provide a report on Kona water quality and various steps being
undertaken to improve said water quality, including the obtaining of corridors from
various developers /private landowners.
4) Employee of the Quarter presentation
K. CHAIRMAN'S REPORT:
Chairman to provide comments and/or information relating to matters of concern to the Water
Board.
7) ANNOUNCEMENTS:
1. Next Meeting:
The next meeting of the Water Board will be held on November 22, 2005, 10:00 a.m., in the
Waimea Community Center (adjacent to Waimea Ball Park).
8) STATEMENTS FROM THE PUBLIC
9) ADJOURNMENT
The meeting place is accessible to persons with disabilities. If you require use of an auxiliary aid
or other access accommodation, please contact Doreen Shirota at 961 -8050 as soon as possible or
at least 5 days prior to the meeting.
The Department of Water Supply is an Equal Opportunity provider and employer.
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