HomeMy WebLinkAbout2006-04-25 Water Board AgendaDEPARTMENT OF WATER SUPPLY
COUNTY OF HAWAII
WATER BOARD MEETING
AGENDA
MEETING DATE: April 25, 2006
PLACE: Hilo Operations Conference Room; 889 Leilani Street, Hilo, HI
TIME: 10:00 a.m.
1) CALL TO ORDER - 10:00 a.m.
2) STATEMENTS FROM THE PUBLIC
3) APPROVAL OF MINUTES - Minutes of the March 28, 2006, Water Board Meeting
4) APPROVAL OF ADDENDUM AND /OR SUPPLEMENTAL AGENDA (if necessary)
(Note: Addendum requires Roll Call Vote)
5) SOUTH KOHALA:
A. JOB NO. 2004-851, LALAMILO DEEPWELL D MOTOR CONTROLLER
REPLACEMENT:
The contractor, Able Electric, Inc., has requested a contract time extension of 51 calendar
days (see attached). This is due to the addition of a new Power - Factor - Correction - Capacitor
(PFCC) assembly. This item was not included in the bid and is recommended to increase the
electrical power factor and lower the electric bill. The PFCC assembly has to be specially
manufactured to be compatible with the existing electrical cabinets and bus bars. This item is
due to arrive by June 5d' and has to be installed prior to the rest of the motor controller due to
its location in the sequence of electrical cabinets.
This will be the first time extension to the contract. Engineering staff has reviewed the
request and finds that the 51 calendar days are justified.
RECOMMENDATION: It is recommended that the Board grant this extension of contract
time of 51 calendar days to Able Electric, Inc., for JOB NO. 2004 -851, LALAMILO
DEEPWELL D MOTOR CONTROLLER REPLACEMENT. If approved, the contract
completion date will be extended from May 9, 2006, to June 30, 2006.
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6) NORTH KONA:
A. PETITIONER: KEITH KING:
The Board will consider the petitioner's request for a declaratory ruling relating to the
applicability of Section 3 -5 (Connections) and Section 3 -6 (Facilities Charge) of the Rules
and Regulations of the Department of Water Supply, County of Hawaii.
7) MISCELLANEOUS:
A. RENEWAL OF CONTRACT FOR MAINTENANCE AGREEMENT — SOUTH
KOHALA, HAMAKUA, AND LAUPAHOEHOE SITES (BRANTLEY CENTER, INC.):
Brantley Center, Inc., presently has a Maintenance Agreement for site maintenance for the
Department's South Kohala, Hamakua, and Laupahoehoe tank and pump sites. They are
requesting to renew the Agreement for two years from July 1, 2006, to June 30, 2008. The
new rates would be as follows:
Hamakua -
Laupahoehoe -
South Kohala -
$2,330.00 /month
$658.00 /month
$3,032.00 /month
The Department has the right to award the contract to Brantley Center, Inc., without
advertising or calling for bids, according to Subsection 103D -1010 of the Hawaii Public
Procurement Code. Brantley Center, Inc., has submitted the necessary documents to meet the
requirement as a qualified rehabilitation facility.
There is a 3% increase in their cost from the previous two years. The contract is increasing
from $140,280.00 to $144,480.00. Brantley Center's performance has been satisfactory, and
the costs are reasonable.
RECOMMENDATION: It is recommended that the Board award the contract for the
MAINTENANCE AGREEMENT — SOUTH KOHALA, HAMAKUA, AND
LAUPAHOEHOE SITES, to Brantley Center, Inc., for a period of two years from July 1,
2006, to June 30, 2008, at the rates as follows, and that either the Chairman or the
Vice - Chairman be authorized to sign the documents, subject to approval of our Corporation
Counsel:
South Kohala Sites ($3,032.00 /month x 2 years) $72,768.00
Hamakua Sites ($2,330.00 /month x 2 years) 55,920.00
Laupahoehoe Sites ($658.00 /month x 2 years) 15,792.00
TWO -YEAR TOTAL: $144,480.00
B. PERSONNEL SERVICES CONTRACT FOR ENERGY ANALYST:
With increasing electric bills, the Department needs to stay on top of all of its energy issues.
The current personnel services contract came to an end on April 19, 2006. In order to
maintain continuity in the Department's energy savings projects that include hydrogeneration,
alternative energy, Rider M contracts with Hawaii Electric Light Company, Inc., and others,
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the Department has created a new personnel services contract to hire a temporary Energy
Analyst. The permanent position will be filled in the coming months by the normal civil
service process.
RECOMMENDATION: It is recommended that the Board approve the new personnel
services contract with Bettina Arrigoni until the permanent position is filled. If approved, the
contract will start on May 22, 2006, and last no longer than one year.
C. GASOLINE BID NO. 2006-05, FURNISHING AND DELIVERING GASOLINE AND
DIESEL TO THE DEPARTMENT OF WATER SUPPLY:
Bids were opened on April 12, 2006, at 1:30 p.m.; and following are the bid results:
Part "A" - Hilo Baseyard Aloha Petroleum Ltd. Hawaii Petroleum,
Inc.
1. Unleaded Plus Gasoline (delivered gallon price) $2.7512 $2.916
Part `B" - Kona Baseyard
1. Unleaded Plus Gasoline (delivered gallon price) $2.8658 $2.916
2. Low - Sulfur Diesel (delivered gallon price) $2.8553 $2.569
Part "C" - Waimea Baseyard
1. Unleaded Plus Gasoline (delivered gallon price) $2.8449 $2.916
RECOMMENDATION: It is recommended that the Water Board award the contract for
GASOLINE BID NO. 2006 -05, FURNISHING AND DELIVERING GASOLINE AND
DIESEL TO THE DEPARTMENT OF WATER SUPPLY, to Aloha Petroleum, Ltd., for
Parts A -1, B -1, and C -1, and to Hawaii Petroleum, Inc., for Part B -2 for the amounts shown
above, and that either the Chairman or the Vice - Chairman be authorized to sign the
contract(s), subject to review as to form and legality of the contract(s) by Corporation
Counsel. The contract period shall be from July 1, 2006, to June 30, 2008.
D. WATER TREATMENT BID NO. 2006-03, A - FURNISHING AND
DELIVERING LIQUID CHLORINE TO VARIOUS LOCATIONS IN THE
ISLAND OF HAWAII (ON AN AS- NEEDED BASIS), B - FURNISHING AND
DELIVERING LIQUID AMMONIA TO WAIMEA WATER TREATMENT
PLANT, DISTRICT OF SOUTH KOHALA (ON AN AS- NEEDED BASIS),
C - FURNISHING AND DELIVERING 50% LIQUID CAUSTIC SODA TO WAIMEA
WATER TREATMENT PLANT, DISTRICT OF SOUTH KOHALA
(ON AN AS- NEEDED BASIS); FOR THE DEPARTMENT OF WATER SUPPLY:
Bids were opened on April 12, 2006, at 2:00 p.m.; and following are the bid results:
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Bidder Amount
(Phoenix V LLC dba BEI Hawaii)
PART A - FURNISH AND DELIVER LIQUID CHLORINE
I. HILO DISTRICT
Panaewa Deep Well (125 cylinders per year)
Cost per 150 -1b. cylinder $273.00
IL PUNA DISTRICT
Panaewa Deep Well Chlorinator Building (20 cylinders per year)
Cost per 150 -1b. cylinder $283.00
(Panaewa Deep Well site is the delivery point for the chlorine, to be used in the Puna District)
III. KA`U DISTRICT
a. Pahala Deep Well Chlorinator Building (12 cylinders per year)
Cost per 150 -1b. cylinder $329.00
IV. KOHALA DISTRICT
Waimea Water Treatment Plant
Cost per 1200 -1b. cylinder (20 cylinders per year) $2,015.00
Cost per 150 -1b. cylinder (60 cylinders per year) $296.00
V. KONA DISTRICT
a. DWS Kona Baseyard (150 cylinders per year)
Cost per 150 -1b. cylinder $303.00
PART B — FURNISH AND DELIVER LIQUID AMMONIA
a. Waimea Water Treatment Plant (12 cylinders per year)
Cost per 150 -1b. cylinder No bid
PART C — FURNISH AND DELIVER 50% LIQUID CAUSTIC SODA
a. Waimea Water Treatment Plant
Cost per dry ton $1,422.00
RECOMMENDATION: It is recommended that the Board award the contract for WATER
TREATMENT BID NO. 2006 -03, A - FURNISHING AND DELIVERING LIQUID
CHLORINE TO VARIOUS LOCATIONS IN THE ISLAND OF HAWAII (ON AN
AS- NEEDED BASIS), B - FURNISHING AND DELIVERING LIQUID AMMONIA TO
WAIMEA WATER TREATMENT PLANT, DISTRICT OF SOUTH KOHALA (ON AN
AS- NEEDED BASIS), C - FURNISHING AND DELIVERING 50% LIQUID CAUSTIC
SODA TO WAIMEA WATER TREATMENT PLANT, DISTRICT OF SOUTH KOHALA
(ON AN AS- NEEDED BASIS); FOR THE DEPARTMENT OF WATER SUPPLY, to
Phoenix V LLC dba BEI Hawaii at the unit prices listed above for the period from July 1,
2006, through June 30, 2008, and that either the Chairman or the Vice - Chairman be
authorized to sign the contract(s), subject to review as to form and legality of the contract(s)
by Corporation Counsel. For Parts where no bid was received, staff shall obtain quotations in
the best interest of the Department.
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E. MATERIAL BID NO. 2006-04, FURNISH BASE COURSE, SAND, COLD MIX,
HOT MIX, PORTLAND CEMENT, AND NO. 3F ROCK TO THE
DEPARTMENT OF WATER SUPPLY:
Bids were opened on April 12, 2006, at 2:30 p.m.; and following are the bid results:
RECOMMENDATION: It is recommended that the Board award the contract for
MATERIAL BID NO. 2006 -04, FURNISH BASE COURSE, SAND, COLD MIX, HOT
MIX, PORTLAND CEMENT, AND NO. 3F ROCK TO THE DEPARTMENT OF WATER
SUPPLY, by Parts to the following for the amounts shown above, and that either the
Chairman or the Vice - Chairman be authorized to sign the contract(s), subject to review as to
form and legality of the contract(s) by Corporation Counsel.
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Jas. W.
Glover, Ltd.
Yamada & Sons,
Inc.
West Hawaii
Concrete
Grace Pacific
Corp.
DISTRICT I:
A.
3/4 -Inch Base Course (Cost per ton)
$18.70
$17.19
No Bid
No Bid
B.
11/2-Inch Base Course (Cost per ton)
$15.40
$16.14
No Bid
No Bid
C.
No. 3F Rock (Cost per ton)
$20.35
$18.23
No Bid
No Bid
D.
#4 Sand (Cost per ton)
$21.75
$24.48
No Bid
No Bid
E.
Mortar Sand - ASTM C144 (Cost per ton)
No Bid
No Bid
No Bid
No Bid
F.
Portland Cement 94 lb. bags (Cost per bag)
No Bid
No Bid
No Bid
No Bid
G.
Cold Mix- ASTM D4215 -87 (Cost per ton)
$130.00
$78.12
No Bid
No Bid
H.
Blended Material (Cost per ton)
$24.75
$25.52
No Bid
No Bid
L
Hot Mix - County Mix IV (Cost per ton)
No Bid
$70.73
No Bid
No Bid
DISTRICT II:
A.
3/4 -Inch Base Course (Cost per ton)
No Bid
No Bid
$18.06
No Bid
B.
11/2-Inch Base Course (Cost per ton)
No Bid
No Bid
$17.11
No Bid
C.
No. 3F Rock (Cost per ton)
No Bid
No Bid
$21.98
No Bid
D.
#4 Sand (Cost per ton)
No Bid
No Bid
$25.55
No Bid
E.
Mortar Sand - ASTM C144 (Cost per ton)
No Bid
No Bid
$41.24
No Bid
F.
Portland Cement 94 lb. bags (Cost per bag)
No Bid
No Bid
No Bid
No Bid
G.
Cold Mix- ASTM D4215 -87 (Cost per ton)
No Bid
No Bid
No Bid
$110.00
DISTRICT III:
A.
3/4 -Inch Base Course (Cost per ton)
No Bid
No Bid
$20.13
No Bid
B.
11/2-Inch Base Course (Cost per ton)
No Bid
No Bid
$19.19
No Bid
C.
No. 3F Rock (Cost per ton)
No Bid
No Bid
$24.06
No Bid
D.
#4 Sand (Cost per ton)
No Bid
No Bid
$27.63
No Bid
E.
Mortar Sand - ASTM C144 (Cost per ton)
No Bid
No Bid
$43.38
No Bid
F.
Portland Cement 94 lb. bags (Cost per bag)
No Bid
No Bid
No Bid
No Bid
G.
Cold Mix —ASTM D4215 -87 (Cost per ton)
No Bid
No Bid
No Bid
$104.00
H.
j Hot Mix - County Mix IV (Cost per ton)
No Bid
No Bid
No Bid
j $97.00
RECOMMENDATION: It is recommended that the Board award the contract for
MATERIAL BID NO. 2006 -04, FURNISH BASE COURSE, SAND, COLD MIX, HOT
MIX, PORTLAND CEMENT, AND NO. 3F ROCK TO THE DEPARTMENT OF WATER
SUPPLY, by Parts to the following for the amounts shown above, and that either the
Chairman or the Vice - Chairman be authorized to sign the contract(s), subject to review as to
form and legality of the contract(s) by Corporation Counsel.
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District I - Parts A, C, G, and I to Yamada and Sons, Inc.
Parts B, D, and H to Jas. W. Glover, Ltd.
District II - Parts A, B, C, D, and E to West Hawaii Concrete
Part G to Grace Pacific Corp.
District III - Parts A, B, C, D, and E to West Hawaii Concrete
Parts G and H to Grace Pacific Corp.
For the Parts where no bids were received, staff shall obtain quotations in the best interest of
the Department. The contract period shall be from July 1, 2006, to June 30, 2007.
F. VEHICLE BID NO. 2005-07, FURNISHING AND DELIVERING VEHICLES
TO THE DEPARTMENT OF WATER SUPPLY:
Attached is a copy of a letter dated April 11, 2006, from Clark Automotive Group, Inc., dba
Island Chevrolet, requesting an extension of contract time. Staff has evaluated this request and
finds that the 15 days extension for Parts A and F and 60 days extension for Part C is justified.
This would be their first extension to the contract.
RECOMMENDATION: It is recommended that the Board grant Clark Automotive Group, Inc.,
dba Island Chevrolet, a 15 -day extension for Parts A and F, and a 60 -day extension for Part C for
VEHICLE BID NO. 2005 -07, FURNISHING AND DELIVERING VEHICLES TO THE
DEPARTMENT OF WATER SUPPLY. The contract for Parts A and F would be extended from
April 23, 2006, to May 8, 2006, and Part C would be extended from April 23, 2006, to June 22,
2006.
G. JOB NO. 2003-818, DWS UPDATE TO THE WATER USE AND DEVELOPMENT PLAN:
The consultant, Fukunaga & Associates, Inc., has submitted a change order proposal
(attached) for additional work to conduct eight (8) islandwide Public Informational Meetings
as requested by the State Commission on Water Resource Management and agreed to by
DWS. Staff has reviewed the proposal in the amount of $37,000.00 and recommends
acceptance. The original contract amount was $250,000.00. The amended total contract
amount will be $287,000.00. Funds for the additional work are available. So far, four (4)
Public Informational Meetings were held - -one each in Hilo, Waimea, Kona, and Ka`u.
RECOMMENDATION: It is recommended that the Board approve the fee proposal for
additional services as submitted by Fukunaga & Associates, Inc., for a total additional
amount of $37,000.00 as Change Order No. 1 for JOB NO. 2003 -818, DWS UPDATE TO
THE WATER USE AND DEVELOPMENT PLAN, and further that the Chairman or
Vice - Chairman be authorized to execute the appropriate change order.
H. MONTHLY PROGRESS REPORT:
Submission of Progress Report of Projects by Department (see attached). Department
personnel will be available to respond to questions by the Board regarding the status /progress
of any project.
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I. DEPARTMENT OF WATER SUPPLY PROPOSED OPERATING AND
CAPITAL IMPROVEMENT BUDGETS FOR FISCAL YEAR 2006 -2007:
Budgets for review and discussion.
J. WRITE -OFF OF DELINQUENT ACCOUNT - KONA KAI FARMS:
Request write -off of Kona Kai Farms' delinquent balance of $42,531.87 as recommended by
Deputy Corporation Counsel, Ms. Amy Self (see attached memorandum). The account was
opened in February 1999. Service was disconnected in March 2003. Collection efforts by
Corporation Counsel were unable to locate the account holder.
K. REVIEW OF MONTHLY FINANCIAL STATEMENTS:
Submission of financial statements and information relating to the financial status of the
Department. Department personnel will be available to respond to questions by the Board
relating to the financial status of the Department.
L. MANAGER'S REPORT:
1) The Manager will provide a report/update of the construction /status of the Kona
Coastview/Wonderview Improvement District project.
2) The Manager will provide an update on the status of the projects undertaken by the
USGS Drilling Program and will discuss participation in the Program in general.
3) The Manager will provide a report on Kona water quality and various steps being
undertaken to improve said water quality, including the obtaining of corridors from
various developers /private landowners.
4) 2006 Water Board Meeting Schedule - Board to set place for the June 27, 2006, Water
Board Meeting as well as the Public Hearing on the 2006/2007 Budget.
M. CHAIRMAN'S REPORT:
Chairman to provide comments and/or information relating to matters of concern to the Water
Board.
N. EXECUTIVE SESSION:
Pursuant to Section 92- 5(a)(4), Hawaii Revised Statutes, as amended, we request an
attorney - client confidential discussion in executive session to consult with the Water Board
of the County of Hawaii v. Akalea, LLC, Frank DeLuz III, Civil No. 05 -1 -0204.
8) ANNOUNCEMENTS:
1. Next Meeting:
The next meeting of the Water Board will be held on May 23, 2006, 10:00 a.m., in the Hilo
Operations Center Conference Room; 889 Leilani Street, Hilo, Hawaii.
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9) STATEMENTS FROM THE PUBLIC
10) ADJOURNMENT
The meeting place is accessible to persons with disabilities. If you require use of an
auxiliary aid or other access accommodation, please contact Doreen Shirota at
961 -8050 as soon as possible or at least 5 days prior to the meeting.
The Department of Water Supply is an Equal Opportunity provider and employer.
Notice to Lobbyists: If you are a lobbyist, you must register with the Hawai `i County
Clerk within five days of becoming a lobbyist. (Article 15, Section 2- 91.3(b), Hawai `i
County Code] A lobbyist means "any individual engaged for pay or other consideration
who spends more than five hours in any month or $275 in any six -month period for the
purpose of attempting to influence legislative or administrative action by communicating
or urging others to communicate with public officials. " (Article 15,
Section 2- 91.3(a)(6), Hawai `i County Code] Registration forms and expenditure report
documents are available at the Office of the County Clerk - Council, 25 Aupuni Street,
Hilo, Hawai `i 96720.
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