HomeMy WebLinkAbout2006-07-25 Water Board AgendaDEPARTMENT OF WATER SUPPLY
COUNTY OF HAWAII
WATER BOARD MEETING
AGENDA
MEETING DATE: July 25, 2006
PLACE: Hilo Operations Center Conference Room; 889 Leilani Street, Hilo, Hawaii
TIME: 10:00 a.m.
1) CALL TO ORDER - 10:00 a.m.
2) STATEMENTS FROM THE PUBLIC
3) APPROVAL OF MINUTES - 1) Minutes of the June 27, 2006, Public Hearing on the Proposed
Operating Budget and Capital Improvements Budget for the
Department of Water Supply for Fiscal Year 2006/2007
2) Minutes of the June 27, 2006, Water Board Meeting
4) APPROVAL OF ADDENDUM AND /OR SUPPLEMENTAL AGENDA (if necessary)
(Note: Addendum requires Roll Call Vote)
5)
DWS SUMMER INTERN PROGRAM:
Introduction of Summer Interns.
6) SOUTH HILO:
A. JOB NO. 2002-804, THE CONSTRUCTION OF THE KAIEIE MAUKA
PRODUCTION WELL AND SUPPORTING FACILITIES:
Attached is a copy of a letter dated July 14, 2006, from Isemoto Contracting Co., Ltd.,
requesting for an extension of contract time for the reasons stated. The additional calendar
days (110) are due to changes in realignment of the ductline at our Papaikou Well Site,
shipment of the deep well pump, and to re- manufacture the Motor Control Center (MCC) as
our Consultant approved a model submitted for substitution that was not approved prior to bid
opening. The breakdown of days are as follows: realignment of ductline, 5 days; shipment of
deep well pump, 21 days; and re- manufacturing of MCC, 84 days.
This is the first time extension request.
Staff has reviewed this request and finds that the 110 calendar days are justifiable.
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RECOMMENDATION: It is recommended that the Board approve a contract time extension
of 110 calendar days from July 3, 2006 to October 21, 2006, for JOB NO. 2002 -804, THE
CONSTRUCTION OF THE KAIEIE MAUKA PRODUCTION WELL AND SUPPORTING
FACILITIES.
7) HAMAKUA:
A. JOB NO. 2005-866, AHUALOA WELL DEVELOPMENT — PHASE 1,
RIGHT -OF -ENTRY AGREEMENT FROM DLNR:
The Department of Land and Natural Resources (DLNR), owner of the parcel where the well
will be drilled, has submitted a Right -Of -Entry Agreement to allow surveying, drilling, casing,
and testing of an exploratory well. At the request of our Corporation Counsel, the Department
of Water Supply would like the Board to review DLNR's Right -of -Entry Agreement for
action.
RECOMMENDATION: It is recommended that the Water Board approve this Right -of -Entry
Agreement and delegate authority to the Manager to sign the Agreement.
8) NORTH AND SOUTH KOHALA:
A. JOB NO. 2002-805, MAKAPALA PRODUCTION WELL AND SUPPORTING
FACILITIES:
The contractor, Isemoto Contracting Co., Ltd., requests a 9 working day time extension. This
request is due to rain out days.
Staff has reviewed the request and finds that the 9 working days are justified.
RECOMMENDATION: It is recommended that the Board approve a contract time extension
of 9 working days from July 28, 2006 to August 10, 2006, for JOB NO. 2002 -805,
MAKAPALA PRODUCTION WELL AND SUPPORTING FACILITIES.
9) KA`U:
A. JOB NO. 2000-765, PAHALA 0.5 MG CONCRETE RESERVOIR:
The Contractor, Isemoto Contracting Co., Ltd., (ICC) has submitted a request for a contract
time extension of 298 calendar days to demolish the crust of the cave /lava tube beneath the
reservoir and backfill the cavity per the consultant's requirements and a design change in the
footing of the reservoir as requested by DWS. The excavation and backfilling of the cave was
done after the State Historic Preservation Division (SHPD) requirements to record the
petroglyphs were completed and took approximately 90 calendar days (June- August). The
design change in the footing required the ordering of seismic cables in lieu of the specified
stainless steel cladded rebars. DWS felt that the seismic cables should be used in lieu of the
stainless steel cladded rebars and was uncomfortable with the fact that the rebars could not be
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installed per the contruction plans. The manufacturing and shipment of the seismic cables
delayed the contract by 208 calendar days.
This would be the second time extension for the contract. Engineering staff has reviewed the
request and finds that the 298 calendar days are justified.
The first contract time extension was for 280 calendar days for the reporting and recording of
the petroglyphs in accordance with SHPD requirements.
RECOMMENDATION: It is recommended that the Board grant this extension of contract
time of 298 calendar days to Isemoto Contracting Co., Ltd., for JOB NO. 2000 -765,
CONSTRUCTION OF THE PAHALA 0.5 CONCRETE RESERVOIR. If approved, the
contract completion date will be extended from November 7, 2005 to September 1, 2006.
10) MISCELLANEOUS:
A. DEDICATION OF WATER SYSTEMS:
The Department received the following documents for action by the Water Board. The water
systems have been constructed in accordance with the Department's standards and are in
acceptable condition for dedication.
1. BILL OF SALE
UHH ROADWAY AND INFRASTRUCTURE IMPROVEMENTS FOR USDA
FACILITY
Seller: University of Hawaii
TMK: (3) 2 -4- 001:122
E. W.O.: 2005 -101
Facilities Charge: $44,000.00 Paid: 09/23/05
Final Inspection Date: 02/06/06
Water System Cost: $268,317.00
2. BILL OF SALE
NOBRIGA SUBDIVISION
Subdivision Application No. 2004 -142
Grantor: Karl M. and Rita S. Nobriga
TMK: (3) 3 -5- 004:077
E.W.O.: 2006 -054
Lots: 1 existing plus 2 additional = 3 total
Facilities Charge: $11,000.00 Paid: 06/28/06
Final Inspection Date: 07/06/06
Water System Cost: $17,900.00
3. REVOCABLE RIGHT -OF -ENTRY AGREEMENT
KAIWIKI WATER SYSTEM
Owner: Trustees of the Estate of Bernice Pauahi Bishop
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TMK: (3) 2 -6- 009:008
Right -of -Entry Agreement to enter upon lands owned by the Trustees of the Estate of
Bernice Pauahi Bishop to conduct a field survey for land acquisition. The additional land is
for the expansion of our Kaiwiki Water System Tank Site No. 2.
RECOMMENDATION: It is recommended that the Water Board accept these documents
subject to the approval of the Corporation Counsel and that either the Chairman or the
Vice - Chairman be authorized to sign the documents.
B. WAIAKEA OFFICE PLAZA LEASE AMENDMENT NO. 1 OF LEASE AGREEMENT
NO. 91-30-0011, DEPARTMENT OF COMMERCE AND CONSUMER AFFAIRS
DCCA):
The DCCA, State of Hawaii, is a tenant at the Waiakea Office Plaza leasing 546 square feet
of office space on the upper level of the Kapoho Wing, Suite 12. This lease amendment
extends the term of the lease through June 30, 2008, and provides for rent increases beginning
in July 2004 ($1.80 psf), July 2005 ($1.90 psf), and July 2006 ($2.50 psf).
This lease amendment was previously approved by the Water Board at its October 2005 Board
meeting. The amendment extended the lease through June 30, 2006 at $1.90 psf. The signed
lease was forwarded to the State on October 25, 2005 but was never approved. After
contacting the State regarding the status of the lease, they then wished to extend the term of
the lease through June 2008, which brings us to the amendment under consideration.
Current market rates for office space in Hilo start at $1.25 per square foot plus common area
maintenance. Waiakea Office Plaza common area maintenance approximates $0.80 per square
foot.
RECOMMENDATION: It is recommended that the Board approve DCCA Amendment No.
1 of Lease Agreement No. 91 -30 -0022.
C. PRESENTATION BY R.W. BECK, INC.:
R.W. Beck, Inc., will provide the Board with final results of the Water Master Plan and
Personnel Needs Assessment. They will also present an update of the Strategic and Business
Plan and the Water Rate Study. The presentation is for information purposes and for
discussion.
D. MONTHLY PROGRESS REPORT:
Submission of Progress Report of Projects by Department (see attached). Department
personnel will be available to respond to questions by the Board regarding the status /progress
of any project.
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E. AUTOMATIC METER READING (AMR) SYSTEM CONTRACT — NEPTUNE
TECHNOLOGY GROUP:
The Department has agreed to terms with Neptune Technology Group to have them supply
and install 2,200 AMR meters and related equipment. These meters will allow our meter
readers to obtain meter readings via radio signal to either a handheld device or drive -by
receiver. Meter readings are then loaded directly into the billing system providing clerical in
addition to field efficiencies. Cost to the Department for 2,200 AMR meters, related
equipment, software, training, installation, and support is $644,600.00.
RECOMMENDATION: It is recommended that the Board approve the AMR contract with
Neptune Technology Group.
F. REVIEW OF MONTHLY FINANCIAL STATEMENTS:
Submission of financial statements and information relating to the financial status of the
Department. Department personnel will be available to respond to questions by the Board
relating to the financial status of the Department.
G. MANAGER'S REPORT:
1) The Manager will provide a report/update of the construction /status of the Kona
Coastview/Wonderview Improvement District project.
2) The Manager will provide an update on the ending of the USGS Drilling Program and the
process to sell off assets.
3) The Manager will provide a report on Kona water quality and various steps being
undertaken to improve said water quality, including the obtaining of corridors from various
developers /private landowners.
4) Employee of the Quarter presentation — Ms. Candace Pua
H. CHAIRMAN'S REPORT:
Chairman to provide comments and/or information relating to matters of concern to the Water
Board.
11) ANNOUNCEMENTS:
1. Next Meeting:
The next meeting of the Water Board will be held on August 22, 2006, 10:00 a.m., at the Royal
Kona Resort, Resolution Room; 75 -5852 Ali`i Drive, Kailua -Kona, Hawaii.
12) STATEMENTS FROM THE PUBLIC
13) ADJOURNMENT
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The meeting place is accessible to persons with disabilities. If you require use of an
auxiliary aid or other access accommodation, please contact Doreen Shirota at 961 -8050
as soon as possible or at least 5 days prior to the meeting.
The Department of Water Supply is an Equal Opportunity provider and employer.
Notice to Lobbyists: If you are a lobbyist, you must register with the Hawai `i County
Clerk within five days of becoming a lobbyist. (Article 15, Section 2- 91.3(b), Hawai `i
County Code] A lobbyist means "any individual engaged for pay or other consideration
who spends more than five hours in any month or $275 in any six -month period for the
purpose of attempting to influence legislative or administrative action by communicating
or urging others to communicate with public officials. " (Article 15, Section 2- 91.3(a)(6),
Hawai `i County Code] Registration forms and expenditure report documents are
available at the Office of the County Clerk - Council, 25 Aupuni Street, Hilo, Hawai `i
96720.
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