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Home My WebLink About2025-06-24 Water Board Agenda Vacant, Dist. 1, Board Member Stephen Kawena Lopez James Kimo Lee, Dist.2,Board Member Chairperson Dist. 8 Vacant, Dist. 3, Board Member Emily Taaroa, Dist. 5, Board Member Keith Unger, Dist. 6, Board Member Michael Pono Kekela Vice Chairperson Michael Bell, Dist. 7, Board Member Dist. 4 Philip Aiona, Dist. 9, Board Member DEPARTMENT OF WATER SUPPLY WATER BOARD MEETING AGENDA MEETING DATE: June 24, 2025 TIME: 10:00 a.m. IN-PERSON LOCATION: Department of Water Supply, Hilo Operations REMOTE MEETING LINK: https://www.facebook.com/HawaiiDWS/live_videos/ STATEMENTS FROM THE PUBLIC: Public testimony may be done in person or in writing by email (dws@hawaiidws.org), fax (808-961-8657), or by regardless of time of receipt, will be part of the permanent record. Remote Oral Testimony: Telephone testimony may be presented by calling 1(669) 254-5252 and entering meeting ID 161 019 2399. Please wait for the Chair to ask for testimony on the item you are interested in. The Chair will unmute testifiers who call in, one phone number at a time. Optional Alternative to Present Remote Oral Testimony: If you would like to testify via an online video link, please email dws@hawaiidws.org at least 24 hours before the meeting to request the link. You may also email to pre-register to present telephone testimony if you wish to be called on by name or before those who have not pre-registered. Testifiers who wish to remain anonymous or have not pre-registered may still call the testimony phone number and follow the instructions listed above. ADDITIONAL INFORMATION: here. General information about the board is available at About the Water Board. In the event the online remote connection is interrupted during the Water Board meeting, the Board shall recess for up to 30 minutes to allow for reestablishing the online remote connections. If the online remote connection cannot be reestablished after 30 minutes the meeting shall be adjourned and then reconvene per the following contingency plans: Board shall reconvene on: June 25, 2025, 10:00 a.m. Board shall reconvene at: DWS, Hilo Operations, 889 Leilani Street If you would like to testify via an online video link, please email dws@hawaiidws.org before the meeting to request the weblink or phone number to testify. 1) CALL TO ORDER 10:00 a.m. (please turn cell phones off or set to silent) 2) STATEMENTS FROM THE PUBLIC Pursuant to HRS §92-3, oral testimony may be provided entirely at the beginning of the meeting or immediately preceding the agenda item. 3) APPROVAL OF MINUTES: Minutes of May 27, 2025, Public Hearing on the Power Cost Charge Minutes of May 27, 2025, Water Board Meeting 4) APPROVAL OF ADDENDUM AND/OR SUPPLEMENTAL AGENDA (if necessary) (Note: Roll Call Required) 5) SOUTH KOHALA: A. JOB NO. 2025-1263, : Chair: Is there any testimony for this item? This project generally consists of furnishing all labor, materials, tools and equipment necessary to remove the existing motor and install a Department furnished spare motor with a Contractor furnished motor shaft; refurbish the existing motor and deliver to the site; and perform all incidental work necessary to complete repair in accordance with the specifications. Bids for this project were opened on June 12, 2025, at 2:00 p.m., and the following are the bid results: Bidder Bid Amount $92,443.00 Project Costs: $ 92,443.00 2) Contingencies (10.0%) $ 9,057.00 Total Cost: $ 101,500.00 Funding contractor will have 120 calendar days to complete this project. The Engineering estimate for this project was $70,000.00. Well History: Original Installation: September, 1985 Repaired: August, 1992 Repaired: July, 2015 Final Contract Amount $362,029.15 Last Repaired: February 24, 2021 Final Contract Amount $388,200.45 RECOMMENDATION: It is recommended that the Board award the contract for JOB NO. 2025-1263, , Drilling & Pump Services, LLC, for their bid amount of $92,443,000.00, plus $9,057.00 for contingencies, for a total contract amount of $101,500.00. It is further recommended that either the Chairperson or the Vice-Chairperson be authorized to sign the contract, subject to review as to form and legality by Corporation Counsel. Page 2 of 5 June 24, 2025, Water Board Agenda 6) NORTH KONA: A. JOB NO. 2025-1258, FURNISHING AND DELIVERING TWO (2) 500KW EMERGENCY STANDBY GENERATOR SETS: Chair: Is there any testimony for this item? This project consists of furnishing and delivering two (2) portable 500kW generator sets, including sound attenuating container, exhaust system, sub-base fuel tank, trailer, supports, accessories and incidentals; in accordance with the specifications. Bids for this project were opened on June 5, 2025, at 2:00 p.m., and the following are the bid results: Bidder Bid Amount Generator and Power Systems Non-responsive Hawthorne Caterpillar Non-responsive King Power Systems Inc. $595,450.05 Project Costs: 1) Low Bidder (King Power Systems Inc.) $ 595,450.05 Funding 450 calendar days to complete this project. The Engineering estimate for this project was $1,005,000.00. RECOMMENDATION: It is recommended that the Board award the contract for JOB NO. 2025-1258, FURNISHING AND DELIVERING TWO (2) 500KW EMERGENCY STANDBY GENERATOR SETS, to the lowest responsible bidder, King Power Systems Inc., for a total contract amount of $595,450.05. It is further recommended that either the Chairperson or the Vice-Chairperson be authorized to sign the contract, subject to review as to form and legality by Corporation Counsel. 7) MISCELLANEOUS: A. MATERIAL BID NO. 2025-01, FURNISHING AND DELIVERING PIPES, FITTINGS, WATER METERS, FIRE HYDRANTS, BRASS GOODS, VALVES, ELECTRICAL SUPPLIES, ELECTRICAL EQUIPMENT, SCADA, WATER QUALITY EQUIPMENT, CHLORINATORS, MOTORS AND MISCELLANEOUS ITEMS FOR THE DEPARTMENT OF WATER SUPPLY STOCK: Chair: Is there any testimony for this item? Bids were opened on May 8, 2025, at 1:30 p.m., and the following are the bid results: Part Estimated Cost Based on Description Bidder Amount No. Mat. Bid No. 2024-01 WATER QUALITY Hach Company 65 $52,975.95 $108,513.63 EQUIPMENT REAGENTS AND Hach Company 66 $5,562.02 $14,687.32 STANDARDS The contract period for all Parts is one year, from July 1, 2025, to June 30, 2026. All Parts are - Page 3 of 5 June 24, 2025, Water Board Agenda RECOMMENDATION: It is recommended that the Board award the contract for MATERIAL BID NO. 2025-01, FURNISHING AND DELIVERING PIPES, FITTINGS, WATER METERS, FIRE HYDRANTS, BRASS GOODS, VALVES, ELECTRICAL SUPPLIES, ELECTRICAL EQUIPMENT, SCADA, WATER QUALITY EQUIPMENT, CHLORINATORS, MOTORS AND MISCELLANEOUS ITEMS FOR THE DEPARTMENT OF WATER SUPPLY STOCK by Parts to the following for the amounts shown above, on an as-needed basis, and that either the Chairperson of the Vice-Chairperson be authorized to sign the contract(s), subject to review as to form and legality of the contract(s) by Corporation Counsel. The contract period shall be from July 1, 2025, to June 30, 2026. Parts 65 and 66 to Hach Company B. MATERIAL BID NO. 2024-16, FURNISHING AND DELIVERING SPARE PUMP AND MOTOR SET FOR THE DEPARTMENT. OF WATERSUPPLY Chair: Is there any testimony for this item? Bids were received and opened on June 12, 2025, at 1:30 p.m., and the following are the bid results. DWS Section Description Engineering and Pump Services, LLC Estimate 1 GROUP #3 $450,000.00 $400,000.00 RECOMMENDATION: It is recommended that the Board award the contract for MATERIAL BID NO. 2024-16, FURNISHING AND DELIVERING SPARE PUMP AND MOTOR SET, by Sections to the following bidder for the amounts shown above, and that either the Chairperson of the Vice- Chairperson be authorized to sign the contract(s), subject to review as to form and legality of the contract(s) by Corporation Counsel. Section 1 Group #3 to C. MATERIAL BID NO. 2024-18, FURNISHING AND DELIVERING METAL STORAGE BUILDINGS FOR THE DEPARTMENT OF WATER SUPPLY: Chair: Is there any testimony for this item? Bids for this project were opened on June 12, 2025, at 3:00 p.m., and the following are the bid results: DWS Bidder Bid Amount Engineering Estimate No Bids Received n/a $130,000.00 RECOMMENDATION: No bids were received. Staff will seek alternative procurement pursuant to HAR 3-122-35 to procure the required services. D. UPDATE ON THE COUNTY COUNCIL RESOLUTION 137-25 FOR AN ONLINE SYSTEM THAT DISPLAYS GENERAL WATER AVAILABILITY COUNTY-WIDE: Chair: Is there any testimony for this item? Page 4 of 5 June 24, 2025, Water Board Agenda E. PROGRAM: Chair: Is there any testimony for this item? F. MONTHLY PROGRESS REPORT: Chair: Is there any testimony for this item? Submission of Progress Report of Projects by the Department. Department personnel will be available to respond to questions by the Board regarding the status/progress of any project. G. REVIEW OF MONTHLY FINANCIAL STATEMENTS: Chair: Is there any testimony for this item? Submission of financial statements and information relating to the financial status of the Department. Department personnel will be available to respond to questions by the Board relating to the financial status of the Department. H. MANAGER-: The Manager-Chief Engineer to provide an update on the following: 1. North Kona Wells I. : 1. Chairperson to report on matters of interest to the Board 2. AWWA ACE25 Report by Board Members who attended the event on 6/8-11/25 8) ANNOUNCEMENTS: Next Meeting July 22, 2025, 10:00 a.m., -5044 Ane -Kona, 9) ADJOURNMENT: Anyone requiring an accommodation or auxiliary aid and/or services to participate in this meeting (i.e. sign language, interpreter, large print), please contact the Board Secretary, at (808) 961-8050 as soon as possible, but no later than five days before the scheduled meeting. Notice to Lobbyists of becoming a lobbyist. {Article 15, Section 2-any individual engaged for pay or other consideration who spends more than five hours in any month or $275 in any six-month period for the purpose of attempting to influence legislative or administrative action by communicating or urging others to communicate 15, Section 2-91.3(a)(6), the County Clerk- Board Packet: Pursuant -7.5, the board packet provided to members of the board for this meeting is available for public inspection during regular business hours at the Department of Water Supply office, 345 Street, Suite Page 5 of 5 June 24, 2025, Water Board Agenda