HomeMy WebLinkAbout2006-12-19 Water Board AgendaDEPARTMENT OF WATER SUPPLY
COUNTY OF HAWAII
WATER BOARD MEETING
AGENDA
MEETING DATE: December 19, 2006
PLACE: Hilo Operations Center Conference Room; 889 Leilani Street, Hilo, Hawaii
TIME: 10:00 a.m.
1) CALL TO ORDER - 10:00 a.m.
2) STATEMENTS FROM THE PUBLIC
3) APPROVAL OF MINUTES - Minutes of the November 28, 2006, Water Board Meeting
4) APPROVAL OF ADDENDUM AND /OR SUPPLEMENTAL AGENDA (if necessary)
(Note: Addendum requires Roll Call Vote)
5) SOUTH HILO:
A. JOB NO. 2002-804, CONSTRUCTION OF THE KAIEIE MAUKA
PRODUCTION WELL AND SUPPORTING FACILITIES:
Attached is a copy of Change Order No. 2 dated December 8, 2006, for Isemoto Contracting
Co., Ltd., requesting for an extension of contract time for the work stated. The additional
calendar days (98) are due to the fabrication time to execute the requested changes to the
landing /grating of the reservoir hatch and revisions from Hawaii Electric Light Company, Inc.
(HELCO).
This is the second time extension request. The first time extension request granted 110
calendar days for electrical equipment changes. Staff has reviewed this second time extension
request and finds that the 98 calendar days are justifiable.
RECOMMENDATION: It is recommended that the Board grant Isemoto Contracting, Co.,
Ltd., this extension of contract time for JOB NO. 2002 -804, CONSTRUCTION OF THE
KAIEIE MAUKA PRODUCTION WELL AND SUPPORTING FACILITIES, from
October 21, 2006, to January 27, 2007.
6) NORTH KONA:
A. JOB NO. 2002-806, CONSTRUCTION OF THE MAMALAHOA HIGHWAY
WATERLINE IMPROVEMENTS — PHASE II:
The contractor, Isemoto Contracting Co., Ltd, has requested a contract time extension of 180
calendar days. This is due to the time required to have the Department's consulting engineer,
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BK Inc., prepare additional plans and specifications for the addition of inlet control units and
check valves at the Holualoa #1 and Kahaluu #1 (Holmes) tank sites, which were not
included in the original construction plans. There were also delays in review and revision to
the submittals for the project. The contractor will also need additional time to install the
additional inlet control units and check valves.
This would be the first time extension to the contract. Engineering staff has reviewed the
request and finds that the 180 calendar days are justified.
RECOMMENDATION: It is recommended that the Board grant this extension of contract time
of 180 calendar days to Isemoto Contracting Co., Ltd., for JOB NO. 2002 -806,
CONSTRUCTION OF THE MAMALAHOA HIGHWAY WATERLINE IMPROVEMENTS,
PHASE 11. If approved, the contract completion date will be extended from December 5, 2006,
to June 3, 2007.
7) MISCELLANEOUS:
A. DEDICATION OF WATER SYSTEMS:
The Department received the following documents for action by the Water Board. The water
systems have been constructed in accordance with the Department's standards and are in
acceptable condition for dedication.
GRANT OF EASEMENT AND BILL OF SALE
KONA VISTA, UNIT 2 -B
Subdivision Application No.: 2003 -022
Grantor: GAMREX, INC.
TMK: (3) 7 -6- 021:015 (Old Tax Map Key)
E.W.O.: 2006 -032
Lots: 3 existing, 38 additional = 41 total Zoning: RS -15
Facilities Charge: $229,880.00 Paid: 2/10/06
Final Inspection Date: 9/29/06
Water System Cost: $384,290.00
2. GRANT OF EASEMENT AND BILL OF SALE
LOKAHI MAKAI, PHASES 3
Subdivision Application No. 2004 -0117
LOKAHI MAKAI, PHASE 4
Subdivision Application No. 2004 -0125
Grantor: Sonny Ventures LLC
TMK: (3) 7 -3- 060:051
E.W.O.: 2006 -055 — Phase 3
2006 -060 — Phase 4
Lots: 1 existing, 49 additional = 50 total, plus 2 Roadway Lots — Phase 3
Zoning: RS -10 & RM -4
Lots: 21 Phase 4
Zoning: RS -10 & RM -4
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Facilities Charge: $278,740.00 - Phase 3 CAF: $26,000.00 Paid: 3/06/06
$109,450.00 - Phase 4 CAF: $10,500.00 Paid: 3/06/06
Final Inspection Date: 12/07/06 - Phase 3
12/08/06 - Phase 4
Water System Cost: $311,342.50 - Phase 3
Water System Cost: $24,076.50 - Phase 4
RECOMMENDATION: It is recommended that the Water Board accept these documents
subject to the approval of the Corporation Counsel and that either the Chairman or the
Vice - Chairman be authorized to sign the documents.
B. VEHICLE BID NO. 2006-10, FURNISHING AND DELIVERING VEHICLES
TO THE DEPARTMENT OF WATER SUPPLY:
Bids were opened on December 11, 2006, with the following results:
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Clark Automotive Group, Inc., dba
Island Chevrolet, Buick, Cadillac,
Pontiac, GMC
Orchid Isle Auto Center
Part "A"
1.
ONE (1) ONLY 2006 OR LATER 1-
TON CREW CAB WITH SERVICE
BODY AND LIFT GATE PICKUP,
4 -WHEEL DRIVE
$42,435.47
$42,800.00
2.
Trade -in
($200.00)
($1.00)
3.
Applicable Taxes and Fees
$1,759.53
Included
4.
Total delivery price
$43,995.00
$42,799.00
5.
Delivery time (calendar days)
210
180
Part `B"
1.
ONE (1) ONLY 2006 OR LATER
2.5 TON DUMP TRUCK, DUAL
REAR WHEEL, 4 -WHEEL DRIVE
NO BID
$56,725.00
2.
Applicable taxes and fees
$1.00
3.
Total delivery price
$56,726.00
4.
Delivery time (calendar days)
180
Part "C"
1,
ONE (1) ONLY 2006 OR LATER
1/2 -TON COMPACT PICK -UP
WITH LIFT GATE, 4 -WHEEL DR.
$17,801.71
$22,300.00
2.
Trade -in
($200.00)
($1.00)
3.
Applicable taxes and fees
$733.29
Included
4.
Total deliver rice
$18,335.00
$22,299.00
5.
Deliver time (calendar days)
180
120
Part "D"
I.
ONE (1) ONLY 2006 OR LATER 4-
DOOR FULL -SIZED SEDAN
$18,435.32
$22,650.00
2.
Trade -in
($200.00)
($1.00)
3.
Applicable taxes and fees
$759.68
Included
4.
Total deliver rice
$18,995.00
$22,649.00
5.
Deliver time (calendar days)
1 180
120
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RECOMMENDATION: It is recommended that the Board award VEHICLE BID
NO. 2006 -10, FURNISHING AND DELIVERING VEHICLES TO THE DEPARTMENT
OF WATER SUPPLY, to Clark Automotive Group, Inc., dba Island Chevrolet, Buick,
Cadillac, Pontiac, GMC, for Parts "C, D, and G" at a cost of $62,955.00; and to Orchid Isle
Auto Center, for Parts "A, B, E, and F" at a cost of $140,689.00 and that either the Chairman
or the Vice - Chairman be authorized to sign the contracts subject to approval of the contracts
as to form and legality by Corporation Counsel.
The total amount for the vehicles is $203,644.00.
C. RESOLUTION NO. 06-01 AUTHORIZING THE MANAGER TO ENTER INTO,
NEGOTIATE AND EXECUTE AGREEMENTS CONCERNING THE USE OF
POTABLE WATER FOR LANDSCAPE IRRIGATION AND /OR OTHER
LANDSCAPING PURPOSES:
The Rules and Regulations and policies of the Department of Water Supply of the County of
Hawaii (`DWS ") require a consumer and/or developer to execute agreements with the DWS
when using potable water for landscape irrigation and/or other landscaping purposes. The
Water Board of the County of Hawaii ( "Water Board "), has been approving and executing
such agreements. Since the approving and executing of such agreements is administrative in
nature, the Water Board desires to delegate and authorize the Manager or Deputy Manager of
the Department of Water Supply to enter into and execute these agreements with the
consumers and/or developers.
RECOMMENDATION: It is recommended that the Board adopt Resolution No. 06 -01, and
that it take effect upon adoption.
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Clark Automotive Group, Inc., dba
Island Chevrolet, Buick, Cadillac,
Pontiac, GMC
Orchid Isle Auto Center
Part "E"
1.
ONE (1) ONLY 2006 OR LATER
EXTRA CAB, 4 -WHEEL DRIVE,
PICK -UP TRUCK
$20,681.73
$21,215.00
2.
Trade -in
($200.00)
($1.00)
3.
Applicable taxes and fees
$853.27
Included
4.
Total delivery price
$21,335.00
$21,214.00
5.
Delivery time (calendar days)
180
120
Part "F"
I.
ONE (1) ONLY 2006 OR LATER
COMPACT 4 -WD SPORT
UTILITY VEHICLE
NO BID
$19,950.00
2.
Applicable taxes and fees
Included
3.
Total delivery price
$19,950.00
4.
Delivery time (calendar days)
120
Part "G"
I.
ONE (1) ONLY 2006 OR LATER
4 -DOOR MID-SIZED 4X4 SPORT
UTILITY VEHICLE
$24,800.16
$26,278.00
2.
Trade -in
($200.00)
($1.00)
3.
1 Applicable taxes and fees
$1,024.84
Included
4.
Total delivery price
$25,625.00
$26,277.00
5.
Delivery time (calendar days)
180
120
RECOMMENDATION: It is recommended that the Board award VEHICLE BID
NO. 2006 -10, FURNISHING AND DELIVERING VEHICLES TO THE DEPARTMENT
OF WATER SUPPLY, to Clark Automotive Group, Inc., dba Island Chevrolet, Buick,
Cadillac, Pontiac, GMC, for Parts "C, D, and G" at a cost of $62,955.00; and to Orchid Isle
Auto Center, for Parts "A, B, E, and F" at a cost of $140,689.00 and that either the Chairman
or the Vice - Chairman be authorized to sign the contracts subject to approval of the contracts
as to form and legality by Corporation Counsel.
The total amount for the vehicles is $203,644.00.
C. RESOLUTION NO. 06-01 AUTHORIZING THE MANAGER TO ENTER INTO,
NEGOTIATE AND EXECUTE AGREEMENTS CONCERNING THE USE OF
POTABLE WATER FOR LANDSCAPE IRRIGATION AND /OR OTHER
LANDSCAPING PURPOSES:
The Rules and Regulations and policies of the Department of Water Supply of the County of
Hawaii (`DWS ") require a consumer and/or developer to execute agreements with the DWS
when using potable water for landscape irrigation and/or other landscaping purposes. The
Water Board of the County of Hawaii ( "Water Board "), has been approving and executing
such agreements. Since the approving and executing of such agreements is administrative in
nature, the Water Board desires to delegate and authorize the Manager or Deputy Manager of
the Department of Water Supply to enter into and execute these agreements with the
consumers and/or developers.
RECOMMENDATION: It is recommended that the Board adopt Resolution No. 06 -01, and
that it take effect upon adoption.
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D. WATER RATE STUDY:
Discussion on proposed topics that the Water Board would like to be addressed or discussed at
the January 2007 Water Board Meeting presentation by R. W. Beck, Inc.
E. MONTHLY PROGRESS REPORT:
Submission of Progress Report of Projects by Department (see attached). Department
personnel will be available to respond to questions by the Board regarding the status /progress
of any project.
F. REVIEW OF MONTHLY FINANCIAL STATEMENTS:
Submission of financial statements and information relating to the financial status of the
Department. Department personnel will be available to respond to questions by the Board
relating to the financial status of the Department.
G. KAHALUU SHAFT PUMP MODIFICATION:
Informational presentation to be made regarding modifications to be done at the Kahaluu Shaft
that should improve water quality.
H. MANAGER'S REPORT:
1) The Manager will provide a report/update of the construction /status of the Kona
Coastview/Wonderview Improvement District project.
2) Update of negotiations with Kamehameha Investment Corporation.
3) The Manager will provide the status of the Palani Road Transmission Waterline project.
4) DWS retiring personnel.
5) Meeting Schedule for Water Board Meetings - 2007 (attached).
I. ELECTION OF CHAIRMAN AND VICE - CHAIRMAN FOR 2007:
Board to elect Chairman and Vice - Chairman for the 2007 term.
J. CHAIRMAN'S REPORT:
Chairman to provide comments and/or information relating to matters of concern to the Water
Board.
K. EXECUTIVE SESSION:
The Board anticipates convening an executive meeting to consider the evaluations of the
Manager, as authorized by Hawaii Revised Statutes, Sections 92 -4 and 92- 5(a)(2). A
two - thirds vote, pursuant to HRS Section 92 -4, is necessary to hold an executive meeting.
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L. MANAGER'S EVALUATION:
Discussion /Action on Manager's evaluation and compensation. See attached Salary Schedule
from all four Water Supply jurisdictions, and Human Resources documentation of union
raises. Policy of Honolulu Water Supply regarding pay schedule of Manager and Deputy not
available.
8) ANNOUNCEMENTS:
1. Next Meeting:
The next meeting of the Water Board will be held on January 23, 2007, 10:00 a.m., in the Hilo
Operations Center Conference Room, 889 Leilani Street, Hilo, Hawaii.
9) STATEMENTS FROM THE PUBLIC
10) ADJOURNMENT
The meeting place is accessible to persons with disabilities. If you require use of an
auxiliary aid or other access accommodation, please contact Doreen Shirota at 961 -8050 as
soon as possible or at least 5 days prior to the meeting.
The Department of Water Supply is an Equal Opportunity provider and employer.
Notice to Lobbyists: If you are a lobbyist, you must register with the Hawai `i County Clerk
within five days of becoming a lobbyist. (Article 15, Section 2- 91.3(b), Hawai `i County
Code] A lobbyist means "any individual engaged for pay or other consideration who
spends more than five hours in any month or $275 in any six -month period for the purpose
of attempting to influence legislative or administrative action by communicating or urging
others to communicate with public officials. " (Article 15, Section 2- 91.3(a)(6), Hawai `i
County Code] Registration forms and expenditure report documents are available at the
Office of the County Clerk - Council, 25 Aupuni Street, Hilo, Hawai `i 96720.
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