HomeMy WebLinkAbout2007-06-19 Water Board AgendaDEPARTMENT OF WATER SUPPLY
COUNTY OF HAWAII
WATER BOARD MEETING
AGENDA
MEETING DATE: June 19, 2007
PLACE: Hilo Operations Center Conference Room; 889 Leilani Street, Hilo, Hawaii
TIME: 10:00 a.m.
1) CALL TO ORDER - 10:00 a.m. (please turn cell phones off or set to silent)
2) STATEMENTS FROM THE PUBLIC
3) APPROVAL OF MINUTES - 1. Minutes of the May 22, 2007, Public Hearing on the Proposed
Operating Budget and Capital Improvements Budget for Fiscal
Year 2007 -2008 for the Department of Water Supply
2. Minutes of the May 22, 2007, Water Board Meeting
4) APPROVAL OF ADDENDUM AND /OR SUPPLEMENTAL AGENDA (if necessary)
(Note: Addendum requires Roll Call Vote)
5) SOUTH HILO:
A. MATERIAL BID NO. 2007-06, FURNISHING AND DELIVERING TEMPORARY
POTABLE WATER STORAGE TANKS FOR THE DEPARTMENT OF WATER SUPPLY:
One bid was received and opened on June 8, 2007, at 3:00 p.m.; and following is the bid result:
Description
Bidder: Puna Water Services, Inc., dba Waterworks
Bid Amount: $28,500.00
Three (3) each 30,000 -gallon potable
Taxes & Fees: 1,187.59
water storage tanks each with 25 mil.
Total Delivery Price: 529,687.59
HDPE liner (NSF 61 approved)
Delivery Time: 60 calendar days
Funding to be through the Federal Emergency Management Agency (FEMA).
The sole bid was evaluated and determined reasonable.
RECOMMENDATION: It is recommended that the Board award the contract for MATERIAL BID
NO. 2007 -06, FURNISHING AND DELIVERING TEMPORARY POTABLE WATER STORAGE
TANKS FOR THE DEPARTMENT OF WATER SUPPLY STOCK, to Puna Water Services, Inc., dba
Waterworks, for their bid amount of $29,687.59, and that either the Chairman or the Vice - Chairman be
authorized to sign the contract(s), subject to review as to form and legality of the contract(s) by
Corporation Counsel.
Page 1 of 6 6- 19- 07- Agenda.doc
B. JOB NO. 2004-846, ALAHELENUI G. I. PIPELINE REPLACEMENT:
The contractor, William C. Loeffler Construction, Inc., has submitted a request for a contract time
extension of forty (40) working days. The water system is complete and is currently in service. The
request is due to the contractor needing to go back out to the site and complete resurfacing pavement
within the Alahelenui Street right -of -way as required by the Department of Public Works (DPW) and
per the contract. The contractor's on -site personnel confused the additional paving to be the normal
trench repair paving and demobilized, thinking the job was complete. DPW's inspector checked with
DPW engineers and confirmed that the contractor will be required to complete the job and go back and
finish the resurfacing of the pavement per DWS plans and specifications for the project.
This would be the second time extension to the contract. The previous extension is as follows:
• First time extension request - nineteen (19) working days (12 rainout days and a 7 -day delay
caused by DWS personnel's limited ability to be present at the site to witness performance of
certain procedures.)
If approved, the contract completion date will be extended from May 24, 2007, until July 23, 2007.
Engineering staff has reviewed the request and finds that the 40- working day extension is necessary to
complete the project.
RECOMMENDATION: It is recommended that the Board grant this extension of contract time of
forty working days, to William C. Loeffler Construction, Inc., for JOB NO. 2004 -846, ALAHELENUI
G. I. PIPELINE REPLACEMENT.
6) NORTH KONA:
A. JOB NO. 2004-839, CONSTRUCTION OF THE KEOPU - PUUHONUA
PRODUCTION WELL AND 1.0 MG RESERVOIR:
Bids for this project were opened on June 8, 2007, at 2:00 p.m.; and following are the bid results:
Bidder
Amount
Isemoto Contracting Co., Ltd.
$4,901,967.00
Primatech Construction Inc.
$6,917,665.00
Project Scope: This project consists of outfitting a well including controls, control building and
appurtenant piping /equipment and constructing a 1.0 MG reservoir.
Project Cost:
1) Low Bidder (Isemoto Contracting Co., Ltd.) $ 4,901,967.00
2) Construction Contingency ( --10 %) $ 488,033.00
Total Construction Cost: S 5.390.000.00
Funding for this project will be from the DWS C.I.P. Budget. The contractor will have 360 calendar
days to complete this project.
RECOMMENDATION: It is recommended that the Board award the contract for JOB NO. 2004 -839,
CONSTRUCTION OF THE KEOPU - PUUHONUA PRODUCTION WELL AND 1.0 MG
RESERVOIR, to the lowest responsible bidder, Isemoto Contracting Co., Ltd., for their bid amount of
$4,901,967.00 plus $488,033.00 in construction contingency for a total contract amount of
$5,390,000.00, and that either the Chairman or the Vice - Chairman be authorized to sign the contract
subject to review as to form and legality of the contract by Corporation Counsel.
Page 2 of 6 6- 19- 07- Agenda.doc
B. JOB NO. 2002-806, MAMALAHOA HIGHWAY WATERLINE IMPROVEMENTS — PHASE 2:
The contractor, Isemoto Contracting Co., Ltd, has requested a contract time extension of 180 calendar
days. Construction of the project has been delayed due to revisions to the project plans, scope of work,
and project scheduling. The contractor could not proceed with construction until the Department
determined the appropriate design and sequencing of construction for the project.
This would be the second time extension to the contract. The first time extension request was for 180
calendar delays due to consultant's preparation of additional plans and specifications for addition of
inlet control units and check valves at Holualoa #1 and Kahaluu #1 tank sites, which were not included
in the original plans, and the contractor's additional time required for installation of same. There were
also delays in review and revisions to submittals for the project.
If approved, the contract completion date will be extended from June 3, 2007, to November 30, 2007.
Engineering staff has reviewed the request and finds that the 180 calendar days are justified.
RECOMMENDATION: It is recommended that the Board grant this extension of contract time of 180
calendar days to Isemoto Contracting Co., Ltd., for JOB NO. 2002 -806, MAMALAHOA HIGHWAY
WATERLINE IMPROVEMENTS — PHASE 2.
7) KA`U:
A. JOB NO. 2005-873, CONSTRUCTION OF NA`ALEHU DEEPWELL MCC BUILDING:
Bids for this project were opened on June 8, 2007, at 2:30 p.m.; and following are the bid results:
Bidder
Amount
Site Engineering, Inc.
$809,433.65
Isemoto Contracting Co., Ltd.
$817,075.00 *Corrected amount
Project Scope: This project consists of replacing the existing MCC (Motor Control Center) building
and electrical appurtenances for the existing deepwell.
Project Cost:
1) Low Bidder (Site Engineering, Inc.) $809,433.65
2) Construction Contingency 90,566.35
Total Construction Cost: $900,000.00
Funding for this project will be from the Operations Budget. The engineering estimate for this project
is $600,000.00.
The contractor will have 180 calendar days to complete this project.
RECOMMENDATION: It is recommended that the Board award the contract for JOB NO. 2005 -873,
CONSTRUCTION OF NA`ALEHU DEEPWELL MCC BUILDING, to the lowest responsible bidder,
Site Engineering, Inc., for their bid amount of $809,433.65 plus $90,566.35 in construction
contingency for a total contract amount of $900,000.00, and that either the Chairman or the
Vice - Chairman be authorized to sign the contract, subject to review as to form and legality of the
contract by Corporation Counsel.
Page 3 of 6 6- 19- 07- Agenda.doc
8) MISCELLANEOUS:
A. DEDICATION OF WATER SYSTEMS:
The Department has received the following documents for action by the Water Board. The water
systems have been constructed in accordance with the Department's standards and are in acceptable
condition for dedication.
1. GRANT OF EASEMENT AND BILL OF SALE
INDEMNIFICATION AGREEMENT
DEED (for 3 -Tank Sites)
BILL OF SALE (for 3 -Tank Sites)
Hokuli'a, Phase 1, Package 1
Subdivision Application No. 98 -124
Grantor: 1250 Oceanside Partners
TMK: (3) 8 -1 -004: Portion 003
E.W.O.: 2001 -049
Lots: 284
Facilities Charge: $ 952,876.00
Final Inspection Date:
Water System Cost: $3,721,569.00
2.
3
Zoning: A -IA
Date Paid: 9/17/99
GRANT OF EASEMENT AND BILL OF SALE
Grantor /Seller: Wainani 42, LLC
TMK: (3) 7- 3- 010:027 (por.) and (3) 7- 3- 010:049 (por.) Tank Site
E.W.O.: 2006 -063
Final Inspection Date:
Water System Cost: _
BILL OF SALE
Alii Drive Waterline Improvements
Seller: Pacific Monarch Resorts, Inc.
TMK: (3) 7 -5- 018:011, 078 & 080 (SMA -98 -7)
E.W.O.: 2006 -064
Facilities Charge: $160,690.00 (CAF: $14,500.00)
Final Inspection Date: 9/28/2006
Water System Cost: $98,844.00
4. GRANT OF EASEMENT
For Water Meter Purposes
Grantor: Pacific Monarch Resorts, Inc.
TMK: (3) 7 -5- 018:011
Date Paid: 6/05/07
RECOMMENDATION: It is recommended that the Water Board accept these documents subject to
the approval of the Corporation Counsel and that either the Chairman or the Vice - Chairman be
authorized to sign the documents.
Page 4 of 6 6- 19- 07- Agenda.doc
B. REVISED TABLE OF ORGANIZATION FOR THE OPERATIONS DIVISION:
Currently, the Operations Division in Hilo has only one (1) Equipment Operator II position, which
is filled. There are instances when the Equipment Operator II is on a project and the need arises
for a second Equipment Operator II to deliver material to other districts with a dump truck. In
order to fairly compensate the employee who drives the dump truck to deliver the materials, a
second Equipment Operator II position needs to be created to be used on an as- needed basis. The
employee would then be compensated financially if it is a higher position that he currently is in, as
well as given credit for time served as an Equipment Operator II for promotional considerations.
2. Currently, the Operations Division is having difficulty filling the vacant Water Plant
Electrician- Mechanic positions in Kona and Waimea due to a lack of qualified applicants with
industrial electricity skills. In order to develop a trade progression /apprentice program to allow the
Department to train and develop qualified applicants in- house, additional Water Plant
Electrician- Mechanic Helper positions must be created. It is proposed to create an additional five
(5) Water Plant Electrician- Mechanic Helper positions (1 - Hilo Baseyard, 2 - Waimea Baseyard,
2 - Kona Baseyard), so that a trade progression /apprenticeship program may be developed.
RECOMMENDATION: It is recommended that the Board approve the creation of an additional
Equipment Operator II position for the Hilo Baseyard and a total of five (5) Water Plant
Electrician- Mechanic Helper positions for the Hilo, Waimea, and Kona Baseyards as outlined above.
C. MONTHLY PROGRESS REPORT:
Submission of Progress Report of Projects by the Department (see attached). Department personnel
will be available to respond to questions by the Board regarding the status /progress of any project.
D. DEPARTMENT OF WATER SUPPLY PROPOSED OPERATING AND
CAPITAL IMPROVEMENT BUDGETS FOR FISCAL YEAR 2007 -2008:
The proposed Operating and Capital Improvement Budgets for Fiscal Year 2007 -2008 were published
in the newspapers for presentation at the Public Hearing held on May 22, 2007, at 9:30 a.m.
RECOMMENDATION: It is recommended that the Board approve the proposed Operating and
Capital Improvement Budgets for the Fiscal Year 2007 -2008.
E. REVIEW OF MONTHLY FINANCIAL STATEMENTS:
Submission of financial statements and information relating to the financial status of the Department.
Department personnel will be available to respond to questions by the Board relating to the financial
status of the Department.
F. MANAGER'S REPORT:
1) The Manager will provide the status of the Palani Road Transmission Waterline project.
2) The Manager will provide a status of the Waimea Clearwater Reservoir Repair.
3) The Manager will provide a status of the Hawaiian Ocean View exploratory well.
4) The Manager will provide a status of the Kona Water Quality.
5) The Manager will provide an update on negotiations with Kamehameha Investment Corporation.
6) The Manager will provide an update on drought conditions in specific districts.
Page 5 of 6 6- 19- 07- Agenda.doc
G. CHAIRMAN'S REPORT:
Chairman to provide comments and/or information relating to matters of concern to the Water Board.
9) ANNOUNCEMENTS:
1. Next Meeting:
The next meeting of the Water Board will be held on July 24, 2007, 10:00 a.m., in the Hilo Operations
Center Conference Room; 889 Leilani Street, Hilo, Hawaii.
10) STATEMENTS FROM THE PUBLIC
11) ADJOURNMENT
The meeting place is accessible to persons with disabilities. If you require use of an auxiliary aid or
other access accommodation, please contact Doreen Shirota at 961 -8050 as soon as possible or at
least 5 days prior to the meeting.
The Department of Water Supply is an Equal Opportunity provider and employer.
Notice to Lobbyists: If you are a lobbyist, you must register with the Hawai `i County Clerk within
five days of becoming a lobbyist. [Article 15, Section 2- 91.3(b), Hawai `i County Code] A lobbyist
means "any individual engaged for pay or other consideration who spends more than five hours in
any month or $275 in any six -month period for the purpose of attempting to influence legislative or
administrative action by communicating or urging others to communicate with public officials. "
(Article 15, Section 2- 91.3(a)(6), Hawai `i County Code} Registration forms and expenditure report
documents are available at the Office of the County Clerk - Council, 25 Aupuni Street, Hilo, Hawai `i
96720.
Page 6 of 6 6- 19- 07- Agenda.doc