HomeMy WebLinkAbout2007-09-25 Water Board AgendaDEPARTMENT OF WATER SUPPLY
COUNTY OF HAWAII
WATER BOARD MEETING
AGENDA
MEETING DATE: September 25, 2007
PLACE: Waimea Community Center (next to the ball park); Kamuela, HI
TIME: 10:00 a.m.
1) CALL TO ORDER - 10:00 a.m. (please turn cell phones off or set to silent)
2) STATEMENTS FROM THE PUBLIC
3) APPROVAL OF MINUTES - Minutes of the August 28, 2007, Water Board Meeting
4) APPROVAL OF ADDENDUM AND /OR SUPPLEMENTAL AGENDA (if necessary)
(Note: Addendum requires Roll Call Vote)
5) NORTH KONA:
A. WAIAHA SOUTH AND WAIAHA NORTH DEVELOPER'S AGREEMENTS:
At the July 24, 2007, meeting, the Water Board conditionally approved the revised versions of
the Waiaha South and Waiaha North Developer's Agreements that were given to the Water
Board and DWS the day of the meeting, subject to the discretion of the Department of Water
Supply and Corporation Counsel that there would be no changes in the tax map key numbers
or number of units, and subject to the final approval of the Water Board at its September
meeting.
Staff has reviewed the parcels and water units and finds the allocations are acceptable. Staff is
reviewing the construction costs of the required improvements. Construction plans must be
reviewed and approved prior to the actual Agreement being finalized.
RECOMMENDATION: It is recommended that the Water Board agree to the list of parcels
and number of units assigned to each parcel as provided in the attached agreements and that
either the Chairman or the Vice - Chairman be authorized to execute the final Agreements
subject to approval by Corporation Counsel.
B. JOB NO. 2003-834 (REVISED), CONSTRUCTION OF THE KONA BASEYARD
FACILITY IMPROVEMENTS:
Attached is a copy of a letter dated September 12, 2007, from Central Construction, Inc.,
requesting an extension of contract time. The contractor is requesting a 60- calendar day
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extension to allow the Department of Water Supply to secure the necessary building permit for
the project construction.
This is the contractor's third time extension request. Staff has evaluated this request and finds
that the 60- calendar day extension is justified.
First time extension (64 calendar days) was for securing a building permit, which
extended the contract from May 11, 2007, to July 14, 2007.
Second time extension (60 calendar days) to secure the building permit for the project,
which extended the contract from July 14, 2007, to September 12, 2007.
RECOMMENDATION: It is recommended that the Board grant Central Construction, Inc., a
60- calendar day extension for JOB NO. 2003 -834 (REVISED), CONSTRUCTION OF THE
KONA BASEYARD FACILITY IMPROVEMENTS, from September 12, 2007, to
November 11, 2007.
6) MISCELLANEOUS:
A. 2007 HAWAII SECTION AMERICAN WATER WORKS ASSOCIATION
PIPE TAPPING TEAM CHAMPIONS:
Presentation of plaques honoring the Waimea Pipe Tapping Team and introduction of Pipe
Tapping Team members.
B. DEDICATION OF WATER SYSTEM:
We received the following document for action by the Water Board.
LICENSE EASEMENT NO. 693
TEMPORARY WATERLINE TO THE PUUKAPU DEEPWELL
Grantor: Department of Hawaiian Home Lands
TMK: (3) 6- 4- 002:portions 125 & 137
RECOMMENDATION: It is recommended that the Water Board accept this document
subject to the approval of the Corporation Counsel and that either the Chairman or the
Vice - Chairman be authorized to sign the document.
C. MONTHLY PROGRESS REPORT:
Submission of Progress Report of Projects by the Department (see attached). Department
personnel will be available to respond to questions by the Board regarding the status /progress
of any project.
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7)
D. REVIEW OF MONTHLY FINANCIAL STATEMENTS:
Submission of financial statements and information relating to the financial status of the
Department. Department personnel will be available to respond to questions by the Board
relating to the financial status of the Department.
E. MANAGER'S REPORT:
1) The Manager will provide the status of the Palani Road Transmission Waterline project.
2) The Manager will provide a status of the Waimea Clearwater Reservoir Repair.
3) The Manager will provide a status of the Hawaiian Ocean View exploratory well.
4) The Manager will provide a status of the Kona Water Quality.
5) The Manager will provide an update on negotiations with Kamehameha Investment
Corporation.
F. CHAIRMAN'S REPORT:
Chairman to provide comments and/or information relating to matters of concern to the Water
Board.
ANNOUNCEMENTS:
1. Next Meeting:
The next meeting of the Water Board will be held on October 23, 2007, 10:00 a.m., in the Hilo
Operations Center Conference Room; 889 Leilani Street, Hilo, Hawaii.
8) STATEMENTS FROM THE PUBLIC
9) ADJOURNMENT
The meeting place is accessible to persons with disabilities. If you require use of an
auxiliary aid or other access accommodation, please contact Doreen Shirota at 961 -8050 as
soon as possible or at least 5 days prior to the meeting.
The Department of Water Supply is an Equal Opportunity provider and employer.
Notice to Lobbyists: If you are a lobbyist, you must register with the Hawai `i County Clerk
within five days of becoming a lobbyist. (Article 15, Section 2- 91.3(b), Hawai `i County
Code] A lobbyist means "any individual engaged for pay or other consideration who
spends more than five hours in any month or $275 in any six -month period for the purpose
of attempting to influence legislative or administrative action by communicating or urging
others to communicate with public officials. " (Article 15, Section 2- 91.3(a)(6), Hawai `i
County Code] Registration forms and expenditure report documents are available at the
Office of the County Clerk - Council, 25 Aupuni Street, Hilo, Hawai `i 96720.
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