HomeMy WebLinkAbout2008-05-27 Water Board AgendaDEPARTMENT OF WATER SUPPLY
COUNTY OF HAWAII
WATER BOARD MEETING
AGENDA
MEETING DATE: May 27, 2008
PLACE: Waimea Community Center (next to the Ball Park); Kamuela, Hawaii
TIME: 10:00 a.m.
1) CALL TO ORDER - 10:00 a.m. (please turn cell phones off or set to silent)
2) STATEMENTS FROM THE PUBLIC
3) APPROVAL OF MINUTES - Minutes of the April 22, 2008, Water Board Meeting
4) APPROVAL OF ADDENDUM AND /OR SUPPLEMENTAL AGENDA (if necessary)
(Note: Addendum requires Roll Call Vote)
5) SOUTH HILO:
A. DRINKING WATER STATE REVOLVING FUND RESOLUTION NO. 08 -03:
Attached is Resolution No. 08 -03 amending Resolution 2005 -01 (also attached) to increase the loan
amount requested from the Drinking Water State Revolving Fund ( DWSRF). This increase in loan
amount is due to escalated prices from when the original resolution was drafted as well as the additional
funds to include the new reservoir, which was approved by the Department of Health as an improvement
that qualifies for this funding. This Resolution is specifically identified for the following projects: Job
No. 98 -705, HONOMU EXPLORATORY WELL and Job No. 2005 -863, HONOMU PRODUCTION
WELL AND 0.3 MG RESERVOIR, to execute loans with DWSRF for up to $4.5 million.
RECOMMENDATION: It is recommended that the Water Board adopt Resolution No. 08 -03, subject
to the approval of Corporation Counsel.
B. MATERIAL BID NO. 2008 -08, FURNISHING AND DELIVERING WATER METERS, FIRE
HYDRANTS, VALVES, CHLORINATORS, PUMPS, PIPES, SCADA, MOTORS, AND
MISCELLANEOUS ITEMS FOR THE DEPARTMENT OF WATER SUPPLY STOCK:
Bids will be opened on May 22, 2008, at 2:00 p.m.; and a report and recommendation will be provided
at the meeting.
C. JOB NO. 2007 -926, CONSTRUCTION OF THE HAKALAU IKI SPRING REMEDIATION:
Bids were opened on May 16, 2008, at 2:00 p.m.; and following are the bid results:
Bidder
Amount
Ed Hi a General Contractor
$518,000.00
Isemoto Contracting Co., Ltd.
$548,100.00
Jas. W. Glover, Ltd.
$1,418,800.00
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Project Scope: This project consists of remediation work on the Hakalau Iki Spring intake structure,
installation of corrosion control facilities, water quality monitoring facilities, and appurtenant piping,
electrical, and site work
Project Cost:
1) Low Bidder (Ed Higa General Contractor) $518,000.00
2) Construction Contingency ( -10 %) 52,000.00
Total Construction Cost: $570.000.00
Funding for this project will be from DWS CIP. The contractor will have 136 calendar days to
complete this project. The Engineering estimate was $505,225.00.
RECOMMENDATION: It is recommended that the Board award the contract for JOB NO. 2007 -926,
CONSTRUCTION OF THE 14AKALAU IKI SPRING REMEDIATION, to the lowest responsible
bidder, Ed Higa General Contractor, for their bid amount of $518,000.00 plus $52,000.00 in
construction contingency for a total contract amount of $570,000.00, and that either the Chairperson or
the Vice - Chairperson be authorized to sign the contract subject to review as to form and legality of the
contract by Corporation Counsel.
6) SOUTH KOHALA:
A. DRINKING WATER STATE REVOLVING FUND RESOLUTION NO. 08 -04:
IC
Attached is Resolution No. 08 -04 for the project of which we have submitted request for loans under
the Drinking Water State Revolving Fund. As part of the requirements, a Resolution is required by
the Water Board. This Resolution is specifically identified for the following project: Job
No. 2004 -850, WAIMEA WATER TREATMENT PLANT SLUDGE DRYING BEDS and authorizes
the Manager or Deputy Manager to execute loans with the DWSRF for up to $3.6 million.
RECOMMENDATION: It is recommended that the Water Board adopt Resolution No. 08 -04,
subject to the approval of Corporation Counsel.
WATER TREATMENT PROPOSAL NO. 2008 -02, FURNISHING AND
DELIVERING POLYMERS TO WAIMEA WATER TREATMENT PLANT:
Bids were opened on May 15, 2008, at 2:00 p.m.; and following are the bid results:
Bidder
Amount
Phoenix V LLC dba BEI Hawaii
$298,099.66
Pural Water Specialty Co., Inc.
$336,050.75
Bidder Amount
Phoenix V LLC dba BEI Hawaii $298,099.66
Contingency 51,900.34
TOTAL CONTRACT PRICE: $350.000.00
The reason for the high contingency is that due to past experiences, the dosage of polymers used at the
time of the plant test is lower than at other times of the year. As the quality of water goes down
during the year due to unstable weather conditions, more polymers are used to meet the water quality
requirements of the State of Hawaii, Department of Health.
RECOMMENDATION: It is recommended that the Board award the contract for WATER
TREATMENT PROPOSAL NO. 2008 -02, FURNISHING AND DELIVERING POLYMERS TO
WAIMEA WATER TREATMENT PLANT, to Phoenix V LLC dba BEI Hawaii, for the bid price of
Page 2 of 10 5- 27- 08— Agenda(waimea).doc
$298,099.66 plus $51,900.34 in contingency for a total contract price of $350,000.00 and that either
the Chairperson or the Vice - Chairperson be authorized to sign the contract(s), subject to review as to
form and legality of the contract(s) by Corporation Counsel. The contract period is from July 1, 2008,
to June 30, 2010.
7) SOUTH KONA:
A. HOOKENA STANDPIPE INTERIM LETTER AGREEMENT:
For discussion regarding whether to continue renting or to purchase.
Executive Session
The Board anticipates convening an Executive Session for the purpose conferring with the Board's
attorney per HRS 92 -5(4) and 92 -5(3).
8) KAU:
A. DRINKING WATER STATE REVOLVING FUND RESOLUTION NO. 08 -05:
Attached is Resolution No.08 -05 amending Resolution 2001 -05 (also attached) to increase the loan
amount requested from the State's Drinking Water State Revolving Fund from TWO- MILLION
ONE - HUNDRED THOUSAND DOLLARS ($2,100,000.00) to TWO- MILLION FOUR - HUNDRED
TWENTY -FIVE THOUSAND DOLLARS ($2,425,000.00). The reason for this increase is to
reimburse the escalated construction costs for the Production Well and Supporting Facilities. This
Resolution is specifically identified for the following projects: Job No. 95 -634, PAHALA DEEP
WELL 42 EXPLORATORY WELL DRILLING and Job No. 2002 -809 PAHALA PRODUCTION
WELL AND SUPPORTING FACILITIES.
RECOMMENDATION: It is recommended that the Water Board adopt Resolution No. 08 -05, subject
to the approval of Corporation Counsel.
B. JOB NO. 2000 -758, CONSTRUCTION OF THE WAIOHINU WELL DEVELOPMENT —
PHASE 1:
(Please refer to the attached copy of the Tom Nance Water Resource Engineering Memorandum dated
May 7, 2008.)
Based on the results of the April 28 to May 2, 2008, pump test of the Waiohinu Well, Tom Nance
Water Resource Engineering (TNWRE) has recommended additional drilling and testing of the well to
better determine the potential sustainable -yield of the well. Toward that end, TNWRE recommends
the Department of Water Supply gather additional information by drilling 300 feet of open hole and by
performing a subsequent 96 -hour long pump test.
The estimated costs to complete the additional drilling and testing are:
Drill 300 feet of open hole = $ 60,000.00
Set up pump for Pump Test = 25,000.00
96 -Hour Pump Test = 28,800.00
Contingency for additional pump testing and for subsequent work if needed = 36,200.00
Total X150,000.00
The available construction contingency is $62,160.00. We will need to allocate $87,840.00, or say
$90,000.00, to make up the shortage of available construction contingency funds. This is the second
request to increase funding for this project construction and testing of the well. The first funding
Page 3 of 10 5- 27- 08— Agenda(waimea).doc
increase was in the amount of $106,970.00 for the revised quantities and related costs (approved by
Water Board on March 25, 2008). This funding increase = $90,000.00.
RECOMMENDATION: It is recommended that the Board approve an additional $90,000.00 for JOB
NO. 2000 -758, CONSTRUCTION OF THE WAIOHINU WELL DEVELOPMENT — PHASE 1, and
that the either the Chairperson or the Vice - Chairperson be authorized to execute the appropriate
Contract Change Order.
9) MISCELLANEOUS:
A. DEDICATION OF WATER SYSTEMS:
The Department received the following documents for action by the Water Board. The water systems
have been constructed in accordance with the Department's standards and are in acceptable condition
for dedication.
1. GRANT OF EASEMENT AND BILL OF SALE
Subdivision Application No. 94 -022
Grantor: HUI KAHI OHANA, LLC
TMK: (3) 2 -2- 044:005 and 075
E.W.O.: 2007 -021
Lots: 17 Zoning: RS -10
Facilities Charge: $93,500.00 Paid: 9/18/07
Final Inspection Date: 8/22/07
Water System Cost: $91,798.00
2. GRANT OF EASEMENT AND BILL OF SALE
Subdivision Application No. 2000 -0170
Grantor: BRILHANTE - HAWAII, INC.
TMK (3) 2 -5 -061: 080 and 092
E.W.O.: 2008 -013
Lots: 14 Zoning: A -la
Facilities Charge: $66,000.00 Paid: To Be Announced
Final Inspection Date: 3/12/08
Water System Cost: $51,000.00
3. GRANT OF EASEMENT AND BILL OF SALE
Luala`i Phase 3, Subdivision Application No. 2004 -221
Grantor: Kaomalo, LLC
TMK (3) 6 -7- 002:057, 059 & 060
E.W.O.: 2007 -076
Lots: 82 Zoning: Parcel 057 = RM 5, RS 10 & CV 7.5; Parcel 059 $ 060 = RS 7.5
Facilities Charge: $178,035.00 Paid: 2/23/07
Final Inspection Date: 11/29/07
Water System Cost: $426,080.00
4. GRANT OF EASEMENT AND BILL OF SALE AND CONSENT
Hokuli`a, Phase 1
Subdivision Application No. 2004 -221
Grantor: 1250 Ocean Partners
TMK (3) 8 -1- 028:057, 8 -1- 030:015, 040 & 057
E.W.O.: 2001 -065
Lots: 45 Zoning: A -la
Page 4 of 10 5- 27- 08— Agenda(waimea).doc
Facilities Charge: $247,500.00 Paid: 2/23/07
Final Inspection Date: 4/07/2008
Water System Cost: $858,280.00
RECOMMENDATION: It is recommended that the Water Board accept these documents subject to
the approval of the Corporation Counsel and that either the Chairperson or the Vice - Chairperson be
authorized to sign the documents.
B. MATERIAL BID NO. 2008 -04, FURNISHING AND DELIVERING SPARE DEEPWELL
PUMP AND MOTOR SETS FOR PA`AUILO DEEPWELL, HONOKOHAU DEEPWELL,
HAWI DEEPWELL NO. 1, AND KE`EI DEEPWELL A; FURNISHING AND DELIVERING
SPARE DEEPWELL PUMPS FOR SADDLE ROAD DEEPWELL, HAINA DEEPWELL,
HALEKI`I DEEPWELL, AND `O`OKALA DEEPWELL:
Bids were opened on April 24, 2008, at 2:00 p.m.; and following are the bid results:
Page 5 of 10 5- 27- 08— Agenda(Waimea).doc
WATER
BEYLIK
TK PROCESS
RESOURCES
DRILLING &
HAWAII, LLC
INTERNATIONAL,
PUMP
INC.
SERVICE, INC.
Total Delivery
Total Delivery
Total Delivery
PART A
Price:
Price:
Price:
`O`OKALA DEEPWELL:
$6,661.31
$7,179.63
$8,917.86
One (1) Each Grundfos 230S600 -18 Stage submersible pump
Delivery Time:
only, rated 250 GPM (?� 697 — Feet TDH
60 -80 calendar
Delivery Time:
Delivery Time:
days
668 Weeks
35 calendar days
Total Delivery
Total Delivery
Total Delivery
PART B
Price:
Price:
PA`AUILO DEEPWELL:
$14,588.84
$16,562.54
Price:
$19,663.63
One (1) Each Complete assembly with 125 HP Franklin
submersible motor, adapter, coupling and Hydroflo 7ML -11 stage
Delivery Time:
Delivery Time:
Delivery Time:
submersible pump rated 300 GPM (chi, 1,100 — Feet TDH
60 -80 calendar
66 =8 Weeks
77 calendar days
days
PART C
Total Delivery
Total Delivery
SADDLE ROAD DEEPWELL:
Price:
Price:
One (1) Each National J1lLC -17 stage submersible pump only,
NO BID
$33,114.08
$38,861.00
rated 700 GPM (chi, 1,000 — Feet TDH PART C
Delivery Time:
Delivery Time:
4 -6 Weeks
63 calendar days
PART D
HAINA DEEPWELL:
NO BID
NO BID
NO BID
One (1) Each American Turbine 10- L -30 -20 stage line shaft pump
only, rated 400 GPM 988 — Feet TDH
Total Delivery
Total Delivery
Total Delivery
PART E
Price:
Price:
Price:
HAWI DEEPWELL NO. 1:
$14,704.26
$23,494.64
$27,501.07
One (1) Each Complete assembly with 200 HP Franklin
Delivery Time:
submersible motor, adapter, coupling and Hydroflo 9EC — 4 stage
60 -80 calendar
Delivery Time:
Delivery Time:
submersible pump rated 685 GPM (a) 900 — Feet TDH
days
66 =8 Weeks
77 calendar days
Total Delivery
Total Delivery
PART F
Price:
Price:
HALEKI`I DEEPWELL:
NO BID
$49,294.36
$56,548.39
One (1) Each National K12HC -21 stage submersible pump only,
rated 1,400 GPM (chi, 1,320 — Feet TDH
Delivery Time:
Delivery Time:
4 -6 Weeks
63 calendar days
Total Delivery
Total Delivery
Total Delivery
PART G
Price:
Price:
Price:
HONOKOHAU DEEPWELL:
$203,314.32
$203,798.28
$123,984.21
One (1) Each Complete assembly with 800 HP Centrilift
Delivery Time:
submersible motor, adapter, coupling and National J11LC -8 stage
Delivery Time:
Delivery Time:
105 calendar
submersible pump rated 1,400 GPM (chi, 1,700 — Feet TDH
135 calendar days
446 Weeks
days
Page 5 of 10 5- 27- 08— Agenda(Waimea).doc
RECOMMENDATION: It is recommended that the Water Board award the contract for MATERIAL
BID NO. 2008 -04, FURNISHING AND DELIVERING SPARE DEEPWELL PUMP AND MOTOR
SETS FOR PA`AUILO DEEPWELL, HONOKOHAU DEEPWELL, HAWI DEEPWELL NO. 1 AND
KE`EI DEEPWELL A, FURNISHING AND DELIVERING SPARE DEEPWELL PUMPS FOR
SADDLE ROAD DEEPWELL, HAINA DEEPWELL, HALEKI`I DEEPWELL AND `O`OKALA
DEEPWELL FOR THE DEPARTMENT OF WATER SUPPLY, to TK Process Hawaii, LLC, for
Parts A, B, E, and H, at a cost of $48,916.23; to Water Resources International, Inc., for Parts C and F,
at a cost of $82,408.44; and to Beylik Drilling & Pump Service, Inc., for Part G, at a cost of
$123,984.21, and that either the Chairperson or the Vice - Chairperson be authorized to sign the
contracts subject to approval of the contracts as to form and legality by Corporation Counsel.
NOTE: There were no bids received for Part D, Haina Deepwell.
C. MATERIAL BID NO. 2008 -03, FURNISH BASE COURSE, SAND, COLD MIX, HOT MIX,
PORTLAND CEMENT, AND NO. 3F ROCK TO THE DEPARTMENT OF WATER SUPPLY:
Bids were opened on May 15, 2008, at 2:30 p.m.; and the results are as follows:
TK Process
Water Resources
Beylik Drilling
Grace Pacific
Corporation
Total Delivery
Total Delivery
Total Delivery
PART H
Price:
Price:
Price:
KE`EI DEEPWELL A:
$12,961.82
$14,778.54
$16,200.94
One (1) Each Complete assembly with 100 HP Franklin
No Bid
B.
1' /z -Inch Base Course (Cost per ton)
submersible motor, adapter, coupling and Simflo SD7C -8 stage
Delivery Time:
Delivery Time:
Delivery Time:
submersible pump rated 320 GPM (chi, 788 — Feet TDH
60 -80 Calendar
668 Weeks
77 Calendar
No Bid
Days
D.
Days
RECOMMENDATION: It is recommended that the Water Board award the contract for MATERIAL
BID NO. 2008 -04, FURNISHING AND DELIVERING SPARE DEEPWELL PUMP AND MOTOR
SETS FOR PA`AUILO DEEPWELL, HONOKOHAU DEEPWELL, HAWI DEEPWELL NO. 1 AND
KE`EI DEEPWELL A, FURNISHING AND DELIVERING SPARE DEEPWELL PUMPS FOR
SADDLE ROAD DEEPWELL, HAINA DEEPWELL, HALEKI`I DEEPWELL AND `O`OKALA
DEEPWELL FOR THE DEPARTMENT OF WATER SUPPLY, to TK Process Hawaii, LLC, for
Parts A, B, E, and H, at a cost of $48,916.23; to Water Resources International, Inc., for Parts C and F,
at a cost of $82,408.44; and to Beylik Drilling & Pump Service, Inc., for Part G, at a cost of
$123,984.21, and that either the Chairperson or the Vice - Chairperson be authorized to sign the
contracts subject to approval of the contracts as to form and legality by Corporation Counsel.
NOTE: There were no bids received for Part D, Haina Deepwell.
C. MATERIAL BID NO. 2008 -03, FURNISH BASE COURSE, SAND, COLD MIX, HOT MIX,
PORTLAND CEMENT, AND NO. 3F ROCK TO THE DEPARTMENT OF WATER SUPPLY:
Bids were opened on May 15, 2008, at 2:30 p.m.; and the results are as follows:
Page 6 of 10 5- 27- 08— Agenda(Waimea).doc
Edwin DeLuz
Trucking &
Gravel, LLC
Yamada &
Sons
Grace Pacific
Corporation
West Hawaii
Concrete
DISTRICT I:
A.
3/4 -Inch Base Course (Cost per ton)
$9.90
$18.23
No Bid
No Bid
B.
1' /z -Inch Base Course (Cost per ton)
$9.45
$17.71
No Bid
No Bid
C.
No. 3F Rock (Cost per ton)
$15.85
$20.31
No Bid
No Bid
D.
#4 Sand (Cost per ton)
$17.75
$31.25
No Bid
No Bid
E.
Mortar Sand - ASTM C144 (Cost per ton)
No Bid
No Bid
No Bid
No Bid
F.
Portland Cement 94 lb. bags (Cost per bag)
$14.75
No Bid
No Bid
No Bid
G.
Cold Mix- ASTM D4215 -87 (Cost per ton)
No Bid
$108.07
No Bid
No Bid
H.
Blended Material (Cost per ton)
$22.85
$41.67
No Bid
No Bid
L
Hot Mix — County Mix IV
No Bid
$102.35
No Bid
No Bid
DISTRICT II:
A.
3/4 -Inch Base Course (Cost per ton)
$19.90
No Bid
No Bid
$20.03
B.
1' /z -Inch Base Course (Cost per ton)
$19.45
No Bid
No Bid
$18.99
C.
No. 3F Rock (Cost per ton)
$23.85
No Bid
No Bid
$24.31
D.
#4 Sand (Cost per ton)
$29.50
No Bid
No Bid
$28.21
E.
Mortar Sand - ASTM C144 (Cost per ton)
No Bid
No Bid
No Bid
$45.41
F.
Portland Cement 94 lb. bags (Cost per bag)
$14.75
No Bid
No Bid
No Bid
G.
Cold Mix- ASTM D4215 -87 (Cost per ton)
No Bid
No Bid
$139.00
No Bid
Page 6 of 10 5- 27- 08— Agenda(Waimea).doc
RECOMMENDATION: It is recommended that the Board award the contract for MATERIAL BID
NO. 2008 -03, FURNISH BASE COURSE, SAND, COLD MIX, PORTLAND CEMENT,
QUIKRETE, AND NO. 3F ROCK TO THE DEPARTMENT OF WATER SUPPLY, by Parts to the
following for the amounts shown above, and that either the Chairperson or the Vice - Chairperson be
authorized to sign the contract(s), subject to review as to form and legality of the contract(s) by
Corporation Counsel.
District I — Parts A, B, C, D, F, and H to Edwin DeLuz Trucking & Gravel, LLC
Parts G and I to Yamada and Sons, Inc.
District II — Parts A, C, and F to Edwin DeLuz Trucking and Gravel, LLC
Parts B, D, and E to West Hawaii Concrete
Part G to Grace Pacific Corporation
District III — Parts A, B, C, D, and F to Edwin DeLuz Trucking and Gravel, LLC
Part E to West Hawaii Concrete
Parts G and H to Grace Pacific Corporation
For the Parts where no bids were received, staff shall obtain quotations in the best interest of the
Department. The contract period shall be from July 1, 2008, to June 30, 2009.
D. GASOLINE BID NO. 2008 -05, FURNISHING AND DELIVERING GASOLINE AND
DIESEL TO THE DEPARTMENT OF WATER SUPPLY:
Bids were opened on May 15, 2008, at 3:00 p.m.; and following are the bid results:
Part "A"
DISTRICT III:
DeLuz
Yamada
Grace Pacific
W.HI Conc.
A.
3/4 -Inch Base Course (Cost per ton)
$19.90
No Bid
No Bid
$23.46
B.
1' /z -Inch Base Course (Cost per ton)
$19.45
No Bid
No Bid
$22.34
C.
No. 3F Rock (Cost per ton)
$24.85
No Bid
No Bid
$28.12
D.
#4 Sand (Cost per ton)
$29.50
No Bid
No Bid
$32.36
E.
Mortar Sand - ASTM C144 (Cost per ton)
No Bid
No Bid
No Bid
$54.33
F.
Portland Cement 94 lb. bags (Cost per bag)
$14.25
No Bid
No Bid
No Bid
G.
Cold Mix —ASTM D4215 -87 (Cost per ton)
No Bid
No Bid
$131.00
No Bid
H.
Hot Mix - County Mix IV (Cost per ton)
No Bid
No Bid
$115.00
No Bid
RECOMMENDATION: It is recommended that the Board award the contract for MATERIAL BID
NO. 2008 -03, FURNISH BASE COURSE, SAND, COLD MIX, PORTLAND CEMENT,
QUIKRETE, AND NO. 3F ROCK TO THE DEPARTMENT OF WATER SUPPLY, by Parts to the
following for the amounts shown above, and that either the Chairperson or the Vice - Chairperson be
authorized to sign the contract(s), subject to review as to form and legality of the contract(s) by
Corporation Counsel.
District I — Parts A, B, C, D, F, and H to Edwin DeLuz Trucking & Gravel, LLC
Parts G and I to Yamada and Sons, Inc.
District II — Parts A, C, and F to Edwin DeLuz Trucking and Gravel, LLC
Parts B, D, and E to West Hawaii Concrete
Part G to Grace Pacific Corporation
District III — Parts A, B, C, D, and F to Edwin DeLuz Trucking and Gravel, LLC
Part E to West Hawaii Concrete
Parts G and H to Grace Pacific Corporation
For the Parts where no bids were received, staff shall obtain quotations in the best interest of the
Department. The contract period shall be from July 1, 2008, to June 30, 2009.
D. GASOLINE BID NO. 2008 -05, FURNISHING AND DELIVERING GASOLINE AND
DIESEL TO THE DEPARTMENT OF WATER SUPPLY:
Bids were opened on May 15, 2008, at 3:00 p.m.; and following are the bid results:
Part "A"
Hilo Baseyard
Aloha
Hawaii
Petroleum Ltd.
Petroleum, Inc.
Unleaded Plus Gasoline (delivered gallon price)
$3.6464/gallon
$3.628 /gallon
I
Estimated 55, 000 gallonslyear x 2 years
= $401,104.00
= $399,080.00
Part `B"
Kona Base and
I
Unleaded Plus Gasoline (delivered gallon price)
$3.7564/gallon
$3.628 /gallon
Estimated 25,000 gallonslyear x 2 years
= $187,820.00
= $181,400.00
Low - Sulfur Diesel (delivered gallon price)
$4.4078 /gallon
$4.882 /gallon
2.
Estimated 3, 000 gallonslyear x 2 years
= $26,446.80
= $29,292.00
Part "C"
Waimea Base and
I
Unleaded Plus Gasoline (delivered gallon price)
$3.7364/gallon
$3.628 /gallon
Estimated 30, 000 gallonslyear x 2 years
= $224,184.00
= $217,680.00
RECOMMENDATION: It is recommended that the Water Board award the contract for GASOLINE BID
NO. 2008 -05, FURNISHING AND DELIVERING GASOLINE AND DIESEL TO THE DEPARTMENT
OF WATER SUPPLY, to Hawaii Petroleum, Inc., for Parts A -1, B -1, and C -1, and to Aloha petroleum,
Ltd., for Part B -2 for the amounts shown above, and that either the Chairperson or the Vice - Chairperson be
Page 7 of 10 5- 27- 08— Agenda(Waimea).doc
authorized to sign the contract(s), subject to review as to form and legality of the contract(s) by
Corporation Counsel. The contract period shall be from July 1, 2008, to June 30, 2010.
E. PROFESSIONAL SERVICES AGREEMENT:
1) Palam Road Transmission Waterline, DWS Job No. 2003 -823
Relocation of Pipeline route, which was done to eliminate encroachment into the Palam Road
right -of -way and avoid the traffic impacts which would have resulted, has increased the necessary
scope of work to be performed by the consultant engineering firm and its surveyor. Items include
Topo Survey, Easement Maps and Descriptions for New Fire Hydrant Locations, Topo Survey,
Easement Maps and Descriptions for new N -S easement over the Jernigan Property, Topo Survey,
Easement Map and Descriptions for QLV parallel sewer easement, and Easement map and
Descriptions for QLT Easements and Tank Sites. Further, it is requested that the period of the
agreement be extended to January 1, 2011, to allow the consultant the necessary time to follow
through on the responsibilities of their contact, which include material submittal review and
construction oversight.
Consultant: Akinaka & Associates, Ltd.
Original Fee: $449,808.00
Previous Change Order: 269,377.00
This Change Order: 64,314.00
Revised Contract Amount: $783.499.00
Previous Agreement end date: December 1, 2006
Revised Agreement end date: January 1, 2011
RECOMMENDATION: It is recommended that the Board approve the changes to the Agreement
and that either the Chairperson or the Vice Chairperson be authorized to sign the document, subject
to the approval of Corporation Counsel.
F. PURCHASE OF HYBRID VEHICLES:
The positions of Public Information and Educational Specialist (PIES) and the energy management
analyst (EMA) have assumed many duties which require travel to various parts of the island to attend
events, community meetings, information or education sessions, etc. Currently, the EMA position has
an SUV (Sports Utility Vehicle) assigned to it; however, the PIES position has no vehicle assigned to
it. Due to the rising cost of fuel; our desire for energy efficiency; and our responsibility to exemplify
leadership in the wise and efficient use of energy, we propose to purchase two (2) hybrid vehicles.
One would be for the PIES position and the other to replace the current SUV assigned to the EMA
position. Estimated cost for both vehicles is $50,000.00.
RECOMMENDATION: It is recommended that the Water Board approve the purchase of two (2)
hybrid vehicles so that the Department can prepare the specifications, advertise for bids, and obtain
bids. Award of any contract will be brought to the Water Board for approval.
G. MONTHLY PROGRESS REPORT:
Submission of Progress Report of Projects by the Department (see attached). Department personnel
will be available to respond to questions by the Board regarding the status /progress of any project.
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H. REVIEW OF MONTHLY FINANCIAL STATEMENTS:
Submission of financial statements and information relating to the financial status of the Department.
Department personnel will be available to respond to questions by the Board relating to the financial
status of the Department.
I. MATSUMOTO WATER COMPANY WRITE -OFF - $850,664.49:
Background: Carl Matsumoto (dba Matsumoto Water Company) and later his wife, Lillian Matsumoto
and the Matsumoto Water Company, Inc., were the providers of County water through master meters
to residents of the Kona Coastview/Wonderview subdivision beginning in the 1980's until the accounts
were closed in December 2006 when a County water systems was installed through an improvement
district and USDA loans and grants. In June 2007, Corporation Counsel received a judgment against
the Matsumoto Water Company for $776,813.72. The delinquency being shown on the DWS accounts
is now $850,664.49.
RECOMMENDATION: The Department recommends writing off delinquent accounts of Carl
Matsumoto and Lillian Matsumoto (dba Matsumoto Water Company) and the Matsumoto Water
Company, Inc., totaling $850,664.49.
J. INTEGRATING WATER LAW AND LAND USE PLANNING SEMINAR:
Discussion and summary of seminar will be provided.
K. KALOKO HYDROGENERATOR BLESSING:
Discussion and summary of event will be provided.
L. KONA WATER ROUNDTABLE WORKSHOP:
Discussion and summary of workshop will be provided.
M. STATUS OF 2007 -2008 BUDGET:
Information to be provided.
N. ENERGY SUSTAINABILITY:
Discussion of ideas and proposals to reduce energy and to increase energy efficiency.
O. WATER RATE STUDY:
For discussion by the Water Board on results of the final report.
P. MANAGER'S REPORT:
1) The Manager will provide the status of the Palam Road Transmission Waterline project.
2) The Manager will provide a status of the Hawaiian Ocean View exploratory well.
3) The Manager will provide a status of the Kona Water Quality.
4) The Manager will provide an update on negotiations with Kamehameha Investment Corp.
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Q. CHAIRPERSON'S REPORT:
Chairperson to provide comments and /or information relating to matters of concern to the Water
Board.
10) ANNOUNCEMENTS:
1. Next Meeting:
The next meeting of the Water Board will be held on June 24, 2008, 10:00 a.m., in the Hilo Operations
Center Conference Room; 889 Leilam Street, Hilo, Hawaii.
11) STATEMENTS FROM THE PUBLIC
12) ADJOURNMENT
The meeting place is accessible to persons with disabilities. If you require use of an auxiliary aid or
other access accommodation, please contact Doreen Shirota at 961 -8050 as soon as possible or at
least 5 days prior to the meeting.
The Department of Water Supply is an Equal Opportunity provider and employer.
Notice to Lobbyists: If you are a lobbyist, you must register with the Hawai `i County Clerk within
five days of becoming a lobbyist. {Article 15, Section 2- 91.3(b), Hawai `i County Code) A lobbyist
means "any individual engaged for pay or other consideration who spends more than five hours in
any month or $275 in any six -month period for the purpose of attempting to influence legislative or
administrative action by communicating or urging others to communicate with public officials. "
{Article 15, Section 2- 91.3(a)(6), Hawai `i County Code) Registration forms and expenditure report
documents are available at the Office of the County Clerk - Council, Hilo, Hawai `i.
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