HomeMy WebLinkAbout2008-12-16 Water Board AgendaDEPARTMENT OF WATER SUPPLY
COUNTY OF HAWAII
WATER BOARD MEETING
AGENDA
MEETING DATE: December 16, 2008
PLACE: Hilo Operations Center Conference Room, 889 Leilani Street, Hilo, Hawaii
TIME: 9:20 a.m.
1) CALL TO ORDER - 9:20 a.m. (please turn cell phones off or set to silent)
2) STATEMENTS FROM THE PUBLIC
3) APPROVAL OF MINUTES - Minutes of the November 25, 2008, Water Board Meeting
4) APPROVAL OF ADDENDUM AND /OR SUPPLEMENTAL AGENDA (if necessary)
(Note: Addendum requires Roll Call Vote)
5) PUN A:
A. CANCELLATION OF GOVERNOR'S EXECUTIVE ORDER NO. 4143 (SETTING
ASIDE LANDS; SITUATED AT HALONA, PUNA, ISLAND OF HAWAII, HAWAII)
TAX MAP KEY 1- 5- 008:PORTION 001:
On March 2, 2006, the Department of Land and Natural Resources (DLNR) issued Executive
Order No. 4143 (EO). The EO covers a combined area of 3.738 acres which was set aside by
DLNR to the Water Board of the Count of Hawaii (WBCOH) for the " Makuu Well" and
"Reservoir Site" and "Access and Utility Easement" (infrastructure). To date, all of the
improvements within the EO (including the drilling, casing and testing of the well) have been
done by the Department of Hawaiian Home Lands (DHHL). DHHL intends to continue their
development of the well and reservoir as well as the transmission waterline within the EO in
order to provide the necessary infrastructure for their proposed Makuu development. It has
been determined that in order for DHHL to facilitate the development of the infrastructure, the
subject EO land must be under the control of DHHL, not the Department of Water Supply
(DWS).
Based on the original intent that DHHL construct the improvements for their planned
development, staff does not object to the cancellation of the current EO.
RECOMMENDATION: It is recommended that the Board approve this request to cancel the
EO No. 4143 in order to allow DHHL to facilitate the necessary infrastructure improvements
for their Makuu development. If approved, DWS, on behalf of WBCOH, will send the request
to cancel EO No. 4143 to DLNR.
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6) SOUTH HILO:
7)
A. RESOLUTION NO. 08 -06: PROVIDING FOR THE ACQUISITION OF AN
EASEMENT SITUATE IN THE DISTRICT OF SOUTH HILO, COUNTY OF
HAWAII AND STATE OF HAWAII, IDENTIFIED AS PORTIONS OF TMK
NO. (3) 2 -5- 028:029, FOR THE REPLACEMENT OF EXISTING FAILING
GALVANIZED IRON WATERLINE:
Attached is Resolution No. 08 -06 for acquisition of an easement identified as a portion of Tax
Map Key (3) 2 -5- 028:029 for the replacement of existing failing waterline.
RECOMMENDATION: It is recommended that the Water Board adopt Resolution No. 08 -06.
NORTH KONA:
A. JOB NO. 2008 -944, KAHALUU WELL B REPAIR:
Bids for this project were opened on November 28, 2008, at 2:00 p.m.; and following are the
bid results:
Bidder
Bid Amount
Derrick's Well Drilling & Pump Services, LLC
$291,878.54
Beylik Drilling & Pump Service, Inc.
$337,602.82
Water Resources International, Inc.
$351,092.00
Project Scope: This project consists of replacing the well pump and column pipe assembly for
the Kahaluu Well B.
Project Cost:
1) Low Bidder (Derrick's Well Drilling & Pump Services, LLC) $291,878.54
2) Construction Contingency ( -10 %) $29,121.46
Total Construction Cost: $321,000.00
Funding for this project will be from the Department's C.I.P. Budget under "Deepwell Pump
Replacement." The contractor will have 180 calendar days to complete this project.
RECOMMENDATION: It is recommended that the Board award the contract for JOB
NO. 2008 -944, KAHALUU WELL B REPAIR, to the lowest responsible bidder, Derrick's
Well Drilling & Pump Services, LLC, for their bid amount of $291,878.54 plus $29,141.26 in
construction contingency for a total contract amount of $321,000.00, and that either the
Chairperson or the Vice - Chairperson be authorized to sign the contract, subject to review as to
form and legality of the contract by Corporation Counsel.
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B. RESOLUTION NO. 08 -07 PROVIDING FOR THE ACQUISITION OF PRIVATE
PROPERTY AND EASEMENTS SITUATE IN THE DISTRICT OF NORTH KONA,
TMK (3) 7 -4- 004:003 AND A PORTION OF TMK (3) 7 -4- 004:076 FOR WATER
TRANSMISSION LINE IMPROVEMENTS:
Attached is Resolution No. 08 -07 for acquisition of private property and easements identified
as a portion of Tax Map Key (3) 7 -4- 004:003 and a portion of Tax Map Key (3) 7 -4- 004:076
for water transmission line improvements.
RECOMMENDATION: It is recommended that the Water Board adopt Resolution No. 08 -07.
C. RIGHT -OF -ENTRY AGREEMENT — PALAMANUI GLOBAL HOLDINGS, LLC,
TAX MAP KEY 7 -2- 015:083 & 084:
The Developer, Palamanui Global Holdings, LLC, (successor to Hiluhilu Development, LLC)
is requesting a right -of -entry to enter onto the Kau #2 Well and Reservoir site. The Water
Board approved the dedication of these properties on February 24, 2004.
The Water Board and the Developer entered into a Water Development Agreement, dated June
15, 1999, requiring the Developer to construct necessary water system improvements. There
is a First Amendment to this Water Agreement dated January 11, 2007, identifying the
successors. The Developer needs to conduct necessary site investigations, construct a 0.3 MG
tank & rehabilitate Kau Well #2, replace existing 0.05 mg tank with a 0.3 MG tank and
complete other related improvements.
The effective period of the right -of -entry agreement is from the date of execution till no later
than June 2010.
RECOMMENDATION: It is recommended that the Board approve the Right -of -Entry
Agreement and authorizes the Chairman or the Vice - Chairman to sign the agreement, subject
to review as to form and legality by Corporation Counsel.
D. MEMORANDUM OF UNDERSTANDING FOR: QUEEN K HIGHWAY WIDENING
- KEALAKEHE TO KEAHOLE 16" W/L INSTALLATION — STATE HIGHWAY
PROJECT (QUEEN K HIGHWAY WIDENING, PHASE 2)
This DWS CIP project was included with the State Highways Queen Kaahumanu Highway
Widening —Phase 2 project and is a "Design - Build" project. The best and final offer was
accepted by the State and the waterline portion of the bid was $2,896,723.00 not including
contingency and does not include the required construction engineering by the State
($235,307.00) as well as the administration costs ($40,937.00). The estimate was
$5,000,000.00.
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Staff has reviewed the Memorandum of Understanding (MOU) and finds it acceptable with the
exception that DWS will certify that funds are available for the construction engineering and
administration costs of $276,244.00. The MOU states that DWS make a check payable to the
State of Hawaii in that amount however, it has been agreed that in lieu of the check, the
certification of funds is acceptable.
RECOMMENDATION: It is recommended that the Water Board accept the proposal amount
of $2,896,723.00 plus a contingency of $150,000.00 (-5 %) and Construction Engineering and
Administration Costs of $276,244.00 and that either the Chair or Vice Chair be authorize to
execute the Contracts subject to approval or our Corporation Counsel.
8) SOUTH KONA:
A. JOB NO. 2007 -927, INSTALLATION OF ELECTRICAL INFRASTRUCTURE OF
EMERGENCY GENERATOR CONNECTIONS AT HALEKI'I WELL SITE:
Bids for this project will be opened on December 11, 2008, at 2:00 p.m.; and a report and
recommendation will be provided at the meeting.
9) MISCELLANEOUS:
A. DEDICATION OF WATER SYSTEMS:
The Department received the following documents for action by the Water Board. The water
systems have been constructed in accordance with the Department's standards and are in
acceptable condition for dedication.
WATER SYSTEM DEDICATION WITHIN MAUNA LANI RESORT
A) BILL OF SALE
Seller: MAUNA LANI SERVICE, INC.
TMK: (3) 6 -8 -022
B) GRANT OF EASEMENT (Regular System)
Grantor: MAUNA LANI RESORT (OPERATION), INC.
TMK: (3) 6 -8 -022: 043, 044
C) GRANT OF EASEMENT (Land Court System)
Grantor: MAUNA LANI RESORT (OPERATION), INC.
TMK: (3) 6 -8 -022: portion 045
D) GRANT OF EASEMENT (Regular System)
Grantor: MAUNA LANI SERVICE, INC.
TMK: (3) 6 -8 -022
E) GRANT OF EASEMENT (Land Court System)
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Grantor: MAUNA LANI SERVICE, INC.
TMK: (3) 6 -8 -022
F) GRANT OF EASEMENT (Regular System)
Grantor: MAUNA LANI SERVICE, INC.
TMK: (3) 6 -8 -001: 053
2. PURSUANT TO THE TRI -PARTY AGREEMENT BETWEEN MAUNA LANI
SERVICES, INC, (MLS), MAUNA KEA PROPERTIES (MKP), AND
DEPARTMENT OF WATER SUPPLY. APPROVED BY THE WATER BOARD
AT ITS MEETING ON FEBRUARY 28, 2006. THE FOLLOWING DOCUMENTS
ARE HEREBY PRESENTED FOR ACTION BY THE WATER BOARD.
A. GRANT OF EASEMENT
Grantor: Waikoloa Village Association
TMK: (3) 6 -8- 002:019
B. ASSIGNMENT OF EASEMENT
Grantor Mauna Lani Service, Inc.
TMK: (3) 6 -8- 001:001
C. BILL OF SALE
Seller: Mauna Lani Service, Inc.
TMK: (3) 6 -8 -001 and (3) 6 -8 -002
Final Inspection Date: to be announced at the meeting
Water System Cost: $ to be announced at the meeting
D. DEED (Well Site 5 and Well Site 8)
Grantor: Mauna Lani Service, Inc.
TMK: (3) 6 -8 -001: 044 and 047
3. GRANT OF EASEMENT AND BILL OF SALE
Betty Wung Subdivision
Subdivision Application No. 05 -0099
Grantor /Seller: Betty Yet Jean Wung
TMK: (3) 2 -4 -038: 016
E.W.O.: 2007 -088
Lots: 6 and 1 -Road Lot Zoning: RS -15
Facilities Charge: $ 27,500.00 Date Paid: 4/04/08
Final Inspection Date: 3/06/08
Water System Cost: $40,800.00
RECOMMENDATION: It is recommended that the Water Board accept these documents
subject to the approval of the Corporation Counsel and that either the Chairperson or the
Vice - Chairperson be authorized to sign the documents.
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B. POWER COST ADJUSTMENT CLAUSE:
A Public Hearing on the Power Cost Adjustment Clause was held today. Public Hearing
Notice was published in the Hawaii Tribune - Herald and in the West Hawaii Today on
November 26 and 28, 2008.
RECOMMENDATION: It is recommended that the Water Board approve the proposed cost
of Power Adjustment Clause of $2.38 per thousand gallons effective the first day of the month
after proposed establishment of the rate by the Water Board.
C. MONTHLY PROGRESS REPORT:
Submission of Progress Report of Projects by the Department (see attached). Department
personnel will be available to respond to questions by the Board regarding the status /progress
of any project.
D. REVIEW OF MONTHLY FINANCIAL STATEMENTS:
Submission of financial statements and information relating to the financial status of the
Department. Department personnel will be available to respond to questions by the Board
relating to the financial status of the Department.
E. WATER RATE STUDY:
For discussion by the Water Board on results of the final report.
F. MANAGER'S REPORT:
The Manager will provide an update or status on the following:
1. Hawaiian Ocean View Exploratory Well
2. Negotiations with Kamehameha Investment Corporation
3. Automatic Meter Reading (AMR) Program
4. Water Hauling (Pepeekeo and other areas)
5. Recycling Program
6. Transportation Committee
7. Major West Hawaii Projects (executed agreements)
8. Emergency Generators Installation
9. Hawaii Water Works Association (HWWA) Conference, Maui — October 29 -31, 2008
G. BOARD MEMBERS' SERVICE:
Section 134(d) of the County Charter allows a Board Member to serve an additional ninety
days or until a successor is appointed and confirmed, whichever comes first.
RECOMMENDATION: Pursuant to Section 134(d) of the County Charter, expired term
Board Members will be allowed to serve an additional ninety days or until their successor is
appointed and confirmed, whichever comes first, if desired to.
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H. ELECTION OF CHAIRPERSON AND VICE - CHAIRPERSON FOR 2009:
Board to elect Chairperson and Vice - Chairperson for the 2009 term.
I. EXECUTIVE SESSION:
The Board anticipates convening an executive meeting to consider the evaluations of the
Manager, as authorized by Hawaii Revised Statutes, Sections 92 -4 and 92- 5(a)(2). A
two - thirds vote, pursuant to HRS Section 92 -4, is necessary to hold an executive meeting.
J. MANAGER'S EVALUATION:
Discussion /Action on Manager's evaluation and compensation.
K. CHAIRPERSON'S REPORT:
Chairperson to provide comments and /or information relating to matters of concern to the
Water Board.
10) ANNOUNCEMENTS:
Next Meeting:
The next meeting of the Water Board will be held on January 27, 2009, 10:00 a.m., in the Hilo
Operations Center Conference Room, 889 Leilani Street, Hilo, Hawaii.
11) STATEMENTS FROM THE PUBLIC
12) ADJOURNMENT
The meeting place is accessible to persons with disabilities. If you require use of an
auxiliary aid or other access accommodation, please contact Doreen Shirota at 961 -8050 as
soon as possible or at least 5 days prior to the meeting.
The Department of Water Supply is an Equal Opportunity provider and employer.
Notice to Lobbyists: If you are a lobbyist, you must register with the Hawai `i County Clerk
within five days of becoming a lobbyist. {Article 15, Section 2- 91.3(b), Hawai `i County
Code} A lobbyist means "any individual engaged for pay or other consideration who
spends more than five hours in any month or $275 in any six -month period for the purpose
of attempting to influence legislative or administrative action by communicating or urging
others to communicate with public officials. " {Article 15, Section 2- 91.3(a)(6), Hawaii
County Code} Registration forms and expenditure report documents are available at the
Office of the County Clerk - Council, Hilo, Hawai `i.
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