HomeMy WebLinkAbout2009-03-24 Water Board AgendaDEPARTMENT OF WATER SUPPLY
COUNTY OF HAWAII
WATER BOARD MEETING
AGENDA
MEETING DATE: March 24, 2009
A.) TIME: 9:40 a.m. (Regular Meeting)
PLACE: Waimea Community Center, 65 -1260 Kawaihae Rd, Kamuela, Hawaii.
B.) TIME: 11:30 a.m.
PLACE: Assemble at Waimea Community Center, 65 -1260 Kawaihae Rd, Kamuela, HI,
for site visit to Waimea Treatment Plant, (65 -1190 Spencer Road, Kamuela, HI)
to view the Waimea Reservoir repairs. Members of the public must have their
own transportation to the site. Meeting will recess during transit, and reconvene
in front of the Waimea Treatment Plant site. Gates to the site will be closed, but
unlocked so that members of the public can gain access. (For directions, see
Announcements item below.).
1) CALL TO ORDER — 9:40 a.m. (please turn cell phones off or set to silent)
2) STATEMENTS FROM THE PUBLIC
3) APPROVAL OF MINUTES
Minutes of the February 24, 2009, Water Board Meeting
4) APPROVAL OF ADDENDUM AND /OR SUPPLEMENTAL AGENDA
(Note: Addendum requires Roll Call Vote)
5) SOUTH HILO:
A. JOB NO. 2007 -926, HAKALAU IKI SPRING REMEDIATION:
The Department of Health Safe Drinking Water Branch has directed the Department to
conduct a minimum 28 -day monitoring period of the raw water from the Hakalau Iki Spring
prior to allowing start-up of this spring source. During this monitoring period, the
Contractor, Ed Higa General Contracting, will be on stand -by while the Department uses
the new water monitoring equipment. In addition to the 28 -day monitoring period, the
Contractor has requested a 29 calendar -day time extension. This request is due to delays
beyond the control of the contractor and consists of 13 rain -out days (17 calendar days), and
12 calendar days to do additional work to install the water conductivity monitoring
equipment needed for the raw water monitoring described above. The total time extension
requested is therefore 57 calendar days.
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Note: 1.) The cost needed for the Contractor to furnish and install the water conductivity
monitoring equipment for the monitoring work is available from the project's contingency
fund. 2.) The new soda ash feed equipment will not be needed during this monitoring
period.
Staff has reviewed the request and finds that the 57 calendar days are justified. This is the
second time extension request.
Request
Time Requested
From
To
First Time Extension
62 Calendar Days
January 27, 2009
March 30, 2009
Second Time Extension
57 Calendar Da s
March 30, 2009
May 26, 2009
RECOMMENDATION: It is recommended that the Board approve a contract time
extension of 57 calendar days for this project. The contract completion date will be revised
from March 30, 2009 to May 26, 2009.
B. STEVE SHROPSHIRE HAKALAU AGREEMENT:
The developer, Shropshire Group, LLC (Steve Shropshire) is proposing to enter into an
agreement (see attached) to allow DWS to acquire land for a tank and well site for the
Hakalau Water System. The additional storage and well site will allow the Department to
increase the water availability in the area and reduce the reliance on surface waters. In
exchange, Mr. Shropshire will obtain 25 units of water, 8 of which will be available upon
execution of this agreement. The additional 17 units will be available only upon successful
completion of a tank & well by the Department.
Staff has reviewed this agreement and finds it acceptable as well as in concurrence with our
20 -year Water Master Plan.
RECOMMENDATION: It is recommended that the Water Board approve the Water
Facilities Agreement and that either the Chairperson or the Vice - Chairperson be authorized
to execute the Agreement subject to the review and approval by Corporation Counsel.
6) SOUTH KOHALA:
A. JOB NO. 2007 -919, EARTHQUAKE DAMAGED TANK REPAIRS, GROUP #2
(N. KONA /S. KOHALA), COUNTY OF HAWAI'I, STATE OF HAWAI'I,
FEMA- 1664- DR -HI, FIPS NO. 001- UVKJ8 -00:
(This item was deferred from the 2124109 Water Board Meeting.)
Three bids for this project were received and opened on January 22, 2009, at 2:00 p.m.; and
the following are the bid results:
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Bidder Amount
Isemoto Contracting Co., Ltd. $2,385,615.00
Bolton, Inc. Non - Responsive
Abhe & Svoboda, Inc. Non - Responsive
Project Scope: This project consists of the repair and seismic retrofit of six (6) reinforced
concrete tanks in N. Kona (2 ea.) and S. Kohala (4 ea.) districts that were damaged in the
October 15, 2006 Kiholo Bay Earthquake.
Project Cost:
1) Isemoto Contracting Co., Ltd. $2,385,615.00
2) Construction Contingency (10 %) $238,561.50
Total Construction Cost: $2,624,176.50
Contractor Qualifications:
As part of the project plans and specifications, each bidder was required show that they meet
specific qualifications for repair work involving the retrofit of tanks for Seismic Zone 4. Of
the three (3) bidding contractors, only Isemoto Contracting Co., Ltd. met the qualifications.
Funding for this project will initially be from DWS C.I.P. budget; however, DWS will be
pursuing reimbursement from the Federal Emergency Management Agency (FEMA) for up to
75% of the actual construction costs.
RECOMMENDATION: It is recommended that the Board award the contract for JOB NO.
2007 -919, EARTHQUAKE DAMAGED TANK REPAIRS, GROUP #2 (N. KONA/S.
KOHALA), COUNTY OF HAWAII, STATE OF HAWAII, STATE OF HAWAII, FEMA-
1664-DR-HI, FIPS NO. 001- UVKJ8 -00, to Isemoto Contracting Co., Ltd., for their bid
amount of $2,385,615.00 plus $238,561.50 for construction contingency for a total contract
amount of $2,624,176.50, subject to review as to form and legality of the contract by
Corporation Counsel.
B. ASSIGNMENT OF WATER ALLOCATION PURSUANT TO THE PARKER WELLS 3
AND 4 TRI -PARTY AGREEMENT
The Assignor, Mauna Lani Services, Inc., is intending to grant, assign, transfer and convey its
rights to and allocation of water to Assignee, Tokyu Corporation, from the Lalamilo Wells A,
B, C and D, and Parker Wells 1, 2, 3 and 4. This assignment shall exclude the portions of such
allocation that have been assigned to other owners of property within MLS' Development
Area prior to the date of this assignment. All other terms and conditions in the Parker Wells 3
and 4 Tri Party Agreement between the Assignor, Mauna Kea Properties, Inc., and the Water
Board of the County of Hawaii shall remain unchanged.
RECOMMENDATION: It is recommended that the Water Board approve this Assignment of
Water Allocation and authorize either the Chairperson or Vice - Chairperson to execute the
document subject to the review and approval of the Corporation Counsel.
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C. ASSIGNMENT OF USE AND OCCUPANCY AGREEMENT BETWEEN THE STATE
OF HAWAII, DEPARTMENT OF TRANSPORTATION AND MAUNA LANI
SERVICE, INC. TO THE WATER BOARD OF THE COUNTY OF HAWAII
Mauna Lani Service, Inc. (MLS) constructed a 24 -inch waterline within the Queen
Kaahumanu Highway pursuant to a portion of the improvements required to serve MLS'
Development Area as described in the Parker Wells 3 and 4 Tri -Party Agreement. The
Department of Transportation of the State of Hawaii (DOT) is requiring that the developer,
MLS, execute a Use and Occupancy Agreement (UOA) for this installation of the waterline
and make payment to DOT based upon an appraisal by the DOT. DOT and MLS intend to
execute the UOA shortly, but payment will be delayed once an appraisal is completed. As part
of the dedication of the water system improvements for the Parker Wells 3 and 4 project, the
DOT is also requiring that the UOA be assigned by MLS to the Water Board of the County of
Hawaii.
RECOMMENDATION: It is recommended that the Water Board accept the assignment of the
UOA contingent on the execution of the UOA between MLS and the DOT. It is also
recommended that the Water Board authorize either the Chairperson or the Vice - Chairperson
to execute the Assignment of the Agreement subject to the review and approval of the
Corporation Counsel.
7) NORTH KONA:
A. RIGHT -OF -ENTRY FOR PLANNING & ENGINEERING STUDIES WITHIN DWS
MOEAUOA TANK SITE TAX MAP KEY (3) 7 -5- 001:055 AND 117:
The State of Hawaii, Department of Human Services, Housing and Community Development
Corporation of Hawaii has requested a right of entry into the Department's Moeauoa Tank
Site for the purpose of conducting planning and engineering studies for an Environmental
Assessment for the development of an exploratory well within the site. The Moeauoa Tank is
no longer in use as part of the existing water system because the elevation does not match
other reservoirs in the service area.
Engineering staff and Corporation Counsel have reviewed the request and have no objection.
RECOMMENDATION: It is recommended that the Board approve this Right -of -Entry for a
period not to exceed 60 days from the effective date of the document and delegate authority to
the Manager to sign the document, subject to review as to form and content by Corporation
Counsel.
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8) MISCELLANEOUS:
A. DEDICATION OF WATER SYSTEMS:
The Department received the following documents for action by the Water Board. The water
systems have been constructed in accordance with the Department's standards and are in
acceptable condition for dedication.
(Note: Item #1 below was deferred from the 2124109 Water Board Meeting).
1. PURSUANT TO THE TRI -PARTY AGREEMENT BETWEEN MAUNA LANI
SERVICES, INC, (MLS), MAUNA KEA PROPERTIES (MKP), AND
DEPARTMENT OF WATER SUPPLY. APPROVED BY THE WATER BOARD
AT ITS MEETING ON FEBRUARY 28, 2006. THE FOLLOWING DOCUMENTS
ARE HEREBY PRESENTED FOR ACTION BY THE WATER BOARD.
A. GRANT OF EASEMENT
Grantor: Waikoloa Village Association
TMK: (3) 6 -8- 002:019
B. ASSIGNMENT OF EASEMENT
Grantor Mauna Lani Service, Inc.
TMK: (3) 6 -8- 001:001
C. BILL OF SALE
Seller: Mauna Lani Service, Inc.
TMK: (3) 6 -8 -001 and (3) 6 -8 -002
Final Inspection Date: Pending
Water System Cost: Pending
D. DEED (Well Site 5 and Well Site 8)
Grantor: Mauna Lani Service, Inc.
TMK: (3) 6 -8 -001: 044 and 047
2. GRANT OF EASEMENT AND BILL OF SALE
Subdivision Application No. 2007 - 000524
Grantor: Hawaii Island Community Development Corporation
TMK: (3) 5 -5- 008:046 portion
E.W.O. 2009 -011
Lots: 26 Zoning: RS 7.5
Facilities Charge: $138,690.00 Paid: 10/31/08
Final Inspection Date: to be announced at the meeting
Water System Cost: $175,200.00.
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RECOMMENDATION: It is recommended that the Water Board accepts these documents
subject to the approval of the Corporation Counsel and that either the Chairman or the Vice -
Chairman be authorized to sign the documents.
B. ENERGY PERFORMANCE CONTRACTING
Presentation will be made to the Water Board regarding the process and benefits of Energy
Performance Contracts.
C. MONTHLY PROGRESS REPORT:
Submission of Progress Report of Projects by the Department (see attached). Department
personnel will be available to respond to questions by the Board regarding the status /progress
of any project.
D. DEPARTMENT OF WATER SUPPLY PROPOSED OPERATING AND CAPITAL
IMPROVEMENT BUDGETS FOR FISCAL YEAR 2010:
A Public Hearing on the proposed Operating and Capital Improvement Budgets for Fiscal
Year 2009 -2010 was held today. Public Hearing Notice was published in the Hawaii
Tribune- Herald and in the West Hawaii Today on March 13 and 15, 2009.
Action to be taken by the Water Board on the adoption of the Fiscal Year 2009 -2010
Operating and Capital Improvement Budgets.
E. REVIEW OF MONTHLY FINANCIAL STATEMENTS:
Submission of financial statements and information relating to the financial status of the
Department. Department personnel will be available to respond to questions by the Board
relating to the financial status of the Department.
F. WATER RATE STUDY:
Discussion on the new water rate study that the Department is planning to conduct, to address
the shortage of funds being generated from water sales.
G. MANAGER'S REPORT:
The Manager will provide an update or status on the following:
1. Negotiations with Kamehameha Investment Corporation.
2. Palani Road Transmission Project
3. AWWA ACE 09
4. AWWA Hawaii Section Conference
Page 6 of 8 3/24/09 Agenda
H. CHAIRPERSON'S REPORT:
Chairperson to provide comments and /or information relating to matters of concern to the
Water Board.
Proposed dates and locations for the remainder of 2009 Water Board meetings for review and
approval:
April 28
May 26
June 23
July 28
August 25
September 22
October 27
November 24
December 15
9) ANNOUNCEMENTS:
1. Next Meeting:
(already set for Hilo)
KONA
WAIMEA
HILO
KONA
WAIMEA
HILO
KONA
HILO
The next meeting of the Water Board will be held on April 28, 2009, 10:00 a.m., at the
Department of Water Supply, Operations Center Conference Room, 889 Leilani Street, Hilo.
2. Site visit at 11:30 a.m. today:
Site visit to Waimea Treatment Plant, (65 -1190 Spencer Road, Kamuela, HI) to view and
discuss Waimea Reservoir repairs. Directions: From Kawaihae Road, turn on Lindsey Road
past Parker School and continue mauka; turn right onto Kapi`olani Street and keep going to the
end of the street. Turn left onto Spencer Road. At the first paved driveway to the right is the
Department of Water Supply gate (this is the first gate leading to the Waimea Treatment Plant).
Meeting will take place at the Waimea Treatment Plant site. which is at the end of the road
after passin th�rough a second ante.
Before departure, staff to provide background on the Waimea Treatment Plant, and damage and
repairs of the reservoirs.
RECESS AND RECONVENE AT 11:30 A.M. AT WAIMEA TREATMENT PLANT SITE
FOR REMAINDER OF AGENDA ITEMS
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10) SITE VISIT TO VIEW WAIMEA TREATMENT PLANT, 65 -1190 SPENCER ROAD
KAMUELA
a. Overview of treatment plant and 4 MG reservoir. Discuss prior cracks that were identified and
remedial work to seal them.
b. Overview of repairs to the 50 MG open reservoir (mauka of the plant).
11) STATEMENTS FROM THE PUBLIC:
12) ADJOURNMENT
The meeting place is accessible to persons with disabilities. If you require use of an
auxiliary aid or other access accommodation, please contact Doreen Shirota at 961 -8050 as
soon as possible or at least 5 days prior to the meeting.
The Department of Water Supply is an Equal Opportunity provider and employer.
Notice to Lobbyists: If you are a lobbyist, you must register with the Hawai `i County Clerk
within five days of becoming a lobbyist. {Article 15, Section 2- 91.3(b), Hawai `i County
Code} A lobbyist means "any individual engaged for pay or other consideration who
spends more than five hours in any month or $275 in any six -month period for the purpose
of attempting to influence legislative or administrative action by communicating or urging
others to communicate with public officials. " {Article 15, Section 2- 91.3(a)(6), Hawaii
County Code} Registration forms and expenditure report documents are available at the
Office of the County Clerk - Council, Hilo, Hawai `i.
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