HomeMy WebLinkAbout2010-03-23 Water Board AgendaDEPARTMENT OF WATER SUPPLY
COUNTY OF HAWAII
WATER BOARD MEETING
AGENDA
MEETING DATE: March 23, 2010
TIME: 10:00 a.m.
PLACE: Department of Water Supply, Operations Center, Conference Room, 889 Leilam Street,
Hilo, Hawaii
1) CALL TO ORDER — 10:00 a.m. (please turn cell phones off or set to silent)
2) STATEMENTS FROM THE PUBLIC
3) APPROVAL OF MINUTES
Minutes of the February 23, 2010, Water Board Meeting
4) APPROVAL OF ADDENDUM AND /OR SUPPLEMENTAL AGENDA
(Note: Addendum requires Roll Call Vote)
5) SOUTH HILO:
A. JOB NO. 2009 -960, PANA`EWA WELL NO. 2 REPAIR:
Bid opening was on March 11, 2010, at 2:00 p.m., and the following are the bid results.
Bidder
Bid Amount
Water Resources International, Inc.
$78,798.28
Derrick's Well Drilling & Pump Service, LLC
$97,896.93
Be lik Drilling & Pump Service, Inc
$110,022.00
Project Scope: This project generally consists of the replacement of the existing deep well pump,
column pipe, line shafts and appurtenances.
Project Cost:
1) Low Bidder (Water Resources International, Inc.) $78,798.28
2) Construction Contingency (10 %) $ 7,879.83
Total Construction Cost: 186 678.11
Funding for this project will be from DWS's CIP budget under Deepwell Pump Replacement. The
contractor will have 360 calendar days to complete this project.
RECOMMENDATION: It is recommended that the Board award the contract for JOB NO. 2009 -960,
PANA`EWA WELL NO. 2 REPAIR, to the lowest responsible bidder, Water Resources International,
Inc., for their bid amount of $78,798.28, plus $7,879.83 in construction contingency for a total contract
amount of $86,678.11. It is further recommends that either the Chairperson or the Vice - Chairperson be
authorized to sign the contract, subject to review as to form and legality of the contract by Corporation
Counsel.
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6) KA`U:
A. JOB NO. 2009 -959, PAHALA WELL #1 REPAIR:
Bid opening was on March 11, 2010, at 2:30 p.m., and the following are the bid results.
Bidder
Amount
Be lik Drilling and Pumping Service
$162,143.00
Derrick's Well Drilling and Pump Service
$136,223.31
Project Scope: This project generally consists of the removal and replacement of the existing deep
well submersible motor, pump, power cable, column pipe and appurtenances.
Project Cost:
1) Low Bidder (Derrick's Well Drilling & Pump Services, LLC) $136,223.31
2) Construction Contingency (10 %) 13,622.33
Total Construction Cost: 149.845.64
Funding for this project will be from DWS's CIP Budget under Deepwell Pump Replacement. The
contractor will have 240 calendar days to complete this project.
RECOMMENDATION: It is recommended that the Board award the contract for JOB NO. 2009 -959,
PAHALA WELL #1 REPAIR, to the lowest responsible bidder, Derrick's Well Drilling & Pump
Services, LLC, for their bid amount of $136,223.31, plus $13,622.33 in construction contingency, for a
total contract amount of $149,845.64. It is further recommended that either the Chairperson or the
Vice - Chairperson be authorized to sign the contract, subject to review as to form and legality by
Corporation Counsel.
7) MISCELLANEOUS:
A. DEPARTMENT OF WATER SUPPLY PROPOSED OPERATING AND CAPITAL
IMPROVEMENT BUDGETS FOR FISCAL YEAR 2011:
Fiscal Year 2011 Operating and C.I.P. Budgets for approval. A Public Hearing was scheduled to
receive testimony on the Department's proposed budgets for FY2011 on March 23, 2010 at 9:30 a.m.,
before the Board meeting.
B. REPORT OF AD HOC FINANCE COMMITTEE:
The Water Board's Ad Hoc Finance Committee Chairperson, Mr. Art Taniguchi, has been
investigating the three focus areas (DWS's policies on credit card use, cash control and vehicle take -
home), which encompass the scope of the Committee's work. At this meeting, the Committee may do
the following:
• Report/discussion on vehicle take -home policy.
C. ENERGY MANAGEMENT ANALYST UPDATE:
The following areas will be covered:
• Ldlamilo Update
a. Progress on clean-up;
b. Communications with Department of Land and Natural Resources (DLNR) and Public
Utilities Commission (PUC) regarding the lease;
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c. Report by County Energy Coordinator Will Rolston and Bob Springer of National
Renewable Energy Laboratory (NREL), on project development and partnerships
regarding Lalamilo site;
d. Discussion on possible renewal of the lease.
D. MONTHLY PROGRESS REPORT:
Submission of Progress Report of Projects by the Department. Department personnel will be available
to respond to questions by the Board regarding the status /progress of any project.
E. REVIEW OF MONTHLY FINANCIAL STATEMENTS:
Submission of financial statements and information relating to the financial status of the Department.
Department personnel will be available to respond to questions by the Board relating to the financial
status of the Department.
F. POWER COST CHARGE:
The Power Cost Adjustment will be discussed, with possible action by the Board. Currently, the Power
Cost Charge is $1.68 per 1,000 gallons. The Department recommends increasing the Power Cost
Charge from $1.68 to $1.77, based on February 2010 calculations of the Power Cost Charge.
A Public Hearing was scheduled to receive testimony on the Power Cost Adjustment on March 23,
2010 at 9:45 a.m., before the Board meeting.
G. WATER RATE STUDY:
General and agriculture use water rates update from RW Beck for approval. Approved water rates will
be presented at Public Hearings in Hilo on Tuesday, May 4, 2010 at 6:00 p.m. at the Aupum Center,
and in Kona on Wednesday, May 5, 2010, at 6:00 p.m. at King Kamehameha's Kona Beach Hotel.
H. MANAGER'S REPORT:
The Manager will provide an update or status on the following:
1. Update on use agreement on KIC wells
2. Palam Road Transmission Waterline Project
3. Legislative Audit update
4. H.O.V.E. project update
I. CHAIRPERSON'S REPORT:
Chairperson to provide comments and /or information relating to matters of concern to the Water
Board.
8) ANNOUNCEMENTS:
1. Next Meeting:
The next meeting of the Water Board will be held on April 27, 2010, at 10:00 a.m. at the Department of
Water Supply, Operations Center Conference Room, 889 Leilam Street, Hilo, HI.
2. Following Meeting:
The following meeting of the Water Board will be held on May 25, 2010, at 10:00 a.m. at a venue to be
announced.
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9) STATEMENTS FROM THE PUBLIC:
10) ADJOURNMENT
Anyone who requires an auxiliary aid or service for effective communication or a modification of policies or procedures to participate in
this Water Board Meeting should contact Doreen Shirota, Secretary, at 961 -8050 as soon as possible, but no later than five days before
the scheduled meeting.
The Department of Water Supply is an Equal Opportunity provider and employer.
Notice to Lobbvists: If you are a lobbyist, you must register with the Hawai `i County Clerk within five days of becoming a
lobbyist. {Article 15, Section 2- 91.3(b), Hawai `i County Code) A lobbyist means "any individual engaged for pay or other
consideration who spends more than five hours in any month or $275 in any six -month period for the purpose of attempting to
influence legislative or administrative action by communicating or urging others to communicate with public officials. "
{Article 15, Section 2- 91.3(a) (6), Hawai `i County Code) Registration forms and expenditure report documents are available at
the Office of the County Clerk - Council, Hilo, Hawai `i.
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