HomeMy WebLinkAbout2010-05-25 Water Board AgendaDEPARTMENT OF WATER SUPPLY
COUNTY OF HAWAII
WATER BOARD MEETING
AGENDA
MEETING DATE: May 25, 2010
TIME: 10:00 a.m.
PLACE: Royal Kona Resort, Resolution Room, 75 -5852 Ah'i Drive, Kailua -Kona, HI
1) CALL TO ORDER— 10:00 a.m. (please turn cell phones off or set to silent)
2) STATEMENTS FROM THE PUBLIC
3) APPROVAL OF MINUTES
1. Minutes of the April 27, 2010, Water Board Meeting
2. Minutes of the May 4, 2010, Public Hearing on Water Rates
3. Minutes of the May 5, 2010, Public Hearing on Water Rates
4) APPROVAL OF ADDENDUM AND /OR SUPPLEMENTAL AGENDA
(Note: Addendum requires Roll Call Vote)
5) SOUTH KOHALA:
A. JOB NO. 2004 -850, WAIMEA WATER TREATMENT PLANT SLUDGE DRYING BEDS
The contractor, Goodfellow Bros., Inc., requests a 33 working -day time extension. This request is due
to additional work beyond the original project scope. The additional work is comprised of the
following:
• Change Order 1: Work to install additional silt fencing for runoff control (1 working day),
work to install additional parking stalls as required by Planning Department (5 working days),
and work to concrete jacket an existing private waterline discovered under the drying bed
structure (6 working days);
• Change Order 2: Work to install cleanout and additional piping (1 working day); and
• Change Order 3: Work to install additional electrical infrastructure (20 working days).
Staff has reviewed the request and finds that the 33 working days are justified. The 33 working days
converts to 48 calendar days (including weekends and holidays).
This is the third extension request.
Ext.
4
From (Date)
To (Date)
Days
(Calendar)
Reason
1
5/19/2009
3/4/2010
289
Process Building permit
2
3/5/2010
6/18/2010
107
Process Building permit
3
611912010
81512010
48
Additional work including: silt fencing,
parking, concrete jacketing, piping and
electrical
Total Days (including this request)
444
Page 1 of 11 5/25/10 Water Board Agenda— js
RECOMMENDATION: It is recommended that the Board approve a contract time extension to
Goodfellow Bros., Inc., of forty-eight (48) calendar days from June 19, 2010 to August 5, 2010, for
JOB NO. 2004 -850, WAIMEA WATER TREATMENT PLANT SLUDGE DRYING BEDS.
6) KA`U:
A. HAWAIIAN OCEAN VIEW ESTATES:
Information on the project to be provided, followed by discussion.
7) MISCELLANEOUS:
A. DEDICATION OF WATER SYSTEMS:
The Department received the following documents for action by the Water Board. The water systems
have been constructed in accordance with the Department's standards and are in acceptable condition
for dedication.
1. DEED (TANK SITE)
Grantor: Ki`ilae Estates, LLC
Tax Map Key: (3) 8 -5- 006:030 (Lot 50 -A, Tank Site)
E.W.O. 2008 -012
2. BILL OF SALE
Tank (reservoir) at Ki`ilae Farms Subdivision
Seller: Ki`ilae Estates, LLC
Tax Map Key: (3) 8 -5- 006:030 (Lot 50 -A, Tank Site)
E.W.O. 2008 -012
Facilities Charge: (Previously paid on 6/28/2007 together with Phase 1)
Final Inspection Date: To be announced at the meeting
Water System Cost: To be announced at the meeting
3. BILL OF SALE
Phase 2 Water System of the Ki`ilae Farms Subdivision
Seller: Ki`ilae Estates, LLC
Tax Map Key: (3) 8- 5- 006:031 (portion) & 032 and 8 -5- 007:020 & 021
(Roadway Lots)
E.W.O. 2008 -012
Facilities Charge: (Previously paid on 6/28/2007 together with Phase 1)
Final Inspection Date: To be announced at the meeting
Water System Cost: To be announced at the meeting
RECOMMENDATION: It is recommended that the Water Board accepts these documents subject to
the approval of the Corporation Counsel and that either the Chairperson or the Vice - Chairperson be
authorized to sign the documents.
B. MATERIAL BID 2010 -05, FURNISHING AND DELIVERING WATER METERS, FIRE
HYDRANTS, VALVES, CHLORINATORS, PUMPS, PIPES, SCADA, MOTORS, AND
MISCELLANEOUS ITEMS FOR THE DEPARTMENT OF WATER SUPPLY STOCK:
Bids for this project were opened on May 11, 2010; at 2:00 p.m. The contract period for all Parts is
one year, from July 01, 2010, to June 30, 2011. All Parts are established price agreements for materials
on an "As- Needed Basis."
Page 2 of 11 5/25/10 Water Board Agenda— js
RECOMMENDATION: It is recommended that the Board award the contract to the following bidders
for MATERIAL BID NO. 2010 -05, FURNISHING AND DELIVERING WATER METER, FIRE
HYDRANTS, VALVES, CHLORINATORS, PUMPS, PIPES, SCADA, MOTORS AND
MISCELLANEOUS ITEMS FOR THE DEPARTMENT OF WATER SUPPLY STOCK, on an as-
needed basis, as listed below, and that either the Chairperson or the Vice - Chairperson be authorized to
sign the contract(s), subject to review as to form and legality of the contract(s) by Corporation Counsel.
The contract period shall be from July 01, 2010, to June 30, 2011.
PART
DESCRIPTION
BIDDER
AMOUNT
NO.
1
DUCTILE IRON PIPES
Ferguson Enterprises, Inc.
$206,685.50
2
DUCTILE IRON FITTINGS
Ferguson Enterprises, Inc.
$99,152.80
3
COPPER TUBING
Ferguson Enterprises, Inc.
$131,548.55
4
GALVANIZED PIPES T & C
Ferguson Enterprises, Inc.
$14,856.80
(THREADED & COUPLED)
INTEGRATED ENCODER AND
6
METER INTERFACE
Ferguson Enterprises, Inc.
$193.74
UNIT /AUTOMATIC METER READING
7
5/8" WATER METERS
Badger Meter, Inc.
$76,500.00
8
1" — 2" WATER METERS
Badger Meter, Inc.
$15,262.50
9
METER BOXES AND COVERS
Ferguson Enterprises, Inc.
$66,275.00
10
COMPOUND WATER METERS
Ferguson Enterprises, Inc.
$16,309.64
11
TURBINE METERS AND STRAINERS
Ferguson Enterprises, Inc.
$21,729.87
12
DETECTOR CHECK METERS
Ferguson Enterprises, Inc.
$5,906.59
13
FIRE SERVICE METERS
Ferguson Enterprises, Inc.
$30,878.73
14
FIRE HYDRANTS
A.P. Water Supply, Inc. dba
$54,287.00
HIW- Hawaii
15
AMERICAN DARLING FIRE
Ferguson Enterprises, Inc.
$5,088.27
HYDRANT EXTENSION KIT
16
MUELLER FIRE HYDRANT
A.P. Water Supply, Inc. dba
$3,115.00
EXTENSION KIT
HIW- Hawaii
17
CORPORATION AND CURB STOPS —
Ferguson Enterprises, Inc.
$50,476.82
BALL TYPE
18
BALL VALVES
Ferguson Enterprises, Inc.
$97,654.50
19
BALL VALVE, PACK JOINT X METER
Ferguson Enterprises, Inc.
$21,678.98
COUPLING
20
PACK JOINT COUPLING
Ferguson Enterprises, Inc.
$20,111.49
21
HOSE BIBBS
Ferguson Enterprises, Inc.
$742.34
23
NUTS, BOLTS, AND THREADED
Ferguson Enterprises, Inc.
$40,213.40
RODS
24
PRESSURE REGULATORS
A.P. Water Supply, Inc. dba
$897.00
HIW- Hawaii
25
GATE VALVES — 3" AND LARGER,
A.P. Water Supply, Inc. dba
$34,532.00
1254 CLASS
HIW- Hawaii
26
GATE VALVES — 3" AND LARGER,
Ferguson Enterprises, Inc.
$77,177.19
250# CLASS
27
BUTTERFLY VALVE 1254 CLASS
A.P. Water Supply, Inc. dba
$79,880.00
HIW- Hawaii
28
BOOSTER AND DEEPWELL PUMP
Ferguson Enterprises, Inc.
$378,704.80
CONTROL BALL VALVES
Page 3 of 11 5/25/10 Water Board Agenda— js
29
AUTOMATIC CONTROL VALVES
A.P. Water Supply
$848,778.00
30
PRESSURE REGULATING VALVES
TK Process Hawaii, LLC
$367,303.41
31
ANTI - CAVITATION VALVE
TK Process Hawaii, LLC
$139,769.42
32
INDUSTRIAL ACTUATOR
TK Process Hawaii, LLC
$11,339.21
33
DIGITAL HIGH - RESOLUTION
TK Process Hawaii, LLC
$1,570.75
CONTROLLER
34
MECHANICAL SEALS
Kaman Industrial
$62,990.00
Technologies, Corp.
35
MOTORS
Kaman Industrial
$ 1,174,794.00
Technologies, Corp.
36
SUBMERSIBLE MOTORS (NEW
Beylik Drilling & Pump
$3,973,908.00
ONLY )
Service, Inc.
37
SUBMERSIBLE MOTORS
Beylik Drilling & Pump
$1,296,180.00
(REFURBISHED AND REWIND ONLY)
Service, Inc.
39
CENTRILIFT VARIABLE SPEED
Beylik Drilling & Pump
$37,047.31
DRIVE PARTS
Service, Inc.
40
VARIABLE FREQUENCY DRIVES
TK Process Hawaii, LLC
$6,365,403.08
41
LOW HORSEPOWER VFD (1/4 HP — 15
TK Process Hawaii, LLC
$6,956.50
HP 460 VAC)
42
SOLID STATE REDUCED VOLTAGE
TK Process Hawaii, LLC
$1,203,277.88
SOFT STARTER & SPARE PARTS
43
POWER MONITORING EQUIPMENT
Engineered SCADA
$11,494.14
Solutions, Inc.
44
3 PHASE MONITOR RELAY
Engineered SCADA
$507.80
Solutions, Inc.
45
DC POWER SUPPLIES
Engineered SCADA
$140.00
Solutions, Inc.
46
SURGE ARRESTORS
TK Process Hawaii, LLC
$25,678.23
47
COMMUNICATION HARDWARE,
TK Process Hawaii, LLC
$79,752.70
SOFTWARE AND SERVICE
48
GROUNDING EQUIPMENT
TK Process Hawaii, LLC
$928.64
50
RADIO EQUIPMENT
Engineered SCADA
$7,808.45
Solutions, Inc.
51
AUTODIALERS
SCADA &LLC of Systems,
$234.00
52
SCADA SYSTEM
Engineered SCADA
$38,922.14
Solutions, Inc.
53
AUTOMATION AND CONTROL
SCADA & Control Systems,
$3 409.00
SYSTEMS
LLC
54
PROGRAMMING SERVICES
SCADA &LLC of Systems,
$640.00
55
REPLACEMENT BATTERIES
SCADA &LLC of Systems,
$171.00
56
UNINTERRUPTIBLE POWER SUPPLY
SCADA & Control Systems,
$754.00
(UPS)
LLC
57
PRESSURE TRANSDUCER
SCADA &LLC of Systems,
$746.00
58
PRESSURE TRANSMITTER
Endress + Hauser
$888.23
59
FLOW SWITCH
SCADA & Control Systems,
$402.00
LLC
Page 4 of 11 5/25/10 Water Board Agenda— js
60
MAG METERS
Hawaii Engineering Services
$214,234.00
61
DIRECT CURRENT MAG METERS
Hawaii Engineering Services,
$133,525.00
Inc.
3/4 -Inch Base Course (Cost per ton)
62
CIRCULAR CHART RECORDER
SCADA & Control Systems,
$1,844.00
1' /z -Inch Base Course (Cost per ton)
$16.15
LLC
No Bid
63
PAPERLESS DIGITAL RECORDER
SCADA &LLC of Systems,
$6,860.00
No Bid
D.
44 Sand (Cost per ton)
$37.50
65
CHLORINATORS
CBC, Inc.
$3,476.22
66
CHLORINE GAS FEEDER
OneSource Distributors
$9,279.40
67
CHEMICAL FEEDER PUMP
TK Process Hawaii, LLC
$5,943.00
69
WATER QUALITY EQUIPMENT
Hach Company
$30,222.35
70
LEAK NOISE DATA LOGGERS
TK Process Hawaii, LLC
$21,244.01
71
HATCH FRAMES AND COVERS
BK, Inc.
$5,425.00
72
HIGH DENSITY POLYETHYLENE
Ferguson Enterprises, Inc.
$18,504.00
DISTRICT II:
PIPE
For the following Parts: 5 (High Density Polyethylene (HDPE) Discharge Tubing), 22 (Inverted
Marking Paint), 38 (Industrial Motor Lead Cable), 49 (Telecommunications Tower), 64 (Tablet
Chlorinators), 68 (Digital Chlorine Cylinder Scales), no bids were received.
For the Parts where no bids were received, staff shall obtain quotations in the best interests of the
Department, in accordance with all applicable procurement requirements.
C. MATERIAL BID NO. 2010 -03, FURNISH BASE COURSE, SAND, COLD MIX, HOT MIX,
PORTLAND CEMENT, AND NO. 3F ROCK TO THE DEPARTMENT OF WATER SUPPLY:
Bids were opened on May 12, 2010, at 2:00 p.m. and the results are as follows. The contract period is
for one year, from July 1, 2010, to June 30, 2011. All Parts are to establish price agreements for
material on an "As- Needed Basis."
Page 5 of 11 5/25/10 Water Board Agenda— js
Jas. W.
Glover, Ltd.
Yamada &
Sons, Inc.
Grace Pacific
Corporation
DISTRICT I:
A.
3/4 -Inch Base Course (Cost per ton)
$17.71
$17.20
No Bid
B.
1' /z -Inch Base Course (Cost per ton)
$16.15
$16.70
No Bid
C.
No. 3F Rock (Cost per ton)
$28.12
$20.31
No Bid
D.
44 Sand (Cost per ton)
$37.50
$39.50
No Bid
E.
Mortar Sand - ASTM C144 (Cost per ton)
$57.29
No Bid
No Bid
F
Portland Cement 94 lb. bags (Cost per
b
$21.87
No Bid
No Bid
G.
old Mix- ASTM D4215 -87 (Cost per
$122.92
$133.45
No Bid
H
Blended Material 60% 44 Sand and
40% No. 3F Rock (Cost per ton)
$48.44
$52.10
No Bid
L
Hot Mix — County Mix IV
$122.40
$120.41
No Bid
DISTRICT II:
A.
3/4 -Inch Base Course (Cost per ton)
No Bid
No Bid
No Bid
B.
1' /z -Inch Base Course (Cost per ton)
No Bid
No Bid
No Bid
Page 5 of 11 5/25/10 Water Board Agenda— js
C.
No. 3F Rock (Cost per ton)
No Bid
No Bid
No Bid
D.
44 Sand (Cost per ton)
No Bid
No Bid
No Bid
E.
Mortar Sand - ASTM C144 (Cost per ton)
No Bid
No Bid
No Bid
F
Portland Cement 94 lb. bags (Cost per
No Bid
No Bid
No Bid
C.
b
$89.58
No Bid
No Bid
FG.
n) Mix- ASTM D4215 -87 (Cost per
No Bid
No Bid
No Bid
E.
Mortar Sand - ASTM C144 (Cost per ton)
$118.75
No Bid
No Bid
RECOMMENDATION: It is recommended that the Board award the contract for MATERIAL BID
NO. 2010 -03, FURNISH BASE COURSE, SAND, COLD MIX, HOT MIX, PORTLAND CEMENT,
AND NO. 3F ROCK TO THE DEPARTMENT OF WATER SUPPLY, by Parts to the following for
the amounts shown above, and that either the Chairperson or the Vice - Chairperson be authorized to
sign the contract(s), subject to review as to form and legality of the contract(s) by
Corporation Counsel.
District I — Parts A, C, and I to Yamada & Sons, Inc.
Parts B, D, E, F, G and H to Jas. W. Glover, Ltd.
District II — No bids.
District III — Parts A, B, C, D, E AND F to Jas. W. Glover, Ltd.
Parts G and H to Grace Pacific Corporation
For the Parts where no bids were received, staff shall obtain quotations in the best interest of the
Department. The contract period shall be from July 1, 2010, to June 30, 2011.
D. GASOLINE BID NO. 2010 -02, FURNISHING AND DELIVERING GASOLINE AND DIESEL
TO THE DEPARTMENT OF WATER SUPPLY:
Bids were opened on May 12, 2010, at 2:30 p.m. and following are the bid results.
Page 6 of 11 5/25/10 Water Board Agenda— js
DISTRICT III:
Jas. W.
Yamada &
Grace Pacific
Glover, Ltd.
Sons, Inc.
Corporation
A.
3/4 -Inch Base Course (Cost per ton)
$79.17
No Bid
No Bid
B.
1' /z -Inch Base Course (Cost per ton)
$77.08
No Bid
No Bid
C.
No. 3F Rock (Cost per ton)
$89.58
No Bid
No Bid
D.
44 Sand (Cost per ton)
$98.96
No Bid
No Bid
E.
Mortar Sand - ASTM C144 (Cost per ton)
$118.75
No Bid
No Bid
F
Portland Cement 94 lb. bags (Cost per
$83.33
No Bid
No Bid
b
G.
old Mix —ASTM D4215 -87 (Cost per
$184.37
No Bid
$128.00
H.
Hot Mix - County Mix IV (Cost per ton)
$183.33
No Bid
$139.00
RECOMMENDATION: It is recommended that the Board award the contract for MATERIAL BID
NO. 2010 -03, FURNISH BASE COURSE, SAND, COLD MIX, HOT MIX, PORTLAND CEMENT,
AND NO. 3F ROCK TO THE DEPARTMENT OF WATER SUPPLY, by Parts to the following for
the amounts shown above, and that either the Chairperson or the Vice - Chairperson be authorized to
sign the contract(s), subject to review as to form and legality of the contract(s) by
Corporation Counsel.
District I — Parts A, C, and I to Yamada & Sons, Inc.
Parts B, D, E, F, G and H to Jas. W. Glover, Ltd.
District II — No bids.
District III — Parts A, B, C, D, E AND F to Jas. W. Glover, Ltd.
Parts G and H to Grace Pacific Corporation
For the Parts where no bids were received, staff shall obtain quotations in the best interest of the
Department. The contract period shall be from July 1, 2010, to June 30, 2011.
D. GASOLINE BID NO. 2010 -02, FURNISHING AND DELIVERING GASOLINE AND DIESEL
TO THE DEPARTMENT OF WATER SUPPLY:
Bids were opened on May 12, 2010, at 2:30 p.m. and following are the bid results.
Page 6 of 11 5/25/10 Water Board Agenda— js
RECOMMENDATION: It is recommended that the Water Board award the contract for GASOLINE BID
NO. 2010 -02, FURNISHING AND DELIVERING GASOLINE AND DIESEL TO THE DEPARTMENT
OF WATER SUPPLY, to Big Island Energy Co., LLC dba Akana Petroleum, for Parts A -1, B -1, B -2, and
C -1, at the bid prices listed above and that either the Chairperson or the Vice - Chairperson be authorized to
sign the contract(s), subject to review as to form and legality of the contract(s) by Corporation Counsel.
The contract period shall be from July 1, 2010, to June 30, 2012.
E. WATER TREATMENT PROPOSAL NO. 2010 -04. FURNISHING AND DELIVERING
A— LIQUID CHLORINE TO VARIOUS LOCATIONS IN THE ISLAND OF HAWAII (ON AN
AS- NEEDED BASIS); B— LIOUID AMMONIA TO WAIMEA WATER TREATMENT PLANT,
DISTRICT OF SOUTH KOHALA (ON AN AS- NEEDED BASIS); C -50% LIOUID CAUSTIC
SODA TO WAIMEA WATER TREATMENT PLANT, DISTRICT OF SOUTH KOHALA (ON
AN AS- NEEDED BASIS); D —C -9 POLYPHOSPHATE TO WAIMEA WATER TREATMENT
PLANT, DISTRICT OF SOUTH KOHALA (ON AN AS- NEEDED BASIS):
One bid was opened on May 12, 2010, at 3:00 p.m., and following are the bid results:
Bidder Amount
Phoenix V LLC dba BEI Hawaii
PART A - FURNISH AND DELIVER LIQUID CHLORINE
L HILO DISTRICT
a. Pana`ewa Deep Well (125 cylinders per year)
Cost per 150 -1b. cylinder $297.00
IL PUNA DISTRICT
A. Pana`ewa Deep Well Chlorinator Building (20 cylinders per year)
Cost per 150 -1b. cylinder $310.00
IIL KA`U DISTRICT
a. Pahala Deep Well Chlorinator Building (12 cylinders per year)
Cost per 150 -1b. cylinder $360.00
IV. KOHALA DISTRICT
a. Waimea Water Treatment Plant
Cost per one -ton cylinder (9 cylinders per year) $2,095.00
Page 7 of 11 5/25/10 Water Board Agenda— js
Big Island
Hawaii
Part "A"
Hilo Baseyard
Energy Co,.
Petroleum, Inc.
LLC dba Akana
Petroleum
1
Unleaded Gasoline (delivered gallon price)
$2.8485 /gallon
$2.95 /gallon
Estimated 55, 000 gallonslyear x 2 years
= $313,335.00
= $324,500.00
Part `B"
Kona Base and
I
Unleaded Gasoline (delivered gallon price)
$2.9321 /gallon
$3.03 /gallon
Estimated 25,000 gallonslyear x 2 years
= $146,605.00
= $151,500.00
2.
Low - Sulfur Diesel (delivered gallon price)
$3.0339 /gallon
$4.38 /gallon
Estimated 3, 000 gallonslyear x 2 years
= $18,203.40
= $26,280.00
Part "C"
Waimea Base and
I
Unleaded Gasoline (delivered gallon price)
$2.8904 /gallon
$3.01 /gallon
Estimated 30,000 gallonslyear x 2 years
= $173,424.00
= $180,600.00
RECOMMENDATION: It is recommended that the Water Board award the contract for GASOLINE BID
NO. 2010 -02, FURNISHING AND DELIVERING GASOLINE AND DIESEL TO THE DEPARTMENT
OF WATER SUPPLY, to Big Island Energy Co., LLC dba Akana Petroleum, for Parts A -1, B -1, B -2, and
C -1, at the bid prices listed above and that either the Chairperson or the Vice - Chairperson be authorized to
sign the contract(s), subject to review as to form and legality of the contract(s) by Corporation Counsel.
The contract period shall be from July 1, 2010, to June 30, 2012.
E. WATER TREATMENT PROPOSAL NO. 2010 -04. FURNISHING AND DELIVERING
A— LIQUID CHLORINE TO VARIOUS LOCATIONS IN THE ISLAND OF HAWAII (ON AN
AS- NEEDED BASIS); B— LIOUID AMMONIA TO WAIMEA WATER TREATMENT PLANT,
DISTRICT OF SOUTH KOHALA (ON AN AS- NEEDED BASIS); C -50% LIOUID CAUSTIC
SODA TO WAIMEA WATER TREATMENT PLANT, DISTRICT OF SOUTH KOHALA (ON
AN AS- NEEDED BASIS); D —C -9 POLYPHOSPHATE TO WAIMEA WATER TREATMENT
PLANT, DISTRICT OF SOUTH KOHALA (ON AN AS- NEEDED BASIS):
One bid was opened on May 12, 2010, at 3:00 p.m., and following are the bid results:
Bidder Amount
Phoenix V LLC dba BEI Hawaii
PART A - FURNISH AND DELIVER LIQUID CHLORINE
L HILO DISTRICT
a. Pana`ewa Deep Well (125 cylinders per year)
Cost per 150 -1b. cylinder $297.00
IL PUNA DISTRICT
A. Pana`ewa Deep Well Chlorinator Building (20 cylinders per year)
Cost per 150 -1b. cylinder $310.00
IIL KA`U DISTRICT
a. Pahala Deep Well Chlorinator Building (12 cylinders per year)
Cost per 150 -1b. cylinder $360.00
IV. KOHALA DISTRICT
a. Waimea Water Treatment Plant
Cost per one -ton cylinder (9 cylinders per year) $2,095.00
Page 7 of 11 5/25/10 Water Board Agenda— js
Cost per 150 -1b. cylinder (60 cylinders per year) $327.00
V. KONA DISTRICT
a. DWS Kona Baseyard (150 cylinders per year)
Cost per 150 -1b. cylinder $334.00
PART B — FURNISH AND DELIVER LIQUID AMMONIA
a. Waimea Water Treatment Plant (12 cylinders per year)
Cost per 150 -1b. cylinder No bid
PART C — FURNISH AND DELIVER 50% LIQUID CAUSTIC SODA
a. Waimea Water Treatment Plant
Cost per dry ton $1,535.00
PART D — FURNISH AND DELIVER C -9 POLYPHOSPHATE:
a. Waimea Water Treatment Plant
Cost per 30- gallon drum $749.36
RECOMMENDATION: It is recommended that the Board award the contract for WATER
TREATMENT PROPOSAL NO. 2010 -04, FURNISHING AND DELIVERING A— LIQUID
CHLORINE TO VARIOUS LOCATIONS IN THE ISLAND OF HAWAII (ON AN AS- NEEDED
BASIS); B— LIQUID AMMONIA TO WAIMEA WATER TREATMENT PLANT, DISTRICT OF
SOUTH KOHALA (ON AN AS- NEEDED BASIS); C -50% LIQUID CAUSTIC SODA TO
WAIMEA WATER TREATMENT PLANT, DISTRICT OF SOUTH KOHALA (ON AN AS-
NEEDED BASIS); D —C -9 POLYPHOSPHATE TO WAIMEA WATER TREATMENT PLANT,
DISTRICT OF SOUTH KOHALA (ON AN AS- NEEDED BASIS), to Phoenix V LLC dba BEI
Hawaii at the unit prices listed above for the period from July 1, 2010, through June 30, 2012, and that
either the Chairperson or the Vice - Chairperson be authorized to sign the contract(s), subject to review
as to form and legality of the contract(s) by Corporation Counsel. For Part B where no bid was
received, staff shall obtain quotations in the best interest of the Department.
F. WATER TREATMENT PROPOSAL NO. 2010 -01, FURNISHING AND DELIVERING
POLYMERS TO WAIMEA WATER TREATMENT PLANT:
One bid was opened on May 13, 2010, at 2:00 p.m., and following are the bid results.
Bidder Amount
Phoenix V LLC dba BEI Hawaii $335,928.33
Bidder Amount
Phoenix V LLC dba BEI Hawaii $335,928.33
Contingency 39,071.67
TOTAL CONTRACT PRICE: X375,000.00
The estimated quantity of polymers needed for the 24 -month period of the contract, as determined by
the County, is 326,460.96 pounds, at $1.029 per pound.
The reason for the high contingency is that due to past experiences, the dosage of polymers used at the
time of the plant test is lower than at other times of the year. As the quality of water goes down during
the year due to unstable weather conditions, more polymers are used to meet the water quality
requirements of the State of Hawaii, Department of Health.
Page 8 of 11 5/25/10 Water Board Agenda— js
RECOMMENDATION: It is recommended that the Board award the contract for WATER
TREATMENT PROPOSAL NO. 2010 -01, FURNISHING AND DELIVERING POLYMERS TO
WAIMEA WATER TREATMENT PLANT, to Phoenix V LLC dba BEI Hawaii, for the bid price of
$335,928.33 plus $39,071.67 in contingency for a total contract price of $375,000.00 and that either the
Chairperson or the Vice - Chairperson be authorized to sign the contract(s), subject to review as to form
and legality of the contract(s) by Corporation Counsel. The contract period is from July 1, 2010, to
June 30, 2012.
G. WATER HAULING BID NO. 2010 -06, PRICE AGREEMENT TO PROVIDE WATER
HAULING SERVICES TO VARIOUS LOCATIONS ISLAND -WIDE (ON AN AS- NEEDED
BASIS) FOR THE DEPARTMENT OF WATER SUPPLY:
Bids were opened on May 13, 2010, at 2:30 p.m. and a report will be made at the meeting.
H. CAPITAL IMPROVEMENT PROJECT:
The following project is not listed on the Department's Capital Improvement Projects list:
• Waimea 4.0 MG Clearwater Reservoir Baffle Installation
• DWS In -house design and administration
• Construction estimate: $200,000.00
This project is needed to improve the chlorine contact time in the Clearwater Reservoir to ensure
adequate treatment process. The current poor baffle characteristics could create potential treatment
violations. This project will greatly improve the baffle factor of the reservoir, resulting in improved
treatment. As a secondary benefit, the Department may be able to reduce the chlorination amount thus
saving money on chemicals, as well as improvements to disinfection by- product formation potential.
RECOMMENDATION: It is recommended that the Board add this project onto the Department's CIP
budget, and that the project be put to bid, and that either the Chairperson or the Vice - Chairperson be
authorized to sign the construction documents, subject to approval of Corporation Counsel.
I. DEPARTMENT OF WATER SUPPLY PROPOSED OPERATING AND CAPITAL
IMPROVEMENT BUDGETS FOR FISCAL YEAR 2011:
Fiscal Year 2011 Operating and C.I.P. Budgets for approval. A Public Hearing was held to receive
testimony on the Department's proposed budgets for FY2011 on March 23, 2010 at 9:30 a.m., before
the Board meeting. The first reading of the Budgets took place at the Water Board Meeting on March
23, 2010, and the second reading took place at the Water Board Meeting on April 27, 2010.
This is the third reading of the Budgets.
RECOMMENDATION: It is recommended that the Water Board adopt the Fiscal Year 2010 -2011
Operating and Capital Improvement Budgets.
J. REPORT OF AD HOC FINANCE COMMITTEE:
The Water Board's Ad Hoc Finance Committee Chairperson, Mr. Art Taniguchi, has been
investigating the three focus areas (DWS's policies on credit card use, cash control and vehicle take -
home), which encompass the scope of the Committee's work. At this meeting, the Committee may do
the following:
• Report/discussion on vehicle take -home policy.
Page 9 of 11 5/25/10 Water Board Agenda— js
K. ENERGY MANAGEMENT ANALYST UPDATE:
The following areas will be covered:
• Ldldmilo Update
• Progress on clean-up;
• Renewal of DLNR lease.
• DWS's Green Initiatives
L. MONTHLY PROGRESS REPORT:
Submission of Progress Report of Projects by the Department. Department personnel will be available
to respond to questions by the Board regarding the status /progress of any project.
M. REVIEW OF MONTHLY FINANCIAL STATEMENTS:
Submission of financial statements and information relating to the financial status of the Department.
Department personnel will be available to respond to questions by the Board relating to the financial
status of the Department.
N. POWER COST CHARGE:
A Public Hearing to accept testimony on raising the Power Cost Adjustment to $1.91 from the current
Power Cost Charge of $1.77 will be held on June 15, 2010 at 9:45 a.m. Discussion and action to raise
the Power Cost Adjustment will be held at the Board meeting scheduled for 10:00 a.m., following the
public hearing.
O. WATER RATE STUDY:
Discussion on water rate options provided by RW Beck and testimony provided at public hearings on
May 4 -5, 2010, and action to adopt new water rate schedule beginning July 1, 2010.
P. MANAGER'S REPORT:
The Manager will provide an update or status on the following:
1. Update on use agreement on KIC wells
2. Palam Road Transmission Waterline Project
3. Department plans for implementation of furloughs
4. Recognition of DWS retiree
5. AWWA - Hawaii conference report
Q. CHAIRPERSON'S REPORT:
Chairperson to provide comments and /or information relating to matters of concern to the Water
Board.
Page 10 of 11 5/25/10 Water Board Agenda— js
8) ANNOUNCEMENTS:
1. Next Meeting:
The next meeting of the Water Board will be held on June 15, 2010, at 10:00 a.m. at the Department of
Water Supply, Operations Center Conference Room, 889 Leilam Street, Hilo, HI.
2. Following Meeting:
The following meeting of the Water Board will be held on July 27, 2010, at 10:00 a.m. at the
Department of Water Supply, Operations Center Conference Room, 889 Leilam Street, Hilo, HI.
9) STATEMENTS FROM THE PUBLIC:
10) ADJOURNMENT
Anyone who requires an auxiliary aid or service for effective communication or a modification ofpolicies or procedures to participate in this Water Board
Meeting should contact Doreen Shirota, Secretary, at 961 -8050 as soon as possible, but no later than five days before the scheduled meeting.
The Department of Water Supply is an Equal Opportunity provider and employer.
Notice to Lobbvists: If you are a lobbyist, you must register with the Hawai `i County Clerk within five days of becoming a lobbyist. (Article 15,
Section 2- 91.3(b), Hawai `i County Code) A lobbyist means "any individual engaged for pay or other consideration who spends more than five
hours in any month or $275 in any six -month period for the purpose ofattempting to influence legislative or administrative action by
communicating or urging others to communicate with public officials. " (Article 15, Section 2- 91.3(a)(6), Hawai `i County Code) Registration
forms and expenditure report documents are available at the Office of the County Clerk - Council, Hilo, Hawai `i.
Page 11 of 11 5/25/10 Water Board Agenda— js