HomeMy WebLinkAbout2010-06-15 Water Board AgendaDEPARTMENT OF WATER SUPPLY
COUNTY OF HAWAII
WATER BOARD MEETING
AGENDA
MEETING DATE: June 15, 2010
TIME: 10:00 a.m.
PLACE: Department of Water Supply, Operations Center Conference Room, 889 Leilam Street,
Hilo, HI
1) CALL TO ORDER— 10:00 a.m. (please turn cell phones off or set to silent)
2) STATEMENTS FROM THE PUBLIC
3) APPROVAL OF MINUTES
Minutes of the May 25, 2010, Water Board Meeting
4) APPROVAL OF ADDENDUM AND /OR SUPPLEMENTAL AGENDA
(Note: Addendum requires Roll Call Vote)
5) SOUTH HILO:
A. WATER AVAILABILITY FOR HAWAIIAN HOME LANDS:
Honomu residents Mr. Jerryl Mauhili and Mr. Jason Mattos, Sr., gave public testimony at the April 27,
2010, Water Board meeting regarding water availability in Honomu, and requested that the item be
agendized. Discussion and possible action by the Board.
6) HAMAKUA:
7)
A. DISPUTED WATER BILL FOR TMK 4 -4- 003:029, LOT 15:
Honoka`a property owner Ms. Morag Miranda gave public testimony at the April 27, 2010, Water
Board meeting, and requested that the water bill issue that she raised be agendized. The customer's
Water service account number is 69036800 -11 located at Kalopa lower road. Discussion and possible
action by the Board.
NORTH KOHALA:
A. JOB NO. 2005 -867, CONSTRUCTION OF THE HALA`ULA WELL DEVELOPMENT —
PHASE 1 (WELL NO. 7247 -03):
This project generally consists of the construction of an exploratory well for potential development as a
potable water source.
Bids for this project were opened on June 3, 2010, at 2:00 p.m., and following are the bid results:
Bidder
Bid Amount
Derrick's Well Drilling & Pump Service, LLC
$802,025.80
Water Resources International, Inc.
$987,250.00
Be lik Drilling & Pump Service, Inc.
NO BID
Page 1 of 6/15/10 Water Board Agenda —js
Project Cost:
1) Low Bidder (Derrick's Well Drilling & Pump Service, LLC) $ 802,025.80
2) Construction Contingency (10 %) 80,202.58
Total Construction Cost: $ 882,228.38
Funding for the project will be from State Revolving Funds (SRF). The contractor will have 240
consecutive days to complete the project.
RECOMMENDATION: It is recommended that the Board award the contract for JOB NO. 2005 -867,
CONSTRUCTION OF THE HALA`ULA WELL DEVELOPMENT — PHASE 1 (WELL NO. 7247-
03), to the lowest responsible bidder, Derrick's Well Drilling & Pump Service, LLC, for their bid
amount of $802,025.80, plus $80,202.58 in construction contingency for a total contract amount of
$882,228.38. It is further recommended that either the Chairperson or the Vice - Chairperson be
authorized to sign the contract, subject to review as to form and legality of the contract by Corporation
Counsel.
8) SOUTH KOHALA:
A. JOB NO. 2007 -043, CONSTRUCTION OF THE WAIKOLOA RESERVOIR NO. 2
EARTHOUAKE REPAIRS, COUNTY OF HAWAII, STATE OF HAWAII,
FEMA- 1644- DR -HI, FIPS NO. 001- UVKJ8 -00, PW NO. 638:
The contractor, Goodfellow Bros., Inc., has requested a 73 calendar -day time extension. This request
consists of 63 calendar days to accomplish the work for Change Order No. 9 (additional investigation
for voids behind the wall panels and subsequent grouting of the holes); and 10 calendar days for rain -
outs and unworkable conditions from March 31, 2010 to April 30, 2010. The Contractor did not
submit this time request prior to the May Board Meeting Agenda, as the work for Change Order No. 9
was still ongoing and they did not have a revised schedule until this work was completed.
Staff has reviewed the request and finds that the 73 calendar days are justified.
This is the fifth time extension request.
RECOMMENDATION: It is recommended that the Board approve a contract time extension to
Goodfellow Bros., Inc. of seventy -three (73) calendar days from June 4, 2010 to August 16, 2010, for
JOB NO. 2007 -043, CONSTRUCTION OF THE WAIKOLOA RESERVOIR NO. 2 EARTHQUAKE
REPAIRS.
Page 2 of 4 6/15/10 Water Board Agenda — js
Days
Ext.
From (Date)
To (Date)
(Calendar)
Reason
1
11/9/2009
1/30/2010
82
Rainout days and Hypalon polymer supply
issues.
2
1/30/2010
2/25/2010
26
Additional cleanout installation work and
rainout days.
3
2/25/2010
5/9/2010
73
Additional work for Change Order Nos. 3,
4, and 5; and rainout days.
4
5/9/2010
6/4/2010
26
Additional work for Change Order Nos. 6
and 7; and rainout days.
5
6/4/2010
8/16/2010
73
Additional work for Change Order No. 9;
and rainout days.
Total Days (including this request)
280
RECOMMENDATION: It is recommended that the Board approve a contract time extension to
Goodfellow Bros., Inc. of seventy -three (73) calendar days from June 4, 2010 to August 16, 2010, for
JOB NO. 2007 -043, CONSTRUCTION OF THE WAIKOLOA RESERVOIR NO. 2 EARTHQUAKE
REPAIRS.
Page 2 of 4 6/15/10 Water Board Agenda — js
9) KA`U:
A. HAWAIIAN OCEAN VIEW ESTATES:
Information on the project to be provided, followed by discussion.
10) MISCELLANEOUS:
A. DEDICATION OF WATER SYSTEMS:
The Department received the following documents for action by the Water Board. The water systems
have been constructed in accordance with the Department's standards and are in acceptable condition
for dedication.
1. GRANT OF EASEMENT AND BILL OF SALE
Subdivision Application No. 98 -084, 2004 -0072
Grantor /Seller: Prime A Investment, LLC
Tax Map Key: (3) 7 -5- 004:013
E.W.O. 2008 -029
Facilities Charge: Not Applicable
Final Inspection Date: 3/27/2009
Water System Cost: $279,000.00
RECOMMENDATION: It is recommended that the Water Board accepts these documents subject to
the approval of the Corporation Counsel and that either the Chairperson or the Vice - Chairperson be
authorized to sign the documents.
B. REPORT OF AD HOC FINANCE COMMITTEE:
The Water Board's Ad Hoc Finance Committee Chairperson, Mr. Art Taniguchi, has been
investigating the three focus areas (DWS's policies on credit card use, cash control and vehicle take -
home), which encompass the scope of the Committee's work. At this meeting, the Committee may do
the following:
• Discussion /action on vehicle take -home policy.
C. ENERGY MANAGEMENT ANALYST UPDATE:
The following areas will be covered:
• Ldlamilo Update
• Progress on clean-up;
• Renewal of DLNR lease.
• DWS's Green Initiatives
D. MONTHLY PROGRESS REPORT:
Submission of Progress Report of Projects by the Department. Department personnel will be available
to respond to questions by the Board regarding the status /progress of any project.
E. REVIEW OF MONTHLY FINANCIAL STATEMENTS:
Submission of financial statements and information relating to the financial status of the Department.
Department personnel will be available to respond to questions by the Board relating to the financial
status of the Department.
Page 3 of 4 6/15/10 Water Board Agenda — js
F. POWER COST CHARGE:
A Public Hearing on June 15, 2010 at 9:45 a.m., immediately preceding this regular Water Board
meeting, will have taken testimony on raising the Power Cost Adjustment to $1.91 from the current
Power Cost Charge of $1.77. Discussion and action on the Power Cost Adjustment.
G. WATER RATE STUDY:
Discussion on water rate options provided by RW Beck and testimony provided at public hearings on
May 4 -5, 2010, and action to adopt new water rate schedule beginning July 1, 2010.
H. MANAGER'S REPORT:
The Manager will provide an update or status on the following:
1. Palam Road Transmission Waterline Project
I. CHAIRPERSON'S REPORT:
Chairperson to provide comments and /or information relating to matters of concern to the Water
Board.
11) ANNOUNCEMENTS:
1. Next Meeting:
The next meeting of the Water Board will be held on July 27, 2010, at 10:00 a.m. at the Department of
Water Supply, Operations Center Conference Room, 889 Leilam Street, Hilo, HI.
2. Following Meeting:
The following meeting of the Water Board will be held on August 24, 2010, at 10:00 a.m. at the
Royal Kona Resort, Resolution Room, 75 -5852 Ah'i Drive, Kailua -Kona, HI.
12) STATEMENTS FROM THE PUBLIC:
13) ADJOURNMENT
Anyone who requires an auxiliary aid or service for effective communication or a modification ofpolicies or procedures to participate in this Water Board
Meeting should contact Doreen Shirota, Secretary, at 961 -8050 as soon as possible, but no later than five days before the scheduled meeting.
The Department of Water Supply is an Equal Opportunity provider and employer.
Notice to Lobbyists: If you are a lobbyist, you must register with the Hawai `i County Clerk within five days of becoming a lobbyist. (Article 15,
Section 2- 91.3(b), Hawai `i County Code) A lobbyist means "any individual engaged for pay or other consideration who spends more than five
hours in any month or $275 in any six -month period for the purpose ofattempting to influence legislative or administrative action by
communicating or urging others to communicate with public officials. " (Article 15, Section 2- 91.3(a)(6), Hawai `i County Code) Registration
forms and expenditure report documents are available at the Office of the County Clerk - Council, Hilo, Hawai `i.
Page 4 of 4 6/15/10 Water Board Agenda — js