HomeMy WebLinkAbout2010-10-26 Water Board AgendaDEPARTMENT OF WATER SUPPLY
COUNTY OF HAWAII
WATER BOARD MEETING
MEETING DATE: October 26, 2010
TIME: 10:00 a.m.
PLACE: Department of Water Supply, Operations Center Conference Room, 889 Leilam Street,
Hilo, HI
1) CALL TO ORDER— 10:00 a.m. (please turn cell phones off or set to silent)
2) STATEMENTS FROM THE PUBLIC
3) APPROVAL OF MINUTES
Minutes of the September 28, 2010, Public Hearing on Proposed Amendment to the Power Cost
Charge
Minutes of the September 28, 2010, Water Board Meeting (includes Minutes of Public Hearing on
Final Draft -- Water Use and Development Plan Update: DWS Job 2003 -818)
4) APPROVAL OF ADDENDUM AND /OR SUPPLEMENTAL AGENDA
(Note: Addendum requires Roll Call Vote)
5) SOUTH KOHALA:
A. JOB NO. 2007 -043, CONSTRUCTION OF THE WAIKOLOA RESERVOIR NO. 2
EARTHOUAKE REPAIRS, COUNTY OF HAWAII, STATE OF HAWAII,
FEMA- 1644- DR -HI, FIPS NO. 001- UVKJ8 -00, PW NO. 638:
The contractor, Goodfellow Bros., Inc. (GBI), has requested a 30 working -day time extension. This
request consists of additional time required to install the geotextile fabric, based on the actual arrival of
the additional material.
DWS personnel and GBI evaluated the remaining work items and weather permitting, it is anticipated
that the remaining work should be completed in 19 working days (or 32 calendar days) from the
current contract completion date of October 29, 2010. The 30 working -day request was for the
remaining work to be done from October 14, 2010. If approved, the new completion date would be
November 30, 2010.
Staff has reviewed the request and finds that the 32 calendar days are justified.
This is the fifth time extension request.
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Days
Ext.
From (Date)
To (Date)
(Calendar)
Reason
1
11/9/2009
1/30/2010
82
Rainout days and Hypalon polymer supply
issues.
2
1/30/2010
2/25/2010
26
Additional cleanout installation work and
rainout days.
3
2/25/2010
5/9/2010
73
Additional work for Change Order Nos. 3,
4, and 5; and rainout days.
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4
5/9/2010
6/4/2010
26
Additional work for Change Order Nos. 6
and 7; and rainout days.
5
6/4/2010
8/16/2010
73
Additional work for Change Order No. 9;
and rainout days.
6
8/16/2010
10/29/2010
74
Additional work for Change Proposal 10 for
the second layer of 16 oz geotextile
material.
7
10/29/2010
11/30/2010
30
Based on actual arrival of second layer of
16 oz geotextile material.
Total Days (including this request)
354
RECOMMENDATION: It is recommended that the Board approve a contract time extension to
Goodfellow Bros., Inc. of thirty two (32) calendar days from October 29, 2010 to November 30, 2010,
for JOB NO. 2007 -043, CONSTRUCTION OF THE WAIKOLOA RESERVOIR NO. 2
EARTHQUAKE REPAIRS, COUNTY OF HAWAII, STATE OF HAWAII, FEMA- 1644- DR -HI,
FIPS NO. 00 1 -UVKJ8-00, PW NO. 638.
6) NORTH KONA:
A. AMENDMENT OF WATER FACILITIES AGREEMENT - SEASCAPE DEVELOPMENT, LLC:
On October 28, 2008, Seascape Development, LLC ( "Seascape ") and the Water Board entered into a
Water Facilities Agreement for the development, construction, and installation of certain improvements
and other water transmission - related facilities in the vicinity of the Water Board's existing Kalaoa
Well. Seascape was to also complete the engineering and design work, and assign the same, as well as
obtain all necessary permits in accordance with DWS requirements within one year of the executed
Agreement. The deadline of October 28, 2009, was extended to October 28, 2010, by the Water Board
at its meeting of September 22, 2009. The reason was the challenging economy at that time, which
made it impossible for Seascape to proceed on schedule.
Seascape is proposing a second amendment to the Water Facilities Agreement to extend such submittal
deadline to October 28, 2011. They feel that this new deadline will enable them to meet their
obligations in the current economic climate.
Staff has reviewed the Second Amendment of Water Facilities Agreement and finds it acceptable.
RECOMMENDATION: It is recommended that the Water Board approve the Second Amendment of
Water Facilities Agreement, subject to review and approval by Corporation Counsel.
B. MEMORANDUM OF UNDERSTANDING FOR: OUEEN KA`AHUMANU HIGHWAY
WIDENING — KEALAKEHE TO KEAHOLE 16" WATERLINE INSTALLATION — STATE
HIGHWAY PROJECT (QUEEN K HIGHWAY WIDENING, PHASE 2):
The Water Board at its September 28, 2010 meeting approved a form of Memorandum of
Understanding (MOU) with the State. The State has requested some changes to MOU in sections 3 and
10.
RECOMMENDATION: A recommendation will be provided at the meeting.
7) MISCELLANEOUS:
A. DEDICATION OF WATER SYSTEMS:
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The Department has received the following documents for action by the Water Board. The water
systems have been constructed in accordance with the Department's standards and are in acceptable
condition for dedication.
1. GRANT OF EASEMENT (For Water Facility Purposes)
Subdivision Application No. 98 -084, 2004 -0072
Grantor: RELO KONA, LLC
Tax Map Key: (3) 7 -5 -004: portion
E.W.O. 2008 -029
Facilities Charge: Not Applicable
Final Inspection Date: 10/08/2010
Water System Cost: $22,225.00
2. DEED (Tank Site)
Pualam Estates Phase 2
Grantor: D.R. HORTON, LLC dba D.R. Horton - Schuler Division
Tax Map Key: (3) 7 -5 -043: 121
E.W.O. 2004 -027
RECOMMENDATION: It is recommended that the Water Board accepts these documents subject to
the approval of the Corporation Counsel and that either the Chairperson or the Vice - Chairperson be
authorized to sign the documents.
B. REPORT ON DELINQUENCIES:
(This Item was deferred from the 9 -28 -10 Water Board meeting.)
Report by the Waterworks Controller on the current state of delinquencies.
C. LEAK DETECTION PROGRAM:
Report by DWS personnel involved in the Department's Leak Detection Program.
D. REPORT OF AD HOC FINANCE COMMITTEE:
The Water Board's Ad Hoc Finance Committee Chairperson, Mr. Art Taniguchi, has been investigating
the three focus areas (DWS's policies on credit card use, cash control and vehicle take- home), which
encompass the scope of the Committee's work. At this meeting, the Committee may do the following:
• Discussion /action on vehicle take -home policy.
• Discussion of DWS's cash handling procedures and proposed changes.
E. ENERGY MANAGEMENT ANALYST UPDATE:
The following areas will be covered:
• Ldlamilo Site Clean-up and DLNR Lease Application Status
• DWS's Green Initiatives
• Draft Energy Policy Statement for DWS
F. MONTHLY PROGRESS REPORT:
Submission of Progress Report of Projects by the Department. Department personnel will be available
to respond to questions by the Board regarding the status /progress of any project.
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G REVIEW OF MONTHLY FINANCIAL STATEMENTS:
Submission of financial statements and information relating to the financial status of the Department.
Department personnel will be available to respond to questions by the Board relating to the financial
status of the Department.
H. MANAGER'S EVALUATION:
The Board will have received in their packets copies of an evaluation form for Appointees /Managers,
used by the Water Board for the yearly evaluation of the Manager. For discussion on processing,
procedures, and summarized results.
I. MANAGER'S REPORT:
The Manager will provide an update or status on the following:
1. Palam Road Transmission Waterline Project
2. Hawaiian Ocean View Estates Project
3. Haina Well update
4. Employee of the Quarter
5. National Parks Service issue
6. Public Information and Education Update
J. CHAIRPERSON'S REPORT:
Chairperson to provide comments and /or information relating to matters of concern to the Water Board.
8) ANNOUNCEMENTS:
1. Next Meeting:
The next meeting of the Water Board will be held on November 23, 2010, at 10:00 a.m. at the Royal
Kona Resort, Resolution Room, 75 -5852 Ali`i Drive, Kailua -Kona, HI.
2. Following Meeting:
The following meeting of the Water Board will be held on December 21, 2010, at 10:00 a.m. at the
Department of Water Supply, Operations Center Conference Room, 889 Leilam Street, Hilo, HI.
9) STATEMENTS FROM THE PUBLIC:
10) CONTESTED CASE HEARING (NOTICED FOR 11:30 A.M.):
A. WATER SERVICE ACCOUNT NO. 85795490 -10 (TMK 7 -5- 022:020):
The above Contested Case Hearing is to take place in accordance with Chapter 91 of the Hawaii
Revised Statutes and Rule 2 -5 of the Rules and Regulations of the Department of Water Supply.
The issues involved in the above - referenced hearing will be Ms. Pamela McLaughlin's appeal of the
amounts shown due and owing on account 485795490 -10 and consequently, the appeal of the shut -off
notice dated September 13, 2010, for failure to pay said amount.
This hearing is being set pursuant to Ms. McLaughlin's verbal request of September 16, 2010.
11) ADJOURNMENT
Anyone who requires an auxiliary aid or service for effective communication or a modification of policies or procedures to participate in this Water
Board Meeting should contact Doreen Shirota, Secretary, at 961 -8050 as soon as possible, but no later than five days before the scheduled meeting.
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Notice to Lobbyists: If you are a lobbyist, you must register with the Hawaii County Clerk within five days of becoming a lobbyist.
{Article 15, Section 2- 91.3(b), Hawaii County Code} A lobbyist means "any individual engaged for pay or other consideration who
spends more than five hours in any month or $275 in any six -month period for the purpose of attempting to influence legislative or
administrative action by communicating or urging others to communicate with public officials." {Article 15, Section 2- 91.3(a)(6),
Hawaii County Code} Registration forms and expenditure report documents are available at the Office of the County Clerk- Council,
Hilo, Hawaii.
The Department of Water Supply is an Equal Opportunity provider and employer.
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