HomeMy WebLinkAbout2010-11-23 Water Board AgendaDEPARTMENT OF WATER SUPPLY
COUNTY OF HAWAII
WATER BOARD MEETING
MEETING DATE: November 23, 2010
TIME: 10:00 a.m.
PLACE: Royal Kona Resort, Resolution Room, 75 -5852 Ah'i Drive, Kailua -Kona, HI
1) CALL TO ORDER— 10:00 a.m. (please turn cell phones off or set to silent)
2) STATEMENTS FROM THE PUBLIC
3) APPROVAL OF MINUTES
Minutes of the October 26, 2010, Water Board meeting
4) APPROVAL OF ADDENDUM AND /OR SUPPLEMENTAL AGENDA
(Note: Addendum requires Roll Call Vote)
5) HAMAKUA:
A. JOB NO. 2006 -905, CONSTRUCTION OF THE KAPULENA WELL DEVELOPMENT —
PHASE 1:
The contractor, Water Resources, Inc., has requested a 50- calendar day time extension. This request
consists of additional time required to drill, ream and case the well an additional 100 feet, do additional
paving, and allow for rain delays.
The contract originally called for the well to be drilled to a depth of 1,090 feet. Based on the first
pump test, the yield was insufficient for DWS's needs. According to DWS's consultant, an additional
100 feet of drilling, reaming and casing were required to achieve an adequate yield.
In addition, due to the necessity of hauling in water to the Kapulena tank, DWS had requested that the
contractor use the Hamakua Ditch water during drilling as a cost - saving measure.
The additional drilling, reaming, casing, and utilizing the Hamdkua Ditch will exceed the existing
contingency funds by $62,852.00. Therefore, DWS is requesting the Board approve additional funds
not to exceed $70,000.00 in contingency from the C.I.P budget.
Staff has reviewed the request and finds the 50 calendar days are justified.
This is the first time extension request.
Ext
From (Date)
To (Date)
Days
Reason
4
(Calendar)
1
12/06/2010
1/25/2011
50
Rainout days, additional paving, and
drilling; reaming and casing an additional
100 feet.
Total Days (including this request)
50
RECOMMENDATION: It is recommended that the Board approve a contract time extension to Water
Resources, Inc., of fifty (5 0) calendar days from December 6, 2010, to January 25, 2010, and approve
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an additional $70,000.00 in contingency for JOB NO. 2006 -905, CONSTRUCTION OF THE
KAPULENA WELL DEVELOPMENT — PHASE 1.
6) SOUTH KOHALA:
A. INTER - GOVERNMENTAL AGREEMENT BETWEEN THE STATE OF HAWAII —
DEPARTMENT OF LAND AND NATURAL RESOURCES AND THE COUNTY OF HAWAII
— DEPARTMENT OF WATER SUPPLY: REGARDING DEDICATION OF WAIMEA
EXPLORATORY WELL:
The Water Board approved an inter - governmental agreement between the Department of Land and
Natural Resources (DLNR) and the Department of Water Supply at the September 28, 2010, Water
Board meeting. However, the State is requesting changes to subject agreement.
A report will be made at the November 23, 2010, meeting.
7) NORTH KONA:
A. PROFESSIONAL SERVICES AGREEMENT — KONA OCEAN VIEW IMPROVEMENTS:
On November 27, 2007, the Water Board approved the subject project and Professional Services
Contract, as the Department will be administering this project. This project was initiated by the County
Council's Improvement District process, and consists of the installation of a new water system meeting
the Department's Water System Standards, to serve about 81 lots within the subdivision. DWS is
applying for funding through USDA's Rural Utilities Water and Waste Disposal Loan and Grant
Funding Program.
In order for DWS's application to be considered under the USDA Rural Utilities Service Loan and
Grant Funding Program, DWS must procure the services of a recognized bond counsel.
The Department is to get reimbursed for the legal fees through the Improvement District process.
• Bond Counsel estimate: $35,000.00
RECOMMENDATION: It is recommended that the Board approve a professional services contract
subject to results of the procurement process, which is budgeted within the cost of the Improvement
District. It is further recommended that either the Chairperson or the Vice - Chairperson be authorized to
sign the documents, subject to approval of Corporation Counsel.
8) MISCELLANEOUS:
A. REPORT OF AD HOC FINANCE COMMITTEE:
The Water Board's Ad Hoc Finance Committee Chairperson, Mr. Art Taniguchi, has been investigating
the three focus areas (DWS's policies on credit card use, cash control and vehicle take- home), which
encompass the scope of the Committee's work. At this meeting, the Committee may do the following:
• Discussion /action on vehicle take -home policy.
• Discussion of DWS's cash handling procedures and proposed changes.
B. ENERGY MANAGEMENT ANALYST UPDATE:
The following areas will be covered:
• Ldldmilo Site Clean-up and DLNR Lease Application Status
• DWS's Green Initiatives
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C. MONTHLY PROGRESS REPORT:
Submission of Progress Report of Projects by the Department. Department personnel will be available
to respond to questions by the Board regarding the status /progress of any project.
D. REVIEW OF MONTHLY FINANCIAL STATEMENTS:
Submission of financial statements and information relating to the financial status of the Department.
Department personnel will be available to respond to questions by the Board relating to the financial
status of the Department.
E. MANAGER -CHIEF ENGINEER'S EVALUATION:
Discussion on processing and procedures regarding the yearly Manager -Chief Engineer's Evaluation
Form.
F. MANAGER -CHIEF ENGINEER'S REPORT:
The Manager -Chief Engineer will provide an update or status on the following:
1. Palam Road Transmission Waterline Project
2. Hawaiian Ocean View Estates Project
3. Haina Well Update
4. County of Hawai`i's Water Spigots Project
5. Public Information and Education Update
G. CHAIRPERSON'S REPORT:
Chairperson to provide comments and /or information relating to matters of concern to the Water Board.
9) ANNOUNCEMENTS:
1. Next Meeting:
The next meeting of the Water Board will be held on December 21, 2010, at 10:00 a.m. at the
Department of Water Supply, Operations Center Conference Room, 889 Leilam Street, Hilo, HI.
10) STATEMENTS FROM THE PUBLIC:
11) CONTESTED CASE HEARING (NOTICED FOR 11:30 A.M.):
A. WATER SERVICE ACCOUNT NO. 85795490 -10 (TMK 7 -5- 022:020):
(This item was deferred from the October 26, 2010, Water Board meeting.)
The above Contested Case Hearing is to take place in accordance with Chapter 91 of the Hawaii
Revised Statutes and Rule 2 -5 of the Rules and Regulations of the Department of Water Supply.
The issues involved in the above - referenced hearing will be Ms. Pamela McLaughlin's appeal of the
amounts shown due and owing on account 485795490 -10 and consequently, the appeal of the shut -off
notice dated September 13, 2010, for failure to pay said amount.
This hearing is being set pursuant to Ms. McLaughlin's verbal request of September 16, 2010.
12) ADJOURNMENT
Anyone who requires an auxiliary aid or service for effective communication or a modification of policies or procedures to participate in this Water
Board Meeting should contact Doreen Shirota, Secretary, at 961 -8050 as soon as possible, but no later than five days before the scheduled meeting.
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Notice to Lobbyists: If you are a lobbyist, you must register with the Hawaii County Clerk within five days of becoming a lobbyist.
{Article 15, Section 2- 91.3(b), Hawaii County Code} A lobbyist means "any individual engaged for pay or other consideration who
spends more than five hours in any month or $275 in any six -month period for the purpose of attempting to influence legislative or
administrative action by communicating or urging others to communicate with public officials." {Article 15, Section 2- 91.3(a)(6),
Hawaii County Code} Registration forms and expenditure report documents are available at the Office of the County Clerk- Council,
Hilo, Hawaii.
The Department of Water Supply is an Equal Opportunity provider and employer.
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