HomeMy WebLinkAbout2011-01-25 Water Board AgendaDEPARTMENT OF WATER SUPPLY
COUNTY OF HAWAII
WATER BOARD MEETING
MEETING DATE: January 25, 2011
TIME: 10:00 a.m.
PLACE: Department of Water Supply, Operations Conference Room, 889 Leilam Street, Hilo
1) CALL TO ORDER— 10:00 a.m. (please turn cell phones off or set to silent)
2) STATEMENTS FROM THE PUBLIC
3) APPROVAL OF MINUTES
Minutes of the December 21, 2010, Public Hearing on the Power Cost Charge
Minutes of the December 21, 2010, Water Board meeting
4) APPROVAL OF ADDENDUM AND /OR SUPPLEMENTAL AGENDA
(Note: Addendum requires Roll Call Vote)
5) HAMAKUA:
A. JOB NO. 2007-923, AHUALOA WELL DEVELOPMENT — PHASE 2 (PRODUCTION WELL
AND 1.0 MG RESERVOIR):
The contractor, Goodfellow Bros., Inc.., is requesting a contract time extension of 224 calendar days.
This is the second time extension request for this project. Information on the previous time extension
request is detailed below.
Ext.
Days
4
From (Date)
To (Date)
(Calendar)
Reason
1
8/30/10
2/14/11
168
Delays in receiving drawings from HELCO
and changes in electrical design.
Delays in receiving submittals and review
2
2114111
9126111
224
from HELCO for Main Electrical Service
Switchgear (MESS).
Total Days (including this request)
392
The project completion date must be extended due to delays in receiving submittals from the
manufacturer, and in obtaining approval from HELCO for the Main Electrical Service Switchgear
(MESS) submittals. HELCO's comments on the MESS submittal are currently under review by DWS
and its engineering consultant. The MESS equipment cannot be ordered until HELCO's requested
changes to the MESS submittals are accepted. It is anticipated that the MESS submittals with
HELCO's comments will be reviewed and accepted by the current project completion date of
February 14, 2011.
Staff has reviewed the request and finds that the extension of 224 calendar days is justified.
This project is being funded through the American Recovery and Reinvestment Act of 2009 (APRA).
The requested time extension will not affect ARRA funding for this project.
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RECOMMENDATION: It is recommended that the Board grant this contract time extension of 224
calendar days to Goodfellow Bros., Inc., for JOB NO. 2007 -923, AHUALOA WELL
DEVELOPMENT — PHASE 2 (PRODUCTION WELL AND 1.0 MG RESERVOIR). If approved, the
contract completion date will be extended from February 14, 2011 to September 26, 2011.
6) SOUTH KOHALA:
A. INTER - GOVERNMENTAL AGREEMENT BETWEEN THE STATE OF HAWAII —
DEPARTMENT OF LAND AND NATURAL RESOURCES AND THE COUNTY OF HAWAII
— DEPARTMENT OF WATER SUPPLY: REGARDING DEDICATION OF WAIMEA
EXPLORATORY WELL:
The Water Board approved an inter - governmental agreement between the Department of Land and
Natural Resources (DLNR) and the Department of Water Supply at the September 28, 2010, Water
Board meeting. However, the State is requesting changes to subject agreement.
(This Item was deferred from the December 21, 2010, Water Board meeting.)
7) NORTH KONA:
A. KOHANAIKI REIMBURSEMENT AGREEMENT:
The developer, KOHANAIKI SHORES, LLC ( Kohanaiki), is requesting the Water Board to enter into
a reimbursement agreement, under which Kohanaiki shall reimburse DWS for preliminary design
changes to the new 16 -inch waterline that will be installed with the Queen Ka`ahumanu Highway
Widening Phase 2 Project. The proposed design changes will help improve the flow of water along
Queen Ka`ahumanu Highway in both directions.
The preliminary design will allow for the contractor, Goodfellow Bros, Inc., to establish a cost estimate
to determine whether or not the actual construction of the proposed changes can be afforded by
Kohanaiki. Should Kohanaiki choose to accept the proposal by the contractor, they will enter into a
subsequent agreement with the Board for the proposed work prior.
RECOMMENDATION: It is recommended that the Water Board agree to the Reimbursement
Agreement by and between KOHANAIKI SHORES, LLC, and the Water Board of the County of
Hawaii, and that either the Chairperson or the Vice - Chairperson be authorized to execute the
document, subject to approval by Corporation Counsel.
8) MISCELLANEOUS:
A. DEDICATION OF WATER SYSTEMS:
The Department received the following documents for action by the Water Board. The water systems
have been constructed in accordance with the Department's standards and are in acceptable condition
for dedication.
1. CANCELLATION OF EASEMENT
Grantor: Water Board of the County of Hawaii
Tax Map Key: (3) 7 -3 -051: 060 portion
2. LICENSE EASEMENT NO. 752
For Water Meter Purposes: (Target and Safeway Stores)
Licensor: State of Hawaii Department of Hawaiian Home Lands (DHHL)
Tax Map Key: (3) 2 -2 -047: 072 portion
E.W.O.: 2011 -003
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Facilities Charge: $319,000.00 Date Paid: 01/12/2011
RECOMMENDATION: It is recommended that the Water Board accepts these documents subject to
the approval of Corporation Counsel, and that either the Chairperson or the Vice - Chairperson be
authorized to sign the documents.
B. REPORT OF AD HOC FINANCE COMMITTEE:
The Water Board's Ad Hoc Finance Committee Chairperson, Mr. Art Taniguchi, has been investigating
the three focus areas (DWS's policies on credit card use, cash control and vehicle take- home), which
encompass the scope of the Committee's work. At this meeting, the Committee may do the following:
• Discussion /action on vehicle take -home policy.
• Discussion of DWS's cash handling procedures and proposed changes.
C. PROPOSED AD HOC COMMITTEE FORMATION:
A proposed Ad Hoc Committee on Energy is being requested by Board member Delan Perry.
D. HELCO RELEASE AND TERMINATION AGREEMENT — LALAMILO:
A Release and Termination Agreement for the Laldmilo Windfarm is needed to terminate the
June 30, 1986, Power Purchase Agreement between Department of Water Supply and Hawaii Electric
Light Company, Inc. ( HELCO). There is no budget amount for this project.
RECOMMENDATION: It is recommended that the Board approve the Release and Termination
Agreement for the Lalamilo Windfarm, and that either the Chairperson or the Vice - Chairperson be
authorized to sign the documents, subject to approval of Corporation Counsel.
E. ENERGY MANAGEMENT ANALYST UPDATE:
The following areas will be covered:
• DLNR Lease Application status
• DWS's Green Initiatives
• DWS's Draft Energy Policy Statement — Discussion and possible adoption of Energy Policy
Statement
F. PROFESSIONAL SERVICES AGREEMENT:
An amendment to the Service Contract for the Furnishing of Microbiological Potable Water Quality
Testing and Chemical Potable Water Quality Testing (On an As- Needed Basis) is needed. It is
budgeted under the Department's operating and maintenance budget.
Budget Amount for FY 2011: $100,000.00
RECOMMENDATION: It is recommended that the Board approve the service contract amendment as
well as ratify the original contract, and that either the Chairperson or the Vice - Chairperson be
authorized to sign the document, subject to approval of Corporation Counsel.
G. POWER COST CHARGE:
The Power Cost Adjustment will be discussed, with possible action by the Board. Currently, the Power
Cost Charge is $1.75 per 1,000 gallons. The most recent Power Cost Charge is $2.00, as of
December 2010. A Public Hearing is being scheduled to receive testimony on the Power Cost
Adjustment on February 22, 2011 at 9:45 a.m., before the Board meeting.
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9)
H. WATER RATE STUDY:
Review proposed water rate increases prepared by R.W. Beck, and schedule public hearing(s) to give
the public an opportunity to comment on the proposed increases.
I. MONTHLY PROGRESS REPORT:
Submission of Progress Report of Projects by the Department. Department personnel will be available
to respond to questions by the Board regarding the status /progress of any project.
J. REVIEW OF MONTHLY FINANCIAL STATEMENTS:
Submission of financial statements and information relating to the financial status of the Department.
Department personnel will be available to respond to questions by the Board relating to the financial
status of the Department.
K MANAGER -CHIEF ENGINEER'S REPORT:
The Manager -Chief Engineer will provide an update or status on the following:
1) Palam Road Transmission Waterline Project
2) Hawaiian Ocean View Estates Project (including a report on the finding of the Legislature's
Investigative Committee)
3) 2011 Water Board Schedule — Revised with new Kona venue from May 2011
4) Public Relations and Education Specialist Update
5) Employee of the Quarter
6) Upcoming HWWA and AWWA conferences
L. MANAGER -CHIEF ENGINEER'S COMPENSATION:
Discussion /Action on Manager -Chief Engineer's and Deputy's compensation.
M. CHAIRPERSON'S REPORT:
Chairperson to report on matters of interest to the Board.
N. DISCUSSION WITH CORPORATION COUNSEL REGARDING COUNTY COUNCIL
CHANGES TO HAWAII COUNTY CHARTER, CHAPTER 29:
The Water Board anticipates convening an executive meeting, closed to the public, regarding the
foregoing matter, pursuant to HRS Sections 92 -4 and 92- 5(a)(4), for the purpose of consulting with the
Water Board's attorney on questions and issues pertaining to the Board's powers, duties, privileges,
immunities and liabilities.
O. CLAIM BY JERRY YAHIKU RE: CLAIM 10 -0071 -- DATE OF INCIDENT:
DECEMBER 2, 2010:
The Water Board anticipates convening an executive meeting, closed to the public, regarding the
foregoing matter, pursuant to HRS Sections 92 -4 and 92- 5(a)(4), for the purpose of consulting with the
Water Board's attorney on questions and issues pertaining to the Board's powers, duties, privileges,
immunities and liabilities.
ANNOUNCEMENTS:
1. Next Meeting:
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The next meeting of the Water Board will be held on February 22, 2011, at 10:00 a.m. at the Royal
Kona Resort, Resolution Room, 75 -5852 Ali`i Drive, Kailua -Kona, HI.
2. Following Meeting:
The following meeting of the Water Board will be held on March 22, 2011, at 10:00 a.m. at the
Department of Water Supply, Operations Center Conference Room, 889 Leilam Street, Hilo, HI.
10) STATEMENTS FROM THE PUBLIC:
11) ADJOURNMENT
Anyone who requires an auxiliary aid or service for effective communication or a modification of policies or procedures to participate in this Water
Board Meeting should contact Doreen Jollimore, Secretary, at 961 -8050 as soon as possible, but no later than five days before the scheduled
meeting.
Notice to Lobbyists: If you area lobbyist, you must register with the Hawaii County Clerk within five days of becoming a lobbyist.
{Article 15, Section 2- 91.3(b), Hawaii County Code} A lobbyist means "any individual engaged for pay or other consideration who
spends more than five hours in any month or $275 in any six -month period for the purpose of attempting to influence legislative or
administrative action by communicating or urging others to communicate with public officials." {Article 15, Section 2- 91.3(a)(6),
Hawaii County Code} Registration forms and expenditure report documents are available at the Office of the County Clerk- Council,
Hilo, Hawaii.
The Department of Water Supply is an Equal Opportunity provider and employer
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