HomeMy WebLinkAbout2011-05-24 Water Board AgendaDEPARTMENT OF WATER SUPPLY
COUNTY OF HAWAII
WATER BOARD MEETING
MEETING DATE: May 24, 2011
TIME: 10:00 a.m.
PLACE: West Hawaii Civic Center, Bldg. G, 74 -5044 Ane Keahokalole Hwy, Kailua -Kona
1) CALL TO ORDER — 10:00 a.m. (please turn cell phones off or set to silent)
2) STATEMENTS FROM THE PUBLIC
3) APPROVAL OF MINUTES
Minutes of the April 26, 2011, Water Board meeting
4) APPROVAL OF ADDENDUM AND /OR SUPPLEMENTAL AGENDA
(Note: Addendum requires Roll Call Vote)
5) SOUTH HILO:
A. MATERIAL BID NO. 2011 -01, FURNISHING AND DELIVERING WATER METERS, BRASS
GOODS, FIRE HYDRANTS, VALVES, CHLORINATORS, PUMPS, PIPES, FITTINGS,
SCADA, MOTORS, AND MISCELLANEOUS ITEMS FOR THE DEPARTMENT OF WATER
SUPPLY STOCK:
Bids for this project were received and opened on May 12, 2011; at 2:30 p.m. The contract period for
all Sections is one year, from July 01, 2011, to June 30, 2012. All Sections are established price
agreements for materials on an "As- Needed Basis."
RECOMMENDATION: It is recommended that the Board award the contract to the following bidder
for MATERIAL BID NO. 2011 -01, FURNISHING AND DELIVERING WATER METER, FIRE
HYDRANTS, VALVES, CHLORINATORS, PUMPS, PIPES, SCADA, MOTORS AND
MISCELLANEOUS ITEMS FOR THE DEPARTMENT OF WATER SUPPLY STOCK, on an as-
needed basis, as listed below, and that either the Chairman or the Vice - Chairman be authorized to sign
the contract(s), subject to review as to form and legality of the contract(s) by Corporation Counsel. The
contract period shall be from July 01, 2011, to June 30, 2012.
PART
NO.
DESCRIPTION
BIDDER
AMOUNT
I
DUCTILE IRON PIPES, PUSH -ON TYPE
Ferguson Enterprises, Inc.
$71,779.30
JOINT
2
DUCTILE IRON FITTINGS
Ferguson Enterprises, Inc.
$26,627.81
3
FLANGE GASKETS
Ferguson Enterprises, Inc.
$5,104.09
4
COPPER TUBING
Ferguson Enterprises, Inc.
$132,803.15
5
GALVANIZED PIPES T & C
Central Supply, Inc.
$4,839.45
(THREADED & COUPLED)
6
HIGH DENSITY POLYETHYLENE
Ferguson Enterprises, Inc.
$11,025.00
(HDPE) PIPE
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INTEGRATED ENCODER AND METER
7
INTERFACE UNIT /AUTOMATIC
Ferguson Enterprises, Inc.
$201.67
METER READING
8
5/8" WATER METERS
Badger Meter, Inc.
$80,280.00
9
1" — 2" WATER METERS
Badger Meter, Inc.
$15,640.00
10
METER BOXES AND COVERS
Ferguson Enterprises, Inc.
$30,933.60
11
COMPOUND WATER METERS
Ferguson Enterprises, Inc.
$18,010.30
12
TURBINE METERS AND STRAINERS
Ferguson Enterprises, Inc.
$21,648.51
13
DETECTOR CHECK METERS
Ferguson Enterprises, Inc.
$5,985.00
14
FIRE SERVICE METERS
Ferguson Enterprises, Inc.
$31,919.29
15
FIRE HYDRANTS
A.P. Water Supply, Inc.
$79,948.00
16
AMERICAN DARLING FIRE
Ferguson Enterprises, Inc.
$6,600.16
HYDRANT EXTENSION KIT
17
MUELLER FIRE HYDRANT
A.P. Water Supply, Inc.
$4,069.00
EXTENSION KIT
18
CORPORATION AND CURB STOPS —
Ferguson Enterprises, Inc.
$64,527.12
BALL TYPE
19
BALL METER VALVES
Ferguson Enterprises, Inc.
$43,261.00
20
BALL VALVE, PACK JOINT X METER
Ferguson Enterprises, Inc.
$25,264.74
COUPLING /FIP
21
PACK JOINT COUPLING
Ferguson Enterprises, Inc.
$31,739.95
22
HOSE BIBBS
Ferguson Enterprises, Inc.
$3,682.40
23
INVERTED MARKING PAINT
Ferguson Enterprises, Inc.
$8,688.00
24
NUTS, BOLTS, AND THREADED
Ferguson Enterprises, Inc.
$58,250.52
RODS
25
PRESSURE REGULATORS
Central Supply, Inc.
$1,225.87
26
GATE VALVES — 3" AND LARGER,
A.P. Water Supply, Inc.
$26,875.00
125# CLASS
27
GATE VALVES — 3" AND LARGER,
Ferguson Enterprises, Inc.
$46,516.86
250# CLASS
28
AIR RELIEF VALVES
Ferguson Enterprises, Inc.
$7,000.00
29
BUTTERFLY VALVES
Ferguson Enterprises, Inc.
$10,878.04
30
BOOSTER AND DEEPWELL PUMP
Ferguson Enterprises, Inc.
$427,715.48
CONTROL BALL VALVES
31
AUTOMATIC CONTROL VALVES
Ferguson Enterprises, Inc.
$978,143.95
33
ANTI - CAVITATION VALVE
Ferguson Enterprises, Inc.
$215,327.09
34
INDUSTRIAL ACTUATOR
TK Process Hawaii, LLC
$9,435.10
35
DIGITAL HIGH - RESOLUTION
TK Process Hawaii, LLC
$1,951.94
CONTROLLER
36
MECHANICAL SEALS
Kaman Industrial
$101,375.00
Technologies, Inc.
37
PUMP SEALS
D &M Industrial Repair
$92,455.00
Services, Inc.
38
REGENERATIVE TURBINE PUMP
D &M Industrial Repair
$3,270.00
Services, Inc.
39
MOTORS
Pacific Liquid & Air Systems
$1,341,444.15
40
SUBMERSIBLE MOTORS (NEW
Beylik Drilling and Pump
$4,390,799.00
ONLY)
Service, Inc.
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41
SUBMERSIBLE MOTORS
Beylik Drilling and Pump
$1,944,258.00
(REFURBISHED AND REWIND ONLY)
Service, Inc.
42
INDUSTRIAL CONTROL WIRING
Engineered SCADA
$3,251.25
Solutions, Inc.
43
INDUSTRIAL MOTOR LEAD CABLE
TK Process Hawaii, LLC
$115.79
44
VARIABLE FREQUENCY DRIVES
TK Process Hawaii, LLC
$5,283,800.18
45
LOW HORSEPOWER VFD (1/4 HP — 15
TK Process Hawaii, LLC
$7,492.73
HP 460 VAC)
46
SOLID STATE REDUCED VOLTAGE
TK Process Hawaii, LLC
$1,210,044.16
SOFT STARTER & SPARE PARTS
47
3 PHASE MONITOR RELAY
Engineered SCADA
$768.22
Solutions, Inc.
48
SURGE ARRESTORS
TK Process Hawaii, LLC
$30,639.32
49
POWER MONITORING EQUIPMENT
SCADA & Control Systems,
$45,308.00
LLC
50
GROUNDING EQUIPMENT
TK Process Hawaii, LLC
$915.59
51
TELECOMMUNICATIONS TOWER
Pacific Wireless
Communications, LLC
$ 163,772.88
52
LICENSED RADIO EQUIPMENT
Engineered SCADA
$27,650.00
Solutions, Inc.
53
LICENSE -FREE RADIO EQUIPMENT
Engineered SCADA
Solutions, Inc.
$3,146.49
54
COMMUNICATION HARDWARE
Engineered SCADA
$66,770.64
Solutions, Inc.
55
TELEMETRY INSTRUMENTATION
TK Process Hawaii, LLC
$35,233.95
AND SERVICES
56
AUTODIALERS
SCADA &LLC of Systems,
$394.00
57
INDUSTRIAL ELECTRONIC
Engineered SCADA
$12,733.54
COMPONENTS
Solutions, Inc.
58
AUTOMATION AND CONTROL
SCADA & Control Systems,
$18,831.00
SYSTEMS
LLC
59
PROGRAMMING SERVICES
SCADA & Control Systems,
$760.00
LLC
60
ENCLOSURES
Engineered SCADA
$73,973.84
Solutions, Inc.
61
UNINTERRUPTIBLE POWER SUPPLY
Engineered SCADA
$827.08
(UPS)
Solutions, Inc.
63
PRESSURE TRANSMITTER
TK Process Hawaii, LLC
$1,278.64
65
FLOW SWITCH
TK Process Hawaii, LLC
$948.84
66
MAG METERS
Engineered SCADA
$170,604.98
Solutions, Inc.
68
CIRCULAR CHART RECORDER
SCADA & Control Systems,
$2,680.00
LLC
69
PAPERLESS DIGITAL RECORDER
TK Process Hawaii, LLC
$6,588.01
73
CHEMICAL FEEDER PUMP
TK Process Hawaii, LLC
$6,544.49
75
DIGITAL CHLORINE CYLINDER
TK Process Hawaii, LLC
$5,460.94
SCALES
76
WATER QUALITY EQUIPMENT
Hach Company
$33,951.48
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77
LEAK NOISE DATA LOGGERS
TK Process Hawaii, LLC
$19,760.38
79
LIGHT EMITTING DIODE (LED)
TK Process Hawaii, LLC
$3,945.10
LUMINARIES
80
HIGH POWERED LICENSED RADIO
TK Process Hawaii, LLC
$3,231.45
EQUIPMENT
For the following Sections: 32 (Pressure Regulating Valves), 62 (Pressure Transducer), 64 (Liquid
Level Sensor), 67 (Direct Current Mag Meters), 70 (Tablet Chlorinators), 71 (Chlorinators), 72
(Chlorine Gas Feeder), 74 (High Density Polyethylene (HDPE) Discharge Tubing, 78 (Hatch Frames
and Covers), no bids were received.
For the Sections where no bids were received, staff shall obtain quotations in the best interest of the
Department.
6) NORTH KONA:
A. MAINTENANCE BID NO. 2011 -04, REPAIR AND MAINTENANCE OF KAHALU`U SHAFT
HIL- A- VATOR, KONA:
Bid opening was on May 12, 2011, at 1:30 p.m., and the following are the bid results.
Kone, Inc., bid $1,367.00 /month to perform the repair and maintenance on the hil -a -vator for two years,
with a call -out cost of $238.71/hour.
1. Cost of contract for two years ($1,367.00 x 24 months) $32,808.00
2. Contingency 5. 000.00
TOTAL: $37,808.00
The last contract price was for $1,625.00 /month, with a call -out cost of $245.00/hour.
RECOMMENDATION: It is recommended that the Board award the contract for MAINTENANCE
BID NO. 2011 -04, REPAIR AND MAINTENANCE OF KAHALU`U SHAFT HIL- A- VATOR,
KONA, to KONE, Inc., for their bid amount of $32,808.00, plus $5,000.00 in contingency, for a total
contract price of $37,808.00, and that either the Chairperson or the Vice - Chairperson be authorized to
sign the contract, subject to review as to form and legality of the contract by Corporation Counsel. The
contract period shall be from July 1, 2011, to June 30, 2013.
7) MISCELLANEOUS:
A. DEDICATION OF WATER SYSTEMS:
The Department has received the following documents for action by the Water Board. The water
systems have been constructed in accordance with the Department's standards and are in acceptable
condition for dedication.
1. AMENDMENT OF NON - EXCLUSIVE EASEMENT AND BILL OF SALE
(Note: This item was deferred from the April 26, 2011, Board meeting.)
Grantor /Seller: State of Hawaii, Department of Transportation
FAA - Control Tower, Kona International Airport at Kedhole
Tax Map Key: (3)7 -3 -043: 003 and 032
E.W.O.: 2011 -002
Facilities Charge: $27,500.00 Date Paid: To be paid before the meeting
Final Inspection Date: Report to be made at the meeting
Water System Cost: Report to be made at the meeting
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RECOMMENDATION: It is recommended that the Water Board accepts these documents subject to
the approval of Corporation Counsel, and that either the Chairperson or the Vice - Chairperson be
authorized to sign the documents.
B. MATERIAL BID NO. 2011-03, FURNISH BASE COURSE, SAND, COLD MIX, HOT MIX,
PORTLAND CEMENT AND NO. 3F ROCK TO THE DEPARTMENT OF WATER SUPPLY:
Bids were opened on May 12, 2011, at 2:00 p.m., and the following are the bid results:
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DISTRICT III:
Jas. W.
Glover, Ltd.
Yamada &
Sons, Inc.
Grace Pacific
Corporation
WHC Ltd. dba
West Hawaii Concrete
A.
DISTRICT I:
NO BID
NO BID
NO BID
$16.16
A.
3/4 -Inch Base Course (Cost per ton)
$31.00
$15.10
NO BID
NO BID
B.
11/2-Inch Base Course (Cost per ton)
$29.00
$14.05
NO BID
NO BID
C.
No. 3F Rock (Cost per ton)
$39.00
$24.75
NO BID
NO BID
D.
#4 Sand (Cost per ton)
$37.00
$50.00
NO BID
NO BID
E.
Mortar Sand - ASTM C144 (Cost per ton)
$61.00
NO BID
NO BID
NO BID
F.
Portland Cement 94 lb. bags (Cost per bag)
$32.00
NO BID
NO BID
NO BID
G.
Cold Mix- ASTM D4215 -87 (Cost per ton)
$135.00
$125.00
NO BID
NO BID
H
Blended Material 60% #4 Sand and 40% No.
3F Rock (Cost per ton)
$50.00
NO BID
NO BID
NO BID
L
Hot Mix — County Mix IV
$134.00
$114.60
NO BID
NO BID
DISTRICT II:
A.
3/4 -Inch Base Course (Cost per ton)
NO BID
NO BID
NO BID
$11.28
B.
11/2-Inch Base Course (Cost per ton)
NO BID
NO BID
NO BID
$10.21
C.
No. 3F Rock (Cost per ton)
NO BID
NO BID
NO BID
$15.69
D.
#4 Sand (Cost per ton)
NO BID
NO BID
NO BID
$19.71
E.
Mortar Sand - ASTM C144 (Cost per ton)
NO BID
NO BID
NO BID
$37.42
F.
Portland Cement 94 lb. bags (Cost per bag)
NO BID
NO BID
NO BID
NO BID
G.
Cold Mix- ASTM D4215 -87 (Cost per ton)
NO BID
NO BID
NO BID
NO BID
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DISTRICT III:
Jas. W.
Glover, Ltd.
Yamada &
Sons, Inc.
Grace Pacific
Corporation
WHC Ltd. dba
West Hawaii
Concrete
A.
3/4 -Inch Base Course (Cost per ton)
NO BID
NO BID
NO BID
$16.16
B.
11/2-Inch Base Course (Cost per ton)
NO BID
NO BID
NO BID
$14.89
C.
No. 3F Rock (Cost per ton)
$58.00
NO BID
NO BID
$21.40
D.
#4 Sand (Cost per ton)
$53.00
NO BID
NO BID
$26.16
E.
Mortar Sand - ASTM C144 (Cost per ton)
NO BID
NO BID
NO BID
$48.48
F.
Portland Cement 94 lb. bags (Cost per bag)
NO BID
NO BID
NO BID
NO BID
G.
Cold Mix —ASTM D4215 -87 (Cost per ton)
NO BID
NO BID
$132.00
NO BID
H.
Hot Mix - County Mix IV (Cost per ton)
NO BID
NO BID
$131.75
NO BID
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RECOMMENDATION: It is recommended that the Board award the contract for MATERIAL BID
NO. 2011 -03, FURNISH BASE COURSE, SAND, COLD MIX, HOT MIX, PORTLAND CEMENT,
AND NO. 3F ROCK TO THE DEPARTMENT OF WATER SUPPLY, by Parts to the following for the
amounts shown above, and that either the Chairperson or the Vice - Chairperson be authorized to sign the
contract(s), subject to review as to form and legality of the contract(s) by Corporation Counsel.
District I — Parts A, B, C, G and I to Yamada & Sons, Inc.
Parts D, E, F and H to Jas. W. Glover, Ltd.
District II — Parts A, B, C, D and E to WHC Ltd. dba West Hawaii Concrete
District III — Parts A, B, C, D, and E to WHC Ltd. dba West Hawaii Concrete
Parts G and H to Grace Pacific Corporation
For the Parts where no bids were received, staff shall obtain quotations in the best interest of the
Department. The contract period shall be from July 1, 2011, to June 30, 2012.
C. REPORT OF AD HOC FINANCE COMMITTEE:
The Water Board's Ad Hoc Finance Committee Chairperson, Mr. Art Taniguchi, has been investigating
the three focus areas (DWS's policies on credit card use, cash control and vehicle take- home), which
encompass the scope of the Committee's work. At this meeting, the Committee may do the following:
• Discussion /action on vehicle take -home policy, including condensed wording of Amendment
to DWS Vehicle Policy.
• Discussion of DWS's cash handling procedures and proposed changes.
D. POWER COST CHARGE:
A Public Hearing will have been held before the Board meeting today, to receive testimony on the
Power Cost Adjustment. The Power Cost Adjustment will be discussed, with possible action by the
Board. Currently, the Power Cost Charge is $1.89 per 1,000 gallons. The Power Cost Charge for April,
the most recent available figure, was $2.23. It is recommended that the Board approve an increase of
the Power Cost Charge from $1.89 to $2.23, effective June 1, 2011.
E. ENERGY MANAGEMENT ANALYST UPDATE:
The Energy Management Analyst will provide an update on significant changes or noteworthy areas
relating to energy use and the Department's Green Initiatives.
F. MONTHLY PROGRESS REPORT:
Submission of Progress Report of Projects by the Department. Department personnel will be available
to respond to questions by the Board regarding the status /progress of any project.
G. REVIEW OF MONTHLY FINANCIAL STATEMENTS:
Submission of financial statements and information relating to the financial status of the Department.
Department personnel will be available to respond to questions by the Board relating to the financial
status of the Department.
H MANAGER -CHIEF ENGINEER'S REPORT:
The Manager -Chief Engineer will provide an update or status on the following:
1) Palam Road Transmission Waterline Project
2) Hawaiian Ocean View Estates Project
3) Public Relations and Education Specialist Update
4) Upcoming HWWA conference
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I. CHAIRPERSON'S REPORT:
Chairperson to report on matters of interest to the Board.
8) ANNOUNCEMENTS:
1. Next Regular Meeting:
The next meeting of the Water Board will be held on June 28, 2011, at 10:00 a.m. at the Department of
Water Supply, Operations Conference Room, 889 Leilam Street, Hilo, HI. Demonstration of water
meter test to follow immediately after the meeting.
2. Following Meeting:
The following meeting of the Water Board will be held on July 26, 2011, at 10:00 a.m. at the
Department of Water Supply, Operations Conference Room, 889 Leilam Street, Hilo, HI.
9) STATEMENTS FROM THE PUBLIC:
10) ADJOURNMENT
Anyone who requires an auxiliary aid or service for effective communication or a modification of policies or procedures to participate in this Water
Board Meeting should contact Doreen Jollimore, Secretary, at 961 -8050 as soon as possible, but no later than five days before the scheduled
meeting.
Notice to Lobbyists: If you area lobbyist, you must register with the Hawaii County Clerk within five days of becoming a lobbyist.
{Article 15, Section 2- 91.3(b), Hawaii County Code} A lobbyist means "any individual engaged for pay or other consideration who
spends more than five hours in any month or $275 in any six -month period for the purpose of attempting to influence legislative or
administrative action by communicating or urging others to communicate with public officials." {Article 15, Section 2- 91.3(a)(6),
Hawaii County Code} Registration forms and expenditure report documents are available at the Office of the County Clerk- Council,
Hilo, Hawaii.
The Department of Water Supply is an Equal Opportunity provider and employer
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