HomeMy WebLinkAboutNOVEMBER MEETING - OCTOBER ReportCHIEFS REPORT
I. Budget
II. Alternative Funding and Grants
• FEMA FY
• Capital Improvement Projects. A current overview of ongoing
projects may include but not limited to:
✓ Makalei Fire Station
✓ Pahoa Fire Station
✓ Fire Administration & Support Facility
✓ Central Fire Station
✓ Central Fire Station -Retrofit Project
III. Promotions & Hiring
IV. Emergency Operations Division
V. Support Services Division
VI. New Projects/Business
VII. Employee/Public Relations
FIRE COMMISSION MEETING
November 9, 2011
I. Budget
FY 2012-1:; Budget
• November - Final Budget Draft submitted to Department of Finance for
review.
✓ Program Budget for FY 2012-13
✓ Supplemental Requests: Funding of Unfunded Positions; Purchase of two
Apparatus; Funding of Unfunded Fire Equipment Mechanic Position
✓ Final Program Objectives for FY 2010-11
• Mid -December - After reviewing, the Department of Finance will return
Budget Draft.
• January — Meet with Department of Finance to finalize Budget
II. Alternative Funding and Grants
• FEMA FY 2oon Assistance to Fire Fighters Grant:
✓ No new updates.
• FY 2010 Assistance to Fire Fighters SAFER (Staffing for Adequate Fire &
Emergenc,Response):
✓ No new updates
• FY 2010 CDBG — Tanker/Tender — Pahala Fire:
✓ Fire Chief and Chief Mechanic went to Plant to inspect apparatus prior to
shipping. Minor discrepancies found that will be corrected.
✓ Current problem with Tax Clearance, awaiting word from State Tax Office
before vehicle gets shipped.
• FY 2011 CDBG — Fire Apparatus — Pahoa Fire:
✓ Awaiting Purchasing Division to send out Bid Announcement
• FY 2011 DOT Highway Safety Grant:
✓ Completed Extrication Training.
• FY 2012 DOT Highway Safety Grant:
✓ No new information.
Capital Improvement Projects: A current overview of ongoing
projects may include but not limited to:
• Makalei Fire Station:
✓ Continuing on Schedule;
✓ Driveway being laid out;
✓ Front Vegetation cleared from Highway;
✓ Trusses went up, roofing project continuing with metal sheeting.
• Fire Administration & Support Facility:
✓ No new updates.
• Central Fire Station:
✓ Resubmitted request to State for leasing of property.
• Kawailani Fire Station:
✓ Kawailani road widening project will impact the station;
✓ Need to follow up with Council Member Onishi;
✓ Need to seek alternative site.
• Ka`u Public Safety Package:
✓ Punalu'u Ocean Safety Tower
o Tower completed this week and is operational.
o Provides for easy access to water and a view of the bay
✓ Na'alehu and Pahala Volunteer Garages
o Public works finally working on getting project out to bid;
o Public Works acknowledged that they put project on back burner;
o Captain Honda and Volunteer Captains will inventory the garage parts
to insure that it is all accounted for.
• Paauilo:
✓ No new updates
DPW ADA Compliance, Haz Mat Abatement:
✓ No new Updates
• Pohoiki Radio Re -Location:
✓ Everything is ready to go;
✓ Awaiting FCC clearance;
✓ Switchover will be made once clearance is gained.
III. Promotions & Hiring
INTERNAL RECR UITMENTS:
1. Fire Rescue Specialist (various locations): Internal recruitment process
initiated.
2. Fire/Hazardous Materials Specialist (various locations): Internal recruitment
process initiated.
3. Fire Equipment Operator (various locations): Written examination scheduled
on 11/14/11.
4. Fire Captain (various locations): Written examination was scheduled on
10/24/11 - pending results; Assessment Center scheduled from 11/17/11 -
11/21/11.
5. Fire Communications Supervisor (South Hilo): Internal recruitment process
initiated.
6. Battalion Chief Prevention Bureau (South Hilo): Filled on 11/16/11.
7. Human Resources Technician I (South Hilo): Internal recruitment process
initiated.
8. Fire Equipment Mechanic (South Hilo): Internal recruitment process initiated
IV. Emergency Operations Division
OPERATIONS:
1. Attended Ironman meeting at the Race Operations Center to discuss any all HFD
involvement and response protocol if responding to an incident.
2. Attended the Tsunami evacuation meetings at the airport for the drill that is to
commence on November 1, 2011. AAR will be on November 4, 2011.
3. Revised recall policy for the specialty stations and sent it out to all involved.
4. Attended the Risk Management meeting on October 27, 2011. Requested
assistance to identify hazards at the beach areas from statistics that can be
extracted from our report.
5. Attended the Safety and security meeting identifying ways that our department
can notify the proper authority to assist tourist that may have suffered a tragedy
or may be in need of help.
6. Addressed numerous issues pertaining to personnel problems, special duty
assignments, and interagency coordination.
7. Staffed the EOC during brushfires off Saddle road and in Ookala.
8. Revised MOA for the Coast Guard SAR, submitted to F-1 and to Corp. Counsel to
review.
9. Submitted request for changes in MQ for the WSO IV prior to conducting an
internal recruitment for the position.
lo. Finalized SOP and discipline procedures for Ocean Safety and sent to Corp.
Counsel to review.
11. Attended Council meeting to testify on behalf of the resolution regarding the
donation of Ocean Safety equipment by the Sayre foundation.
SPECIAL OPERATIONS:
Hazmat
1. Began training with Hazcat sponsored by the DOH. They supplied us with two
Hazcat kits to assist us with the categorizing of unknown hazardous materials.
This has saved our department over $7,000 from not having to purchase these
kits from a vendor, not including the costs for the training.
2. We are addressing the scheduling and timely ordering of our equipment supplies
as well as tracking our equipment repair.
3. Canberras sent out for repair for sta. 21and still awaiting return. DOH will come
over to assist in the calibration of the Canberas in the near future.
4. Finalizing the SOPs to be submitted to F-1 and Corp. Council
5. Baseline medical screening proposal awaiting approval for all of our hazmat
personnel
6. Awaiting funding for our Multi Rae equipment with the wireless link. Rae
Systems are the sole source for the wireless link.
7. Contacted Smiths Detection to update our Ahura.
8. The Gas Company provided us with training in propane emergencies for east and
west Hawaii.
SPECIAL OPERATIONS:
Rescue
1. ACC program implementation complete and in the process of tracking completed
classes and distributing the cards. We are at approximately 99 % complete for all
of our personnel.
2. Currently signing up clients that are on the waiting list for Project Lifesaver.
Working with the HCOA to promote the program in the community. Currently
assisting Maui Fire with the implementation of their program. Will be
purchasing new tracking devices soon.
3. RB-2-2 fuel tank currently being repaired in Kona. Working with the vendor for
any additional work that may need to be done to preserve the life of this new
tank. Repairs should be completed within the next couple of weeks.
4. Some equipment funded by the Sayre foundation will soon be purchased. Sent
Laura the ordering information and will assist with this purchasing.
5. Completed an annual rescue training program to identify the core requirements
of the program. This identified both on and off duty training. Revised the
training schedule based on the consultation with the rescue captains and F-1, and
is awaiting approval for implementation.
6. Rescue companies will continue to conduct drills with requests routed through
the proper channels. Some of these drills will be done on duty with Co. 21
covering district 7.
7. Working on the equipment list for all of the rescue personnel regarding what
should be assigned to the position and personal gear. A spreadsheet was
developed to ease the tracking of all rescue equipment.
8. A backup new Billy Pugh net and line was ordered and is awaiting arrival for C-1.
9. MOA with Coast Guard to be used for SAR missions submitted to Corp. Counsel
and is awaiting their response.
OCEAN SAFETY:
1. All permits for the Punaluu tower have been secured and construction
commenced on October 31, 2011. The new surveyor apex tower will be purchased
and erected after approval is secured by finance.
2. Awaiting approval from finance for the purchase of a new Jr. Surveyor tower for
the north end of Hapuna overlooking the beach fronting the Hapuna Prince Hotel
and for Punalu'u beach. CIP funds will be used for this project.
3. WSO Frank Douglas transfer completed and is now working in Kona.
4. WSO Franklin's position will be filled by WSO John Kapsky who took a demotion
from WSO IV to WSO I1. We will be utilizing WSO 1I personnel to TA into this
position until it is filled. A rotational basis has been set up with TA
responsibilities identified.
5. WSO Foster had her shoulder surgery and is back at work. She has been very
instrumental in completing the beach logs on the all battalions folder. Her LD
status has been extended but is unknown to the length of her limited duty status.
6. WSO Bruton is on special duty beginning April 5 pending the investigation on
misconduct. Investigation meeting conducted and report was given to F-1 and
his meeting will be held on November 7 regarding his employment status.
7. LTV protection garment samples have been fitted by all of the WSOs. Approval
was secured from finance and the PO number was given to the vendor. A
requisition for printing is being worked on for these garments.
8. Sayre purchased 4 rescue boards, 8 megaphones, 4 binoculars, 2 AEDs, and 13
AED cases. Resolution has passed and I am working with Laura Sayre to
schedule a dedication of these products.
9. Jr. Lifeguard grant for $20,000 secured from Liquor department to curb
underage drinking. The equipment will be arriving soon. We have also received
an additional $8,00o and have submitted and additional list for purchase.
io. We have received approval to purchase masks and snorkels for the WSOs and will
be procuring them in November.
ii. Attended a meeting with HGEA on October ii regarding the possibility of the
WSOs moving to a separate bargaining unit. There was lengthy discussion
regarding this and many other issues pertaining to Ocean Safety arose. There are
many items in the CBA that do not pertain to the job of a WSO but many of these
may be able to be addressed with MOAs or Supplemental Agreements.
12. USLA Board of Directors meeting will be held in November to clarify issues
pertaining to Ocean Safety certifications and requirements.
13. Shark protocol approved by F-2 and will send out to affected agencies for review
and any recommendations.
14. New SOP and discipline procedures approved by F-1 and sent to Corp. Counsel
for review.
V. Support Services Division
EMS BUREAU.
1. MICT Interns Kreps and Okutsu returned back from Oahu on October 3rd to start
their 3ra rotation internship assignment. The feedback from the both of them was
that the experience on Oahu with the high call volume was irreplaceable and of
definite benefit.
2. FMS C. Honda started on special assignment with the EMS Bureau on October
3rd to assist with the EMT Training of our 4oth Fire Recruit Class. The class has a
total of 19 students, 4 of which are private civilians.
3. The EMS Bureau met with the three Base Station facilities throughout the month
of October. The focus of the meeting was on improving working relationships and
communication, as well as to improve overall patient care and outcomes. On
October 6th, we met with Kona Community Hospital Emergency Room Nurse
Manager Karen Slack and Trauma Coordinator Wendi Wagner. On October 13th,
we met with Hilo Medical Center Emergency Room Nurse Manager Cathy
Mathews and Assistant Director of Nursing Arthur Sampaga. And on October
loth we met with newly hired Emergency Room Nurse Manager Aaron Traynor
and Trauma Coordinator Lynn Witte. The meetings were very positive and the
feedback from all three facilities was that they were very pleased with the overall
professionalism and conduct of our EMS personnel.
4. Participated in the Child Death Review procedure on Oct 12th at Hilo Medical
Center. Agencies from the State and County discussed preventative measures
system improvement recommendations.
5. Captain Ebersole and Co-14 personnel assisted with Blood Pressure screening for
an employee benefit Health Fair on October 12th at the Orchid at Mauna Lani.
6. On October 14th Chief Rosario, A/AC Honda along with the EMS Bureau
personnel met with Karlson Pung of AMR to review the Pro QA "Alpha" non
emergent project.
7. The monthly Base Station meeting was held on October 1.7th in Hilo. MD
FitzGerald, along with Hilo Medical Center's Trauma Coordinator Louise Fincher
and Cardiovascular Coordinator Jolene Hughes presented patient outcomes and
case review with personnel.
8. Participated in Ambulance pre -construction meeting via teleconference with
Braun Northwest Ambulance Company on October 18th. The new ambulances are
earmarked for Keaau and Captain Cook and are tentatively due to arrive in March
Of 2012.
9. On October 19th attended the EMSAC quarterly meeting on Oahu.
1o. MICT Applicants successfully passed their Anatomy Physiology online class and
are currently challenging the Medical Terminology class through a Credit by
Examination process this week. 16 HFD personnel have expressed interest in
applying for the upcoming January 2012 class.
11. On October 26th, CO-14 along with personnel from the EMS Bureau participated
in an employee benefit Health Fair where free Blood Pressure screenings were
conducted.
12.On October 31st Captain Ebersole started his Station Rotations with a ride along
on M-5. The goals of this program is to identify EMS issues unique to each
district, stay in touch and connected to EMS operations and allow the FMS
assigned to the medic to focus non EMS functions or other Fire related skill sets.
TRAINING BUREAU:
VOLUNTEER TRAINING:
Co. Training
Volunteer
Volunteer
Volunteer Training:
Hrs
Prep Hrs
Companies
Firefighters
Hydrants Ops
4
Vehicle Extrication
3
Ropes/Knots
9
Ladders O s
9
Admin Research,
Prep Hrs
122
Volunteer
Companies
14
Volunteer
Firefighters
61
Attended
Monthly Total
27
122
14
61
Year to Date
293
1164
130
676
Remarks:
10/05: 1st Vehicle Extrication
10/07: CTO o800-1600
10/20: CTO 1300-1600
PREVENTION B UREA U:
Fire Protection/Detection System
Inspections
Fire Investigations
Business Inspections
School Inspections
Complaint Investigations
Occupancy Enforcement
Certificate of Occupancy
inspections
Safety Classes to public
Agricultural Burn Site Inspections
Tent Permits/ Inspections
AST/UST/LPG tank Inspections
Fireworks Site Inspections
Meetings/Conferences
Plans Review
Arson Canine training (hours)
Arson Canine Use
September
EAST WEST
TOTAL
11
18
29
4
2
6
26
36
62
8
2
10
2
4
6
2
0
2
1
5
6
7
5
12
2
O
2
6
6
12
0
3
3
4
0
4
21
18
39
43
25
68
78
3
AUXILIARYSERVICES:
Communication Center:
1. FRD II Ana Bloomfield Resigns effective October 5, 2011. Family relocated to
Utah.
2. l0/l0/11 — Department of Public Works changed air conditioners in Dispatch
Center.
3. 10/12/11- Ohia Mill radio site was brought down for installation of new
equipment and to reorganize site.
4. 10/12/11- FASO was notified by Mr. John Drummond of CD that the frequency
programming format is ready to be installed in all HFD radios. Fire Department
needs to be educated prior to new input.
5. 10/25/11- FASO met with Becky Lance to look at possible options to replace our
present phone system. Asked to provide a quote for two options: Option 1:
$6,500 to purchase/own a system similar to current system; Option 2: A leased
system that was upgradable throughout the life of the plan and cost $2,00o a
year to maintain.
6. 10/28/11- FASO signed the invoice for the installation of the head set interface
box for medico speakers. Installation of Medicom speakers completed. FASO
was notified by PWC that they are looking at mid -November as the tentative time
to remove the old radio consoles in dispatch today.
7. 10/26/11- Tracy Asato of Hawntel Com in Fire Dispatch to test proto type head
set managers to check for compatibility. Per Tracy said the head set works but
will need to recheck head set to work out minor flaws.
8. 10/27/11 - FASO on Conference Call with Hawntel Com's Reno Abihi to discuss
the switch date, site training, head set prep, and cut over date for Solocom to
CML changeover.
9. 10/28/11- FASO was notified by Hawtel Com that they will provide the head set
managers to HFD Dispatch Center in mid -November.
10. 10/17/11 - FASO was notified while at meeting and through email that the Radio
Up Grade Committee has sent out a Narrow Band Deadline Waiver Request to
the FCCC and a RFP was drafted.
11. 10/25 FASO and the Radio Up Grade Committee met to go over the RFP drafted.
Project Manager Mike Anderson of Scientel had request for an update on the
amount of radios in the Hawaii Fire Department. FASO sent information to Mike
to upgrade Counties RFP.
ON GOING PROJECTS:
✓ The removal of out dated North Star telephone system in Fire Dispatch. The
present phone system is old and obsolete. Hawntel Com has been perpetuating
our present phone system by scavenging for parts to maintain our system. FASO
was recently notified by Hawntel Com that we will need to get a new phone
system.
✓ The removal of old radio consoles postponed until installation of new Medicom
speakers.
✓ Met with Jeremy Tanaka of PWC to get insight into issues with the new Telex
System and how it interfaces with the rest of our dispatch center equipment.
Below lists some of the issues:
1. We need a solution to get the medicom audio on a separate speaker.
Currently on the new Telex radios, the medicom comes through the
unselected speaker. This means the fire communications and the medicom
are coming though the same speaker together. This is very difficult for the
dispatchers to listen to when there are transmissions at the same time. The
old console setup had a separate speaker for the medicom.
2. Also we need to get a solution to get a headset manager that will allow our
dispatchers to use the 911, business, and radio with a single headset and
preferably without a toggle switch. That is the current setup now. The
present headset manager is supplied by Hawaiian Telcom, but starting in
June they will no longer supply this equipment/service because of the
installation of the new CAD system.
✓ FASO attended radio up grade committee meetings. Meetings covered the
projects deliverables, and the project status. The project status identified the
radio site baseline, radio system roadmap, and the conceptual design. While
working with Scientel in selecting a general communications system a number of
system types were discussed. The discussions considered analog/digital
technology and VHF/ 700/800 MHz bands (UHF was not considered). The
design discussions were primarily based on the systems coverage of the above
alternative combinations along with associated costs. The alternatives were then
reviewed with County stakeholders and the group determined the general
specifications were to stay in VHF spectrum and implement a Project 25 (P25)
based digital system.
✓ General Contractor Shinji Inaba provided FASO with detailed drawings of
planned renovation of dispatch work areas. Contractor also identified possible
problems with the renovation of our dispatch center. We are presently waiting on
Shinji with final drawings. The last plan I received were plans to move Training
next to Fire Dispatch and the Supply Office.
AUXILIARYSERVICES:
Distribution Center
1. 10/3/11 - FASO and Distribution Center person cleared Warehouse parking
section of discarded pallets.
Fire Station:
2. 10/14/11 - FASO sent in paper work for the installation of a new Air
Conditioner to replace the present Kitchen air conditioner in the Waiakea Fire
Station.
3. 10/21/11- Station 7 urinal and kitchen drain rechecked for blockage by
Calvin's Plumbing.
4. 10/28/11- FASO did follow up on Plymovent repairs and contract for service
throughout the fire department. Per Alben of Oahu Air Conditioner said that
he is waiting on word from the Plymovent Company for the Service Contract
and waiting on parts for the station repairs.
APPARATUS/EQUIPMENT SECTION.
1. 77 total repairs/service
2. 19 service calls or trouble calls
3. Mechanic I participated in Medic preconstruction teleconference for Station 5
and Station 6. Vendor Braun Northwest
4. Mechanic I attended final inspection and acceptance for fire tanker at
Freedom Fire Equipment in Marietta, GA.
5. Received USDA Model 62 Fire Truck via DOFAW —vehicle registration in
process.
VI. New Projects/Business
VII. Employ/Public Relations