HomeMy WebLinkAboutMARCH MEETING - FEBRUARY ReportCHIEF’S REPORT (03/14/12)
I. Budget
II. Alternative Funding and Grants
• FY 2011 CDBG Grant for Pahoa Apparatus
• FY 2012 CDBG Grant for Pahoa Tanker
• FY 2012 SAFER Grant
• Capital Improvement Projects.
III. Human Resources Division
IV. Emergency Operations Division
V. Support Services Division
VI. New Projects/Business
VII. Employee/Public Relations
FIRE COMMISSION MEETING
March 14, 2012
I. Budget
FY 2012-13 Budget
• Budget being finalized at Department of Finance.
• FY 2011-2012 six month report submitted to Department of Finance
II. Alternative Funding and Grants
• FY 2011 CDBG – Fire Apparatus – Pahoa Fire:
o Bid Protest completed. Notice to Proceed will be going out once all
departments sign off on contract. Awarded to Guy Miyashiro and
Company representing Pierce Manufacturing.
• FY 2012 CDBG – Tanker – Pahoa Fire:
o Received word that Grant was accepted. Fire Chief will now attend
public hearings on Grant project. If no opposition, Funding expected
to be encumbered late June with Bid going out in July.
Capital Improvement Projects: A current overview of ongoing
projects may include but not limited to:
• Makalei Fire Station:
o Project is on schedule. Interior Drywall going up. Landscaping
continuing and Driveway paved
• Ka‘u Public Safety Package:
o Na’alehu and Pahala Volunteer Garages
o AC-2 working with Public Works to put out bid.
o Punalu’u Lifeguard Tower
✓ Bid accepted and will be awarded
✓ Build time approximately 6-8 months.
III. Human Resources Division
1) Internal recruitments
a. Fire Apparatus Trainer, Fire/Hazardous Materials Specialist, Fire Rescue
Specialist- Recruitment being conducted 02/26/12 – 03/06/12.
b. Human Resources Assistant, Water Safety Officer IV – Recruitment will be
conducted 03/07/12 – 03/16/12.
c. Fire Communications Supervisor – Recruitment will be conducted
05/01/12 – 05/11/12
d. Fire Equipment Mechanic – Interviews scheduled on 03/07/12 –
03/09/12.
e. Fire Equipment Operator - Promotions effective 04/01/12.
2) Open-competitive Recruitments
a. Fire Radio Dispatcher I/Fire Fighter Recruit
i. Recruitment will be conducted 03/11/12 – 03/23/12
3) Union matters
a. Performance Discussion Form
i. Responded to Union regarding questions and concerns.
4) Classification matters
a. Reallocations from Fire Fighter Recruit (Temp) to Fire Fighter positions
effective 4/1/12 (15 positions).
b. Reallocations from Fire/Emergency Medical Services Specialist II to Fire
Fighter positions effective 4/1/12 (4 positions).
c. New Fire/Emergency Medical Services Specialist III positions effective
04/01/12 (6 positions).
IV. Emergency Operations Division
OPERATIONS:
1) Two (2) Major Brush Fires, one (1) in Kona along Queen K highway and
Kuakini along numerous condos and homes, elderly housing was evacuated
with no injuries or lost of property. The 2nd in Waikoloa below the elementary
school also without property damage.
2) Five (5) personnel went to Maui for USAR training-confined space training.
3) Community service projects-Career Day at St. Joseph’s, Seniors day lunch at
Kona King Kamehameha’s, Seniors day at NHMC blood pressures, and
Sheraton Keauhou invited Stations 6, 7, and 12 for a free Brunch and family
day at the pool for the Firefighters and their families.
4) Three (3) new BC’s started on the job on Feb 1st.
5) AFC 1 operation started on Jan 30th.
6) Started work with Zoll and Training Division to place training records into
RMS system for ease in record keeping and retrieval. We will build the system
from this point.
7) Rescue meeting and new yearly training schedule started.
8) Recruits started 24 hour shifts with the purpose of getting their Driver
Competency Certificate and Medic driving requirements.
SPECIAL OPERATIONS:
Hazmat
1) 93rd Combat Support Team (CST) annual drill will commence in March 4
through 16. Attended planning meetings to discuss drill content and HFD
involvement.
2) We are addressing the scheduling and timely ordering of our equipment
supplies as well as tracking our equipment repair.
3) Canberras sent out for repair for Hazmat- 21and still awaiting return. DOH
will come over in March to assist with their calibration.
4) Finalizing the SOPs to be submitted to F-1 and Corp. Council.
5) Baseline medical screening approved for all of our hazmat personnel and they
are currently conducting these exams. Requisitions have been secured and
Dr. deSilva will be collecting and interpreting the results.
6) Still looking for funding sources for our Multi Rae equipment with the
wireless link. We are requesting 50% funding from the LEPC to assist with
this purchase. A letter has been sent to the committee that will be addressed
in the March meeting.
7) Hazmat certification cards will be issued soon for all of our personnel. To
receive a card, there will need to be documentation of the annual retraining.
Criteria needed have been given to the training division and the course
content has been sent to the hazmat stations.
8) Vog task force meeting held in Pahala to solicit community input on the
monitoring of SO2 and particulates. Gave a history of HFD involvement in
SO2 monitoring and equipment.
Rescue
1) Continued with the signing up of clients for Project Lifesaver.
2) MOA signed on Feb. 2 between the Coast Guard and the County of Hawaii
regarding SAR missions.
3) Equipment funded by the Sayre foundation is being purchased. Many
equipment arrived but is awaiting a resolution before putting it in service.
4) Completed an annual rescue training program to identify the core
requirements of the program. This identified both on and off duty training.
Revised the training schedule based on the consultation with the rescue
captains and F-1. Memo was distributed and a captain’s meeting was held on
Feb. 29 regarding the application and tracking of this program.
5) Working on the equipment list for all of the rescue personnel regarding what
should be assigned to the position and personal gear. A spreadsheet was
developed to ease the tracking of all rescue equipment.
6) A backup new Billy Pugh net and line arrived for C-1. This will be used as the
backup net in the event of a failure.
7) The Coast Guard helicopter came over to do familiarization. Accompanied
them to assist them with this familiarization.
Ocean Safety
1) Bids accepted for the Punaluu and a Jr. Surveyor tower for Hapuna.
2) Waiting to fill WSO IV position in east Hawaii. Currently WSO John Baehr is
temporarily assigned to that position.
3) UV protection garments arrived and was sent out for printing at Creative Arts
before being distributed to our ocean safety personnel.
4) Jr. Lifeguard grant purchases have begun arriving and have been distributed
to the respective districts for storage for future use.
5) Updating equipment lists for all WSO personnel. Identified mandatory
equipment needed to conduct their duties on a daily basis.
6) New SOP and discipline procedures are now in consultation with HGEA .
This new rules and regulations will be implemented in March.
7) Marker buoys for submerged victims have arrived and distributed. This is one
of the USLA mandatory pieces of equipment.
8) Act 190 signage is being assessed and has been ordered.
9) Ocean Safety Captains meeting was held on Feb. 23.
10) Ocean Safety conference was held on February 16 and 17.
11) Met with Mike Cantin from the NWS to assist him with securing data for wave
height projection.
12) Senate Bill 2967 introduced to create a new bargaining unit for the WSO.
V. Support Services Division
EMS BUREAU:
1) FMS II Honda is working with MICT Class on a daily basis. Test scores have
gone up significantly. FMS Honda II has met with each student to formulate a
profile and is planning a one month program review/assessment.
2) On 2/15/12; attended meeting with Fire Science Program Coordinator Jack
Minassian, HCC officials and Retired Chief Oliveira to discuss possibilities of
incorporating the MICT Pre-requisite into the Fire Science Program. HFD
EMS educational needs and the future of EMS licensure were also discussed.
Follow up meetings to be scheduled.
3) Exposure Protocol MOU with North Hawaii Community Hospital (NHCH)
has been signed by parties involved. Meeting with our Medical Director MD
FitzGerald to make the process more efficient, streamlined and cost effective.
The vision is to establish the same MOU with Hilo Medical Center and Kona
Community Hospital, goal being to have our personnel who become exposed
to a blood borne pathogen be treated as an employee of the hospital.
4) Reached out to perspective personnel interested in attending the next MICT
Class. (15) Personnel so far have indicated serious intent on attending the next
class possibly in August of 2013. The Bureau is now looking into how we can
assist facilitating the necessary pre-requisites.
5) Attended face to face meeting with Hale Ho’ola Hamakua ER staff and Co-8
personnel to address concerns or questions regarding the acceptance of EMS
pt transports effective March 1st, 2012.
TRAINING BUREAU:
1) 40th Fire Fighter Recruit Class was sent to their duty stations starting
February 1st and were able to complete their 40 hours of driver training; all
but one FFR have completed their driver audits (the last audit is scheduled for
Monday, March 5, 2012), and started acquiring their 25.15 Ambulance runs.
We are on track for completing and submitting their online employment
profiles to meet the criteria for reallocation to Fire Fighter, which is scheduled
for April 1, 2012.
2) Training Captain, D. Okinaka, along with four (4) HFD Personnel was able to
represent the department in a state-wide CERT Train the Trainer Course held
at Bellows AFS (Regional Training Institute) in Waimanalo on the Island of
Oahu. We were instructed on how to prepare for, set-up, instruct and manage
classes; and also program management.
3) Finalized and submitted class rosters and received class curriculum material
for upcoming scheduled training: Leadership II on March 15-16, 2012, and
Hazardous Materials Technician Course on April 16-27, 2012 (Chemistry),
and June 4-15, 2012 (Practical) both at the Aupuni Center Conference Room.
4) Participated in two (2) meetings with Laurine Carvalho (IT), AC2, AC1, BC1C
and EMS1 for implementing all training documentation into the Fire RMS.
Presently in the planning and design stage - information on the types of
training reports and certifications and different avenues of
collecting/querying such information were presented and discussed.
VOLUNTEER TRAINING (WEST):
Volunteer Training:
Co.
Training
Hrs Prep Hrs
Volunteer
Companies
Volunteer
Firefighters
First Aid Training 51
Admin Research,
Prep Hrs 117
Volunteer Companies 18
Volunteer Firefighters
Attended
Monthly Total 125
Year to Date 87 265 39 250
Remarks: 17 Vol. Co. completed First Aid; Only Co. 4 on West side to finish next month (March); 02/24 p/u
47 brush beaters donated by Division of Forestry on the West side for volunteers; 02/10 Meeting with F1 and
4 Seasons about status, brigade vs. volunteer ; State Forestry Eng. Lic State E654 will be delivered in March to
20B Milolii; State inspection for S-16B Puuanahulu and 14A N. Kohala completed; Station inspection for 1A
Pepeekeo and S-19A Volcano completed.
PREVENTION BUREAU:
1) Six (6) fire investigations completed.
2) Photovoltaic class attended from DPW, passed on PV issues for fire fighting to
training for dissemination to battalions.
3) Conducted two public education sessions on island, and started smoke
detector program for elderly.
4) Fireworks issues on upcoming house/senate bill and time limits for use
discussed in meeting with F1 & HEP, and brought up at State Fire Prevention
Committee.
5) High Hazard lists completed, ad targeted inspections started.
AUXILIARY SERVICES:
1) Hawaiian Tel Com, Sola Com, and PWC coordinated efforts to install new Sola
Com technology into Fire Dispatches starting February 7th and 8th finally
completing total hook up and interface coordination on the 29th of February.
2) Reviewed warehouse inventory procedures to come up with a plan to make
warehouse more efficient.
3) Reviewing the floor plans for dispatch, warehouse, and fire training building
with Shenji and Robin Inaba. ADA compliance project.
4) February 23, 2012 F-2, AC-2, and BC Gahan met with the three dispatch
supervisors to affirm the following issues:
a) Notifying them that the dispatch center is important to us and we
care.
b) Notifying them that they are part of our management team.
c) We are there to support them and they are there to support their
dispatchers.
d) We will take action to support the mission of the fire dispatch
center and the department.
5) Received, inventoried, documented, and distributed 24 AED's from a Civil
Defense Grant.
6) Received confirmation that our request to purchase a base station radio for
the outside radio room tower next to dispatch for recording and listening to
medicom communication has been approved. Cost for radio is $8000.00.
MAINTENANCE SHOP
1) Apparatus and equipment repair: 74 total repairs/service; 12 service
calls/trouble calls; 10 contracted out and tows.
2) 10 HFD unserviceable vehicles prepped for auction. (Removal of HFD decals,
Fire radios, sirens, plates and emergency lighting)
3) Continuation of scheduled furlough
4) Vehicle data for SAFER grant submitted
5) Mechanic interview questions submitted
6) Roof deterioration and water leak in maintenance shop reported. Per Public
Works, walking and working on roof to do repair will cause more damage.
VI. New Projects/Business
EMS Week festivities
VII. Employee/Public Relations
Social Styles Training
Termination of a Fire Fighter
Grievances against disciplinary action
• Termination of WSO
• Suspension of FEO