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Home My WebLink About2025-08-21 SKCDP Meeting Packet County of Hawai‘i SOUTH KOHALA COMMUNITY DEVELOPMENT PLAN ACTION COMMITTEE Aupuni Center • 101 Pauahi Street, Suite 3 • Hilo, Hawaiʻi 96720 (808) 961-8288 • Fax (808) 961-8742 www.planning.hawaiicounty.gov Hawai`i County is an Equal Opportunity Provider and Employer planning@hawaiicounty.gov C. Kimo Alameda, Ph.D. Mayor Tristie Licoan, Chair Owana Wilcox Ruth Smith Josephine Tanimoto Julia Alos Kevin McLaughlin Scott Nagata, Vice-Chair Bambi Lau Karen Anderson NOTICE OF PUBLIC MEETING NOTICE IS HEREBY GIVEN of the following matters to be considered by the South Kohala Community Development Plan (CDP) Action Committee (AC) in accordance with the provisions of Sections 92-3.7 and 92-7, Hawaiʻi Revised Statutes (HRS). This meeting will be held in-person at the location listed in this notice and by Interactive Conference Technology (ICT) through Zoom. DATE: Thursday, August 21, 2025 TIME: 5:00 PM – 7:00 PM LOCATION: Waimea Community Center 65-1260 Kawaihae Rd. Waimea, HI 96743 ZOOM: https://www.zoomgov.com/meeting/register/XX99Wk2hQDWMERakK2Z5bw INTERACTIVE CONFERENCE TECHNOLOGY (ICT): A meeting held by ICT shall be automatically recessed for up to 30 minutes to restore communication when audiovisual communication cannot be maintained with all members participating in the meeting or with the in-person location identified in this notice. The meeting may reconvene when either audiovisual communication is restored, or audio-only communication is established after an unsuccessful attempt to restore audiovisual communication. If it is not possible to reconvene the meeting as provided in this subsection within 30 minutes after an interruption to communication, the meeting will be automatically terminated. PUBLIC TESTIMONY: The public may provide oral testimony at the meeting by joining Zoom or attending in-person at the physical location listed above. Although not required, to register in advance for oral testimony please contact staff at cdp@hawaiicounty.gov or (808) 961-8288. Pursuant to Section 92-3, HRS, interested persons who want to provide oral testimony may do so either at the time the committee takes public statements on the agenda, or at the time the specific agenda item is called. Please note that public testimony may be limited to three (3) minutes in length per agenda item. In addition, although not required, to ensure timely delivery of written testimony to committee members, it is requested that written testimony be submitted by 4:30 p.m. at least two business days prior to the meeting via email to cdp@hawaiicounty.gov. When submitting written testimony, please specify for which agenda item written testimony is being submitted. All written testimony will be a part of the public record. AGENDA I. CALL TO ORDER & ROLL CALL II. APPROVAL OF THE MINUTES – The Committee will consider approving the draft minutes from the May 15, 2025 meeting. www.planning.hawaiicounty.gov Hawai`i County is an Equal Opportunity Provider and Employer planning@hawaiicounty.gov III. PUBLIC TESTIMONY ON AGENDA ITEMS: Pursuant to Section 92-3, HRS, interested persons who want to provide oral testimony may do so now, or at the time the specific agenda item is called. Public testimony may be limited to three (3) minutes in length per agenda item. IV. BUSINESS 1. Civil Defense Agency Update – A representative from Civil Defense will share updates regarding the County’s Hazard Mitigation Plan and future emergency preparedness plans as it relates to South Kohala. 2. Kailapa Firewise Evacuation Plan Update – Committee member Jojo Tanimoto will provide an update on the Kailapa Firewise Evacuation Plan. 3. Kawaihae Site Preservation – Committee member Jojo Tanimoto will provide an update on site preservation efforts in Kawaihae. 4. Waimea Community Center Rehabilitation – Vice-Chair Scott Nagata will provide update on the rehabilitation of the Waimea Community Center. 5. Puakō Sewer Project Update – Committee member Karen Anderson will provide an update on the Puakō Sewer Project 6. Waimea Water Resources Update – Vice-Chair Scott Nagata will provide update on Waimea Resources for Waimea V. PUBLIC TESTIMONY ON MATERS NOT ON AGENDA – Public testimony may be limited to three (3) minutes per speaker. (Pursuant to SB 869) VI. THIRD-PARTY REPORTS; GOVERNMENT OFFICIALS – The Action Committee may receive and discuss information from third-party reports by any government official not included in a publicly noticed agenda. The Action Committee may only make decisions on matters originally raised by third-party reports from any government official at a later meeting, where the agenda for the meeting gives notice of decision-making on the matter. (Pursuant to SB 405) VII. PROPOSED NEW BUSINESS – Committee members will discuss potential agenda items for the next meeting. VIII. ANNOUNCEMENTS – None IX. ADJOURNMENT NOTICE: This agenda and all related documents are available in the Planning Department’s South Kohala Community Development Plan Action Committee folder via the County of Hawaiʻi Public Document Repository: https://records.hawaiicounty.gov/Weblink/1/fol/17198/Row1.aspx. These documents may also be requested from the Planning Department by calling (808) 961-8288 or emailing cdp@hawaiicounty.gov. The recorded video of this meeting will be uploaded to the Planning Department’s YouTube channel: https://www.youtube.com/@cohplanningdepartment The purpose of the public hearings is to afford all interested persons a reasonable opportunity to be heard on the above items. A person desiring to submit oral or written testimony may indicate their name and whether the testimony is on their behalf or as a representative of an organization or individual. Written testimony can be submitted via email or hard copy. Hard copies should include an original and nine copies and be submitted no later than 4:30 p.m. two business days prior to the meeting. Anyone who requires an auxiliary aid or service, other reasonable modification, or language interpretation to access this meeting please contact the Planning Department at (808) 961-8288 or cdp@hawaiicounty.gov as soon as possible, but no later than five business days prior to the meeting www.planning.hawaiicounty.gov Hawai`i County is an Equal Opportunity Provider and Employer planning@hawaiicounty.gov date, to arrange for accommodations. If a response is received after the five-business days deadline, we will try to obtain the auxiliary aid/service or accommodation, but we cannot guarantee that the request will be fulfilled. “Other reasonable modification” refers to communication methods or devices for people with disabilities who are mentally and/or physically challenged. Upon request, this notice is available in alternate formats such as large print, Braille, or electronic copy. If you are a lobbyist, you must register with the Hawaiʻi County Clerk within five days of becoming a lobbyist. (Article 15, Section 2-91.3(b), Hawai‘i County Code). A lobbyist means, “any individual engaged for pay or other consideration who spends more than five hours in any month or $275 in any six-month period for the purpose of attempting to influence legislative or administrative action by communicating or urging others to communicate with public officials.” (Article 15, Section 2- 91.3(a)(6), Hawai‘i County Code). Registration forms and expenditure report documents are available at the Office of the County Clerk-Council, 25 Aupuni Street, Hilo, Hawai‘i 96720. SOUTH KOHALA CDP ACTION COMMITTEE TRISTIE LICOAN, Chair Meeting Packet QR Code: SOUTH KOHALA COMMUNITY DEVELOPMENT PLAN 1 ACTION COMMITTEE 2 COUNTY OF HAWAIʻI 3 DRAFT MINUTES 4 May 15, 2025 5 CALL TO ORDER 6 Chair Tristie Licoan called the South Kohala Community Development Plan (CDP) Action 7 Committee (AC) to order at 5:03 p.m. A quorum was established with six members in attendance. 8 This meeting was held in person at the Waikōloa Village Association Community Room. 9 The full YouTube video of this meeting can be found here: 10 https://www.youtube.com/watch?v=Pc3kP1VVmBM 11 ROLL CALL 12 Members Present (in person): Tristie Licoan (Chair), Scott Nagata (Vice-Chair), William Sanborn, 13 Karen Anderson, Josephine (Jojo) Tanimoto, and Ruth Smith (arrived at 5:11 p.m.) 14 Members Absent: Kevin McLaughlin and Julia Alos 15 County Staff Present (in person): Maryam Palma, Jessica Lahip, and Janice Hata 16 There were approximately six (6) members of the public in attendance (four in person and two via 17 Zoom). 18 APPROVAL OF MINUTES [SEE YOUTUBE TIMESTAMP 2:33] 19 Vice-Chair Nagata moved to approve the January 16, 2025 meeting minutes. Committee member 20 Anderson seconded the motion. The motion passed unanimously. 21 PUBLIC TESTIMONY ON AGENDA ITEMS [SEE YOUTUBE TIMESTAMP 3:48] 22 None at this time. 23 BUSINESS 24 1. Puakō Sewer Project Update – Committee member Karen Anderson will provide an update 25 on the Puakō Sewer Project, with potential committee decision-making. 26 This item was called to order 5:07 p.m. [SEE YOUTUBE TIMESTAMP 4:53] 27 Committee member Anderson provided an update on the Puakō Sewer Project, which aims to 28 prevent wastewater pollution from damaging the coral reef. In response to this issue, the Puakō 29 community established the nonprofit Puakō for Reefs and developed a plan for a low-pressure 30 sewer system that would connect to the Mauna Lani treatment plant. To advance the project, 31 support is needed from the County’s Planning, Environmental Management, and Finance 32 departments. 33 Committee member Anderson made a motion to request $1 million in Capital Improvements 34 Program (CIP) funding for the Puakō Sewer Project. The motion was seconded by committee 35 member Smith and passed unanimously. Committee member Anderson will draft the funding 36 request letter, and the Community Development Plan (CDP) team will finalize it and submit it 37 to Chair Licoan for signature. 38 SOUTH KOHALA CDP ACTION COMMITTEE Minutes of May 15, 2025 2 Additionally, committee member Anderson will draft letters addressed to the directors of the 39 Planning, Environmental Management, and Finance departments, with Mayor Kimo Alameda 40 cc’d. These draft letters will be presented at the next meeting for review and approval. 41 James Hustace Testimony [SEE YOUTUBE TIMESTAMP 36:22] 42 This item closed at 5:41p.m. 43 2. Waimea Water Resources Community Meeting Update – Vice-Chair Scott Nagata will 44 report on the Waimea Water Resources Community Meetings held on January 22, 2025 and 45 April 30, 2025 with potential committee decision-making. 46 This item was called to order at 5:25 p.m. [SEE YOUTUBE TIMESTAMP 39:17] 47 Vice-Chair Nagata reported on the Waimea Water Resources Community Meetings held in 48 January and April 2025. These meetings focused on local concerns about water supply and 49 infrastructure, particularly the status of one of Waimea’s three reservoirs, which has been out of 50 service for several years due to earthquake damage. Community members expressed strong interest 51 in restoring the reservoir, but progress has been hindered by funding challenges. 52 Committee member Tanimoto noted that Council Resolution No. 137-25 is scheduled for 53 discussion at the May 21, 2025 County Council meeting. The resolution requests that the 54 Department of Water Supply establish a publicly accessible website with data on water resources 55 and usage. 56 Planning staff member Maryam Palma provided an overview of the pros and cons of forming a 57 Permitted Interaction Group (PIG). While a PIG would allow more committee members to 58 collaborate outside of formal meetings, it would also restrict public updates and reduce flexibility. 59 After discussion, the Action Committee opted not to form a PIG, choosing instead to continue 60 addressing the issue through regular updates and community engagement. 61 This item closed at 6:07 p.m. 62 3. Kailapa Firewise Evacuation Plan Update – Committee member Jojo Tanimoto will provide 63 an update on the Kailapa Community Meeting held on December 27, 2024, with potential 64 committee decision-making. 65 This item was called to order 6:07 p.m. [SEE YOUTUBE TIMESTAMP 1:05:11] 66 Committee member Tanimoto provided an update on the Kailapa community’s evacuation 67 concerns. Although a firebreak was constructed using Firewise grant funding, the project remains 68 incomplete due to the absence of a required gate and pending completion of an archaeological 69 survey. The subdivision is fully enclosed by fencing, leaving no alternative exit during 70 emergencies. While the County of Hawaiʻi and the Department of Hawaiian Home Lands (DHHL) 71 have allocated some funding to connect the evacuation route to public roads, coordination among 72 the involved agencies has been limited. 73 Chair Licoan made a motion authorizing Committee member Tanimoto to draft and send a letter 74 requesting a joint meeting with relevant agencies – such as Firewise, DHHL, and the Department 75 of Public Works – to be held during the next Kailapa community meeting. The purpose of the 76 meeting is to confirm the gate location and address the archaeological survey requirements needed 77 SOUTH KOHALA CDP ACTION COMMITTEE Minutes of May 15, 2025 3 to advance the evacuation route project. The motion was seconded by Committee member Sanborn 78 and passed unanimously. 79 This item closed at 6:16 p.m. 80 PROPOSED NEW BUSINESS [SEE YOUTUBE TIMESTAMP 1:14:05] 81 1. Water Resources for Waimea update 82 2. Puakō Sewer Project letters to department heads 83 3. Waikōloa Intersection/Roundabout Traffic Congestion and Second Access Road 84 4. Invitation to Waikōloa Heights 85 5. Identifying and registering all the cultural and historic sites in the Kawaihae area 86 Vice-Chair Nagata made a motion to send a letter to Department of Parks and Recreation 87 requesting repairs to the Waimea Community Center, specifically addressing needs such as 88 painting, ceiling repairs, and cabinet restoration. The motion was seconded by Committee member 89 Anderson and passed unanimously. 90 ANNOUNCEMENTS [SEE YOUTUBE TIMESTAMP 1:47:00] 91 • Mahalo to Pete Hendricks for his time, dedication, and service to the community and the 92 South Kohala CDP Action Committee. 93 • Council member James Hustace provided update on the General Plan, the Ad Hoc 94 Committee formed to evaluate the CDPs, and noted that the County Council’s first meeting 95 regarding the Capital Improvements Program (CIP) is scheduled for May 22, 2025. 96 • Jeff Darrow was confirmed as the new Director of the Planning Department as of January 97 22, 2025. 98 • A joint meeting of the Action Committee Chairs and Vice-Chairs was held on February 13, 99 2025. 100 • Senate Bill 869, relating to Community Outreach Boards, has passed the full Senate and is 101 awaiting the Governor’s signature. 102 • Environmental Notice – Pololū Trailhead Management Plan: 103 https://files.hawaii.gov/dbedt/erp/The_Environmental_Notice/2025-03-23-TEN.pdf 104 • The Planning Department is seeking applicants for the South Kohala Action Committee 105 and requests help in sharing this opportunity with interested community members. The 106 application is available on the Mayor’s Office website: 107 https://www.hawaiicounty.gov/our-county/boards-commissions-application 108 For inquiries, contact Micah Alameda, Executive Assistant to the Mayor, at 109 Micah.Alameda@hawaiicounty.gov or (808) 961-8211. 110 111 Committee member Sanborn announced his resignation from the South Kohala CDP Action 112 Committee. 113 ADJOURNMENT 114 Chair Licoan adjourned the meeting at 7:10 p.m. 115 These minutes and all related documents are available in the Planning Department’s South Kohala 116 Community Development Plan Action Committee folder via the County of Hawaiʻi Public 117 Documents Repository. These documents may also be requested from the Planning Department 118 by calling (808) 961-8288 or emailing cdp@hawaiicounty.gov. 119