HomeMy WebLinkAbout2025-08-26 Water Board Agenda (Final) 0,41,, V A 9 t
Stephen Kawena Lopez Vacant,Dist. 1,Board Member
Chi son
Dist.
8 James Kimo Lee,Dist.2,Board Member
Dist. " �� �a Vacant,Dist.3,Board Member
19 4 9 t� Emily Taaroa,Dist. 5,Board Member
Michael Pono Kekela Keith Unger,Dist.6,Board Member
Vice Chairperson � '�� „�� � Michael Bell,Dist. 7,Board Member
Dist.4 Philip Aiona,Dist.9,Board Member
DEPARTMENT OF WATER SUPPLY5
COUNTY OF HAWAI`I
WATER BOARD MEETING
AGENDA
MEETING DATE: August 26, 2025
TIME: 10:00 a.m.
IN-PERSON LOCATION: Department of Water Supply, Hilo Operations
889 Leilani Street,Hilo,Hawaii
REMOTE MEETING LINK:
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STATEMENTS FROM THE PUBLIC:
Public testimony may be done in person or in writing by email (dws@hawaiidws.org), fax (808-961-8657), or by
mail: 345 Kekuana6`a Street, Suite 20,Hilo,HI 96720. Please indicate agenda item submitting for. All testimony,
regardless of time of receipt,will be part of the permanent record.
Remote Oral Testimony:
Telephone testimony may be presented by calling 1(669) 254-5252 and entering meeting ID 160 579 1398.
Please wait for the Chair to ask for testimony on the item you are interested in. The Chair will unmute testifiers
who call in, one phone number at a time.
Optional Alternative to Present Remote Oral Testimony:
If you would like to testify via an online video link,please email dws@hawaiidws.org at least 24 hours before
the meeting to request the link.You may also email to pre-register to present telephone testimony if you wish to
be called on by name or before those who have not pre-registered. Testifiers who wish to remain anonymous or
have not pre-registered may still call the testimony phone number and follow the instructions listed above.
ADDITIONAL INFORMATION:
Information about all the board's meetings is available here. General information about the board is available at
About the Water Board.
In the event the online remote connection is interrupted during the Water Board meeting,the Board shall recess for
up to 30 minutes to allow for reestablishing the online remote connections. If the online remote connection cannot
be reestablished after 30 minutes the meeting shall be adjourned and then reconvene per the following contingency
plans:
Board shall reconvene on: August 27, 2025, 10:00 a.m.
Board shall reconvene at: DWS, Hilo Operations, 889 Leilani Street, Hilo, Hawaii
If you would like to testify via an online video link,please email dws@hawaiidws.org before the meeting to request
the weblink or phone number to testify.
1) CALL TO ORDER— 10:00 a.m. (please turn cell phones off or set to silent)
2) STATEMENTS FROM THE PUBLIC—Pursuant to HRS §92-3, oral testimony may be provided entirely
at the beginning of the meeting or immediately preceding the agenda item.
3) APPROVAL OF MINUTES:
• Minutes of July 22, 2025,Water Board Meeting
4) APPROVAL OF ADDENDUM AND/OR SUPPLEMENTAL AGENDA (if necessary)
(Note: Roll Call Required)
5) PRESENTATION OF FISCAL YEAR 2023-2024 AUDIT REPORT BY ACCUITY LLP:
Chair:Is there any testimony for this item?
Copies of the Department's Audited Financial Statements for the fiscal year ended June 30, 2024,have been
distributed to Board Members. Representatives of Accuity LLP, the Department's independent auditors,will
be present to answer any questions the Board may have regarding the report.
6) POWER COST CHARGE:
Chair:Is there any testimony for this item?
Departmental power costs from all power sources increased since the last Power Cost Charge rate was
determined. The Department proposes to the Power Cost Charge from $2.08 to $2.98 per thousand gallons
as a result of this increase. Power cost charges over the past year were as follows:
Effective PCC
June 1,2025 $2.08
February 1, 2025 $2.32
September 1,2024 $3.04
May 1,2024 $2.37
Before the Power Cost Charge is changed, a Public Hearing shall be scheduled to accept public testimony.
RECOMMENDATION: It is recommended that the Board approve holding a Public Hearing on
September 23,2025, at 9:45 a.m., to receive testimony on increasing the Power Cost Charge from $2.08
to $2.98, effective October 1, 2025.
7) SOUTH KOHALA:
A. SERVICE BID NO. 2025-09, WAIMEA WATER TREATMENT PLANT SLUDGE REMOVAL:
Chair:Is there any testimony for this item?
This project generally consists of furnishing all labor, materials, tools and equipment necessary to
remove and dispose of settled sludge from the Waimea Water Treatment Plant 2.7 MG reservoir,
8.5 MG reservoir and drying beds, for a period not to exceed one year.
Page 2 of 6 August 26,2025,Water Board Agenda
Bids for this project were opened on August 14, 2025, at 2:00 p.m., and the following are the bid results:
2B DWS
Environmental Engineering
Evaluation
Item 91. Sludge Removal from 2.7MG Reservoir with Disposal No Bid $ 0.48
Off-Site
Per Gallon Cost
Item 92. Sludge Removal from 2.7MG Reservoir with Disposal at $ 0.48 $ 0.48
Waikoloa 91
Per Gallon Cost
Item 93. Sludge Removal from 8.5MG Reservoir with Disposal Off- No Bid $ 0.49
Site
Per Gallon Cost
Item 94. Sludge Removal from 8.5MG Reservoir with Disposal at $ 0.49 $ 0.49
Waikoloa 91
Per Gallon Cost
Item 95. Sludge Removal from Drying Beds with Disposal Off-Site No Bid $ 0.51
Per Gallon Cost
Item 96. Sludge Removal from Drying Beds with Disposal at $ 0.51 $ 0.51
Waikoloa 91
Per Gallon Cost
RECOMMENDATION: It is recommended that the Board award the contract for WAIMEA
WATER TREATMENT PLANT SLUDGE REMOVAL, JOB NO. 2025-09 to the lowest responsible
bidder, 2B Environmental, Inc., for a unit price of$0.48 per gallon for Item 92, $0.49 per gallon for
Item 94, and $0.51 per gallon for Item 96, on an as-needed basis, and that either the Chairperson or
the Vice-Chairperson be authorized to sign the contract, subject to review as to form and legality by
Corporation Counsel. The sludge removal contract shall be from the date of Notice to Proceed, to
June 30,2026.
8) MISCELLANEOUS:
A. MATERIAL BID NO. 2025-05, FURNISHING AND DELIVERING SPARE PUMP AND MOTOR
SETS, AND PAD-MOUNTED TRANSFORMER FOR THE DEPARTMENT OF WATER SUPPLY:
Chair:Is there any testimony for this item?
Page 3 of 6 August 26,2025,Water Board Agenda
Bids were received and opened on September 12, 2024, at 1:30 p.m., and the following are the bid
results:
SECTION 1 — SECTION 2— SECTION 4—
BIDDER SADDLE ROAD 91 H.O.V.E. 91 SECTION 3 — PAD-MOUNTED
DEEPWELL A DEEPWELL A GROUP#2 TRANSFORMER
Derrick's Well
Drilling &Pump $942,527.48 $258,010.45 $372,373.91 No Bid
Services, LLC
Hawaii Drilling & $1,325,000.00 $456,000.00 $310,000.00 No Bid
Pump Service, LLC
Water Resources $1,147,038.00 No Bid No Bid No Bid
International, Inc.
$398,073.00*
ECB Solutions,LLC No Bid No Bid No Bid
$318,000.00
Wesco Distribution $336,508.06*
Inc. No Bid No Bid No Bid
$246,860.00
DWS Engineering $700,000.00 $245,000.00 $365,000.00 $405,000.00
Estimate
Note: *Amounts are for the evaluation and award of bid only.
RECOMMENDATION: It is recommended that the Board award the contract for MATERIAL BID
NO. 2025-05, FURNISHING AND DELIVERING SPARE PUMP AND MOTOR SETS, AND PAD-
MOUNTED TRANSFORMER FOR THE DEPARTMENT OF WATER SUPPLY,by Sections to the
following bidders for the amounts shown above, and that either the Chairperson of the Vice-Chairperson
be authorized to sign the contract(s), subject to review as to form and legality of the contract(s)by
Corporation Counsel.
Section 1 —Saddle Road 91 Deepwell A to Derrick's Well Drilling &Pump Services, LLC
Section 2—H.O.V.E. 91 Deepwell A to Derrick's Well Drilling &Pump Services, LLC
Section 3—Group 92 to Hawaii Drilling &Pump Service, LLC
Section 4—Pad-Mounted Transformer to Wesco Distribution, Inc.
B. UPDATE ON THE COUNTY COUNCIL RESOLUTION 137-25 FOR AN ONLINE SYSTEM THAT
DISPLAYS GENERAL WATER AVAILABILITY COUNTYWIDE:
Chair:Is there any testimony for this item?
C. MEMORANDUM OF AGREEMENT FOR THE HARDENING OF PARKER NO. 2, WAI`AHA
AND LALAMILO B WELLS—AMENDMENT NO. 2:
Chair:Is there any testimony for this item?
The Department of Water Supply and the Hawaii Emergency Management Agency would like to amend
the Memorandum of Agreement(MOA) for the Hardening of Parker No. 2, Wai`aha and Lalamilo B
Page 4 of 6 August 26,2025,Water Board Agenda
Wells (executed March 7, 2022),in accordance with the Amendment No.2. This amendment extends
the Period of Performance end date from February 10,2024 to October 11, 2025.
RECOMMENDATION: It is recommended that the Board approve the Amendment No. 2 to the
MOA with the Hawaii Emergency Management Agency for the Hardening of Parker No. 2, Wai`aha
and Ldldmilo B Wells, and that either the Chairperson or the Vice-Chairperson be authorized to sign the
document, subject to review as to form and legality by Corporation Counsel.
D. DEPARTMENT OF WATER SUPPLY COLLECTION AND DELINQUENCY POLICIES:
Chair:Is there any testimony for this item?
Information will be provided to the Board on status updates on collection efforts due to delinquent
balances for water service charges with information on current policies and procedures in place for
collection and water shut offs and past recommendations submitted that remain in consideration.
Discussion will follow along with any recommendations that should be considered for future action.
Discussion will include steps taken to meet the agreed Board&DWS performance measure metric 95
due 11/30/25 on this subject.
E. MONTHLY PROGRESS REPORT:
Chair:Is there any testimony for this item?
Submission of Progress Report of PrQj ects by the Department. Department personnel will be available to
respond to questions by the Board regarding the status/progress of any project.
F. REVIEW OF MONTHLY FINANCIAL STATEMENTS:
Chair:Is there any testimony for this item?
Submission of financial statements and information relating to the financial status of the Department.
Department personnel will be available to respond to questions by the Board relating to the financial
status of the Department.
G. MANAGER-CHIEF ENGINEER'S REPORT:
The Manager-Chief Engineer to provide an update on the following:
1. North Kona Wells
2. North Kohala water system update
3. 2025 HWWA Conference—October 15-17,2025, Oahu,registration deadline is September 8,2025
(Chr. Lopez, Vice Chr. Kekela, and Board Member Taaroa will attend.)
4. Department of Water Supply Quarterly Energy Report
H. EXECUTIVE SESSION REGARDING OPEN LITIGATION FOR HAWAI`I CONFERENCE OF
THE UNITED CHURCH OF CHRIST(HCUCC)v. WATER BOARD OF THE COUNTY OF
HAWAI`I, 3CC181000111:
The Board anticipates convening an executive meeting for the purposes of discussing the legal rights,
duties and liabilities of the Board concerning the above referenced open litigation against the Board. The
Board requests to have its attorney present,in order to consult with the Board's attorney on its questions
and issues pertaining to the Board's powers, duties,privileges,immunities and liabilities pursuant to
Hawaii Revised Statutes ("HRS") §92-5(a)(4). A two-thirds vote of the members present,pursuant to
HRS §92-4 is necessary to hold an executive meeting,provided the affirmative vote constitutes a
majority of the members to which the board is entitled.
Page 5 of 6 August 26,2025,Water Board Agenda
I. CHAIRPERSON'S REPORT:
Chairperson to report on matters of interest to the Board
9) ANNOUNCEMENTS:
Next Meeting—September 23, 2025, 10:00 a.m.,West Hawaii Civic Center, Building G,
74-5044 Ane Keohokalole Hwy., Kailua-Kona, Hawaii
10) ADJOURNMENT:
Anyone requiring an accommodation or auxiliary aid and/or services to participate in this meeting (i.e. sign
language,interpreter, large print),please contact the Board Secretary, at(808) 961-8050 as soon as
possible,but no later than five days before the scheduled meeting.
Notice to Lobbyists: If you are a lobbyist,you must register with the Hawaii County Clerk within five days
of becoming a lobbyist. {Article 15, Section 2-91.3(b), Hawaii County Code} A lobbyist means "any
individual engaged for pay or other consideration who spends more than five hours in any month or$275 in
any six-month period for the purpose of attempting to influence legislative or administrative action by
communicating or urging others to communicate with public officials." {Article 15, Section 2-91.3(a)(6),
Hawaii County Code} Registration forms and expenditure report documents are available at the Office of
the County Clerk-Council,Hilo, Hawaii.
Board Packet: Pursuant to Hawaii Revised Statutes, Section 92-7.5,the board packet provided to members
of the board for this meeting is available for public inspection during regular business hours at the
Department of Water Supply office, 345 Kekuanao`a Street, Suite 20, Hilo, Hawaii.
"The Department of Water Supply is an Equal Opportunity provider and employer."
Page 6 of 6 August 26,2025,Water Board Agenda