The URL can be used to link to this page

Home My WebLink About2025-09-23 Water Board Agenda tS WATER, Stephen Kawena Lopez "` t`f Vacant,Dist. 1,Board Member Chanperson b� awl` �4�✓°ti, James Kimo Lee,Dist.2,Board Member Dist.8 A Vacant,Dist.3,Board Member i 49 Emily Taaroa,Dist. 5,Board Member Michael Pono Kekela .r� Keith Unger,Dist. 6,Board Member Vice Clvazrperson � i Michael Bell,Dist. 7,Board Member Dist.4 l ts " Philip Aiona,Dist. 9,Board Member DEPARTMENT OF WATER SUPPLY COUNTY OF HAWAI`I WATER BOARD MEETING AGENDA MEETING DATE: September 23, 2025 TIME: 10:00 a.m. IN-PERSON LOCATION: West Hawaii Civic Center Building G, 74-5044 Ane Keohokalole Highway Kailua-Kona,Hawaii REMOTE MEETING LINK: hops://www.facebook.com/HawailDWS/live videos/ STATEMENTS FROM THE PUBLIC: Public testimony may be done in person or in writing by email (dws(�hawaiidws.org), fax(808-961-8657), or by mail: 345 Kekuana6`a Street, Suite 20,Hilo,HI 96720. Please indicate agenda item submitting for. All testimony, regardless of time of receipt, will be part of the permanent record. Remote Oral Testimony: Telephone testimony may be presented by calling 1(669) 254-5252 and entering meeting ID 161 224 0332. Please wait for the Chair to ask for testimony on the item you are interested in. The Chair will unmute testifiers who call in, one phone number at a time. Optional Alternative to Present Remote Oral Testimony: If you would like to testify via an online video link,please email dws(cr hawaiidws.org at least 24 hours before the meeting to request the link.You may also email to pre-register to present telephone testimony if you wish to be called on by name or before those who have not pre-registered. Testifiers who wish to remain anonymous or have not pre-registered may still call the testimony phone number and follow the instructions listed above. ADDITIONAL INFORMATION: Information about all the board's meetings is available here. General information about the board is available at About the Water Board. In the event the online remote connection is interrupted during the Water Board meeting,the Board shall recess for up to 30 minutes to allow for reestablishing the online remote connections. If the online remote connection cannot be reestablished after 30 minutes the meeting shall be adjourned and then reconvene per the following contingency plans: Board shall reconvene on: September 24, 2025, 10:00 a.m. Board shall reconvene at: DWS, Hilo Operations, 889 Leilam Street,Hilo,Hawaii If you would like to testify via an online video link,please email dws(cr hawaiidws.org before the meeting to request the weblink or phone number to testify. 1) CALL TO ORDER— 10:00 a.m. (please turn cell phones off or set to silent) 2) STATEMENTS FROM THE PUBLIC—Pursuant to HRS §92-3, oral testimony may be provided entirely at the beginning of the meeting or immediately preceding the agenda item. 3) APPROVAL OF MINUTES: • Minutes of August 26, 2025, Water Board Meeting 4) APPROVAL OF ADDENDUM AND/OR SUPPLEMENTAL AGENDA (if necessary) (Note: Roll Call Required) 5) POWER COST CHARGE: Chair: Is there any testimony for this item? Departmental power costs from all power sources have increased since the last Power Cost Charge rate was determined. The Department proposes to increase the Power Cost Charge from $2.08 to $2.98 per thousand gallons as a result. Power cost charges over the past year were as follows: Effective PCC June 1,2025 $2.08 February 1, 2025 $2.32 September 1,2024 $3.04 May 1,2024 $2.37 A Public Hearing will be held prior to this Board meeting to accept public testimony on this change. RECOMMENDATION: It is recommended that the Board approve the increase of the Power Cost Charge from $2.08 to $2.98, effective October 1, 2025. 6) SOUTH HILO: A. JOB NO. 2023-1234, PANA`EWA WELLS A&B REPAIR: Chair:Is there any testimony for this item? This project generally consists of furnishing all labor,materials, tools and equipment necessary to remove the existing line shaft pumps,vertical hollow shaft motors, and column assemblies;refurbish one (1)vertical hollow shaft motor; install the Contractor furnished line shaft pumps, and vertical hollow shaft motor;install one (1)refurbished vertical hollow shaft motor, existing column assemblies, and all appurtenant materials; chlorinate the wells and pumping assemblies; daily clean-up of the job site at the conclusion of each work day; ensure vibration of well assembly as measured by peak velocity is less than 0.05 ips; complete efficiency tests; and perform all incidental work necessary to complete repairs in accordance with the specifications. Bids for this project were opened on September 11, 2025, at 1:30 p.m., and the following are the bid results: Bidder Bid Amount Derrick's Well Drilling and Pump Services, LLC $1,099,357.00 Page 2 of 8 September 23,2025,Water Board Agenda Project Costs: 1) Low Bidder(Derrick's Well Drilling &Pump Services, LLC) $ 1,099,357.00 2) Contingencies (10.0%) $ 109,643.00 Total Cost: 1,209,000.00 Funding for this project would be from DWS's CIP Budget under Deepwell Pump Replacement. The contractor will have 120 calendar days to complete this project. The Engineering estimate for this project was $472,400.00. Well History: Pana`ewa Well A: Original Installation: March, 1964 Repaired: September, 1999 Repaired: September, 2016—Final Contract Amount$145,000.00 Repaired: November, 2019—Final Contract Amount$115,803.05 Last Repaired: September, 2021 —Final Contract Amount$104,401.40 Pana`ewa Well B: Original Installation: December, 1968 Repaired: April, 1977 Repaired: April, 1986 Repaired: November, 2002 Repaired: April, 2011 —Final Contract Amount$74,289.96 Repaired: September, 2012—Final Contract Amount$55,555.00 Last Repaired: July,2020—Final Contract Amount$885,950.15 RECOMMENDATION: It is recommended that the Board not award the contract for JOB NO. 2023- 1234,PANA`EWA WELLS A &B REPAIR,to the lowest responsible bidder, Derrick's Well Drilling and Pump Services, LLC, for their bid amount of$1,099,357.00. DWS staff will revise the project scope and resolicit the project in the best interest of the Department. B. JOB NO. 2025-11, FURNISHING AND DELIVERING VEHICLES TO THE DEPARTMENT OF WATER SUPPLY: Chair:Is there any testimony for this item? This procurement consists of paying for all labor, materials, tools, equipment, and taxes necessary to furnish and deliver vehicles listed in the Bid to the Department of Water Supply in Hilo,Hawaii. Bids for this project were opened on September 4, 2025, at 1:30pm HST, and the following are the bid results: Description Servco Pacific, Inc. DWS Engineering Estimate "A" - Two (2) Only Compact Cross-Over Non-Responsive $57,180 Wagon/SUV,with All-Wheel Drive "B" - Two (2) Only Passenger Van,with No Bid $84,900 2-Wheel Drive "C" - Three (3) Only Mid-Size, Extended No Bid $109,680 Cab Pick-Up,with 4-Wheel Drive Page 3 of 8 September 23,2025,Water Board Agenda Description Servco Pacific, Inc. DWS Engineering Estimate "D" - One (1) Only Mid-Size, Extended Cab Pick-Up, With Lift Gate, 4-Wheel No Bid $41,560 Drive "E" - One (1) Only Full-Size, Extended No Bid $41,760 Cab Pick-Up,with 4-Wheel Drive "F" - One (1) Only Full-Size, Regular Cab No Bid $43,810 Pick-Up,with Lift Gate,4-Wheel Drive "G" - One (1) Only Heavy-Duty, Regular Cab Pick-Up,with Service Body, Lift No Bid $45,300 Gate, 4-Wheel Drive "H" - One (1) Only Heavy-Duty, Crew Cab Pick-Up,with Service Body, Lift No Bid $64,090 Gate, 4-Wheel Drive "I" - Two (2) Only Heavy-Duty, Crew Cab Pick-Up,with Service Body, Lift No Bid $130,790 Gate, 4-Wheel Drive Total: $619,070 RECOMMENDATION: Only bidder was non-responsive. Staff will seek alternative procurement pursuant to HAR 3-122-35 to procure the required services. 7) NORTH KOHALA: A. MATERIAL BID NO. 2025-17, FURNISHING AND DELIVERING 0.040 M.G. STEEL RESERVOIRS FOR THE DEPARTMENT OF WATER SUPPLY: Chair:Is there any testimony for this item? Bids were received and opened on September 11, 2025, at 2:00 p.m., and the following are the bid results. Hawaiian Water Tank Supply dba Puna Water Services, Inc. DWS Engineering Estimate Section A - $78 364.22 $85 000.00 Ka`auhuhu 41 Reservoirs Note: This bid was for two (2) 40,000-gallon reservoirs. RECOMMENDATION: It is recommended that the Board award the contract for MATERIAL BID NO. 2025-17, FURNISHING AND DELIVERING REPLACEMENT 0.040 M.G. STEEL RESERVOIRS,by Section to the following bidders for the amounts shown above, and that either the Chairperson of the Vice-Chairperson be authorized to sign the contract(s), subject to review as to form and legality of the contract(s)by Corporation Counsel. Section A—Ka`auhuhu 41 Reservoirs to Hawaiian Water Tank Supply dba Puna Water Services, Inc. Page 4 of 8 September 23,2025,Water Board Agenda 8) MISCELLANEOUS: A. MATERIAL BID NO. 2025-01, FURNISHING AND DELIVERING PIPES, FITTINGS, WATER METERS, FIRE HYDRANTS, BRASS GOODS, VALVES, ELECTRICAL SUPPLIES, ELECTRICAL EQUIPMENT, SCADA, WATER QUALITY EQUIPMENT, CHLORINATORS, MOTORS AND MISCELLANEOUS ITEMS FOR THE DEPARTMENT OF WATER SUPPLY STOCK: Chair:Is there any testimony for this item? The Department is requesting the Water Board rescind the previous award for Section 65 —Water Quality Equipment for$52,975.95 and Section 66—Reagents and Standards for$5,562.02 to Hach Company upon the guidance of Corporation Counsel, due to additional terms and conditions submitted as part of their proposal. RECOMMENDATION: It is recommended that the Board rescind the award of the contract for MATERIAL BID NO. 2025-01, FURNISHING AND DELIVERING PIPES, FITTINGS, WATER METERS, FIRE HYDRANTS, BRASS GOODS, VALVES, ELECTRICAL SUPPLIES, ELECTRICAL EQUIPMENT, SCADA, WATER QUALITY EQUIPMENT, CHLORINATORS, MOTORS AND MISCELLANEOUS ITEMS FOR THE DEPARTMENT OF WATER SUPPLY STOCK for Sections 65 and 66 for the amounts shown above, and authorize the Department to seek alternative procurement pursuant to HAR 3-122-35 to procure the required materials in the best interests of the Department. B. MATERIAL BID NO. 2024-16, FURNISHING AND DELIVERING SPARE PUMP AND MOTOR SET FOR THE DEPARTMENT OF WATER SUPPLY—REQUEST FOR ADDITIONAL FUNDS: Chair:Is there any testimony for this item? The Department is requesting a contract change order for additional work in association with the contract for the Furnishing and Delivering Spare Pump and Motor Set,Material Bid No. 2024-16 for the amount of$405,025.00. The additional funds are being requested to procure a second set of equipment as the original set will now be used for the repair of Honok6hau Deepwell. The description of additional work and associated fees are as follows: (1 Ea.) Baker Hughes Centurion Series FLEX1500— 13 stage submersible pump, $ 156,347.00 rated 1,400 GPM(a� 1,700—ft. TDH with surface freight (1 Ea.) Baker Hughes 675 Series—HSB3DB SB HL CNSF5 CRC12 PW VT seal section,with CNSF5 oil for servicing both 675 Series seal section and 725 Series $ 37,732.00 motor, and seal kit,with surface freight (1 Ea.) Baker Hughes 725 Series submersible motor,rated 800 HP (a�4,160 V(a� $ 185,178.00 2-Pole speed,furnished with an armored MLE of 30.0 length,with surface freight (1 Ea.) Baker Hughes Zenith E7 sensor or equal by approval,with surface $ 25,768.00 electronics panel, and sensor cable,with surface freight Original Contract Amount: $ 450,000.00 Original Contingency Amount: $ 0.00 1st Additional Contingency Request: $ 405,025.00 1st Change Order: $ 405,025.00 Total Revised Contract Amount: $ 855,025.00 Page 5 of 8 September 23,2025,Water Board Agenda RECOMMENDATION: It is recommended that the Board approve an increase in contingency of $405,025.00 to Derrick's Well Drilling and Pump Services, LLC, for MATERIAL BID NO. 2024-16, FURNISHING AND DELIVERING SPARE PUMP AND MOTOR SET FOR THE DEPARTMENT OF WATER SUPPLY. If approved, the total revised contract amount shall be $855,025.00. C. JOB NO. 2024-1248, EMERGENCY POWER TRANSFER SWITCHING CAPABILITY FOR CRITICAL WATER INFRASTRUCTURE: Chair:Is there any testimony for this item? This project consists of furnishing and installing power transfer switches,termination cabinets, conduit, conductors, supports, accessories and incidentals;in accordance with the plans and specifications. Bids for this project were opened on September 11, 2025, at 2:00 p.m., and the following are the bid results: Bidder Bid Amount Adjusted Bid Amount (for purposes of bid award)* 808 Electric& Telecom, LLC $827,602.37 $786,222.25 Wasa Electrical Services, Inc. $919,662.00 N/A *Bids were adjusted(for the purpose of award) to provide credits for participation in the State Apprenticeship Program,in accordance with DWS General Requirements and Covenants and Hawaii Administrative Rules. Project Costs: 1) Low Bidder(808 Electric& Telecom, LLC) $ 827,602.37 2) Contingencies (-10.0%) $ 82,397.63 Total Cost: $ 910,000.00 Funding for this project will be from DWS's CIP Budget and FEMA Hazard Mitigation Grant Program. The contractor will have 390 calendar days to complete this project. The Engineering estimate for this projectwas $1,027,000. RECOMMENDATION: It is recommended that the Board award the contract for 2024-1248, EMERGENCY POWER TRANSFER SWITCHING CAPABILITY FOR CRITICAL WATER INFRASTRUCTURE, to the lowest responsible bidder, 808 Electric& Telecom, LLC, for their bid amount of$827,602.37,plus $82,397.63 for contingencies, for a total contract amount of$910,000.00. It is further recommended that either the Chairperson or the Vice-Chairperson be authorized to sign the contract, subject to review as to form and legality by Corporation Counsel. D. DISCUSSION OF GOALS AND ACCOMPLISHMENTS FOR CALENDAR YEAR 2025: Chair:Is there any testimony for this item? (For discussion and possible action.) E. DEPARTMENT OF WATER SUPPLY COLLECTION AND DELINQUENCY POLICIES: Chair:Is there any testimony for this item? Information will be provided to the Board on the status of efforts for implementing past recommendations that were submitted for consideration. Discussion will follow along with any Page 6 of 8 September 23,2025,Water Board Agenda recommendations that should be considered for future action. Discussion will include steps taken to meet the agreed Board& DWS performance measure metric 95 due 11/30/25 on this subject. (For discussion and possible action.) F. UPDATE ON THE PROPOSED STRATEGIC AND BUSINESS PLAN BY BROWN AND CALDWELL: Chair:Is there any testimony for this item? G. UPDATE ON DEPARTMENT OF WATER SUPPLY'S AGRICULTURAL DEDICATED WATER PROGRAM: Chair:Is there any testimony for this item? H. MONTHLY PROGRESS REPORT: Chair:Is there any testimony for this item? Submission of Progress Report of Projects by the Department. Department personnel will be available to respond to questions by the Board regarding the status/progress of any project. I. REVIEW OF MONTHLY FINANCIAL STATEMENTS: Chair:Is there any testimony for this item? Submission of financial statements and information relating to the financial status of the Department. Department personnel will be available to respond to questions by the Board relating to the financial status of the Department. J. MANAGER-CHIEF ENGINEER'S REPORT: The Manager-Chief Engineer to provide an update on the following: 1. North Kona Wells K. EXECUTIVE SESSION REGARDING SETTLEMENT OF WORKER'S COMPENSATION CLAIMS: The Board anticipates convening an executive session for the purpose of discussing the legal rights, duties and liabilities of the Board concerning settlement authority of Worker's Compensation Claims. The Board requests to have its attorney present,in order to consult with the Board's attorney on its questions and issues pertaining to the Board's powers,duties,privileges, immunities and liabilities pursuant to Hawaii Revised Statutes ("HRS") §92-5(a)(4). A two-thirds vote of the members present, pursuant to HRS §92-4 is necessary to hold an executive session,provided the affirmative vote constitutes a majority of the members to which the board is entitled. L. CHAIRPERSON'S REPORT: 1. Chairperson to report on matters of interest to the Board 9) ANNOUNCEMENTS: Next Meeting— October 28, 2025, 10:00 a.m., Department of Supply, Hilo Operations, 889 Leilam Street, Hilo,Hawaii Page 7 of 8 September 23,2025,Water Board Agenda 10) ADJOURNMENT: Anyone requiring an accommodation or auxiliary aid and/or services to participate in this meeting (i.e. sign language,interpreter, large print),please contact the Board Secretary, at(808) 961-8050 as soon as possible, but no later than five days before the scheduled meeting. Notice to Lobbyists: If you are a lobbyist,you must register with the Hawaii County Clerk within five days of becoming a lobbyist. {Article 15, Section 2-91.3(b),Hawaii County Code} A lobbyist means "any individual engaged for pay or other consideration who spends more than five hours in any month or$275 in any six-month period for the purpose of attempting to influence legislative or administrative action by communicating or urging others to communicate with public officials." {Article 15, Section 2-91.3(a)(6), Hawaii County Code} Registration forms and expenditure report documents are available at the Office of the County Clerk-Council,Hilo,Hawaii. Board Packet: Pursuant to Hawaii Revised Statutes, Section 92-7.5,the board packet provided to members of the board for this meeting is available for public inspection during regular business hours at the Department of Water Supply office, 345 Kekuanao`a Street, Suite 20,Hilo,Hawaii. "The Department of Water Supply is an Equal Opportunity provider and employer." Page 8 of 8 September 23,2025,Water Board Agenda