HomeMy WebLinkAbout2025-10-28 Water Board Agenda Final Y✓•'
Vacant,Dist. 1,Board Member
Stephen Kawena Lopez
Chouperson James Kimo Lee,Dist. 2,Board Member
Dist.8 Guy Alameda,Dist. 3,Board Member
� Emily Taaroa,Dist. 5,Board Member
Michael Pono Kekela * ' Keith Unger,Dist. 6,Board Member
Vice Chouperson Michael Bell,Dist.7,Board Member
Dist.4 a y
Philip Aiona,Dist. 9,Board Member
DEPARTMENT OF WATER SUPPLY
COUNTY OF HAWAI `I
WATER BOARD MEETING
AGENDA
MEETING DATE: October 28, 2025
TIME: 10:00 a.m. (HST)
IN-PERSON LOCATION: Department of Water Supply,Hilo Operations
889 Leilam Street,Hilo,Hawaii
REMOTE MEETING LINK:
hiips://www.facebook.com/HawaiiDWS/live—videos/
STATEMENTS FROM THE PUBLIC:
Public testimony may be done in person or in writing by email (dws@hawaiidws.org), fax (808-961-8657), or by
mail: 345 Kekuana6`a Street, Suite 20,Hilo,HI 96720. Please indicate agenda item submitting for. All testimony,
regardless of time of receipt,will be part of the permanent record.
Remote Oral Testimony:
Telephone testimony may be presented by calling 1(669) 254-5252 and entering meeting ID 161 911 7460.
Please wait for the Chair to ask for testimony on the item you are interested in. The Chair will unmute testifiers
who call in, one phone number at a time.
Optional Alternative to Present Remote Oral Testimony:
If you would like to testify via an online video link, please email dws(a hawaiidws.org at least 24 hours before
the meeting to request the link.You may also email to pre-register to present telephone testimony if you wish to
be called on by name or before those who have not pre-registered. Testifiers who wish to remain anonymous or
have not pre-registered may still call the testimony phone number and follow the instructions listed above.
ADDITIONAL INFORMATION:
Information about all the board's meetings is available here. General information about the board is available at
About the Water Board.
In the event the online remote connection is interrupted during the Water Board meeting,the Board shall recess for
up to 30 minutes to allow for reestablishing the online remote connections. If the online remote connection cannot
be reestablished after 30 minutes the meeting shall be adjourned and then reconvene per the following contingency
plans:
Board shall reconvene on: October 29, 2025, 10:00 a.m. (HST)
Board shall reconvene at: DWS,Hilo Operations, 889 Leilam Street,Hilo,Hawaii
If you would like to testify via an online video link,please email dws(a hawaiidws.org before the meeting to request
the weblink or phone number to testify.
1) CALL TO ORDER: 10:00 a.m. (HST) (please turn cell phones off or set to silent)
2) STATEMENTS FROM THE PUBLIC: Pursuant to HRS §92-3, oral testimony may be provided entirely at
the beginning of the meeting or immediately preceding the agenda item.
3) APPROVAL OF MINUTES:
• Minutes of August 26, 2025,Water Board Meeting
• Minutes of September 23, 2025, Public Hearing for Power Cost Charge
4) APPROVAL OF ADDENDUM AND/OR SUPPLEMENTAL AGENDA (if necessary)
(Note: Roll Call Required)
5) POWER COST CHARGE:
Chair:Is there any testimony for this item?
Departmental power costs from all power sources have increased since the last Power Cost Charge rate was
determined. The Department proposed to increase the Power Cost Charge from $2.08 to $2.98 per thousand
gallons as a result. Power cost charges over the past year were as follows:
Effective PCC
June 1, 2025 $2.08
February 1, 2025 $2.32
September 1, 2024 $3.04
May 1, 2024 $2.37
A Public Hearing was held on September 23, 2025,to accept public testimony on this change.
RECOMMENDATION: It is recommended that the Board approve the increase of the Power Cost Charge
from $2.08 to $2.98, effective November 1, 2025.
6) SOUTH HILO:
A. JOB NO. 2023-1234, PANA`EWA WELLS A &B REPAIR:
Chair:Is there any testimony for this item?
This project generally consists of furnishing all labor,materials,tools and equipment necessary to
remove the existing line shaft pumps,vertical hollow shaft motors, and column assemblies; refurbish one
(1)vertical hollow shaft motor; install the Contractor furnished line shaft pumps, and vertical hollow
shaft motor; install one (1) refurbished vertical hollow shaft motor, existing column assemblies, and all
appurtenant materials; chlorinate the wells and pumping assemblies; daily clean-up of the job site at the
conclusion of each work day;vibration analysis; complete efficiency tests; and perform all incidental
work necessary to complete repairs in accordance with the specifications.
Bids for this project were opened on September 11, 2025, at 1:30 p.m. (HST), and the following are the
bid results:
Bidder Bid Amount
Derrick's Well Drilling and Pump Services, LLC $1,099,357.00
Page 2 of 11 October 28,2025,Water Board Agenda
Project Costs:
1) Low Bidder(Derrick's Well Drilling &Pump Services, LLC) $ 1,099,357.00
2) Contingencies (10.0%) $ 109,643.00
Total Cost: 1209.000.00
Funding for this project would be from DWS's CIP Budget under Deepwell Pump Replacement. The
contractor will have 120 calendar days to complete this project. The Engineering estimate for this project
was $472,400.00.
Well History:
Pana`ewa Well A:
Original Installation: March 1964
Repaired: September 1999
Repaired: September 2016—Final Contract Amount$145,000.00
Repaired: November 2019—Final Contract Amount$115,803.05
Last Repaired: September 2021 —Final Contract Amount$104,401.40
Pana`ewa Well B:
Original Installation: December 1968
Repaired: April 1977
Repaired: April 1986
Repaired: November 2002
Repaired: April 2011 —Final Contract Amount$74,289.96
Repaired: September 2012—Final Contract Amount$55,555.00
Last Repaired: July 2020—Final Contract Amount$885,950.15
RECOMMENDATION: It is recommended that the Board not award the contract for JOB NO. 2023-
1234, PANA`EWA WELLS A&B REPAIR,to the lowest responsible bidder, Derrick's Well Drilling
and Pump Services, LLC,for their bid amount of$1,099,357.00 per HAR§3-122-35 and §3-122-97.
DWS staff will revise the project scope and resolicit the project in the best interest of the Department by
competitive sealed bidding in accordance with HRS §103D-302.
B. VEHICLE BID NO. 2025-11, FURNISHING AND DELIVERING VEHICLES TO THE
DEPARTMENT OF WATER SUPPLY:
Chair:Is there any testimony for this item?
This procurement consists of paying for all labor,materials,tools, equipment,and taxes necessary to
furnish and deliver vehicles listed in the Bid to the Department of Water Supply in Hilo,Hawaii.
Bids for this project were opened on September 4, 2025, at 1:30 p.m. (HST), and the following are the
bid results:
Description Serveo Pacific,Inc. DWS Engineering
Estimate
"A" -Two (2) Only Compact Cross-Over Non-Responsive $57,180.00
Wagon/SUV,with All-Wheel Drive
"B" -Two (2) Only Passenger Van,with No Bid $84,900.00
2-Wheel Drive
"C" -Three (3) Only Mid-Size, Extended No Bid $109,680.00
Cab Pick-Up,with 4-Wheel Drive
Page 3 of 11 October 28,2025,Water Board Agenda
Description Servco Pacific,Inc. DWS Engineering
Estimate
"D" - One (1) Only Mid-Size, Extended
Cab Pick-Up,With Lift Gate, 4-Wheel No Bid $41,560.00
Drive
"E" - One (1) Only Full-Size, Extended No Bid $41,760.00
Cab Pick-Up,with 4-Wheel Drive
"F" -One (1) Only Full-Size, Regular Cab No Bid $43,810.00
Pick-Up,with Lift Gate,4-Wheel Drive
"G" - One (1) Only Heavy-Duty, Regular
Cab Pick-Up,with Service Body, Lift No Bid $45,300.00
Gate,4-Wheel Drive
"H" - One (1) Only Heavy-Duty, Crew
Cab Pick-Up,with Service Body, Lift No Bid $64,090.00
Gate,4-Wheel Drive
"I"-Two (2) Only Heavy-Duty, Crew
Cab Pick-Up,with Service Body, Lift No Bid $130,790.00
Gate,4-Wheel Drive
Total: $619,070.00
RECOMMENDATION: Only bidder was non-responsive. Staff will seek alternative procurement
pursuant to HAR 3-122-35 to procure the required services.
C. EQUIPMENT BID NO. 2025-12, FURNISHING AND DELIVERING EQUIPMENT TO THE
DEPARTMENT OF WATER SUPPLY:
Chair:Is there any testimony for this item?
This procurement consists of paying for all labor,materials,tools, equipment,and taxes necessary to
furnish and deliver equipment to the Department of Water Supply in Hilo,Hawaii. Equipment includes
a compact excavator and a portable compressor.
Bids for this project were opened on October 9, 2025,at 1:30 p.m. (HST), and the following are the bid
results:
Description Royal Media Network,Inc. Engineering Estimate
"A"— One (1) Only Portable Compressor Non-Responsive $40,000.00
"B"—One (1) Only Compact Excavator Non-Responsive $90,000.00
Total: $130,000.00
RECOMMENDATION: Only bidder was non-responsive. Staff will seek alternative procurement
pursuant to HAR 3-122-35 to procure the required services.
Page 4 of 11 October 28,2025,Water Board Agenda
D. MATERIAL BID NO. 2025-15, FURNISHING AND DELIVERING METAL STORAGE
BUILDINGS FOR THE DEPARTMENT OF WATER SUPPLY:
Chair:Is there any testimony for this item?
This project generally consists of paying for all labor,materials,tools,taxes, and equipment necessary to
furnish and deliver metal storage buildings as specified within the bid documents to the Department of
Water Supply's Pana'ewa Site at 23 Makalika Street,Hilo,Hawaii.
Bids for this project were opened on October 2, 2025,at 2:30 p.m. (HST), and the following are the bid
results:
Bidder Bid Amount DWS Eng. Estimate
No Bids Received N/A $130,000.00
RECOMMENDATION: No bids were received. Staff will seek alternative procurement pursuant to
HAR 3-122-35 to procure the required services.
7) NORTH KOHALA:
A. MATERIAL BID NO. 2025-16, FURNISHING AND DELIVERING SPARE PUMP AND MOTOR
SET FOR THE DEPARTMENT OF WATER SUPPLY:
Chair:Is there any testimony for this item?
Bids were received and opened on October 16, 2025, at 1:30 p.m. (HST), and the following are the bid
results:
Derrick's Well DWS Engineering
Section Description Drilling& Pump
Estimate
Services,LLC
I GROUP#5 $228,819.00 $220,000.00
(Hawi#1,Hawi#2)
RECOMMENDATION: It is recommended that the Board award the contract for MATERIAL BID NO.
2025-16, FURNISHING AND DELIVERING SPARE PUMP AND MOTOR SET FOR THE
DEPARTMENT OF WATER SUPPLY,by Section to the following bidders for the amounts shown
above, and that either the Chairperson or the Vice-Chairperson be authorized to sign the contract(s),
subject to review as to form and legality of the contract(s)by Corporation Counsel.
Section I —Group #5 (Hawi#1,Hawi#2)to Derrick's Well Drilling &Pump Services, LLC
8) NORTH KONA:
A. JOB NO. 2016-1056,WAI`AHA DEEPWELL REPAIR—REQUEST FOR ADDITIONAL FUNDS
Chair:Is there any testimony for this item?
The Contractor, Derrick's Well Drilling and Pump Services, LLC, is requesting a contract change order
for the additional work for the demolition of the existing sole plate and wedding tier, and construction of
a new wedding tier with installation of new sole plate. This work was not defined in the scope of work
for furnishing the new surface plate assembly as part of Change Order#2. The description of the
additional work and associated fees are as follows:
Page 5 of 11 October 28,2025,Water Board Agenda
ITEM DESCRIPTION AMOUNT
1. Demolition work and construction in association with $ 10,000.00
the installation of new sole plate and surface plate
assembly.
TOTAL $ 10,000.00
Original Contract Amount: $ 650,000.00
Original Contingency Amount: $ 65,000.00
1st Additional Funds Request: $ 380,080.50
2nd Additional Funds Request: $ 1,130.89
3rd Additional Funds Request: $ 4,476.00
41h Additional Funds Request: $ 10,000.00
Total Revised Contract Amount: $ 1,110,687.39
Staff reviewed the request for additional funds and found that the $10,000.00 can be considered justified.
Note:Actual payment shall be by force account.
RECOMMENDATION: It is recommended that the Board approve an increase in contingency of
$10,000.00 to Derrick's Well Drilling &Pump Services, LLC, for a total project cost of$1,110,687.39
for JOB NO. 2016-1056,WAI`AHA DEEPWELL REPAIR.
9) MISCELLANEOUS:
A. MATERIAL BID NO. 2024-16, FURNISHING AND DELIVERING SPARE PUMP AND MOTOR
SET FOR THE DEPARTMENT OF WATER SUPPLY—REQUEST FOR ADDITIONAL FUNDS:
Chair:Is there any testimony for this item?
The Department is requesting a contract change order for additional work in association with the contract
for the Furnishing and Delivering Spare Pump and Motor Set, Material Bid No. 2024-16 for the amount
of$405,025.00. The additional funds are being requested to procure a second set of equipment as the
original set will now be used for the repair of Honok6hau Deepwell. The description of additional work
and associated fees are as follows:
(1 Ea.) Baker Hughes Centurion Series FLEX1500— 13 stage submersible pump, $ 156,347.00
rated 1,400 GPM(a, 1,700—ft. TDH with surface freight
(1 Ea.)Baker Hughes 675 Series—HSB3DB SB HL CNSF5 CRC12 PW VT seal
section,with CNSF5 oil for servicing both 675 Series seal section and 725 Series $ 37,732.00
motor, and seal kit,with surface freight
(1 Ea.) Baker Hughes 725 Series submersible motor,rated 800 HP @ 4,160 V @ $ 185,178.00
2-Pole speed, furnished with an armored MLE of 30.0 length,with surface freight
(1 Ea.)Baker Hughes Zenith E7 sensor or equal by approval,with surface $ 25,768.00
electronics panel, and sensor cable,with surface freight
Original Contract Amount: $ 450,000.00
Original Contingency Amount: $ 0.00
1st Additional Contingency Request: $ 405,025.00
1st Change Order: $ 405,025.00
Total Revised Contract Amount: $ 855,025.00
Page 6 of 11 October 28,2025,Water Board Agenda
RECOMMENDATION: It is recommended that the Board approve an increase in contingency of
$405,025.00 to Derrick's Well Drilling and Pump Services, LLC, for MATERIAL BID NO. 2024-16,
FURNISHING AND DELIVERING SPARE PUMP AND MOTOR SET FOR THE DEPARTMENT
OF WATER SUPPLY. If approved,the total revised contract amount shall be $855,025.00.
B. MATERIAL BID NO. 2025-01, FURNISHING AND DELIVERING PIPES, FITTINGS,WATER
METERS, FIRE HYDRANTS, BRASS GOODS,VALVES, ELECTRICAL SUPPLIES,
ELECTRICAL EQUIPMENT, SCADA,WATER QUALITY EQUIPMENT, CHLORINATORS,
MOTORS AND MISCELLANEOUS ITEMS FOR THE DEPARTMENT OF WATER SUPPLY
STOCK:
Chair:Is there any testimony for this item?
The Department is requesting the Water Board rescind the previous award for Section 65 —Water
Quality Equipment for$52,975.95 and Section 66—Reagents and Standards for$5,562.02 to Hach
Company upon the guidance of Corporation Counsel, due to additional terms and conditions submitted
as part of their proposal.
RECOMMENDATION: It is recommended that the Board rescind the award of the contract for
MATERIAL BID NO. 2025-01, FURNISHING AND DELIVERING PIPES, FITTINGS,WATER
METERS, FIRE HYDRANTS, BRASS GOODS,VALVES, ELECTRICAL SUPPLIES, ELECTRICAL
EQUIPMENT, SCADA,WATER QUALITY EQUIPMENT, CHLORINATORS, MOTORS AND
MISCELLANEOUS ITEMS FOR THE DEPARTMENT OF WATER SUPPLY STOCK for Sections 65
and 66 for the amounts shown above, and authorize the Department to seek alternative procurement
pursuant to HAR 3-122-35 to procure the required materials in the best interests of the Department.
C. MATERIAL BID NO. 2025-10, FURNISHING AND DELIVERING ELECTRICAL DISTRIBUTION
EQUIPMENT&APPARATUS FOR THE DEPARTMENT OF WATER SUPPLY:
Chair:Is there any testimony for this item?
Bids were opened on October 2, 2025, at 1:30 p.m. (HST), and the following are the bid results:
Part
Description Bidder Amount
No.
1 SINGLE METER SOCKET Wesco Distribution, Inc. $22,738.60
2 COMBINATION METER MAIN Wesco Distribution, Inc. $219,668.60
3 CT ENCLOSURE Wesco Distribution, Inc. $25,970.57
4 ENCLOSURES Wesco Distribution, Inc. $72,330.00
MOLDED CASE CIRCUIT
5 BREAKERS— SERVICE No Bids
ENTRANCE
6 TRANSFER SWITCH Wesco Distribution, Inc. $74,562.12
7 ELECTRICAL FITTINGS Wesco Distribution, Inc. $232,600.00
The contract period for all Parts is one year, from September 1, 2025,to June 30, 2026. All Parts are
established price agreements for materials on an "As-Needed Basis."
RECOMMENDATION: It is recommended that the Board award the contract for MATERIAL BID NO.
2025-10, FURNISHING AND DELIVERING ELECTRICAL DISTRIBUTION EQUIPMENT&
APPARATUS FOR THE DEPARTMENT OF WATER SUPPLY by Parts to the following for the
Page 7 of I I October 28,2025,Water Board Agenda
amounts shown above, on an as-needed basis, and that either the Chairperson of the Vice-Chairperson be
authorized to sign the contract(s), subject to review as to form and legality of the contract(s)by
Corporation Counsel. The contract period shall be from September 1, 2025,to June 30, 2026.
Parts 1, 2, 3, 4, 6, and 7 to Wesco Distribution, Inc.
For the Parts where no bids were received, staff shall seek alternative procurement pursuant to
HAR 3-122-35 to procure the required materials in the best interests of the Department.
D. SERVICE BID NO. 2025-14, RENTAL AND MAINTENANCE SERVICES FOR PORTABLE
RESTROOMS AT MULTIPLE LOCATIONS FOR THE DEPARTMENT OF WATER SUPPLY:
Chair:Is there any testimony for this item?
Bids were opened on October 2, 2025, at 2:00 p.m. (HST), and the following are the bid results:
Hawaii Johns,Inc.
PART "A" (SOUTH HILO)
1. Hakalau 44 Well—TMK: 2-9-002:005 $6,000.00
PART "B" (HAMAKUA)
1 Honoka`a 41 Deepwell, Reservoir&Boosters— $3 600.00
TMK 4-5-019:020 '
PART "C" (NORTH KOHALA)
1. Hawi 41 Well—TMK 5-5-002-089 $2,400.00
PART "D" (SOUTH KOHALA)
1. Lalamilo B Deepwell &Reservoirs—TMK 6-6-001:066 No Bid
PART "E" (NORTH KONA)
1 Kaloko 41 Station Reservoir&Boosters— $2 900.00
TMK 7-3-008:128 '
PART "F" (SOUTH KONA)
1. Ke`ei D Deepwell &Reservoir—TMK 8-3-011:051 No Bid
RECOMMENDATION: It is recommended that the Board approve the contract for MATERIAL BID
NO. 2025-14, RENTAL AND MAINTENANCE SERVICES FOR PORTABLE RESTROOMS AT
MULTIPLE LOCATIONS by Parts to the following for the amounts shown above, and that either the
Chairperson or the Vice-Chairperson be authorized to sign the contract(s), subject to review as to form
and legality of the contract(s)by Corporation Counsel. The service contract shall be from the date of
Notice to Proceed,to June 30, 2026.
Parts A, B, C and E to Hawaii Johns, Inc.
For Parts D and F no bids were received. Staff will seek alternative procurement pursuant to
HAR§3-122-35 to secure pricing in the best interest of the Department.
Page 8 of 11 October 28,2025,Water Board Agenda
E. JOB NO. 2024-1248, EMERGENCY POWER TRANSFER SWITCHING CAPABILITY FOR
CRITICAL WATER INFRASTRUCTURE:
Chair:Is there any testimony for this item?
This project consists of furnishing and installing power transfer switches,termination cabinets, conduit,
conductors, supports, accessories and incidentals, in accordance with the plans and specifications.
Bids for this project were opened on September 11, 2025, at 2:00 p.m. (HST), and the following are the
bid results:
Bidder Bid Amount Adjusted Bid Amount
(for purposes of bid award)*
808 Electric&Telecom, LLC $827,602.37 $786,222.25
Wasa Electrical Services, Inc. $919,662.00 N/A
*Bids were adjusted (for the purpose of award)to provide credits for participation in the State
Apprenticeship Program,in accordance with DWS General Requirements and Covenants and Hawaii
Administrative Rules.
Project Costs:
1) Low Bidder(808 Electric &Telecom, LLC) $ 827,602.37
2) Contingencies (-10.0%) $ 82,397.63
Total Cost: 910.000.00
Funding for this project will be from DWS's CIP Budget and FEMA Hazard Mitigation Grant Program.
The contractor will have 390 calendar days to complete this project. The Engineering estimate for this
project was $1,027,000.
RECOMMENDATION: It is recommended that the Board award the contract for JOB NO. 2024-1248,
EMERGENCY POWER TRANSFER SWITCHING CAPABILITY FOR CRITICAL WATER
INFRASTRUCTURE,to the lowest responsible bidder, 808 Electric&Telecom, LLC, for their bid
amount of$827,602.37,plus $82,397.63 for contingencies, for a total contract amount of$910,000.00.
It is further recommended that either the Chairperson or the Vice-Chairperson be authorized to sign the
contract, subject to review as to form and legality by Corporation Counsel.
F. MATERIAL BID NO. 2025-18, FURNISHING AND DELIVERING IRRIGATION CONTROLLERS
AND WIRELESS RAIN SENSORS:
Chair:Is there any testimony for this item?
This project generally consists of paying for all labor,materials,tools,taxes, and equipment necessary to
furnish and deliver irrigation controllers and wireless rain sensors, as specified within the Special
Provisions,to the Department of Water Supply.
This project is in the second year of a two-year project funded jointly by DWS and the Hawaii
Community Foundation's Fresh Water Initiative grant program to support DWS' water conservation
programs.
Bids were received and opened on October 9, 2025, at 2:00 p.m. (HST), and the following are the bid
results:
Page 9 of 11 October 28,2025,Water Board Agenda
Irrigation Controllers (65 each) and Wireless Rain Sensors (75 each)
Central Supply, Inc. Non-Responsive
Connecting the Dots, LLC $25,668.56
Iliam Tek Industries, LLC $30,396.90
Royal Media Network, LLC $26,265.43
SiteOne Landscape Supply, LLC $22,625.95*
DWS' Estimate $31,000.00
*Bidders amount corrected for arithmetic errors.
Purchase(s) of materials will be made on an as-needed basis.
RECOMMENDATION: It is recommended that the Board award the contract for MATERIAL BID NO.
2025-18, FURNISHING AND DELIVERING IRRIGATION CONTROLLERS AND WIRELESS
RAIN SENSORS FOR THE DEPARTMENT OF WATER SUPPLY to SITEONE LANDSCAPE
SUPPLY, LLC, for an amount of$22,625.95, and that either the Chairperson or the Vice-Chairperson be
authorized to sign the contract, subject to review as to form and legality of the contract by Corporation
Counsel.
G. UPDATE ON THE PROPOSED STRATEGIC AND BUSINESS PLAN BY BROWN AND
CALDWELL:
Chair:Is there any testimony for this item?
H. DEPARTMENT OF WATER SUPPLY COLLECTION AND DELINQUENCY POLICIES:
Chair:Is there any testimony for this item?
Information will be provided to the Board on the status of efforts for implementing past
recommendations that were submitted for consideration. Discussion will follow along with any
recommendations that should be considered for future action. Discussion will include steps taken to meet
the agreed Board&DWS performance measure metric 45 due 11/30/25 on this subject.
(For discussion and possible action.)
I. DISCUSSION OF GOALS AND ACCOMPLISHMENTS FOR CALENDAR YEAR 2025:
Chair:Is there any testimony for this item?
(For discussion and possible action.)
J. MONTHLY PROGRESS REPORT:
Chair:Is there any testimony for this item?
Submission of Progress Report of Projects by the Department. Department personnel will be available to
respond to questions by the Board regarding the status/progress of any project.
K. REVIEW OF MONTHLY FINANCIAL STATEMENTS:
Chair:Is there any testimony for this item?
Page 10 of 11 October 28,2025,Water Board Agenda
Submission of financial statements and information relating to the financial status of the Department.
Department personnel will be available to respond to questions by the Board relating to the financial
status of the Department.
L. MANAGER-CHIEF ENGINEER'S REPORT:
The Manager-Chief Engineer to provide an update on the following:
1. North Kona Wells
2. Employee of the Quarter Award
M. EXECUTIVE SESSION REGARDING SETTLEMENT OF WORKER'S COMPENSATION
CLAIMS:
The Board anticipates convening an executive session for the purpose of discussing the legal rights,
duties and liabilities of the Board concerning settlement authority of Worker's Compensation Claims.
The Board requests to have its attorney present, in order to consult with the Board's attorney on its
questions and issues pertaining to the Board's powers, duties,privileges, immunities and liabilities
pursuant to Hawaii Revised Statutes ("HRS") §92-5(a)(4). A two-thirds vote of the members present,
pursuant to HRS §92-4, is necessary to hold an executive session,provided the affirmative vote
constitutes a majority of the members to which the board is entitled.
N. CHAIRPERSON'S REPORT:
1. Chairperson to report on matters of interest to the Board
2. 2026 Water Board Schedule
3. Report by Board Members who attended the 2025 Hawaii Water Works Association Conference—
Ko Olina, Oahu.
10) ANNOUNCEMENTS:
Next Meeting—November 25, 2025, 10:00 a.m.,West Hawaii Civic Center, Building G, 74-5044 Ane
Keohokalole Highway, Kailua-Kona,Hawaii
11) ADJOURNMENT:
Anyone requiring accommodation or auxiliary aid and/or services to participate in this meeting (i.e. sign
language, interpreter, large print),please contact the Board Secretary, at(808) 961-8050 as soon as possible,
but no later than five days before the scheduled meeting.
Notice to Lobby: If you are a lobbyist,you must register with the Hawaii County Clerk within five days
of becoming a lobbyist. {Article 15, Section 2-91.3(b),Hawaii County Code} A lobbyist means "any
individual engaged for pay or other consideration who spends more than five hours in any month or$275 in
any six-month period for the purpose of attempting to influence legislative or administrative action by
communicating or urging others to communicate with public officials." {Article 15, Section 2-91.3(a)(6),
Hawaii County Code} Registration forms and expenditure report documents are available at the Office of
the County Clerk-Council,Hilo,Hawaii.
Board Packet: Pursuant to Hawaii Revised Statutes, Section 92-7.5,the board packet provided to members
of the board for this meeting is available for public inspection during regular business hours at the
Department of Water Supply office, 345 Kekuanao`a Street, Suite 20,Hilo,Hawaii.
"The Department of Water Supply is an Equal Opportunity provider and employer."
Page 11 of 11 October 28,2025,Water Board Agenda