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HomeMy WebLinkAbout2025-10-30 Merit Appeals Board AgendaC. Kimo Alameda, Ph.D. Gabriella M. Cabanas Mayor Chair William V. Brilhante, Jr. Suzi Bond Managing Director Vice-Chair Merrick Nishimoto Deputy Managing Director County ofHawai‘i MeritAppeals Board AupuniCenter 101PauahiStreet, Suite2 Hilo, Hawai‘i96720 808) 961-8361 Fax (808) 961-8617 Agenda October 30, 2025 (Thursday) 9:00a.m. HiloCouncil Chambers Hawaii County Building 25Aupuni Street, First Floor, Room 1401 Hilo, HI96720 Members ofthe public may attendthismeeting either in-person atthemeeting location orviaZOOM: JoinZoomGov Meeting https://www.zoomgov.com/j/1612889442?pwd=gtQXlwwViVXPApeBSptj7WYpFwvrEH.1 Meeting ID: 1612889442 Passcode: Oct30MAB Dial in: 16692545252 Meeting ID: 1612889442 Passcode: 46872302 Themembers oftheMerit Appeals Board willattend thismeeting in-person attheHilo Council Chambers andviaZoom. Themeeting shall beautomatically recessed forupto thirty (30) minutes torestore communication when audiovisual communication cannot be maintained withallmembers participating inthemeeting andwith thein-person location identified inthisagenda. Themeeting may reconvene wheneitheraudiovisual communication isrestored, oraudio-onlycommunication isestablished afteran unsuccessful attempt torestore audiovisual communication. Ifitisnotpossible to reconvene themeeting asprovided inthissection within thirty (30) minutes afteran interruption tocommunication, themeeting shallbeautomatically terminated. Gilbert J. Aguinaldo, Daniel “Niel” Thomas, Members Hawai‘iCounty isanEqualOpportunity Provider andEmployer. MeritAppealsBoard October30, 2025 1) CalltoOrder 2) Addendum toAgenda (Requires fourvotes andmust comply with Hawai‘iRevised Statutes § 92-7(d)) 3) Statements from thePublic onAgenda Items – Oral testimony maybepresented totheBoardeither attheoutsetofthismeeting orimmediately prior tothe applicable agenda item. 4) Approval ofMinutes o July 18, 2025 (Regular Session) o July18, 2025 (Closed Session - Part 1of 2) o July18, 2025 (Closed Session – Part 2of2)) Review ofExecutive Session Minutes o July 18, 2025 (Part 1of2) o July18, 2025 (Part2of2) Executive Session: TheMeritAppeals Board anticipates convening oneormore executive meetings regarding theabove matters, pursuant toHRSSections 92-4and 92-5(a)(4), forthepurpose ofconsulting withtheBoard’sattorney onquestions and issues pertaining to theBoard’spowers, duties, privileges, immunities, andliabilities. A2/3votepursuant toHRSSection 92-4isnecessary toholdanexecutive meeting. 5) Director’sReport A. Meet andGreet Department ofHuman Resources Employees o Administrative Services Division B. MAB Quarterly Reports: July - September 2025 o Administrative Services Division o Classification & Pay Division o Equal Opportunity/ADA Division o Health & Safety Division o Personnel & Organizational Development Division o Recruitment & Examination Division o Workers’ Compensation Division Director’sReport continues onthenextpage.) 2 MeritAppealsBoard October30, 2025 C. MAB Monthly Divisional Activity Report: July2025 o Administrative Services Division o Classification & PayDivision o Equal Opportunity/ADADivision o Health & Safety Division o Labor Relations Division o Personnel & Organizational Development Division o Recruitment & Examination Division o Workers’ Compensation Division 6) Communication(s) None.) 7) NewBusiness (fordiscussion andappropriate action) None.) 8) Unfinished Business (for discussion and appropriate action) A. Communication No. 25-07, fromSalaryCommission ChairSteven Pavao, dated September 4, 2025, regarding aninquiry tothe appointing authorities concerning proposed salaryadjustments forFiscal Year2025-2026. Requests theMerit Appeals Board’sparticipation inanswering questions listed intheirmemorandum concerning theDepartment ofHuman Resources; and Communication No. 25-07.01, copyofamemorandum from Acting Director of Human Resources, Danny B. Patel, datedSeptember 26, 2023, concerning the Salary Commission’sinquiry tothe appointing authorities regarding proposed salary adjustments forFiscalYear2023-2024. (At therequest ofChairGabriella M. Cabanas, thismemorandum was distributed atthemeeting.) Note: The above matterwas discussed attheMeritAppeals Board meeting heldonSeptember 26, 2025. TheBoard requested theDirector of Human Resources toaddress andprovide information concerning the SalaryCommission’srequest attheirnextmeeting.) Communication No. 25-07.02, from theDepartment ofHuman Resources Director, Sommer J. Tokihiro, submitting fortheBoard’sreview andapproval, a proposed draft memo totheSalary Commission concerning theirinquiry tothe appointing authorities regarding proposed salaryadjustments forFiscal Year2025- 2026. 3 MeritAppealsBoard October30, 2025 9) Announcements 10) Schedule Next Meeting Date TheMerit Appeals Board willconvene itsnext meeting onFriday, November 21, 2025, at9:00a.m., attheHiloCouncil Chambers, Hawaii County Building, 25Aupuni Street, First Floor, Room1401, Hilo, HI96720. 12) Adjournment Ifyou needanauxiliary aid/service orotheraccommodation duetoadisability, please contact Glynis Yamada at (808) 961-8361 orbyemail at Glynis.Yamada@hawaiicounty.gov assoonaspossible. Requests made asearly as possible willallowadequate timetofulfillyourrequest. Upon request, this notice is available inalternate formats such aslargeprint, Braille, orelectronic copy. Submitting Written Testimony: The Board encourages the public tosubmit thoughts, comments, andinput viawritten testimony. Toensure timely delivery toBoard Members priortothemeeting, written testimony should besubmitted before 12:00 noononthebusiness daypriortothemeeting by: (1) emailto Glynis.Yamada@hawaiicounty.gov, (2) facsimile to (808) 961-8617, or (3) mail to theMerit Appeals Board at101Pauahi Street, Suite 2, Hilo, Hawaii 96720-4224. Allwritten testimony, regardless oftimeofreceipt, willbepartofthepermanent record. BoardPacket: Pursuant toHawaii Revised Statutes Section 92-7.5, theboard packet provided tomembers ofthisboard forthismeeting isavailable forpublic inspection during regular business hours at101Pauahi Street, Suite 2, Hilo, Hawaii 96720. Ifyouarealobbyist, youmust register withtheHawai‘iCounty Clerk within five days ofbecoming alobbyist \[Article 15, Section 2-91.3(b), Hawai‘iCounty Code\]. A lobbyist means “any individual engaged forpayorother consideration whospends morethanfivehoursinanymonth or $275inanysix-monthperiod forthepurpose of attempting toinfluence legislative oradministrative actionbycommunicating or urging others tocommunicate with public officials.” \[Article 15, Section 2-91.3 a)(6), Hawai‘iCounty Code\]. Registration forms and expenditure report documents areavailable attheOffice ofthe County Clerk-Council, 25Aupuni Street, Hilo, Hawai‘i96720. 4