HomeMy WebLinkAboutSTU 26-02 I Or County of Hawaii
�� y4 OFFICIAL USE ONLY.•
Department of Finance
Property Management Division STU.26-02_
25 Aupuni Street, Suite 1101 ,
4 .. .. .t� Rcv d: 8/12/25 8:14 PM
ova Hilo, HI 96720
Telephone: (808) 961-8069
Approved.•
PROJECT PERIOD: July 1, 2026 to June 30, 2027
DEADLINE TO FILE IS August 15, 2025, BY 4:30 PM
as evidenced by the County of Hawaii time clock (HST)
❑ Management Planning (see Instructions)
❑ Maintenance Activities and Public Education (see Instructions)
STEWARDSHIP GRANT APPLICATION
Public Access, Open Space, and Natural Resources Preservation
Maintenance Fund
• Applications may be returned if instructions are not followed.
• Please use the tables provided. Do not substitute other formats or alter the application form.
• Fit responses in the fields provided and use additional pages, as needed.
• Attachments (i.e., maps, labeled photos illustrating your project activities, detailed budget narratives,
consultant proposals, etc.) can be included in addition to the required documents.
A. NAME, EMAIL, AND ADDRESS OF ORGANIZATION:
KOHANAIKI 'OHANA - keoff@hawaii.rr.com
P.O. Box 4753
Kailua-Kona, HI. 96745
0
B. PERSON TO CONTACT:
Karen Eoff
Are you available to attend an in-person interview on Sept. 8, 2025 between 10:00 am to 2:00 pm?
❑ Yes ❑ No
If you checked no, please assign someone from your organization to attend with knowledge of the proposed
projects, budget costs, and provide an email address above.
FINAL 2026 Stewardship Grant Application,Page 1 of 13
26-02
C. PROJECT NAME (see Instructions):
Malama O'oma Stewardship Project
D. PROJECT LOCATION (Use TMKs. See Instructions)
TMK 7-3-009:004
O'oma Shoreline Beach Park
E. PROJECT COST (see Instructions):
For Management Planning For Maintenance Activities and Public Education
Amount Requested: Amount Requested: $48,000
Applicant Share: Applicant Share: $2 0,0 0 0
Other Resources: Other Resources: $14,0 0 0
F. REQUIRED DOCUMENTS:
ZNon-profit 501 (c)(3), IRS Letter of Determination
ZCopy of Organization Bylaws and Mission Statement
ZDCCA Certificate of Vendor Compliance
ZLetter of Authorized Signer for Organization
G. CERTIFICATION:
The applicant shall secure all necessary approvals and permits from other affected federal, state, and county
agencies as necessary to comply with all applicable laws and regulations. This may require permits from the
Department of Land and Natural Resources (DLNR) if parcels are within the State Land Use Conservation
District or contain historic sites, burials, and/or sensitive natural or cultural resources. The applicant certifies
that the information contained in this application is true and correct to the best of his/her knowledge.
Name of Authorized Representative:
Title: Karen Eoff, Vice Chair Kohanaiki 'Ohana
:� '� r:. 8.8.2025
Signed: ti. Date:
FINAL 2026 Stewardship Grant Application,Page 2 of 13
26-02
PROJECT PLAN
A. PROJECT NAME (see Instructions):
Malama O'oma Stewardship Project
B. PROJECT LOCATION (Use TAIKs. See Instructions):
TMK 7-3-009:004
O'oma Shoreline Beach Park
C. IDENTIFY PERSONS AND ORGANIZATIONS WHOM YOU EXPECT WILL
PARTICIPATE IN THE PROPOSED PROJECT ACTIVITIES (see Instructions):
West Hawaii Explorations Academy
Innovations Public Charter School
Kealakehe High School
Kohanaiki Shores
Ridge to Reef School Outreach - Kater Hiney,Malama Kai Foundation No. Kona Program
Coordinator p
D. PROPOSAL AND PROJECT DESCRIPTION (Briefly describe the long-range goal(s)
for the property and the objectives of your proposal for stewardship grant funding. See example
in Instructions)
What is the long-range goal or vision for the property?
The long-range goals to remove invasive and to re-establish the strand vegetation and native
habitat as recommended in the October 2014 Flora and Fauna Study conducted by Geometrician
Associates LLC for the O'oma shoreline. These native host plants protect shoreline eco-systerms,
support endemic hylaeus bees as well as native birds. Educate the community and student
volunteers about the importance of responsible stewardship of natural and cultural resources by
participating in the entire process of growing native plants from seed to maturity.
Our vision is to expand on the cleared area, re-plant with native species and maintain
approximately 6 acres of fenced in land. Half of that land area is already free of invasives,
irrigation has been installed and plants in the ground are thriving. Our focus will be on
maintenance and stewardship activities.
FINAL 2026 Stewardship Grant Application,Page 3 of 13
26-02
What are the objectives of the proposed project? Choose only one category and use
additional pages as needed.
❑ Management Planning ❑ Maintenance Activities and Public Education
Our objective is to continue to remove invasive species and re-establish native host plants and
strand vegetation. We plan to increase the size of the cleared and expand the native plant habitat
area.
Our team of labor workers, community volunteers and students help propagate seedlings and
out-plant them on site at O'oma, keep the planting site cleared and weeded, make sure plants
are watered and cared for. Project manager will host students and community volunteers as well
as organize constant propagation, maintenance, and watering of strand vegetation, conduct
beach clean-ups and promote a healthy, safe and clean environment.
Local schools have incorporated this stewardship program into their curriculum for the school
year with planned regular site visits for work days and education. We will expand on our O'oma
Education Curriculum to included removing invasive plants, carrying green waste to truck for
removal, watering and planting as well as observation exercises. Students learn the difference
between endemic, introduced and invasive plants and their uses.
NURSERY INVENTORY - TO OUT PLANT AT O'OMA:
Ulei
Kamani
Ohai
Lolu
Hau
Akulikuli
Ilima Papa
Ilima Ku
Aweoweo
Ma'o
Aalii
Makuuakiaki (Fimbry)
Kou
Milo
Noni
Naio Papa
UkiUki
Maiapilo
Naio
Hina Hina
FINAL 2026 Stewardship Grant Application,Page 4 of 13
26-02
What are the objectives of the proposed project? Choose only one category and use
additional pages as needed.
Management Planning Fv-/] Maintenance Activities and Public Education
FINAL 2026 Stewardship Grant Application,Page 5 of 13
26-02
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F. PERMITS/APPROVALS (See Instructions for examples of permits/approvals. Remember
that it is the applicant's responsibility to comply with and secure all necessary approvals and
permits from federal, state, and county agencies as required.)
Do any of the proposed stewardship activities require any federal, state, or county permits
or approvals?
If yes, explain why. If not needed, explain why.
It was determined that the activity proposed in this grant application will not require a new SMA
Permit and would be covered under existing:
2009 Special Management Area Minor Permit No. 09-000103
2009 Special Management Area Minor Permit No. 09-000100
FINAL 2026 Stewardship Grant Application,Page 8 of 13
26-02
G. MANAGEMENT/PRESERVATION PLANS REVIEWED (See Instructions. Use
additional pages as needed.)
1. Please elaborate on how the proposed project activities align with existing plans, if there
are existing plans.
We are following the recommendations included in:
Flora and Fauna Survey
O`oma Property
North Kona District, Island of Hawaii
By Ron Terry, Ph.D., Patrick J. Hart Ph.D., and Curtis Ewing, Ph.D.
Geometrician Associates, LLC
October 2014
2. If you are proposing to produce a management and/or preservation plan, please explain
why such additional planning is needed.
FINAL 2026 Stewardship Grant Application,Page 9 of 13
26-02
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I. APPLICANT INFORMATION
1. Brief history of the applicant organization. Include the date of incorporation as a
non-profit organization.
The Kohanaiki 'Ohana is a 501 (c)(3) non-profit organization formed in 1990 and incorporated in
1995. Our mission is to enrich the social understanding and appreciation of Hawaii's native
culture and environments and to protect the natural and cultural resources and historic treasures
along the Kohanaiki and 'O'oma coastline on the West coast of Hawai'i island. The 'Ohana is
dedicated to creating a positive park environment, to nurturing healthy and safe family building
activities, and to promoting community stewardship and sustainability through respect for the
people, the land and the sea.
We have been actively involved in the stewardship of O'oma since the late 1990's and have
received PONC Grant funds since 2018 to help restore and maintain the native ecosystem and
health amd safety along the shoreline.
The 2013 purchase of 'O 'oma with PONC funds was the culmination of over 25 years of efforts
on the part of the Kohanaiki 'Ohana and the Kona community to protect this parcel of
conservation land.
2. Other source(s) of financial support:
PONC Stewardship Grant
Annual Keiki Surf for the Earth and Beach Clean Up (now in its 27th year)
Community Donations/Contributions
Foundation Grants
Kohanaiki Shores
FINAL 2026 Stewardship Grant Application,Page 12 of 13
26-02
3. Please provide up to three examples of successfully completed projects or related
experiences.
Annual Keiki Surf for the Earth and Beach Clean Up (27 years)
2018-2025 PONC Stewardship Grant Awards & Malama O'oma Days
Thriving Cultural Educational Center and Native Plant Garden at Kohanaiki
J. Please initial below that the applicant understands the following documents shall be
required if awarded stewardship grant funds.
Initial Documents
Certificate of insurance with County of Hawai`i named as additional insured.
Semi and annual reports, which shall include accomplishments, financial statements explaining
expenditures, projects in process, community involvement, and overall status of projects.
p Organization shall immediately contact the Department of Finance, Property Management
Division, upon dissolution of the organization or changes in the organization that may affect the
Stewardship Grant Application or Agreements.
Organization may be required to provide other documents as requested by the County of
�i Hawai`i, Department of Finance.
Mahalo!
Should you have any questions,please contact the Property Management Division at
(808) 961-8069 or by Email: PONC(aOhawaiicounty.gov.
FINAL 2026 Stewardship Grant Application,Page 13 of 13
26-02
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26-02
RESTORING AND MAINTAINING STRAND VEGETATION AT `O'OMA
By removing the invasive Christmas Berry and Fountain Grass, the native
plants are thriving and propagating themselves. We see the native polinators
(Hyleus Bees) returning and new vegetation coming up. We will continue
out-planting from our nursery and work to increase the successes.
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NATIVE PLANTS ARE THRIVING IN THE CLEARED AREA
After removing invasives from approximately 6 acres of land and installing an irrigation
system, over 500 native plants that were propagated in our nursery are now thriving and
re-seeding themselves.
r y.
Ilima Papa is thriving and re-seeding in the Lolu Palms, Aweoweo, (lima. Naupaka in the
cleared area foreground. Iou and Milo trees behind.
Irrigation to lulu. mho, naupaka. na'o, ilima, 2-year old mile and lulu trees, fimbry and
aweoeo, fimbry and maiapilo naupaka
ti
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-month old mild, kou and hau trees. Entrance to garden with examples of naio. naio
laiapilo in foreground papa, ilima, ilima papa, ma'a, pau'o hiiaka,ohai,
26-02
INTERNAL REVENUE SERVICE DEPARTMENT OF THE TREASUP.Y
DISTRICT DIRECTOR
2 CUPANIA CIRCLE
MONTEREY PARK, CA 91755-7406
Employer Identificaticn Number:
Date: JULJ 1 � 99-0316054
Case Number:
955110005
PROTECT KOHANAIKI 'OHANA, INC. Contact Person:
P 0 BOX 592 JULIE Y. CHAN
KEALAKEKUA, HI 96750 Contact Telephone Number:
(213) 725-6619
Accounting Period Ending:
December 31
Form 990 Required:
yes
Addendum Applies:
yes
Dear Applicant:
Based on information supplied, and assuming your operations will be as
stated in your application for recognition of exemption, we have determined
you are exempt from Federal income tax under section 501 (a) of the Internal
Revenue Code as an organization described in section 501 (c) (3) .
We have further determined that you are not a private foundation within
the meaning of section 509 (a) of the Code, because you are an organization
described in section 509 (a) (2) .
If your sources of support, or your purposes, character, or method of
operation change, please let us know so we can consider the effect of the
change on your exempt status and foundation status. In the case of an amend-
ment to your organizational document or bylaws, please send us a copy of the
amended document or bylaws. Also, you should inform us of all changes in ,._
name or address.
As of January 1, 1984, you are liable for taxes under the Federal
Insurance Contributions Act (social security taxes) on remuneration c= 5100
or more you pay to each of your employees during a calendar :•ear. --.ou are
not liable for the tax imposed under the Federal Unemployment Tax Act (FUTA;
Since -you are not a private foundation, you are not subject to the excise
taxes under Chapter 42 of the Code. However, you are not automatically exemz=
from other Federal excise taxes. If you have any questions about excise,
employment, or other Federal taxes, please let us know.
Donors may deduct contributions to you as provided in section 1"31 of the
Code. Bequbsts, legacies, devises, transfers, or gifts to you or fcr .your �s=
are deductible for Federal estate and gift tax purposes if they meet -he
applicable provisions of Code sections 2055, 2106, and 2522.
Contribution deductions are allowable to donors only to the extent tha=
their contributions are gifts, with no consideration received. Ticket pur-
chases and similar payments in conjunction with fundraising events may not
necessarily qualify as deductible contributions, depending on the circum-
stances. See Revenue Ruling 67-246, published in Cumulative Bulletin 1967-=
Letter ,47 (CC
26-02
-2-
PROTECT KOHANAIKI 'OHANA, INC.
on page 104, which sets forth guidelines regarding the deductibility, as char-- -
table contributions, of payments made by taxpayers for admission to or other
participation in fundraising activities for charity.
In the heading of this letter we have indicated whether you must file For_
990, Return of Organization Exempt From Income Tax. If Yes is indicated, you
are required to file Form 990 only if your gross receipts each year are
normally more than $25,000 . However, if you receive a Form 990 package in the
mail, please file the return even if you do not exceed the gross receipts test.
If you are not required to file, simply attach the label provided, check the
box in the heading to indicate that your annual gross receipts are normally
$25,000 or less, and sign the return.
If a return is required, it must be filed by the 15th day of the fifth
month after the end of your annual accounting period. A penalty of $10 a day
is charged when a return is filed late, unless there is reasonable cause for
the delay. However, the maximum penalty charged cannot exceed $5, 000 or 5 per-
cent of your gross receipts for the year, whichever is less. This penalty may
also be charged if a return is not complete, so please be sure your return is
complete before you file it.
You are not required to file Federal income tax returns unless you are
subject to the tax on unrelated business income under section 511 of the Code.
If you are subject to this tax, you must file an income tax return on Form
990-T, Exempt Organization Business 'Income Tax Return. In this letter we are
not determining whether any of your present or proposed activities are unre-
lated trade or business as defined in section 513 of the Code.
You need an employer identification number even if you have no employees
If an employer identification number was not entered on your application, a
number will be assigned to you and you will be advised of it. Please use th__
number on all returns you file and in all correspondence with the Internal
Revenue Service.
If we have indicated in the heading of this letter that an addendum
applies, the enclosed addendum is an integral part of this letter.
Because _his letter could help resolve any questions about your exempt
status and fc::ndation status, you should keep it in your permanent records.
Letter 947 (DO =:
26-02
.3-
PROTECT KOHANAIKI 'OHANA, INC.
If you have any questions, please contact the person whose name and
telephone number are shown in the heading of this letter.
Sincerely yours,
I
Richard R. Orosco
District Director
Addendum
-4-
PROTECT KOHANAIKI 'OHANA, INC.
The effective date of this determination letter is February 12, 1991.
26-02
BYLAWS OF the PROTECT KOHANAIKI OHANA
This organization shall be known as the PROTECT KOHANAIKI OHANA
The location of the principal office of this organization shall be in
KEALAKEKUA, HAWAII, State of Hawaii. It may have other or branch offices
in such places within the State of Hawaii or elsewhere as may be requisite
or necessary for transacting the affairs or in furthering the purposes of
this organization.
PURPOSES
This organization is organized exclusively for the protection and pres-
ervation of cultural, spiritual, and environmental integrity of the coaste
area of North Kona known as Kohanaiki. It's goals are as follows:
1 - Preservation and protection of indigenous Hawaiians to access, fish ar
gather and participate in culturally relevant activities.
2 - Preserve and protect the many cultural and historical sites at Kohana-
iki .
3 - Maintain and enhance the integrity of Kaloko-Honokohau National Park t
protecting the Congressionally authorized Park boundary.
4 - Preserve and protect anchialine ponds, coastal and marine ecosystems.
5 - Protect endangered species at Kohanaiki.
6 - Promote balanced developmental planning.
26-02
1 i
IV. MEMBERSHIP
1 . QUALIFICATIONS
Anyone may join. Membership costs $3. 00.
2. ADMISSION: Eligible persons meeting the qualifications may
become members by registering with the organization. The Board of
Directors will establish rules and regulations for membership not
inconsistent with these bylaws.
3. DUES AND FEES : The Board of Directors may establish dues and
fees in accordance with the wishes of the membership and these bylaws
4. MEETINGS :
A. Annual - Annual meetings will be called by the Board of
Directors. The purpose of the annual meeting is to review and to tal
actions on annual reports, election of officers , and to conduct othe:
business as needed.
B. Special - Special meetings may be called by the Board of
Directors from time to time as required.
C. Notices - Notices of annual meetings shall be given to
members at least 15 days in advance of the annual meeting.
15/30/60
Notices of special meetings shall be given to members at least
15 days in advance of the special meeting.
15/30/60
D. Quorum - The quorum at the annual meeting and at special
meetings shall be MAJORITY of the membership .
., _., r., / /'irri� / 3/4ths
26-02
E . Voting Rights - Members shall have one(1) vote per
member. Voting by proxy SHALL be permitted.
shall/shall not
V. DIRECTORS
1. POWERS AND SIZE :
A. Powers - The Board of Directors shall conduct the busines:
of the organization and shall accede to the wishes of the membership
as determined at the annual meetings and special meetings.
B. Size - The Board of Directors shall consist of no less
than three(3) members and no more than 10 member
indicate maximum number
2. ELECTION: Directors shall be elected by the membership at
the annual meeting for terms of 5 years.
indicate number of years
3. RESIGNATION, REMOVAL, AND VACANCIES :
A. Resignation - A Director may resign from office providinj
notice is given to the Secretary.
B. Removal - A Director may be removed from office by the
membership at the annual meeting or at a special meeting by a vote
of MAJORITY of the membership. The cause and decision for
2/3rds / 3/4ths
removal shall be 'determined by an unanimous vote of the Board of
1.
Directors at a duly called Director ' s meeting . The director in
question may not vote on the question .
C. Vacancies - The Board of Directors shall fill vacancies
on the Board . Appointed Board members shall serve out the terms of
those they have replaced .
26-02
4. QUORUM;: A quorum of the Board of Directors *shall consist
of MAJORITY of the Board members.
a majority/ 2/3rds/ 3/4ths
5. COW1ITTEES : The Board of Directors may from time to time
form committees as it deems necessary.
VI . OFFICERS
1 . OFFICERS : There shall be four(4) elected officers -
President, Vice President, Treasurer, and Secretary.
2. QUALIFICATIONS : Officers shall be members of the organizatic
and judged by the membership as being fit to serve .
3. ELECTION: Officers shall be elected at the annual meeting
and may serve a maximum of two(2) consecutive terms of office. The
term of office shall be for one(1) year .
4. RESIGNATION REMOVAL AND VACANCIES :
A. Resignation - An officer may resign from office providin
the majority of the Board of Directors accepts the resignation.
B. Removal - An officer may be removed from office by an
unanimous vote of the Board of Directors . The officer in question
may not vote on the question .
26-02
C. Vacancies - The President shall appoint a new officer
in the event of a vacancy occuring . If a vacancy occurs in the
President
office of President , the Vice President shall serve as
for the remainder of the term.
5. DUTIES : The duties of the officers shall be those normally
assigned to the particular office and shall include others that are
prescribed by the membership .
A. President - The President shall be the principal officer
of the organization. In general , the President shall oversee the
business and affairs of the organization . The President shall be
an ex-officio member of all committees and shall preside over all
business meetings of the members and the Board of Directors . The
President shall sign all contracts and other instruments authorized
• deli
be executed, unless the signing and the execution are expressly
by these bylaws or by the Board of Directors , or are required by la,
to be performed by some other officer or agent of the organization .
The President shall perform such other duties as are incident to
the office or required by the Board of Directors .
B. Vice President - The Vice President shall assist the
President and shall be an ex-officio member of all committees . In
ident shall assume the
the absence of the President , the Vice Pres
owers and duties of the President . In case of vacancy in the me
p beco
office of President , the Vice President shall automatically
Preside
nt and serve the unexpired term of the predecessor in offic
26-02
a 195Q �
STATE OF HAWAII
STATE PROCUREMENT OFFICE
CERTIFICATE OF VENDOR COMPLIANCE
This document presents the compliance status of the vendor identified below on the issue date with respect to certificates
required from the Hawaii Department of Taxation(DOTAX),the Internal Revenue Service,the Hawaii Department of Labor and
Industrial Relations (DLIR),and the Hawaii Department of Commerce and Consumer Affairs (DCCA).
Vendor Name: Kohanaiki Ohana
DSA/Trade Name: Kohanaiki Ohana
Issue Date: 08/10/2025
Status: Compliant
Hawaii Tax#: 13807902-72
New Hawaii Tax#:
FEIN/SSN#: XX-XXX6054
UI#: No record
DCCA FILE#:
Status of Compliance for this Vendor on issue date:
Form Department(s) Status
A-6 Hawaii Department of Taxation Compliant
8821 Internal Revenue Service Compliant
COGS Hawaii Department of Commerce&Consumer Affairs Exempt
LIR27 Hawaii Department of Labor&Industrial Relations Compliant
Status Legend:
Status Description
Exempt The entity is exempt from this requirement
Compliant The entity is compliant with this requirement or the entity is in agreement with agency and actively working towards
compliance
Pending A status determination has not yet been made
Submitted The entity has applied for the certificate but it is awaiting approval
Not Compliant The entity is not in compliance with the requirement and should contact the issuing agency for more information
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Kuhanaihi `Uhana .1
V
P.O.Box 4753
Kailua-Kona,Hawai'i 96745
aloha `aina
August 8, 2025
RE: LETTER OF AUTHORIZATION FOR SIGNATURE
To Whom It May Concern,
This letter is provided to confirm that Kohanaiki 'Ohana authorizes and designates Karen Eoff to be
the official contact person and signatory for all communications and contracts regarding the
Malama O'oma Stewardship Project Grant Application.
Karen Eoff is the Vice Chair/ Director of the Kohanaiki 'Ohana
Contact information for Karen is;
808-938-3580
keoff@hawaii.rr.com
Mahalo for the opportunity to be considered for this very important work.
Elisha Broderson
President, Kohanaiki 'Ohana
Kohanaiki 'Ghana is a 501(c)(3)Hawai`i Corporation — Established in 1991 — Federal LD. #99-0316054
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