HomeMy WebLinkAboutboard minutes additionalDate: February 20, 2009
To: Hawaii County BWS
Fr: Millie Kim
Re: draft BWS travel policy
Below are some very minor style changes to the proposed BWS travel policy. New
material is underlined and deleted material is bracketed.
In my opinion, this change is more than appropriate as a change in BWS travel both
in state and out of state. I believe in the past the manager had no choice but to take a
more open ended practice because there was no official travel policy, otherwise he
would be put into the position of deciding which board members would attend or not
attend conferences. The current economic situation and the board's position on being
more attuned to public perception, provides an opportunity to provide more structure
and rationale for BWS members'conference travel.
Hawaii Count Board of Water Supply
Travel Policy [— Water Board]
February 24, 2009
Assumptions:
• Our current economic conditions will continue through the Fiscal Year 2009 ---
2010.
• It's imperative that we lead by example and that public perception of our
behavior, in these dire economic times, is extremely important.
• Our actions must be fiscally responsible.
Proposed Policies:
AWWA National Conference (San Diego, .dune 2009)
• Review the annual budget and determine an appropriate number of board
members to be sent to the conference at Department of "Water Supply ( "D'WS ")
expense.
• Chairman to invite Board members based on Board seniority. Members with the
longest remaining term, will be given the lowest priority. Chair and Vice Chair
will be given first priority.
• Board members' willingness to assume a leadership role on the Board (Chair or
Vice Chair) will be weighted heavily and may circumvent the order of Board
seniority.
• Those attending will be expected to attend applicable conference sessions and
interact with their counterparts from other Boards, as well as industry
representatives.
• All attendees will be required to complete a report, not later than five () working
days after return, and submit a certificate of travel and claim for expense form
with the DWS. The report shall discuss the subject matter(s) covered (for all
sessions attended) and benefits of attendance.
AWWA (Local Chapter) Conference (Honolulu, Spring 2009)
• Review the annual budget and determine an appropriate number of hoard
members to be seat to the conference at DWS expense.
• Chairman to invite Beard members with first priority being given to those not
attending the National Conference. Those with the longest remaining term will
have the lowest priority. Chair and Vice Chair will be given first priority.
• Board members' willingness to assume a leadership role on the Board (Chair or
Vice Chair) will be weighted heavily and may be exempted from the polio
[circumvent the order] of Board seniority.
• Those attending will be expected to attend the applicable conference sessions and
interact with their counterparts from other Boards, as well as industry
representatives.
All attendees will be required to complete a report, not later than five (5) working
days after return, and submit a certificate of travel and claim for expense form
with the DWS. The report shall discuss the subject matter(s) covered (for all
sessions attended) and benefits of attendance.
HWWA Conference (Hawaii island, Fall 2009)
• We are hosting this event. All Board members are encouraged to attend.
Those attending will be expected to attend the conference sessions and interact
with their counterparts from other Boards, as well as industry representatives.
All attendees will be required to complete a report, not later than five (5) working
days after return, and submit a certificate of travel and claim, for expense form
with the DWS. The report shall discuss the subject matter(s) covered (for all
sessions attended) and benefits of attendance..
The Chairman, in consultation [along] with the Manager, shall assure that all travel is
necessary, that funds are available, and that expenses to be incurred are proper and
reasonable under the circumstances.
Travel policy — water board 2009 #ina14211tt4.doe